RFP_DTRT5715R20005.pdf

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DTRT5715R20005

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE (FEB 2015)

B.2 CONTRACT LIMITATIONS (APR 2010)

B.3 CONTRACT SCOPE (APR 2010)

B.4 CONTRACT LINE ITEMS (FEB 2015)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

C.2 SCOPE OF WORK

C.3. TASKS

C.4 SUSTAINABLE ACQUISITION REQUIREMENTS

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING (MAY 1999)

D.2 MARKING (MAY 1999)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2 GOVERNMENT REVIEW AND ACCEPTANCE (APR 2013)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

F.2 CONTRACT PERIOD OF PERFORMANCE (AUG 2013)

F.3 PLACE OF PERFORMANCE (APR 2010)

F.4 DELIVERIES (MAY 2013)

F.5 RIGHTS IN DATA (DEC 2007)

F.6 WARRANTIES (MAY 1999)

F.7 LICENSES (MAY 1999)

F.8 ELECTRONIC SUBMISSION REQUIREMENTS (JAN 2010)

F.9 CONTRACT PROGRESS REPORT (APR 2013)

F.10 MONTHLY TASK ORDER PROGRESS REPORTS (MAY 2013)

F.11 MONTHLY TASK ORDER COST REPORTS (FEB 2011)

F.12 TECHNICAL REPORTS – TASK ORDER CONTRACTS (FEB 2015)

F.13 REPORTS OF WORK - REPORT DISTRIBUTION (FEB 2015)

SECTION G - CONTRACT AND ADMINISTRATION DATA

G.1 TAR 1252.242-73 CONTRACTING OFFICER’S REPRESENTATION (OCT 1994)

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION (APR 2013)

G.3 ORDERING (JUN 2013)

G.4 TASK ORDERS ISSUED UNDER MULTIPLE AWARD CONTRACTS (AUG 2013)

G.5 TASK ORDER OMBUDSMAN (FEB 2015)

G.6 TECHNICAL DIRECTION (FEB 2015)

G.7 ACCOUNTING AND APPROPRIATION DATA (APR 2015)

G.8 PAYMENT AND CONSIDERATION (JAN 2010)

G.9 PAYMENTS UNDER COST REIMBURSEMENT CONTRACTS (FEB 2011)

G.10 PAYMENT OF FEE - COST-PLUS-FIXED-FEE (FEB 2015)

G.11 PERFORMANCE EVALUATIONS (FEB 2015)

G.12 VOUCHER REVIEW (MAR 2003)

G.13 COST ACCOUNTING SYSTEMS (FEB 2015)

G.14 INCREMENTAL FUNDING OF TASK ORDERS (MAR 2008)

G.15 TRAVEL AND PER DIEM (APR 2013)

G.16 ALLOTMENT (FEB 2011)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 GPO PRINTING REQUIREMENT (DEC 1998)

H.2 CONTRACTOR RESPONSIBILITY (OCT 2011)

H.3 REQUESTS TO ACQUIRE MATERIALS AND EQUIPMENT (FEB 2015)

H.4 SALES TAX EXEMPTION (AUG 2012)

H.5 INSURANCE (MAR 2003)

H.6 HANDLING OF DATA (FEB 2015)

H.7 NON-PERSONAL SERVICES (DEC 1998)

H.8 TASK ORDER LIMITATIONS (DEC 1998)

H.9 CONSENT TO RELEASE GOVERNMENT-ORDERED ITEMS (FEB 2015)

H.10 MAXIMUM FEE/PROFIT (DEC 2007)

H.11 SUBCONTRACT CONSENT (AUG 2013)

H.12 ACCOUNTING SYSTEM (AUG 2013)

H.13 PERFORMANCE OF WORK AND SAFETY PROVISIONS ON GOVERNMENTPREMISES (APR

2003)

H.14 LEVEL-OF-EFFORT NOTIFICATION (AUG 2013)

H.15 INSTALLATION CLEARANCE REQUIREMENTS (MAR 2010)

H.16 COMPLIANCE WITH OVERSEAS LOCAL LABOR LAWS (FEB 2015)

H.17 CONFLICTS OF INTEREST DISCLOSURE (AUG 2013)

H.18 SERVICE CONTRACT ACT WAGE DETERMINATION (MAR 2015)

H.19 U.S. DOT CONTRACTOR PERSONNEL SECURITY AND AGENCY ACCESS (NOV 2011)

H.20 SECURITY AND POSITION SENSITIVITY DESIGNATIONS (FEB 2011)

H.21 OWNERSHIP OF INSTALLED EQUIPMENT (APR 2015)………………………………….40

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.3 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)

I.4 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS (FEB 2015)(DEVIATION 2015-2)

I.5 TAR 1252.237-73 KEY PERSONNEL (APR 2005)

I.6 TAR 1252.239-70 CYBERSECURITY REQUIREMENTS FOR UNCLASSIFIED AND SENSITIVE

INFORMATION TECHNOLOGY (IT) RESOURCES (JUN 2012)

SECTION J – LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1 IMPORTANCE OF ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2015)

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

K.3 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (NOV 2014)

K.4 52.209-7 INFORMATION REGARDING RESPONSIBILTY MATTERS (JUL 2013)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 GENERAL INFORMATION

L.3 GENERAL INSTRUCTIONS FOR TECHNICAL PROPOSAL AND COST AND BUSINESS

PROPOSAL PREPARATION

L.4 INSTRUCTIONS FOR COST AND BUSINESS PROPOSAL (VOLUME I)

L.5 INSTRUCTIONS FOR TECHNICAL PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL

M.2 TECHNICAL PROPOSAL EVALUATION

M.3 COST AND BUSINESS EVALUATION CRITERIA

ATTACHMENT J.1 – LABOR CATEGORY QUALIFICATIONS

ATTACHMENT J.2 – DEPARTMENT OF DEFENSE FORM-254

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE (FEB 2015)

A. This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) task order-type contract. Work will be placed under this contract through the issuance of task orders.

