TPMMA_Pre-Proposal_Slides_5-10-16.pdf

Pre-Proposal Conference Transportation Planning, Measurement, Modeling and Assessment (TPMMA)

The National Transportation Systems Center

Advancing transportation innovation for the public good

U.S. Department of Transportation Office of Research and Technology John A. Volpe National Transportation Systems Center

May 13, 2016

Today’s TPMMA Pre-Proposal Agenda

Introduction

Ground Rules and Logistics

Volpe Center Overview

TPMMA Overview & Procurement Objectives

RFP Highlights

Technical Proposal

Cost/Business Proposal

Proposal Submission Reminders

Ground Rules and Logistics

Any statements, remarks or explanations made during this pre-proposal conference shall not change the terms of the RFP, unless an amendment is issued.

A copy of today’s presentation and list of attendees will be provided as an amendment to the solicitation.

No questions will be entertained during this webinar.

Ground Rules and Logistics – cont’d

Any questions, clarification requests, or other inquires pertaining to the solicitation must be submitted, via e-mail, no later than 3:00 PM EDT on Wednesday, May 18, 2016

Written questions received after May 18, 2016 @ 3:00 PM EDT will be answered by amendment only if determined by the CO to be in the best interest of the Government.

An amendment will be issued answering written questions received by the CO

Today’s TPMMA Presenters

Roland Regan, Office of Acquisitions, Contracting Officer, V-222

Clay Reherman, Office of Planning Policy and Environment, V-320

Volpe Center Overview

Background Volpe established in 1970 Part of U.S. Department of

Transportation (DOT) Office of Research and Technology

Named after former DOT Secretary and MA Governor John A. Volpe

Volpe supports DOT goals Safety State of good repair Economic competitiveness Livable communities Environmental sustainability

About Volpe

Operations Offices

Volpe Center Organization

Technical Centers

Safety Management and Human Factors Stephen Popkin

Policy, Planning, and Environment

Gregg Fleming

Air Traffic Systems and Operations

Anne Aylward, acting

Infrastructure Systems and Technology

Luisa Paiewonsky

Chief Financial Officer William Henrikson

Chief Counsel Monica Conyngham

EEO Officer Karen Kowalewski

Acting Director David Ishihara

Human Resources

Susan Connors

Acquisitions Mary Doherty

Information Technology

Eric Frykenberg

Facilities Management David Duncan

Communication and Knowledge Management

Cassandra Allwell

Director Emeritus Richard John

Strategic Management Rachel Winkeller

Deputy Director for Research and Technology

Anne Aylward

Deputy Director for Operations David Ishihara

Organizational Culture and Work Life Helen Blackman

Strategic Initiatives Ellen Bell

Multimodal Programs and Partnerships

Mike Dinning Research Infrastructure and Operations Bob Dorer

Technical Organizations

Safety Management and Human

Factors

Policy, Planning, and Environment

Safety Information

Systems

Safety Measurement and Analysis

Aviation Safety

Management Systems

Surface Transportation Human Factors

Aviation Human Factors

Economic Analysis

Transportation Planning

Organizational Performance

Environmental Measurement and Modeling

Environmental Science and Engineering

Energy Analysis

CAFE

Program

Office

Infrastructure Systems and

Technology

Air Traffic Systems and Operations

Aviation Systems

Engineering

Situational Awareness and

Logistics

Systems Safety and

Engineering

Structures and Dynamics

Advanced Vehicle

Technology

Infrastructure Engineering and Deployment

Technology Innovation and Policy

Air Navigation and

Surveillance

Air Wakes and

Weather

Air Traffic Management

Systems

Aviation Facilities and Business Services

NextGen Program

Office

Air Traffic Systems and Operations Focus Development of aviation systems that alleviate air traffic congestion, improve safety, and mitigate environmental impacts

Planning, testing, research, and evaluation in support of the Next Generation Air Transportation System (NextGen)

Real-time operational communication, navigation, surveillance, and decision support systems

Example projects Aircraft wake turbulence and aircraft separation – FAA Remotely piloted aircraft technology assessments – FAA NextGen surveillance systems(ADS-B) – FAA NextGen modeling and simulation – FAA Air traffic facilities support – FAA

Presenter Presentation Notes Our portfolio of work for the FAA is the largest at the Center. Our work for the Air Traffic Organization and the NextGen program office helps improve the safety and efficiency of the aviation system. Our analyses, studies, and products help relieve congestion and mitigate environmental impacts.

Automatic Dependent Surveillance-Broadcast (ADS-B) – FAA ADS-B is the first transformational system being deployed under NextGen and is fundamental to its success. Volpe has supported ADS-B since its inception, making major contributions to its deployment, safety, integration into the Air Traffic Control system, and physical & IT security.

Aircraft wake turbulence program – FAA The foremost experts in the field of wake turbulence reside at Volpe. Since our inception in 1970, our engineers and scientists have studied the wake structure extensively to help the FAA establish safe and efficient spacing standards for aircraft.

