Amendment_No._A0001.pdf

RFP No. DTRT5715R20005 Amendment No. A0001

1) The purpose of this Amendment is to extend the due date for request for clarifications and to provide a copy of the slides from the Pre-proposal Webinar on May 8, 2015 and the list of attendees.

2) The due date for request for clarifications is extended to May 20, 2015, 12:00 p.m. EDT.

3) The following documents are included as attachments to this amendment:

a. Attachment 1: Pre-proposal webinar presentation

b. Attachment 2: Pre-proposal webinar list of attendees

4) All other terms and conditions of the RFP shall remain the same.

DTRT5715R20005, Amendment No. A0001 Attachment 1-Pre-proposal webinar presentation

Air Traffic Control and Landing Systems (ATCALS) and Maritime Domain Awareness (MDA) Support Pre-Proposal

Webinar DTR5715R20005

The webinar will begin shortly.

This webinar will be view and listen only.

To listen, please call using the telephone number and passcode that was emailed to you when you registered.

Pre-Proposal Webinar Air Traffic Control and Landing Systems (ATCALS) and Maritime Domain

Awareness (MDA) Support RFP No. DTRT5715R20005

The National Transportation Systems Center

Advancing transportation innovation for the public good

U.S. Department of Transportation Research and Innovative Technology Administration John A. Volpe National Transportation Systems Center

May 8, 2015

Today’s Agenda

Ground Rules Procurement Summary Volpe Center Overview Technical Overview Proposal Requirements – Cost and Technical Evaluation Factors for Award Important Dates and Reminders

Today’s Presenters

Michael Egan, Operations Research Analyst

Jack Smith, IT Specialist

Carl Chin, Contracting Officer

This webinar will be recorded.

No verbal or written questions will be answered relative to the solicitation during the pre-proposal webinar.

Any statements or remarks made during the webinar shall not alter the terms of the solicitation.

The terms and conditions of the solicitation remain unchanged unless an amendment is issued.

Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted in writing no later than May 14, 2015, 12:00p.m. EDT.

An amendment to the solicitation will be issued to provide responses to written questions.

Written questions received after May 14, 2015, 12:00 p.m.

EDT will be answered by amendment only if determined by the CO to be in the best interest of the Government.

Procurement Summary

DTRT57-15-R-20005 is a competitive solicitation for Air Traffic Control and Landing Systems (ATCALS) and Maritime Domain Awareness (MDA) Support.

Small Business Set-Aside Eligible small businesses must qualify under the small business size standard of $15M under NAIC Code 541330.

Two to three Indefinite Delivery/Indefinite Quantity (ID/IQ) master contracts awards anticipated.

Multiple award master contracts will provide for the issuance of Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF) completion-type and CPFF term-type task orders.

Volpe Center Overview

Michael Egan Operations Research Analyst

Background Volpe established in 1970 Part of U.S. Department of

Transportation (DOT) Research and Innovative Technology Administration

(RITA)

Named after former DOT Secretary and MA Governor John A. Volpe

Volpe supports DOT goals Safety State of good repair Economic competitiveness Livable communities Environmental sustainability

About Volpe

Who we are

Our Purpose: Advancing transportation innovation for the public good

Our Mission: Improve the nation’s transportation system by serving as a center of excellence for informed decision making, anticipating emerging transportation issues, and advancing technical, operational, and institutional innovations

Our Values:

Public service Innovative solutions Professional excellence Collaboration and partnering

What makes us unique

Entrepreneurial, objective, efficient

Fee-for-service; no direct appropriations Flexibility and responsiveness of a consultant A trusted, objective advisor focused on safety and the public good

Federal advantage

Guided by a deep understanding of federal responsibilities, objectives, and practices

Accessibility of a federal in-house resource that can partner on strategy, tactics, policy, and acquisitions

Driven by public interest—not profit

Volpe Center Organization

Technical Centers

Safety Management & Human Factors

Stephen Popkin

Policy, Planning and Environment

Gregg Fleming

Air Traffic Systems and Operations Steven Lang

Infrastructure Systems and Technology

Luisa Paiewonsky

Chief Financial Officer William Henrikson

Chief Counsel Monica Conyngham

EEO Officer Karen Kowalewski

Director and Associate Administrator

Robert C. Johns

Human Resources

Susan Connors

Acquisitions Mary Doherty

Information Technology

Eric Frykenberg

Facilities Management David Duncan

Communication and Knowledge Management

Cassandra Allwell

Director Emeritus Richard John

Strategic Management Rachel Winkeller

Strategic Initiatives for Research and Innovation

Ellen Bell

Deputy Associate Administrator for Research and Innovation

Anne Aylward

Deputy Associate Administrator for Operations David Ishihara

Technology and Data Strategy

Gary Ritter

Multimodal Programs And Partnerships Michael Dinning

Technical Overview

Michael Egan, Contracting Officer’s Representative

Background

A large component of Volpe Center work is providing transportation related support to other federal organizations. Volpe uses a combination of Federal and contractor personnel to provide the breadth and depth of knowledge and skills required to carry through our sponsoring agencies’ projects. The contractor will be an important part of Volpe Center’s resources and will work closely with Volpe Center staff.