B. Task orders may be issued on a Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF) completion, or CPFF term basis at the Contracting Officer's (CO) discretion consistent with the guidelines provided in Part 16 of the Federal Acquisition Regulations (FAR). Performance-based task orders will be used to the maximum extent practicable.

C. Individual CPFF task orders will be issued on a completion-type basis pursuant to FAR 16.306

(d)(1). If a completion-type task order is not appropriate, a term-type task order may be issued pursuant to FAR 16.306(d)(2).

D. The Contract Line Item Number (CLIN) structure provided in Subsection B.4 below establishes a

CLIN for the three contract type/pricing methods available for use under this contract. Because using a particular contract type/pricing methodology requires terms and conditions specific to that use, this contract includes terms and conditions covering FFP, CPFF completion, and CPFF term-type tasks. In general, these terms and conditions are clear on their face with regard to applicability.

B.2 CONTRACT LIMITATIONS (APR 2010)

A. Multiple Contract Awards: (TO BE COMPLETED AT TIME OF AWARD) contracts have been awarded under the Volpe National Transportation Systems Center’s (Volpe Center) Solicitation No. DTRT5715R20005.

B. Maximum Contract Value: The value of all task orders placed under all contracts awarded may not exceed $(TO BE COMPLETED AT TIME OF AWARD). As a task order is issued to one Contractor, its value is subtracted from the total value available to all Contractors.

C. Minimum Guarantee: The guaranteed minimum is $2,500 for each contract.

B.3 CONTRACT SCOPE (APR 2010)

The Contractor, acting as an independent Contractor and not as an agent of the Government, shall furnish all supplies, facilities, personnel, materials, support, and management necessary to provide the services required under this contract. The scope of this effort is defined in the Statement of Work (SOW) (see Section C). Specific work requirements will be stated in individual task orders.

B.4 CONTRACT LINE ITEMS (FEB 2015)

ITEM NO. SERVICES

0100 The Contractor shall furnish all supplies, personnel, materials, support, and management necessary to provide the services in accordance with the SOW entitled, “Air Traffic Control and Landing Systems (ATCALS)/Maritime Domain Awareness (MDA) Support”, and other terms and conditions of this contract through one or more of the contract types set forth below:

0101 FIRM-FIXED-PRICE TYPE

0102 COST-PLUS-FIXED-FEE COMPLETION TYPE

0103 COST-PLUS-FIXED-FEE TERM TYPE

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

AIR TRAFFIC CONTROL AND LANDING SYSTEMS (ATCALS) AND MARITIME

DOMAIN AWARENESS (MDA) SUPPORT

C.1 BACKGROUND

The Volpe National Transportation Systems Center (Volpe Center) is a Federal fee-for-service organization within the Office of the Assistant Secretary for Research and Technology (OST-R) of the United States Department of Transportation (US DOT). The Volpe Center’s mission is to improve the nation’s transportation systems. In partnership with sponsoring agencies, the Volpe Center provides technical research and analysis services to the US DOT, other Federal agencies, state agencies, and foreign national transportation organizations in connection with the transportation-related components of their missions.

The Volpe Center’s focus is on research and innovation in all areas of transportation to improve the transportation system for the future. The Volpe Center is an active partner with several agencies in defining and implementing the future transportation system. The Volpe Center is supporting the Federal Aviation Administration (FAA), Department of Defense (DOD), and other Federal agencies and is seeking contractual support to address the need to modernize the Air Traffic Control and Landing System (ATCALS) and Maritime Domain Awareness (MDA) infrastructure in deploying and installing upgrades of current and future aviation and maritime system technology.

The Volpe Center utilizes a combination of Federal and contractor personnel to meet the broad range and quantity of skills needed to perform sponsoring agencies’ projects. By establishing a “pool” of professional technical and engineering resources, the Volpe Center can respond to uncertain, long-range requirements of its technical program in a timely and effective manner. The contractor will constitute an important part of the Volpe Center’s resources and will provide high-technology capabilities and skills targeted to the Volpe Center’s programmatic requirements in the area of modernization and deployment of current and future ATCALS and MDA infrastructure.

C.2 SCOPE OF WORK

C.2.A AERONAUTICAL COMPONENT

The objective of this component will be to support the United States Air Force (USAF) in deploying National Airspace Systems (NAS) ATCALS infrastructure.

The items below are the current projected workload during the 5-year contract duration with actual work ordered on a task order basis:

• An estimated 15 technology refreshment efforts where a Standard Terminal Automation Replacement System (STARS) Generation (G) G1 or G2 system is replaced with a new STARS G4/Enhanced Local Integrated Tower Equipment (ELITE) or later generation system at an Air Traffic Control Tower/Radar Approach Control (ATCT/RAPCON).