Modeling and simulation – FAA Volpe has developed a computer simulation capability for the FAA to enable rigorous analysis and certification of procedures, equipment, and airspace in the National Airspace System (NAS). This capability includes statistical analysis and reporting, stochastic models of almost every component of the NAS, and a graphical user interface integrating worldwide photo-realistic airport depictions and real-time 3-D animation.

Air traffic facilities support – FAA For over 25 years, Volpe has provided project management and engineering activities to help replace and modernize airport traffic control towers and terminal radar approach control facilities, resulting in improved safety and increased capacity.

TPMMA Overview & Procurement Objectives

TPMMA Acquisition Strategy F&O, ID/IQ, multiple award contracts Three to five contract awards anticipated Task Order 0001 to be issued for competition within 60 days after contract award Cost-Plus-Fixed-Fee (CPFF) Term and Completion and Firm-

Fixed Price (FFP) task orders to be issued Updated scope of work from MMATEPE with (2) New Tasks NAICS Code 541611 for Administrative Management and

General Management Consulting Services Acquisition Synopsis was Announced on 4/15/2016

SOURCE SELECTION INFORMATION SEE FAR 2 101 AND 3 104

TPMMA – Background – Current Contract

Follow-on to current Measurement, Modeling, and Assessment of Transportation’s Environmental and Psychological Effects (MMATEPE) Contract Four master contracts were awarded July 31, 2010, to Battelle, Booz Allen

Hamilton, Resource Systems Group, and Wyle Laboratories Ordering period was extended six months and expired January 29, 2016; and performance period expires January 29, 2017 MMATEPE maximum value: $19.8 million over 5 years

To date, 17 competed task orders worth approximately $15.9 million have been issued under MMATEPE in support of the Federal Aviation Administration (FAA), the National Park Service (NPS), and the Federal Motor Carrier Safety Administration (FMCSA)

TPMMA - Procurement Overview

Statement of Work (SOW) based on ongoing MMATEPE task orders issued in support of the FAA, NPS, and FMCSA programs

F&O, Indefinite Delivery/Indefinite Quantity (ID/IQ) multiple award contract;

estimated value of approximately $20 million over 5 years

Will be funded by Intra-Agency and Reimbursable Agreements between USDOT agencies

Does not involve Inherently Governmental Functions as delineated in FAR Section 7.504

Advisory and Assistance Services

Federal Acquisition Certification-certified personnel or Contracting Officer Representative (COR) will ensure appropriate management controls and perform contracting oversight functions

TPMMA RFP – Section B

B.1 CONTRACT TYPE

This is an indefinite delivery/indefinite quantity (IDIQ) task order contract. Work will be placed under this contract through the issuance of task orders.

Task orders may be issued on a firm fixed price (FFP), cost-plus-fixed-fee (CPFF) completion, or CPFF term basis. Performance-based task orders will be used to the maximum extent practicable.

B.2 CONTRACT LIMITATIONS

Multiple Contract Awards: Three-to-five contracts are to be awarded under the Volpe Center Solicitation

No. DTRT5716R20007.

Maximum Contract Value: The value of all task orders placed under all contracts awarded shall not exceed

$20M. As a task order is issued to one contractor, its value is subtracted from the total value available to all contractors.

Minimum Guarantee: The guaranteed minimum is $3,500 for each contract.

B.3 CONTRACT SCOPE

The Contractor, acting as an independent Contractor and not as an agent of the Government, shall furnish all personnel, supplies, facilities, materials, support, and management necessary to provide the services required under this contract. Specific work requirements will be stated in individual task orders IAW SOW.

B.4 CONTRACT LINE ITEMS

CLIN 0100 Transportation Planning, Measurement, Modeling, and Assessment IAW the SOW = TBD CLIN 0200 Minimum Guarantee = $3,500 CLIN 0300 Travel = TBD

TPMMA Section C - Task Area 1 Transportation and Environmental Planning

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 16

Support the following research on public-private partnerships:

innovative financing debt financing Transportation Infrastructure Finance and Innovation Act credit assistance program alternative revenue streams

Work products will include:

white papers case studies presentations classroom exercises, web-based seminars development of tools to evaluate the differences between traditional and alternative financing methods

Presenter Presentation Notes Example: Prepare a white paper on the risk sharing between the public and private sector associated with large scale projects;

TPMMA Section C - Task Area 2 Environmental Impact Measurement

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 17

Support the deployment of various different types of measurement systems simultaneously and in large numbers into field test areas:

airports neighborhoods national parks highway systems waterways

These deployments will typically require:

scheduling inventory training equipment packing extensive travel for weeks at a time to potentially remote locations site planning equipment setup and maintenance observer logging vehicle pass-by logistics planning data security, storage, and quality assurance regular reporting

Presenter

Example: Measure sound exposure levels (SEL) of fixed-wing aircraft and rotor-craft noise events at an airport in a major US city;

TPMMA Section C - Task Area 3 Data Reduction and Analysis

Support extensive data processing involving:

software coding data mining data archiving data analysis quality assurance

Many types of data presentation and reporting techniques will be required to convey process and results:

graphs charts presentations summary reports demonstrations

Use of the FAA's Aviation Environmental Design Tool Management of data systems such as:

FAA's Next Generation Air Transportation System (NextGen) FAA’s Environmental Management System (EMS)

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 18

Presenter

Example: Develop tools to analyze transit data, including identifying patterns and trends.