Objective

Acquire the services of contractors to provide technical support to address the need to modernize the Air Traffic Control and Landing System (ATCALS) and Maritime Domain Awareness (MDA) infrastructure in deploying and installing upgrades of current and future aviation and maritime system technology.

TASK AREAS OF WORK

ATCALS Component oStandard Terminal Automation Replacement System

(STARS) Surveys and Engineering, Site Preparation and Relocation oOther emerging ATCALS support activities Maritime Component oShipboard Automatic Identification System (AIS) installation oShore side AIS base station and VHF radio installation o Maritime Safety and Security Information System (MSSIS) Installation, Integration and Repair

Technical Overview – ATCALS Component

STARS Site Survey, Preparation and Relocation

• Thirteen (13) technology Refreshment efforts to replace STARS G1 or G2 systems with STARS ELITE at Radar Approach Control (RAPCON) and tower locations

• Twenty-two (22) technology refreshment efforts to replace STARS G1 or G2 equipment with STARS ELITE or STARS G4 at USAF towers dependent on FAA Terminal Radar Approach Control (TRACON) facilities

• Thirteen (13) efforts to replace legacy FAA automation equipment with STARS ELITE or G4 at USAF towers dependent on FAA TRACONs

Component

STARS Site Survey, Preparation and Relocation Typical Tasks Phase 1 - Site Survey and Engineering o Develop the project requirements for phases 2 and 3. The survey includes an evaluation of the physical space, electrical power, heating, ventilation, and air conditioning (HVAC), grounding and any other physical or infrastructure issues that could impact the site preparation activities. Site surveys are usually coordinated so the equipment manufacturer is present during the survey.

Phase 2 – Site Preparation o Prepare the site to receive the new system This may entail installing new electrical wiring, communications, GPS antenna, electrical grounding, and computer rack systems. Site preparation activities are typically scheduled to allow for a schedule overlap with the equipment manufacturer to allow for a site readiness status check. The site preparation activities are usually scheduled to begin about one year following the site survey.

Phase 3- Site Cutover, Equipment Relocation, and Deployment o Support the final relocation of a new STARS installation and the removal of legacy systems and infrastructure. This phase is optional and will be executed only if the new system was installed in a temporary location until removal of the legacy system is scheduled or the base requests additional assistance during cutover

Component

Other Emerging ATCALS Support Activities (potential examples) ATCT/RAPCON relocation New ATC console installation ADS-B site preparation Radar/Automation System optimization Voice switch survey/site prep/installation Deployable RAPCON (D-RAPCON) support

Technical Overview – MDA Component

Site Survey and Engineering Conduct site surveys to determine feasibility of establishing radar, voice communication radio networks and AIS traffic management facilities

Deploy new site locations or system enhancements to increase the coverage of the radar, AIS and radio communications network based on the discovered data provided to the contractor for analysis.

Evaluate the performance of deployed or proposed site locations or system enhancements to increase the coverage of the radar, AIS and radio communications networks.

Determine optimum placement of radar, radio and AIS repeater systems to augment signal coverage to existing and new vessel traffic management networks.

Create detailed site survey reports on findings and recommendations.

Site Preparation

Develop site installation plans and prepare site engineering documentation.

Establish network connectivity between deployed traffic management sites and the MSSIS.

Site Cutover, Equipment Relocation, and Deployment

Installations of radar, voice radio systems, AIS base station and repeater systems on mobile platforms and at traffic management facilities.

Develop/update documentation detailing revised MDA network topology after system modifications.

Perform traffic management system site upgrades or repairs at remote facilities to improve site performance or restore traffic management system to operational state.

Provide on-site troubleshooting support to reestablish the operational readiness of existing MDA facilities.