• An estimated 15 technology refreshment efforts where a STARS G1/G2 system is replaced with a new STARS G4/ELITE or later generation system at a USAF ATCT that is dependent on a nearby FAA Terminal Radar Approach Control (TRACON).

• An estimated nine ATCT upgrades where legacy radar display systems are replaced with new STARS systems at a USAF ATCT that is dependent on a nearby FAA TRACON.

In addition to the identified STARS system activities, this contract is intended to support emerging FAA NAS ground-based systems and prototypes that may be adopted by the DOD and assigned to the Air Force Life Cycle Management Center’s (AFLCMC) Aerospace Management Systems Division to support deployment of ATCALS systems. FAA NAS systems that are likely to be deployed during the duration of this contract may include a new Voice Radio deployment and a new Voice Switch deployment.

Neither program has been assigned to AFLCMC as yet. Additionally, support may be required for mobile systems such as the Deployable RAPCON.

A third scope area includes one-of-a-kind, site-specific projects that provide improvements to ATCALS systems and environment. Such activities may include a performing an ATCT/RAPCON relocation, acquiring and installing new Air Traffic Control (ATC) consoles, installing Automatic Dependent Surveillance-Broadcast systems, and removing obsolete ATCALS and infrastructure.

C.2.B MARITIME COMPONENT

The objective of this component will be to support the United States Navy (USN) in deploying MDA solutions at U.S. military bases and on U.S military ships located throughout the world.

The items below are the current projected workload during the 5-year contract duration with actual work ordered on a task order basis:

• Deploy shipboard Automatic Identification System (AIS) transponders on U.S. military ships to support Joint Naval exercises in Africa.

• Install, repair and integrate shore based radar at U.S. military bases to provide MDA information to Maritime Safety and Security Information System (MSSIS)

• Install shore-side AIS base stations, repeaters, and Very High Frequency (VHF) antenna systems for vessel monitoring services on U.S. military bases.

The scope of this contract will support the user community at both national and international sites.

C.2.C SPECIFIC WORK REQUIREMENTS

For work required under C.2.A and C.2.B, each unique site or project will be initiated by a Task Order Request for Proposal (TORFP) that will support the effort from the beginning to end and ensure contractor continuity throughout the project. Each task order will have two or more phases as follows:

1. Phase 1: Site Survey

2. Phase 2: Site Preparation

3. Phase 3: Cutover/Final Relocation/Deployment

The general requirements for each phase are described in Section C.3. Additionally, there may be a fourth phase that directs an activity that the user wants to track, record, and invoice as a separate line item.

C.3. TASKS

C.3.A Site Survey

Requirements for the site survey will usually be contained in Phase 1of the task order. The objective of the Phase 1 site survey is to develop the project requirements for Phases 2 and 3. The survey includes an evaluation of the physical space; electrical power; heating, ventilation, and air conditioning (HVAC);

grounding; and any other physical or infrastructure issues that could impact the site preparation activities.

Site surveys are usually coordinated so the equipment manufacturer is present during the survey.

For aeronautical work, a Volpe Center Site Engineer, who will usually be the designated Alternate Task Order Contracting Officer’s Representative (ALT TOCOR), will be present and will lead the Volpe Center team. This team will include a USAF representative to coordinate with the base facility and the equipment manufacturer.

For MDA work, a Volpe Center Site Engineer, usually the designated ALT TOCOR, will be present and will lead the Volpe Center team. The team will include the U.S. Combatant Commands and USN representatives to coordinate with the base facility and the equipment manufacturer.

C.3.A.1 Site Survey Deliverables

As a requirement of the Phase 1 site survey, the Contractor will deliver a Trip Report, an Engineering Installation Plan (EIP), a List of Materials (LOM) and comments on the Letter of Coordination (LOC).

The Trip Report will be delivered to the CO, the Contracting Officer’s Representative (COR), the Task Order COR (TOCOR), and the ALT TOCOR 10 working days following the completion of the site survey. The Trip Report will identify key site-specific issues and agreements that were identified during the survey.

In the case of a task order requiring a STARS survey, the Volpe Center TOCOR will obtain from the STARS equipment manufacturer a Site Transition Activation and Management Plan (STAMP) within 60 days following the completion of the site survey. The STAMP identifies the equipment to be installed, a schematic for where the equipment will be installed, and the communication and power requirements for the equipment. (An example of a STAMP is included Attachment J.3). The Volpe Center TOCOR will draft an LOC that delineates the tasking to be performed by the contractor and provide it to the contractor prior to the start of Phase 2. (A sample LOC is included in Attachment J.4.)

In the case of MDA work, several or all of the following site survey deliverables shall be required as stated in the applicable task order:

• Conduct site surveys to determine feasibility of establishing radar, voice communication radio networks, and AIS traffic management facilities.

• Deploy new site locations or system enhancements to increase the coverage of the radar, AIS, and radio communications network based on the discovered data provided to the contractor for analysis.

• Evaluate the performance of deployed or proposed site locations or system enhancements to increase the coverage of the radar, AIS, and radio communications networks.