TPMMA Section C - Task Area 4 Software Development

Evaluate, document, update, and integrate into new and existing software tools various transportation modeling algorithms which cover all transportation sources, including:

sonic boom space launches comparisons with real world data or case studies

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 19

Presenter

Example: Update the FAA Aviation Environmental Design Tool (AEDT) functional modules, such as the Geographic Information System (GIS) and Aircraft Performance modules

TPMMA Section C - Task Area 5 Environmental Model Operation and Analysis

Provide advanced expertise in:

environmental model use and analysis scenario setup demonstration and results display graphical user interface design skills report on modeling scenario background and results based on both open question analysis goals and a firm set of requirements

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 20

Guidance on scenarios to be used in the evaluation of various environmental models will also be required, including:

Models being considered for rating and possible use by the International Civil Aviation Organization’s (ICAO) Committee for Aviation Environmental Protection (CAEP)

Presenter

Example: Perform noise barrier performance analysis and reporting using the FHWA Traffic Noise Model (TNM);

TPMMA Section C - Task Area 6 Sustainability Analysis

Support technical and policy analysis related to high performance sustainable buildings and greenhouse gas (GHG) inventories and reporting.

Examples of potential tasks include:

Gathering data and prepare reports on energy and water consumption by Federal agencies in response to Executive Orders, statutes such as the Energy Independence and Security Act of 2007, and the Energy Policy Act of 2005, and Federal agency sustainability policies;

Developing Energy Management Plans for Federal agencies;

Developing orders for Federal agencies such as the High Performance Sustainable Building Order developed for the FAA Air Traffic Organization;

Assessing GHG mitigation approaches for facilities, including recommendations for achieving carbon neutrality; and

Conducting cost benefit analyses of sustainability measures.

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 21

Presenter

Example: Assess greenhouse gas (GHG) mitigation approaches for facilities including recommendations for achieving carbon neutrality

TPMMA Section C - Task Area 7 Training Development

Support the preparation, use, and presentation of training and guidance materials in the areas of environmental modeling, environmental policy, environmental assessment, transportation planning and other technical areas. Materials in this task area include:

presentation materials such as slides, CD-ROMs, and videos paper media such as white papers, memos, newsletters, user's guides technical manuals training and guidance website development and troubleshooting technical support via email and/or telephone direct training work

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 22

Presenter

Example: Prepare a technical manual for a new aviation climate change evaluation model

TPMMA Section C - Task Area 8 Expert Assessment

Provide broad knowledge and strategic perspective of the transportation enterprise, environmental engineering, environmental protection policies, social science techniques, a wide range of transportation-related technologies including:

alternative fuel vehicles vehicle systems requirements/engineering Transportation economics modeling analysis and policy assessment

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 23

Presenter

Example: Design a survey of interstate motorcoach operators’ work/rest behaviors and translate the results into data for a possible rulemaking on operator shift limits

TPMMA Section C - Task Area 9 Engineering Support

Provide broad civil engineering aptitude including:

AutoCAD project cost estimating development of projects from concept to final drawings experience in project contract management and oversight Understanding of innovative safety design considerations and appropriate use of materials in varying environmental conditions and a knowledge of additional tools to visualize projects such as:

Illustrator AutoCAD Civil 3D simulation software

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 24

Presenter

Example: Develop design documents for a road in Africa and provide technical expertise in choosing and overseeing a contractor building the road.

TPMMA Section C - Task Area 10 Research Support

Provide the following support:

technical problem solving support data entry data processing computer-based tool design and execution literature reviews, laboratory experimentation, and computer model testing

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 25

Work in this area requires the utilization and oversight of specialized research laboratories and software

Presenter

Example: Process the contents of 25 miniVol (air quality sampling instrument) test bags and provide a results report for each

TPMMA Section C - Task Area 11 - Alternative Fuels Development and Deployment

Support:

use, preparation, development, analysis and/or reporting (written and verbal) of existing status, predictive scenarios and situational comparisons of environmental analyses (such as GHG life cycle analyses) production and availability analyses business analyses certification strategies and analyses relating to the development and deployment of alternative fuels

Coordination and facilitation among stakeholders to enhance development and deployment of alternative fuels.

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 26

Energy Life Cycle

Presenter

Example: Develop and lead greenhouse gas life cycle analyses on feedstocks and processes utilized to produce alternative fuels

TPMMA RFP – Section F Deliverables & Performance

F.5 MONTHLY CONTRACT PROGRESS REPORTS

A Contractor who has been awarded one or more task orders shall provide monthly overall contract progress reports for all work performed. The contract progress reports shall be submitted no later than the 15th of each month. The Government requires submission of reports electronically in a Microsoft Office 2013 compatible format. The monthly progress reports shall address all activity under the contract through the last day of the previous month.