Train facility personnel on MDA system operation and maintenance

Technical Overview – Required Skills for both Components

The primary skill requirements for this contract may include, but are not limited to:

Systems engineering and integration;

Electrical engineering;

Computer networking and fiber optics;

HVAC capacity requirements estimations;

Emergency generator and power load planning;

Electrical grounding requirements analysis;

Mechanical engineering;

Civil engineering;

Logistical services to acquire, stage and pre-position all non-GFE equipment and materials required to complete the next activity, such as consoles, wiring, ground bars, cable trays/ladders, and punch-down blocks;

Licensed electricians and/or bonded construction contractors may be required:

Experience working in, on, and around an operational airport facility or a demonstrated capability to relocate operations of a critical operations center from one facility to another without service interruption or system failures;

Access to certified Asbestos removal services (in the event asbestos floor tiles need to be disturbed during any site preparation activities);

Access to certified manhole trained personnel who may be required to access restricted spaced to run communications lines between buildings;

Experience in developing and providing systems operational and sustainment training to system end users.

Proposal Requirements:

Cost and Business Proposal

Requirements

The Government intends to evaluate proposals and award the master contracts based on initial offers without discussion as provided in FAR 52.215-1(f)(4). However, the Government may reserve the right to hold discussions if it is determined necessary.

All information related to cost or pricing must be included in the Volume I of the proposal. Under no circumstances shall cost or pricing data be included in the Technical Proposal (Volume II).

The Offeror is advised that inclusion of cost and pricing data in the Technical Proposal may result in the elimination of its offer.

Requirements

Offerors are required to demonstrate consistency between the labor costs shown in the Cost and Business Proposal and the labor resources included and evaluated in the Technical Proposal. See L.2.C.

Offerors are advised that failure to follow the instructions, provide the required schedules, and include supporting documentation may result in the rejection of its offer.

Requirements

A prime Offeror is not eligible to receive a Cost-Plus-Fixed Fee (Term or Completion) task order unless its accounting system has been reviewed by a Federal Government audit agency (such as DCAA or DCMA) and determined by the CO to be adequate for determining costs under a cost reimbursement contract.

Consent will not be given for a CPFF subcontractor unless that particular subcontractor’s accounting system has been reviewed by a Federal Government audit agency and determined by the CO to be adequate for determining costs under a cost reimbursement contract.

CO relies on information provided by a Government audit agency (such as DCAA or DCMA) to determine adequacy of a contractor’s accounting system.

Requirements

The Offeror’s Cost and Business Proposal (Volume I) shall consist of the following three (3) sections:

Section I: Solicitation Documents

Completed and Signed Standard Form (SF) 33 Acknowledgment of solicitation amendments Representations, Certifications, and Other Statements of Offerors

Section II: Information Other Than Cost and Pricing Data Signed Proposal Cover Sheet (Schedule 1) Completed Cost and Business Proposal Schedules Information other cost and pricing data

Section III: Business Proposal Cost Control Plan Conflict of Interest Disclosure Statement

Requirements

Section II – Information Other Than Cost and Pricing Data

All costs, rates, factors, assumptions, and calculations must be shown and supporting rationale and documentation included. A narrative must be provided addressing each cost element and methodology.

Requirements

Subcontracts (Section II – Information Other Than Cost and Pricing Data)

Offeror must address all aspects of anticipated subcontract consent Offeror should consider what type of consent each subcontractor is eligible for;

Cost Plus Fixed Fee, Time and Material or Labor Hour.

Responsibility of the Prime Offeror to review and evaluate subcontractor proposals.

Prime shall show written evidence of its review and evaluation of subcontractor proposal.

Requirements

Subcontracts (Section II – Information Other Than Cost and Pricing Data)

Time and Material (T&M) Or Labor Hour Follow procedures specified in FAR Subpart 16.6 T&M or Labor Hour complete Schedule 1 Acceptance of Billing Rates

1. Rate build-up (cost element and profit). Build up must be shown and each cost element supported.

2. Commerciality. Convincing statistical information on hours, billings, and customers in the last 12 months must be provided. Signed statement that proposed rates are the “most favored customer rates” or reason why they are not.

Requirements

Subcontracts (Section II – Information Other Than Cost and Pricing Data)

Cost-Plus-Fixed-Fee If proposed CPFF subcontractor must complete Schedules 1,2,5,6, and 8.

Show calculations used to compute proposed direct labor rates o Basis and rationale for labor rates proposed o For example, current salary data, bidding rates, survey data

Indirect Rates o Information used to develop the proposed indirect rates

Requirements

Cost Business Proposal Schedules (Section II – Information Other Than Cost and Pricing Data)

Schedule 2 Summary of Proposed Cost and Fixed Fee Contractor shall include 100% of each proposed subcontractor value in

Schedule 2.

Schedule 5 Summary of Proposed Labor Cost and Distribution of Labor Cost Between Cost Plus Fixed Fee and Firm Fixed Price Subcontractors shall ignore the 80/20 apportionment of direct labor.

Requirements

Proposal Instructions require that labor be priced out for evaluation purposes assuming a performance period of only one (1) year.

10,700 hours represents the total, estimated, annual requirement.