• Determine optimum placement of radar, radio, and AIS repeater systems to augment signal coverage to existing and new vessel traffic management networks.

• Create detailed site survey reports on findings and recommendations.

In addition to reviewing the LOC, the Contractor will develop an EIP that will detail the Contractor’s plan to support the Volpe Center during site preparation (Sample EIP provided as Attachment J.5).

Finally, the contractor will develop an LOM that identifies the materials and quantities of the materials to be acquired to complete the Phase 2 site preparation activities. The LOM also identifies any special tools or equipment required to complete Phase 2.

C.3.B Site Preparation Description

The objective of Phase 2, site preparation, is to prepare the site to receive the new system that will be installed by the equipment manufacturer under a separate contract. This may entail installing new electrical wiring, communications, Global Positioning System antenna, electrical grounding, and computer rack systems. Site preparation activities are typically scheduled to permit a schedule overlap with the equipment manufacturer to allow for a site readiness status check. The site preparation activities are usually scheduled to begin about 1 year following the site survey.

C.3.B.1 Site Preparation Deliverables

For Phase 2 site preparation, the STARS deliverables are to be determined at the task order level.

For Phase 2 site preparation for the MDA work, several or all of the following site preparation deliverables shall be expected:

• Develop site installation plans and prepare site engineering documentation.

• Establish network connectivity between deployed traffic management sites and the MSSIS.

• Conduct MDA systems and subsystems tests

C.3.C Site Cutover, Equipment Relocation, and Deployment

For STARS, Phase 3 site cutover Equipment Relocation and Deployment (Optional) will support the final relocation of a new STARS installation and the removal of legacy systems and infrastructure. Phase 3 is optional and will be executed only if the new system was installed in a temporary location until removal of the legacy system is scheduled or there is a need for additional assistance during cutover.

For MDA’s Phase 3 site cutover Equipment Relocation and Deployment, the deployment activities involved in the installation of MDA systems will include:

• Installations of radar, voice radio systems, AIS base station, and repeater systems on mobile platforms and at traffic management facilities.

• Develop/update documentation detailing revised MDA network topology after system modifications.

• Perform traffic management system site upgrades or repairs at remote facilities to improve site performance or restore traffic management system to operational state.

• Provide on-site troubleshooting support to reestablish the operational readiness of existing MDA facilities.

• Train facility personnel on MDA system operation and maintenance.

C.3.D Skills Required

The primary skill requirements for this contract that are addressed at the task order level may include, but are not limited to, the following:

• Systems engineering and integration;

• Electrical engineering;

• Computer networking and fiber optics;

• HVAC capacity requirements estimations;

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• Emergency generator and power load planning;

• Electrical grounding requirements analysis;

• Mechanical engineering;

• Civil engineering;

• Logistical services to acquire, stage, and pre-position all equipment and materials required to complete the next activity such as consoles, wiring, ground bars, cable trays/ladders, and punch-down blocks;

• Licensed electricians and/or bonded construction contractors may be required;

• Experience working in, on, and around an operational airport facility or a demonstrated capability to relocate operations of a critical operations center from one facility to another without service interruption or system failures;

• Access to certified asbestos removal services (in the event asbestos floor tiles need to be disturbed during any site preparation activities);

• Access to certified manhole trained personnel who may be required to access restricted spaced to run communications lines between buildings; and

• Experience in developing and providing systems operational and sustainment training to system end users.

C.4 SUSTAINABLE ACQUISITION REQUIREMENTS

To the maximum extent possible and consistent with FAR Part 23 and during the performance of the work under this SOW, the Government requires the contractor to provide or use products that are energy efficient (ENERGY STAR® or Federal Energy Management Program designated), water-efficient, biobased, environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives), non-ozone depleting, or made with recovered materials. Unless otherwise identified in this SOW, each recovered materials or biobased product provided and delivered must meet, but may exceed, the minimum recovered materials or biobased content of an Environmental Protection Agency- or U.S. Department of Agriculture-designated product. The sustainable acquisition requirements specified herein apply only to products that are required to be (1) delivered to the Government during contract performance; (2) acquired by the contractor for use in performing services (including construction) at a Federally controlled facility; (3) furnished by the contractor for use by the Government; or (4) specified in the design of a building or work or incorporated during its construction, renovation, or maintenance.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING (MAY 1999)

The contractor shall ensure that all items are preserved, packaged, packed, and marked in accordance with best commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

D.2 MARKING (MAY 1999)

All items submitted to the Government shall be clearly marked as follows:

1. Name of contractor;

2. Contract number;

3. Task order number (if applicable);

4. Description of items contained therein;

5. Consignee’s name and address; and

6. If applicable, packages containing software or other magnetic media shall be marked on external containers with a notice reading substantially as follows: “CAUTION:

SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT EXPOSE TO HEAT OR

MAGNETIC FIELDS.”

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES - FIXED-PRICE AUG 1996

52.246-3 INSPECTION OF SUPPLIES - COST-REIMBURSEMENT MAY 2001

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT APR 1984

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 GOVERNMENT REVIEW AND ACCEPTANCE (APR 2013)

A. Technical inspection and acceptance of all work, performance, reports, and other deliverables under this contract shall be performed at the location specified in the individual task order. The task order shall also designate the individual responsible for inspection and acceptance as well as the basis for acceptance. Task order deliverable items rejected shall be corrected in accordance with the applicable clauses.