A listing of all ongoing task orders (excluding those from paragraph 1 above), including:

a) Task order number and date of issuance;

b) Any modifications to the task order;

c) Summary of dollars expended to date per task order;

d) Estimated percentage of work yet to be completed on the task order; and

e) Progress in meeting performance measures under the task order (if applicable).

A listing of all completed task orders.

Significant findings, problems, delays, events, and trends during the reporting period that result from or affect the performance of any task order.

Contractor shall report all on-going and completed work and cost by the accounting string level in monthly cost and progress reports.

Presenter

The submission date for inquiries listed in section L.4.IV will be updated via Amendment 0001.

TPMMA RFP – Section F – cont’d

F.6 MONTHLY TASK ORDER PROGRESS REPORTS

A monthly progress report shall be submitted for each task order. Monthly progress reports shall be submitted no later than the 15th of the following month (shall be submitted simultaneously with F.5 and F.7 reports). The task order progress report must be submitted electronically in a Microsoft Office 2013 compatible format. If a Contractor has been awarded more than one task order, monthly progress reports must be submitted separately for each task order.

F.7 MONTHLY TASK ORDER COST REPORTS

The Contractor must submit monthly cost reports setting forth monthly and cumulative (1) direct labor hours by categories as set forth in the task, including subcontract hours,(2) elements of cost by direct loaded dollars, funding code, subcontracts, and other direct costs, etc. that have been incurred and/or committed; (3) breakdown by funding code and summary;

and (4) projected monthly spending plan table to include: obligations, monthly actual costs, cumulative actual costs, monthly projected costs, cumulative projected costs.

The reports shall be provided to the Task Order Contracting Officer (TOCO) and Task Order Contracting Officer Representative (TOCOR) no later than the 15th of the following month (F.5, F.6 and F.7 reports shall all be submitted simultaneously). The submission of these reports does not relieve the Contractor of its responsibility under the limitation of costs or funds clauses applicable to each task order and identified in Section I of this contract.

The Volpe Center requires that the report be submitted electronically in a Microsoft Office 2013 compatible format (see Attachment J.1 Monthly Task Order Cost Report Format).

TPMMA RFP – Section F – cont’d

F.8 TECHNICAL REPORTS – TASK ORDER CONTRACTS

Task orders that identify technical reports as a deliverable will culminate in one of two types: letter type or a formal technical report. The letter type will be used primarily for smaller tasks such as data validation, field support, task planning documents, literature searches, analysis plans, conference planning documents, and schedules. A formal technical report(s) may be used for major tasks and may include earlier letter-type reports as subsections.

The task order will specify the type of reports as well as the formatting and the number of copies required.

The reports submitted shall be subject to review and approval by the Volpe Center COR or Task Order COR and, if necessary, will be modified and resubmitted by the contractor. The contractor shall submit a final report incorporating the COR's and/or Task Order COR's comments on the draft final report.

F.10 DOCUMENTATION OF COMPUTER PROGRAMS

The Contractor shall fully document all computer programs first produced in performance of this contract.

Unless otherwise specifically agreed to by the CO in writing, the Contractor shall deliver the final codes in executable form accompanied by the source and object codes and appropriate support documentation.

F.11 RIGHTS IN DATA

All data first produced in the performance of this contract, including software, shall be delivered with unlimited Government rights, unless otherwise agreed to in writing by the CO when granting permission claim to copyright as required by FAR 52.227-14(c).

F.13 LICENSES

With respect to any computer software, databases, or other licensed product acquired for use by the

Government, the Contractor shall ensure that the license, together with any associated rights, shall run to or automatically be assigned to the Government.

TPMMA RFP – Section G Contract & Administration

G.5 TASK ORDER LIMITATIONS

The issuance of task orders hereunder does not relieve the Contractor of its responsibilities under Clause 52.232-22, Limitation of Funds, and/or FAR 52.232-20, Limitation of Costs. The applicable clause, Limitation of Funds (LOF), for incrementally funded task orders and Limitation of Costs (LOC), for fully funded task orders apply to individual task orders as well as to the contract as a whole.

Costs incurred under a task order shall relate only to the performance of the work called for in that task order. The LOE or the funds allocated to a task order may not be applied to work under any other task order issued under the contract without the written authorization of the CO. The term "task order" shall be substituted for "schedule" wherever the word appears in FAR Clauses 52.232-20, LIMITATION OF COST, or 52.232-22, LIMITATION OF FUNDS, as specified.

G.7 TECHNICAL DIRECTION

Performance of the work hereunder shall be under the technical direction of the COR and

TOCOR through the CO and TOCO, in writing, pertinent to a specific task order. As used herein, "technical direction" is limited to directions to the Contractor that provide additional detail regarding the previously defined scope within a particular task order. This direction may not include new assignments of work, or may not be of such a nature as to cause an increase or decrease in the estimated cost of the contract or task order, or otherwise affect any other provision of this contract. At no time may Contractor begin work without an awarded task order or perform work outside of the scope of an awarded task order.