Offeror’s Professional Compensation Plan (IAW FAR 52.222.46).

Include information on Uncompensated Overtime (IAW FAR 52.237-10).

Proposal Requirements:

Technical Proposal

The Offeror’s Technical Proposal shall consist of:

Volume II (Parts A, B & C): Written

Part A – Technical Expertise Purpose:

Evaluate how the Offeror plans to meet the Technical Expertise requirements of the contract.

Demonstrate it has the necessary technical expertise, ability and experience to accomplishment the requirements of the SOW.

The Offeror should reference work experience in STARS, ATC Systems, AIS, MSSIS, and other MDA systems.

Resumes o No more than 5 (inclusive of Program Manager).

o Not to exceed 3 pages.

o Representative of and consistent with, Offeror’s proposed labor cost presented in the Cost and Business Proposal.

Resume Checklist No. of Resumes

Senior Staff 1 Middle Staff 2 Junior Staff 1 Technician 1 Total 5

Part B – Past Performance Purpose:

Illustrate Offeror's relevant past performance history under existing and prior contracts for the past three years.

Relevant Past Performance History must include applicable contracts involving the proposed Program Manager.

If the Offeror does not include past performance history or does not affirmatively state that no past performance history is available, the Offeror’s proposal will be rated Unacceptable.

Offerors must send Client Authorization Letters (Exhibit C) for Non-Federal references listed in the five most relevant sources.

Part C – Management Approach/Staffing

Evaluate the Offeror’s capability to effectively and efficiently manage the work represented by this contract.

Approach to managing task order contracts; forming teams; requirements are successfully accomplished; activities kept on schedule and within budget;

organizational structure and roles; resume for Program Manager and technical staff.

Staffing Matrix

Evaluation Factors for Award:

Basis for Award

The Government intends to make a total of two to three master contract awards but reserves the right to make fewer or more awards if it is in the best interest of the Government.

Award will be made to those responsive and responsible Offerors whose proposals provide the best value to the Government based on the Technical Proposal and Cost and Business Proposal.

Order of Importance

Each technical proposal will be evaluated based on the criteria in Section M.

The technical evaluation factors, when combined, are significantly more important than cost in the selection of a Contractor for award.

Offerors are cautioned not to minimize the importance of the Cost and Business Proposal. When the Technical Proposals are evaluated as essentially equal, cost may become the determining factor in making award.

Technical Proposal Evaluation Criteria

The Offeror’s Technical Proposal will be evaluated in accordance with the following criteria:

Technical Expertise is more important than Past Performance and Management Approach/Staffing. Past Performance is more important than Management Approach/Staffing. Management Approach/Staffing is the least important factor.

Cost and Business Proposal Evaluation

The Cost and Business Proposal will not be numerically scored.

Proposed costs, fixed fee, and profit will be evaluated to establish that they are fair and reasonable and that they demonstrate cost realism.

Cost and Business Proposal Evaluation

The following factors are additional Cost and Business Proposal considerations, not necessarily in order of importance.

Competitiveness of the proposed fixed fee, and profit;

Compensation of professional employees;

Uncompensated Overtime, if any, will be evaluated in accordance with Section

L and FAR 52.237-10;

Acceptability of the cost control plan;

Potential risk level;

Evaluation of Conflict of Interest Disclosure Statements.

Important Dates

Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted no later than May 14, 2015, 12:00pm

EDT.

Questions must be submitted in writing via e-mail to carl.chin@dot.gov

Proposals are due no later than 12:00 pm EDT on June 22, 2015.

mailto:carl.chin@dot.gov

Reminders

Please read Sections C, L, and M more than once.

The terms and conditions of the solicitation remain unchanged unless an amendment is issued.

It is important that each Offeror be fully responsive in providing its best offeror initially since there may be no opportunity to revise the proposal at a later date.

A copy of today’s presentation and the list of webinar participants will be provided as an amendment to the solicitation.

Thank you for your attendance at today’s pre-proposal webinar.

DTRT5715R20005, Amendment A0001 Attachment 2 - Pre-Proposal Webinar List of Attendees

Name Email Maria Muscara Maria.muscara@lstechllc.com Cathryn Cruse info@talonnexus.com Carrie Brown bd@lcibest.com Sarah Staab sstaab@dtis-corp.com Roger Dale daler@kayacorp.com

Daniel McCauley mccauleyd@kayacorp.com Mike Littier Mike.littier@lstechllc.com mailto:Maria.muscara@lstechllc.com mailto:info@talonnexus.com mailto:bd@lcibest.com mailto:sstaab@dtis-corp.com mailto:daler@kayacorp.com mailto:mccauleyd@kayacorp.com mailto:Mike.littier@lstechllc.com

List of Attendees