B. Unless otherwise stated in the individual task order, the Government requires a period not to exceed thirty (30) calendar days after receipt of the final deliverable item(s) for inspection and acceptance or rejection. Final acceptance rests with the CO or designee.

C. Inspection and acceptance of supplies/services for performance-based task orders (i.e., FFP, CPFF -completion) shall have identifiable performance measures and metric/quality acceptable levels that will form the basis of the inspection and acceptance criteria. For each performance-based task order, the Government will develop a quality assurance plan for use in monitoring Contractor performance against the performance measures and metric/quality acceptable levels that shall be clearly defined.

The quality assurance plans will be developed at the task order level.

D. The Government has the right to inspect all supplies and services required by the individual task orders, to the extent practicable, at any and all places and times and in all circumstances or event before acceptance.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER (applies to FFP task orders) AUG 1989 52.242-15 STOP WORK ORDER ALTERNATE I (applies to CPFF APR 1984 task orders)

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-55 F.O.B. POINT FOR DELIVERY OF GOVERNMENT- JUN 2003

FURNISHED PROPERTY

F.2 CONTRACT PERIOD OF PERFORMANCE (AUG 2013)

This contract shall become effective on the date the CO signs the contract. The ordering period and performance period will begin on the date of contract award. The ordering period will continue for 5 years thereafter. Also see Section I.1 entitled Ordering (FAR 52.216-18).

The performance period of the contract will continue until the time specified in the clause in Section I.1 entitled Indefinite Quantity (FAR 52.216-22).

F.3 PLACE OF PERFORMANCE (APR 2010)

Place of performance will be specified within task orders.

F.4 DELIVERIES (MAY 2013)

Delivery of supplies, services, and written documents (e.g. reports, briefings, presentations, etc.)

(including required formats and delivery locations) shall be in accordance with the task order requirements. All correspondence and reports related to each task order shall be delivered to the CO, designated Administrative Contracting Officer (ACO) and/or Contract Specialist, and/or designated Task Order Contracting Officer’s Representative (TOCOR), as specified in the task order.

F.5 RIGHTS IN DATA (DEC 2007)

All data first produced in the performance of this contract, including software, shall be delivered with unlimited Government rights, unless otherwise agreed to in writing by the CO when granting permission claim to copyright as required by FAR 52.227-14(c).

F.6 WARRANTIES (MAY 1999)

With respect to equipment or supplies acquired under this contract, title of which will pass to the Government, the Contractor shall ensure that any warranties, together with rights for replacement, service, or technical assistance, shall run to or automatically be assigned to the Government.

F.7 LICENSES (MAY 1999)

With respect to any computer software, databases, or other licensed product acquired for use by the Government, the Contractor shall ensure that the license, together with any associated rights, shall run to or automatically be assigned to the Government.

F.8 ELECTRONIC SUBMISSION REQUIREMENTS (JAN 2010)

All documents that have been requested for submission in electronic format must meet the following requirements in addition to any specifications stated in other sections of the contract.

• Compatible with Microsoft Office products (Microsoft Office products include Word, PowerPoint, and Excel); and

• Virus free.

Electronic documents that do not satisfy the above requirements will not be accepted. These specifications may be modified by the CO or Contracting Officer’s Representative (COR) during the performance of the contract.

F.9 CONTRACT PROGRESS REPORT (APR 2013)

A Contractor who has been awarded one (1) or more task orders shall provide a monthly overall contract progress report. The contract progress report shall be provided to the CO or designee not later than the 15th of each month. The Government requires submission of reports electronically in a Microsoft Office compatible format.

The monthly progress report shall address all activity under the contract through the last day of the previous month. The monthly contract progress report shall contain, at a minimum, the following information:

1. A listing of all new task orders accepted for the preceding month, including for each:

a) Task order number and date of issuance;

b) Brief description of work covered by task order, including estimated hardware/software amounts

(if applicable);

c) Amount obligated under task order;

d) Total number of hours ordered by the Contracting Officer, if applicable; total number of hours incurred by the Contractor by labor category; and total number of hours incurred by labor category regardless of task order type;

e) Key milestones (including date of deliverables);

f) Subcontractor information, if applicable, including name(s), classification of subcontractor (i.e., small, disadvantaged, large, etc.), type of effort being performed, estimated amount/percentage of work to be done by subcontractor(s);

g) Type of task order (i.e., FFP, CPFF Term, CPFF Completion, and FFP/CPFF (Completion or Term)); and

h) Key personnel assigned to each task order, including Prime Contractor contact point and phone number for each task order.

2. A listing of all ongoing task orders (excluding those from Paragraph 1 above), including:

b) Any modifications to the task order;

c) Summary of dollars expended to date per task order;

d) Estimated percentage of work yet to be completed on the task order; and

e) Progress in meeting performance measures under the task order (if applicable).

3. A listing of all completed task orders, including:

b) Number and value of modifications issued for the task order;

c) Completion date of task order and whether or not inspection and acceptance has been performed by Government;

d) Total dollar amount of task order, including modifications;

e) Success/failure in meeting performance measures under the task order (if applicable); and

f) Status of performance evaluation comments.