TPMMA RFP – Section G – Cont’d

G.9 PAYMENT AND CONSIDERATION

Contract clauses regarding payment processes and consideration will differ depending on the contract type/pricing methodology used in the task order. Specific clauses to be used in each case are provided below:

The following clause is applicable to fixed price task orders: CONSIDERATION – FIXED PRICE. Upon delivery and acceptance of the required services, the Contractor shall be paid at the fixed price specified on the face of the task order.

The following clauses are applicable to CPFF task orders: CONSIDERATION – COST PLUS FIXED FEE Subject to the clauses Limitation of Cost (FAR 52.232-20), Allowable Cost and Payment (FAR 52.216-7), and Fixed Fee (52.216-8), the total allowable cost of this task shall not exceed $ (To be completed at the time of task order award), which is the total estimated cost of the Contractor's performance hereunder exclusive of fixed fee. In addition, the Government shall pay the Contractor a fixed fee of $ (To be completed at the time of task order award) for the performance of this task order.

The Contractor shall be provisionally reimbursed indirect expenses on the basis of billing rates approved by the Cognizant Federal Agency (CFA) pending establishment of final indirect rates.

The final indirect expense rate pertaining to the contract shall be those determined for the appropriate fiscal year in accordance with FAR

42.705 and FAR 52.216-7.

G.11 PAYMENT OF FEE – COST PLUS FIXED FEE

The Government will issue task orders which will include one of two methods by which the Contractor can earn total fixed fee.

For term-type task orders, a portion of any fixed fee specified in the task order will be paid on a provisional basis. The amount of such payments will be based upon a percentage of costs expended during performance of the task order. Final amount may be determined at contract closeout as Contractor maintains the right to invoice for costs expended on completed task orders up until that time.

In accordance with FAR 52.216-8, the Government will withhold 15% of the earned fixed fee per invoice, per task order, until $100,000 is withheld on each task order. After the $100,000 fixed fee for each task order is withheld, full payment of additional fee may be invoiced through the remainder of the task order performance period. On task orders in excess of $10,000,000 the CO reserves the right to withhold an amount determined sufficient, but not less than $100,000. The withheld fixed fee may be invoiced during closeout of the master contract.

On a completion-type task order, if performance is considered satisfactory, the Government may make provisional fee payments subject to FAR 52.216-8 on the basis of percentage of work completed, as determined by the CO. The Contractor shall be required to complete the specified end product (e.g., a final report or working system) within the estimated cost as a condition for payment of the entire fixed fee. In the event the work cannot be completed within the estimated cost, the Government may require more effort without any increase in fee, provided the Government increases the estimated cost. If the Government chooses not to increase the estimated cost, the fixed fee payable will based on the CO’s determination of the percentage of completion of the specified end product(s).

TPMMA RFP – Section G – cont’d

G.12 PERFORMANCE EVALUATIONS

Performance evaluations shall be completed for each completed task order over $150,000 and for selected task orders for lower amounts as determined by the CO. Performance evaluations shall also be completed at least annually for task orders that have a performance period in excess of one year. The Government uses the Contractor Performance Assessment Review System (CPARS) as the primary method to complete evaluations. Completed performance evaluations may be accessed in the Past Performance Information Retrieval System (PPIRS).

The Contractor is required to register in CPARS and shall have fourteen (14) calendar days in which to respond to Government comments. The Government will consider any comments provided by the Contractor before finalizing a Performance Evaluation Report and the Contractor’s comments will be attached to the Report.

G.13 VOUCHER (Invoice) REVIEW The Government may at its sole discretion utilize a Contractor to review invoice vouchers and supporting data submitted for payment under the provisions of this contract. A third party Contractor may be reviewing invoice vouchers and supporting data and will perform this function in accordance with contract provisions which prohibit disclosure of proprietary financial data or use of such data for any purpose other than to perform accounts payable services. Contractor shall use Attachment J.9, Task Order Invoice (Voucher) Cover Page, when submitting all monthly invoices.

http://www.cpars.gov/ http://www.ppirs.gov/ http://www.ppirs.gov/

TPMMA RFP – Section G – Cont’d

G.14 COST ACCOUNTING SYSTEMS

The Contractor shall maintain a task order cost accounting system that will accumulate costs incurred for each task order separately. The Contractor shall invoice the Government only in accordance with its approved accounting system.

Administrative Labor

Only those labor categories and functions identified and priced out in the Cost and Business Proposal are billable as direct labor during performance without prior CO approval. This also applies to subcontractors. The Administrative Labor categories included in the Contractors Cost and Business Proposal are hereby incorporated into the contract.

Other Direct Costs

In addition to travel and equipment costs estimated by the Government in Schedule 2, only those costs identified and priced out in the proposal by the Offeror (or subcontractor) are billable without prior CO approval. Elements of other direct cost identified in the Contractor’s Cost and Business Proposal are hereby incorporated into the contract.

Task Order Proposal Preparation Cost

Submission of proposals in response to TORFPs is not mandatory. Bid and proposal expenses incurred in connection with the preparation of task order proposals are considered a part of doing business and will NOT be reimbursed in accordance with established practices.