4. Significant findings, problems, delays, events, and trends during the reporting period which result from or affect the performance of any task order and any perceived problems.

Any data submitted in the contract progress reports, along with other relevant information, may be included in a past performance database developed and maintained by the Government. See Section G, Part I, paragraph G.11, Performance Evaluations).

F.10 MONTHLY TASK ORDER PROGRESS REPORTS (MAY 2013)

A monthly progress report shall be submitted for each task order. The progress reports shall be submitted electronically in a Microsoft Office compatible format. If a Contractor has been awarded more than one task order, monthly progress reports must be submitted separately for each task order. Unless otherwise prescribed in the task order, the report will cover the following items:

1. The work performed during the previous month;

2. Significant findings, problems, delays, events, trends, etc. during the reporting period which result from or affect the performance of the task order;

3. Detailed technical description of the work planned for the next reporting period;

4. Specific action requested of the Government to assist in the resolution of a problem or to effect the timely progression of the task order;

5. An up-to-date schedule of the work performed and work to be performed under the task order. A chart shall be presented reflecting planned project accomplishments versus actual accomplishments in terms of time; and

6. Report on accomplishments against any identified performance metrics, if applicable.

F.11 MONTHLY TASK ORDER COST REPORTS (FEB 2011)

Monthly cost reports will be submitted by the Contractor, except for fixed-price task orders, setting forth monthly and cumulative (1) direct labor hours by categories as set forth in the task, including subcontract hours,(2) elements of cost by direct loaded dollars, funding code, subcontracts, and other direct costs, etc. that have been incurred and/or committed; (3) breakdown by funding code and summary, and (4) projected monthly spending plan table to include: obligations, monthly actual costs, cumulative actual costs, monthly projected costs, cumulative projected costs. Proprietary rate information should not be discussed. The costs that have been committed but are unpaid to date will be noted. Where cumulative amounts on the monthly reports differ from the aggregate amounts contained in the request(s) for contract financing payments covering the same period, the Contractor must provide a reconciliation of the difference as part of the monthly report. In these reports, the Contractor shall also make its current assessment of completing the remaining work within the remaining funds. The Contractor shall prepare a graph using the vertical axis for dollars and the horizontal axis for time that shows actual and projected rates of expenditures for the task order. Within thirty (30) calendar days after completion of work under the task order, the Contractor shall include in its monthly report its estimate of the total allowable cost incurred under the task order, and in the case of a cost under run, the amount by which the estimated cost of the task may be reduced to recover excess funds pending final closeout of the task order. The submission of these reports does not relieve the Contractor of its responsibility under the limitation of costs or funds clauses applicable to each task order and identified in Section I of this contract.

The Volpe Center requires that the report be submitted electronically in a Microsoft Office compatible format (See Attachment J.1 - MONTHLY TASK ORDER COST REPORT FORMAT).

F.12 TECHNICAL REPORTS – TASK ORDER CONTRACTS (FEB 2015)

Task orders that identify technical reports as a deliverable will culminate in one of two types: letter type or a formal technical report. The letter type will be used primarily for smaller tasks such as data validation, field support, task planning documents, literature searches, analysis plans, conference planning documents, and schedules. A formal technical report(s) may be used for major tasks and may include earlier letter-type reports as subsections. The task order will specify the type of reports as well as the formatting and the number of copies required. The reports submitted shall be subject to review and approval by the Volpe Center COR or Task Order COR (TOCOR) and, if necessary, will be modified and resubmitted by the Contractor. The Contractor shall submit a final report incorporating the COR’s and/or TOCOR's comments on the draft final report. The number, delivery schedule and format will be specified at the task order level.

F.13 REPORTS OF WORK - REPORT DISTRIBUTION (FEB 2015)

Nothing set forth herein regarding number of copies shall be construed as authority to disregard the provisions of the clause of this contract (see Section H.1. – “GPO Printing Requirement”).

A. Contract Progress Report:

1 copy CO or designee 1 copy COR

B. Monthly Task Order Progress Reports:

1 copy CO or designee 1 copy COR 1 copy TOCOR

C. Monthly Task Order Cost Reports:

1 copy CO or designee 1 copy COR 1 copy TOCOR

D. Technical Reports

The number of copies and recipients will be determined in each task order. The Contractor shall provide a copy of the cover letter transmitting final submission of technical deliverables to the CO or designee.

SECTION G - CONTRACT AND ADMINISTRATION DATA

G.1 TAR 1252.242-73 CONTRACTING OFFICER’S REPRESENTATION (OCT 1994)

A. The CO may designate Government personnel to act as the CO's Technical Representative (COR) to perform functions under the contract such as review and/or inspection and acceptance of supplies and services, including construction and other functions of a technical nature. The CO will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the Contractor the notice to proceed.

The designation letter will set forth the authorities and limitations of the COR under the contract.

B. The CO cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the CO.

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION (APR 2013)

Contracting Officer: The Contracting Officer (CO) has the overall responsibility for this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to his/her authorized representatives. The CO for this contract is: Carl Chin.

Administrative Contracting Officer: An Administrative CO (ACO) may be designated by the CO. The duties of an ACO include but are not limited to issuing task orders, analyzing and making recommendations on the Contractor's proposals, offers, or quotations upon request of the CO, signing task orders, and approving Contractor's invoices in accordance with the terms of the contract. The ACO is: to be determined at contract award.