Uncompensated Overtime

Uncompensated overtime is defined as hours worked by Fair Labor Standards Act exempt employees in excess of 40 hours per week for which no compensation is paid in excess of normal weekly salary. A Contractor/subcontractor may include uncompensated overtime in its cost proposal only if the practice is consistent with its established accounting practices.

The Contractor/subcontractor's accounting system must record all direct and indirect hours worked, including uncompensated overtime. Only those Contractors/subcontractors who included uncompensated effort in their cost and business proposal as it relates to this solicitation may use this accounting practice during performance of any resultant task order. Similarly, task order proposals must include uncompensated effort consistent with the cost proposal submitted to this solicitation; any deviation for future task order proposals must include an explanation for the deviation for the CO's consideration.

TPMMA RFP Section G – Cont’d

G.15 INCREMENTAL FUNDING OF TASK ORDERS

Pursuant to FAR 52.232-22, LIMITATION OF FUNDS (APR 1984), incorporated by reference herein, task orders issued under this contract may be incrementally funded. When a term-type task order is incrementally funded, the following clause will be set forth in full in t he task order modification:

LIMITATION OF LIABILITY - INCREMENTAL FUNDING (TERM FORM): The amount available for payment for this incrementally funded task order is hereby increased from $ by $ to $_____. Notwithstanding any other provision and/or clause in this task order or master contract, the funding provided under this modification is available to pay for services performed from the date of this modification through _____________only. This funding may not be used for payment of services rendered prior to issuance of this task order, nor may this funding be used for payment of services rendered after the aforementioned end date of availability for this funding. The amount allotted to the estimated cost of this task order is increased from $ ________ by $ __________ to $_________. The amount obligated for the fixed fee is increased from $__ by $ to $ . Except as otherwise established by this clause, the Limitation of Funds clause, FAR 52.232-22, applies only to the amount allotted under this modification to cover the estimated costs; however, under no circumstances is the Contractor obligated nor is the Contractor authorized by the Government to continue performance of the work required and funded by this modification beyond (insert the date noted above upon which services may no longer defunded under this modification), nor is the Government obligated to pay or reimburse, except as otherwise established under this task order or master contract, the Contractor for any services performed beyond this aforementioned date or prior to issuance of this task order. The fixed-fee will be payable in accordance with other clauses of the contract, and will be sufficient to pay fee anticipated to be earned for the work funded under this modification and completed within the dates established above.

The estimated level-of-effort applicable to the incremental funding provided herein is professional labor-hours.

The funding must be tracked and billed accordingly. The funds obligated in Block 12 of the SF 30 are available only for work performed within the dates established above.

LIMITATION OF LIABILITY - INCREMENTAL FUNDING (COMPLETION FORM): The amount available for payment for this incrementally funded task order is hereby increased from $ _________ by ___________ to $____________. The amount allotted to the estimated cost is $________ increased from $__________ by $_____________ to $____________. The amount obligated for the fixed fee is increased from $__________ to $____________. This modification involves no change in the total LOE, estimated costs or fixed fee of this contract, unless otherwise specified herein. The Limitation of Funds clause, FAR 52.232-22, applies to the amount allotted to cover the estimated costs only. The fixed fee will be payable in accordance with other clauses of the contract.

The incremental funding provided herein is applicable to the tasks and deliverables specified in _____________.

The funding must be tracked and billed accordingly. The funds obligated in Block 12 of the SF 30 are available only for work performed on or after the effective date of this modification.

TPMMA RFP – Section G – cont’d

G.16 TRAVEL AND PER DIEM

All travel performed under this contract shall be performed in accordance with Federal Travel Regulations (FTR) and must be approved in writing by the CO, or TOCO as specified in individual task orders) in advance of travel taking place. The actual costs for lodging, meals, and incidentals will be considered reasonable and allowable if they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR, and in the case of foreign travel, which shall be defined as travel outside the fifty States comprising the United States and the District of Columbia, if they do not exceed the maximum per diem rates in effect at the time of travel as established by the U.S. Department of State (USDoS). Any and all travel shall be submitted via a Travel Authorization Request (TAR) form and approved by the CO. A travel request shall be submitted in accordance with stipulation cited below. In accordance with FAR Subpart 31.205-46, a written justification must accompany the TAR for any higher amounts beyond the FTR or USDoS rates in special or unusual circumstances. Under cost-type task orders, travel will be reimbursed at actual costs (with a copy of the receipts for expenses) in the following categories:

A Travel Authorization Request (TAR) form shall be submitted a minimum of six (6) business days before anticipated travel for review and approval by CO or TOCO. See Attachment J.11.

Hotel Expenses (Government rates unless concurred in advance by the CO or TOCO as specified in individual task orders)

All Other Modes of Transportation (Taxi receipts are not required if less than $75.00).

Under cost-type task orders, food and other miscellaneous expenses will be reimbursed at the prevailing FTR reimbursement rates. The CO and/or TOCO reserves the right to modify procedures on a task order level if there are extensive travel requirements.

TPMMA RFP Section G – cont’d

G.18 SUBCONTRACTING REPORT

Applicable only to Small Businesses

Pursuant to FAR 52.219-14, Limitations on Subcontracting, Contractors may not subcontract greater than 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern under this contract on a cumulative basis (i.e., although individual task orders may have greater than 50 percent subcontracting, the total cumulative subcontracting under all task orders may not exceed 50 percent). Small businesses shall submit an annual report to the CO on October 31 of each year, detailing the subcontracting percentage under these task orders performed during the previous Government fiscal year. The report shall show the subcontracting percentage for the year under each individual task order, the cumulative total for the reporting period under the contract, and the cumulative total for the life of the contract. The Government reserves the right to limit award at any time to a small business not in compliance with this FAR clause.

TPMMA RFP Section H Special Contract Requirements

H.3 SECURITY MEASURES ON THE VOLPE CENTER PREMISES

In the event any work under this contract which is performed on site at the Volpe Center is subject to all provisions of this contract governing the work and the security requirements in place at the Center.

The Contractor shall coordinate compliance with the CO and COR.

The Contractor is responsible for ensuring that personnel follow the security requirements and regulations of the Volpe Center Security Operations Office.

The Contractor is responsible for obtaining a copy of the Center's security requirements/regulations (Volpe Center Order No. 1600.3, “Admittance to Volpe Center Buildings”).

All items of Government Property are subject to the Center's security regulations.

In order to obtain items such as room keys, parking gate keys, and Identification Badges, the Contractor shall:

Submit a written request for these items of property to the CO and COR, who will make arrangements with the Volpe Center Security Operations Office for obtaining these items.

The Contractor shall submit, within ten (10) calendar days of contract award, a list of its on-site employees to the Volpe Center CO and COR. Once the list is submitted, the Contractor will notify the CO and COR of any staff changes when they occur, and shall update the list of on-site employees every six (6) months thereafter.

When an employee resigns, or is terminated or reassigned, the Contractor shall provide written evidence to the CO and COR of the return of the items of Government Property noted in Attachment J.4, Part II, Government-Furnished Property. The return of these items of property shall be coordinated with the Volpe Center Office of Facilities Management - Security Office.

TPMMA RFP Section H – cont’d

H.4 PERFORMANCE OF WORK AND SAFETY PROVISIONS ON GOVERNMENT PREMISES

Any work under this contract which is performed by the Contractor or any of its subcontractors on premises that are under direct control of the Government, is subject to the following provisions:

Performance of work on Government premises shall be confined to the area(s) specified by the CO or designee. In performance of this work, the Contractor shall: (a) conform to all safety rules and requirements as in effect during the term of the contract;

and (b) take such additional precautions as the CO may reasonably require for safety and accident prevention purposes.

The Contractor shall designate to the CO or designee, in writing, an on-the-premises representative to serve as point of contact.

Any violation of applicable safety rules and requirements shall be promptly corrected as directed by the CO.

H.5 U.S. DEPARTMENT OF TRANSPORTATION (DOT) CONTRACTOR PERSONNEL SECURITY AND AGENCY

ACCESS

Risk and Sensitivity Level Designations. For contracts requiring access to DOT facilities, sensitive information, information systems or other DOT resources, the contractor employees will be required to complete background investigations, identity proofing, and government identification card application procedures to determine suitability for access. DOT will assign a risk and sensitivity level designation to the overall contract and/or to contractor employee positions by category, group or individual.

The risk and sensitivity level designations will be the basis for determining the level of personnel security processing required for contractor employees.

Pre-screening of Contractor Employees. The Contractor must pre-screen individuals designated for employment under any DOT contract by verifying minimal suitability requirements to ensure that only quality candidates are considered for contract employment, and to mitigate the burden on the Government of conducting background investigations on objectionable applicants. The Contractor must exercise due diligence in pre-screening all employees prior to submission to DOT for agency access. There is a list of reasons to decline access.

Citizenship and Alien Status. The Contractor must monitor an alien's continued authorization for employment in the United States. The Contractor must provide documentation to the CO or the COR during the background investigation process that validates that the E-Verify requirement has been met for each contractor employee.

Background Investigation and Adjudication. The contractor employee must have a favorable adjudication of background investigation before DOT will issue an ID card to the contractor employee granting access to DOT facilities, sensitive information, information systems or other DOT resources. DOT may accept favorable adjudications of background investigations from other Federal agencies when applicants have held PIV cards issued by those agencies with no break in service. DOT may also accept PIV-I cards issued by an authorized PIV-I issuer as evidence of identity. Additional information is within the clause.

H.6 INSURANCE

The Contractor shall comply with Section I, FAR Clause 52.228-5 “Insurance-Work on a Government

Installation” and additionally, FAR Clause 52.228-7, "Insurance-Liability to Third Persons." The Contractor shall secure, pay the premiums for, and keep in force until the expiration of this contract, and any renewal thereof, adequate insurance as provided below, such insurance to specifically include liability assumed by the Contractor under this contract. The Contractor is responsible for providing insurance of the following types and minimum amounts:

Workman's Compensation and Employees Liability Insurance as required by applicable statue, but not less than $100,000.

Comprehensive bodily injury liability insurance with limits of not less than $500,000 for each accident.