Contracting Officer's Representative: A Contracting Officer's Representative (COR) will be designated by the CO. The responsibilities of the COR include but are not limited to inspecting and monitoring the Contractor's work, determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract, acting as the Government's representative in charge of work at the site to ensure compliance with contract requirements in so far as the work is concerned, and advising the CO of any factors which may cause delay in performance of the work. The COR does not have the authority to make new assignments of work or to issue directions that cause an increase or decrease in the price of this contract or otherwise affect any other contract terms. The COR for this contract is: to be determined at contract award.

Task Order Contracting Officer's Representative (TOCOR)/Alternate TOCOR: The CO may designate a TOCOR/Alternate TOCOR. The TOCOR/Alternate TOCOR will perform the duties of the COR in connection with the technical oversight of an individual task order. The TOCOR/Alternate TOCOR does not have the authority to make new assignments of work or to issue directions that cause an increase or decrease in the price of this contract or on a task order or otherwise affect any other contract or task order terms. The TOCOR will be designated at time of task order award.

G.3 ORDERING (JUN 2013)

A. During the period of performance of the contract, the CO or the ACO may issue task orders in accordance with Section I.1. (FAR 52.216-18 and 52.216-22)

B. The Government will order any services or services with supplies to be furnished under this contract by issuing task orders on Optional Form 347 by mail, facsimile, or electronically. In addition to the CO, the following individuals are authorized ordering officers: Designated ACOs.

C. The performance period of the contract is not synonymous with the performance period of any task order issued under the contract. The period of performance for a given task order shall be specified in that task order.

D. A Standard Form 30 will be used to modify task orders.

E. A representative authorized by the Contractor shall acknowledge receipt of each task order within three (3) business days of receipt.

F. Each task order issued may incorporate the Contractor’s technical and/or cost proposals and will include an estimated cost and fixed fee set forth as a ceiling or a total fixed price in the case of a fixed price task order or CLIN, as applicable. For cost type task orders and if the task order is incrementally funded, the amount available for payment and allotted to the task will also be specified.

The Limitation of Funds and/or the Limitation of Cost clauses will control notification requirements when the Contractor has reason to believe it will experience an overrun of the estimated cost or allocated funds specified in a cost reimbursable type task order.

G. Under no circumstances will the Contractor start work prior to the issue date of the task order unless specifically authorized to do so, in writing, by the CO or designee.

G.4 TASK ORDERS ISSUED UNDER MULTIPLE AWARD CONTRACTS (AUG 2013)

A. All Contractors shall be provided a fair opportunity to be considered for each task order to be issued pursuant to the procedures, set forth below, unless:

1. The agency need for the services or services with supplies is so urgent that providing a fair opportunity would result in unacceptable delays;

2. Only one awardee is capable of providing the supplies or services required at the level of quality required because the services or services with supplies ordered are unique or highly specialized;

3. The order must be issued on a sole source basis in the interest of economy and efficiency because it is a logical follow-on to a task order already issued under this contract, provided that all awardees were given a fair opportunity to be considered for the original order;

4. It is necessary to place an order to satisfy a minimum guarantee; or

5. For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that that the purchase be made from a specified source.

6. In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

B. The Government’s objective is to keep the task order procedures simple and inexpensive for all parties to the contract. Unless the procedures in Paragraph A are used for awarding individual orders, multiple award Contractors will be provided a fair opportunity to be considered for each order using the following procedures:

1. A written cost proposal will be required for all task orders to be issued under this contract. The cost proposal shall include detailed cost/price information for all resources required to accomplish the task (i.e., labor hours, rates, travel, equipment, etc.). Proposals submitted for cost-type task orders will be based on average category rates or current salary rates (whichever method the Contractor customarily uses), as indicated by the Contractor’s or the subcontractor’s current payroll data, and the current provisional indirect rates, as indicated by the latest indirect rate negotiation from the cognizant Government auditor of the Contractor.

Offerors shall provide current, up-to-date copies of the negotiated provisional indirect rates for the Contractor and any subcontractors with their offers for individual task orders unless this information has previously been provided to the CO. Offerors shall also provide an explanation of any significant difference (10 percent or more) between any labor rate proposed and the rate proposed under the base contract. Any significant difference between the ratio of administrative hours to professional hours proposed for the task order versus the ratio of administrative hours proposed to professional hours for the master contract must be explained.

Any significant inconsistency between the type and amount of other direct costs (ODCs) proposed for the task and the type and ODCs proposed under the master contract must also be justified.

2. Each TORFP will include the following: (a) the Statement of Work (SOW); (b) the evaluation criteria that will be used to evaluate the offers; (c) the components of the offer (technical and/or price/cost or other factors) to be submitted; (d) the format for submission; (e) the timeframe for submission of the offer; (f) any other relevant instructions to the Contractor.

3. Upon receipt of a TORFP, the Contractor may submit an offer to the CO that must include the technical, cost, and any other information requested. The proposal must be submitted by the time specified in the request.

4. The method of evaluation and selection of an awardee for a task order will be identified in the

TORFP.

5. The Government shall have the right to select the Contractor based on initial offers without discussions, but the Government reserves the right to hold discussions after evaluation of initial offers.