Property damage liability with a limit of not less than $100,000 for each accident.

Automotive bodily injury liability insurance with limits of not less than $200,000 for each person and

$500,000 for each accident, and property damage liability insurance, with a limit of not less than $40,000 for each accident.

If work is international, contractor shall secure adequate and proper insurance for that country and/or region in which that work and personnel are to be located during period of performance.

Each policy of insurance shall contain an endorsement that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor gives written notice of cancellation or change to the CO at least 30 calendar days prior to the aforementioned actions. When the coverage is provided by self-insurance, the Contractor shall not change or decrease the coverage without the CO's prior approval.

A certificate of each policy of insurance shall be furnished to the CO not later than ten (10) days after notice of award certifying, among other things, that the policy contains the aforesaid endorsement.

The insurance companies providing the above insurance shall be satisfactory to the Government.

Notices of policy changes shall be furnished to the CO.

H.7 LEVEL-OF-EFFORT NOTIFICATION

The Contractor shall notify the CO or designee immediately in writing whenever it has reason to believe that:

a) The level-of-effort that the Contractor expects to incur under any term-type task in the next thirty days, when added to the level-of-effort previously expended in the performance of that task order, will exceed 75 percent of the level obligated for that task order;

b) If obligations are from multiple funding sources, notification is required to be fund source specific in addition to the overall task order.

c) The level-of-effort required to perform a particular task order will be greater than the level-of- effort established for the task order.

Either the "Limitation of Cost" or the "Limitation of Funds” clause, depending on whether the task order is fully funded or not, applies independently to each task order under this contract and nothing in this clause amends the rights or responsibilities of the parties hereto under either of these two clauses. The notifications required by this clause are separate and distinct from any specified in the "Limitation of Cost" or "Limitation of Funds" clause.

H.8 MAXIMUM FEE/PROFIT

Contractors shall propose an appropriate rate of fixed fee depending on the risk associated with a CPFF contractual arrangement and the nature of the work in the task order. However, the proposed task order fixed fee cannot exceed an amount that is the sum of (1) __TBD__* percent of the subcontract, equipment, and travel costs, and (2) ___TBD___* percent of all other costs. In accordance with Paragraph, G.10, Payment of Fee – CPFF, fee will be determined as a percentage of costs associated with performance.

For task orders issued on FFP basis, contractors shall propose an appropriate profit based on the risk associated with that contract type and the nature of the work in the task order. The proposed profit included in the FFP cannot exceed an amount that is the sum of (1) _TBD___* percent of the subcontract, equipment, and travel costs, and (2) __TBD_* percent of all other costs.

H.12 HANDLING OF DATA

The Contractor and any of its subcontractors in performance of this contract may have need for access to and use of various types of data and information in the possession of the Government which the Government obtained under conditions that restrict the Government's right to use and disclose the data and information, or which may be of such a nature that its dissemination or use other than in the performance of this contract would be adverse to the interests of the Government or other parties. Therefore, the Contractor and its subcontractors agree to abide by any restrictive use conditions on such data and not to:

Knowingly disclose such data and information to others without written authorization from the CO, unless the

Government has made the data and information available to the public; nor Use for any purpose other than the performance of this contract that data which bears a restrictive marking or legend.

As used herein, the term "data" generally has the meaning set forth in FAR 52.227-14, "Rights in Data - General" (MAY 2014), Alternate I, II, III (DEC 2007), and includes, but is not limited to, computer software, as also defined in FAR Clause 52.227-14.

In regard to other companies’ information that the Government may receive with restrictions or pursuant to a non-disclosure agreement, “data” may also mean any information pertaining to that company without limitation, and including “information incidental to contract administration, such as financial, administrative, cost or pricing, or management information,” regardless of the form or the media on which the information may be recorded or in which the information may be transmitted to the Government.

H.18 GOVERNMENT-FURNISHED INFORMATION

The following Government-Furnished Information (GFI) may be provided to the Contractor via email within the period of performance of the master contract. Said GFI information is listed in 12 items in the solicitation.

H.21 INFORMATION TECHNOLOGY RULES OF BEHAVIOR

Any work under this master contract as issued through task orders, that is performed by the Contractor or any of its subcontractors on premises that are under the direct control of the Government is subject to the following provisions:

a) Performance of work on Government premises shall be confined to the area(s) specified by the TOCO. In performance of this work, the Contractor shall: (a) conform to all safety rules and requirements in effect during the term of the task order; and (b) take such additional precautions as the TOCO may reasonably require for safety and accident prevention purposes.

b) The Contractor shall designate to the TOCO, in writing, an on-the-premises representative to serve as its point of contact.

c) Any violation of applicable safety rules and requirements shall be promptly corrected as directed by the TOCO.

H.22 TAR 1252.209-70 DISCLOSURE OF CONFLICTS OF INTEREST

It is the Department of Transportations (DOT) policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by DOT or in organizations whose interests may be substantially affected by departmental activities. Based on this policy:

(a) The offeror shall provide a statement in its proposal which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with an organization regulated by dot, or with an organization whose interests may be substantially affected by departmental activities, and which…