6. If the Government determines that certain personnel are key to successful completion of a task order, they shall be designated as Key Personnel for the task order pursuant to TAR 1252.237- 73, Section I.

Upon request, the Government will debrief unsuccessful Offerors on a TORFP. Requests must be made within five (5) days of the notice of award for a specific task order.

G.5 TASK ORDER OMBUDSMAN (FEB 2015)

Contractors with any complaint regarding award of individual task orders shall submit such complaint(s) to David Ishihara, Volpe Center Procuring Activity Competition Advocate, U.S. Department of

Transportation, Office of the Assistant Secretary for-Research and Technology (OST-R), Volpe National Transportation Systems Center, 55 Broadway, Cambridge, MA 02142. It should be noted that in accordance with FAR 16.505(a)(10), no protest is authorized except for a protest on the grounds that the order increases the scope, period, or maximum value of the contract; or a protest of an order valued in excess of $10 million. Protests of orders in excess of $10 million may only be filed with the Government Accountability Office, in accordance with the procedures at FAR 33.104.

G.6 TECHNICAL DIRECTION (FEB 2015)

Performance of the work hereunder shall be under the technical direction of the TOCOR as described in specific task orders. As used herein, "technical direction" is limited to directions to the Contractor that fill in details or otherwise complete the specific description of work set forth in the task order. This direction may not include new assignments of work, or may not be of such a nature as to cause an increase or decrease in the estimated cost of the contract or task order, or otherwise affect any other provision of this contract.

G.7 ACCOUNTING AND APPROPRIATION DATA (APR 2015)

Each individual task order shall specify the accounting and appropriation data from which payment shall be made. This may differ per CLIN. Awardees are reminded to follow invoicing instructions in the contract and task order.

G.8 PAYMENT AND CONSIDERATION (JAN 2010)

Contract clauses regarding payment processes and consideration will differ depending on the contract type/pricing methodology used in the task order. Specific clauses to be used in each case are provided below:

A. The following clause is applicable to fixed-price task orders:

CONSIDERATION - FIXED PRICE

Upon delivery and acceptance of the required services, the Contractor shall be paid at the fixed price specified on the face of the task order. Payment based on completion of a fixed price CLIN and or multiple type CLINS will be determined at the task order level.

B. The following clauses are applicable to Cost-Plus-Fixed-Fee task orders:

CONSIDERATION - COST-PLUS-FIXED-FEE

(1) Subject to the clauses Limitation of Cost (FAR 52.232-20), Allowable Cost and Payment (FAR

52.216-7), and Fixed Fee (52.216-8), the total allowable cost of this task shall not exceed $(TO BE COMPLETED AT TIME OF AWARD OF TASK), which is the total estimated cost of the Contractor's performance hereunder exclusive of fixed fee. In addition, the Government shall pay the Contractor a fixed fee of $(TO BE COMPLETED AT TIME OF AWARD OF TASK) for the performance of this task.

(2) The Contractor shall be provisionally reimbursed indirect expenses on the basis of billing rates approved by the Cognizant Federal Agency (CFA) pending establishment of final indirect rates.

(3) The final indirect expense rate pertaining to the contract shall be those determined for the appropriate fiscal year in accordance with FAR 42.705 and FAR 52.216-7.

G.9 PAYMENTS UNDER COST REIMBURSEMENT CONTRACTS (FEB 2011)

NOTE: Under no circumstances can funds obligated under one task be used to pay costs incurred or fee earned under another task.

The invoicing and payment office for all contract actions issued by the DOT/Volpe National Transportation Systems Center is located at the Enterprise Services Center (ESC), Office of Financial Operations, Federal Aviation Administration (FAA) in Oklahoma City, Oklahoma.

The Contractor must submit separate cost and fee invoices. All invoices, including supporting documentation, shall be submitted electronically (e.g., PDF format) to the ESC at FAA in Oklahoma City by e-mail at the following address: volpeinvoices@faa.gov (all lower case). A cover email must accompany each invoice and provide the applicable information in the fields listed below.

Invoice Date:

Supplier Name:

Invoice Amount:

Invoice Number:

Contract No. /Purchase Order No.:

Task:

Modification No.:

Terms/Discount:

Performance Period:

Notes:

However, all interim payment requests for tasks under the contract must be submitted concurrently. The Contractor shall submit a last interim invoice for each task order. This shall include a complete list of invoices previously tendered under the task order. The last interim invoice shall consist of the completion invoice (clearly identified in accordance with FAR 52.216-7 prior to the establishment of final annual indirect rates. The last interim invoice shall be submitted within six (6) months of the task order’s physical completion. If changes to this invoice become necessary as a result of Government review, the Contractor shall submit a corrected last interim invoice. The Contractor shall submit this invoice, along with the Contractor’s release form, DOT F 4220.4, to the Contracting Officer, following the final adjustment of its annual indirect rates per FAR 52.216-7.

In addition to the information required by FAR 52.216-7 and FAR 52.232-25 incorporated by reference in Section I, an invoice or contract financing payment request must meet the following requirements:

(1) Consecutively number each interim payment request beginning with No. 1 for each task.

(1a) The Contractor must specify the appropriate cost per funding source(s) in which ESC should make…