DTRT57-11-R-20015 Solicitation.pdf

DTRT57-11-R-20015

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 123

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

DTRT-RVT-74-102206/09/2011

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RVP-31

U.S. DOT/RITA/Volpe Center Contracts & Program Support Service 55 Broadway, RVP-31 Cambridge MA 02142-1001

1500 ET 07/27/2011

Jeremy W Barrasso 617 jeremy.barrasso@dot.gov

494-2282

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PAGE(S)

Elizabeth A. Segal

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c) jeremy.barrassO Typewritten Text See Section L.3.C.

jeremy.barrassO Typewritten Text jeremy.barrassO Typewritten Text See Block No.7

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE (FEB 2011)

B.2 CONTRACT LIMITATIONS (JAN 2011)

B.3 CONTRACT SCOPE (DEC 2007)

B.4 CONTRACT LINE ITEMS (FEB 2011)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

C.2 INTRODUCTION

C.3 TASK AREAS OF WORK

C.4 PLACE OF CONTRACT PERFORMANCE

C.5 PROXIMITY REQUIREMENT

C.6 GENERAL REQUIREMENTS

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING (MAY 1999)

D.2 MARKING (MAY 1999)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2 GOVERNMENT REVIEW AND ACCEPTANCE (APR 2011)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

F.2 CONTRACT PERIOD OF PERFORMANCE (FEB 2011)

F.3 DELIVERIES (NOV 2007)

F.4 CONTRACT PROGRESS REPORTS (MAY 2011)

F.5 MONTHLY TASK ORDER PROGRESS REPORTS (APR 2008)

F.6 MONTHLY TASK ORDER COST REPORTS (MAR 2009)

F.7 TECHNICAL REPORTS – TASK ORDER CONTRACTS (MAR 2008)

F.8 REPORTS OF WORK - REPORT DISTRIBUTION (DEC 2003)

F.9 DOCUMENTATION OF COMPUTER PROGRAMS (MAY 1999)

F.10 RIGHTS IN DATA (DEC 2007)

F.11 WARRANTIES (MAY 1999)

F.12 LICENSES (MAY 1999)

F.13 PLACE OF CONTRACT PERFORMANCE (MAY 2011)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TAR 1252.242-73 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (OCT

1994)

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION (MAR 2003)

G.3 ORDERING (MAY 2011)

G.4 ISSUANCE OF TASK ORDERS (MAY 2011)

G.5 TASK ORDER OMBUDSMAN (FEB 2011)

G.6 TECHNICAL DIRECTION (JAN 2011)

G.7 ACCOUNTING AND APPROPRIATION DATA (MAY 1999)

G.8 PAYMENT AND CONSIDERATION (JAN 2011)

G.9 PAYMENTS UNDER COST REIMBURSEMENT CONTRACTS (FEB 2011)

G.10 PAYMENT OF FEE - COST-PLUS-FIXED-FEE (NOV 2007)

G.11 PERFORMANCE EVALUATIONS (FEB 2011)

G.12 VOUCHER REVIEW (MAR 2003)

G.13 COST ACCOUNTING SYSTEMS (MAY 2011)

G.14 INCREMENTAL FUNDING OF TASK ORDERS (MAR 2009)

G.15 TRAVEL AND PER DIEM (FEB 2011)

G.16 SUBCONTRACTING REPORT (MAY 2011)

G.17 ALLOTMENT (FEB 2011)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NON-PERSONAL SERVICES (DEC 1998)

H.2 GPO PRINTING REQUIREMENT (DEC 1998)

H.3 CONTRACTOR RESPONSIBILITY (DEC 1998)

H.4 SALES TAX EXEMPTION (MAY 1999)

H.5 LEVEL-OF-EFFORT NOTIFICATION (MAR 2003)

H.6 HANDLING OF DATA (MAR 2008)

H.7 TECHNOLOGY UPGRADES/REFRESHMENTS (DEC 1998)

H.8 INSURANCE (MAR 2003)

H.9 MAXIMUM FEE/PROFIT (MAR 2009)

H.10 SUBCONTRACT APPROVAL (MAY 2011)

H.11 SECURITY AND POSITION SENSITIVITY DESIGNATIONS (FEB 2011)

H.12 REQUESTS TO ACQUIRE EQUIPMENT (MAR 2003)

H.13 PERFORMANCE OF WORK AND SAFETY PROVISIONS ON GOVERNMENT PREMISES

(APR 2003)

H.14 ACCOUNTING SYSTEM (DEC 2003)

H.15 CONSENT TO RELEASE GOVERNMENT-ORDERED ITEMS (JAN 2004)

H.16 DISCLOSURE OF CONFLICTS OF INTEREST (FEB 2011)

H.17 LEGAL HOLIDAYS/INSTALLATION CLOSING (JAN 2009)

H.18 WORK SURVEILLANCE PLAN (JUNE 2011)

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.3 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JAN 2011)

I.4 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)

I.5 TAR 1252.237-73 KEY PERSONNEL (APR 2005)

SECTION J – LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K.1 IMPORTANCE OF ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2008) 55

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2011)

K.3 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JAN 2011) . 58

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 SOLICITATION PROVISIONS

L.2 GENERAL INFORMATION

L.3 GENERAL INSTRUCTIONS FOR TECHNICAL PROPOSAL AND COST AND BUSINESS

PROPOSAL PREPARATION

L.4 INSTRUCTIONS FOR COST AND BUSINESS PROPOSAL

L.5 INSTRUCTIONS FOR TECHNICAL PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL

M.2 TECHNICAL PROPOSAL EVALUATION

M.3 COST AND BUSINESS PROPOSAL EVALUATION

ATTACHMENT J.1 - LABOR CATEGORY DESCRIPTONS AND QUALIFICATIONS

ATTACHMENT J.2 – ACRONYMS

ATTACHMENT J.3 – U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

ATTACHMENT J.4 – DEPARTMENT OF DEFENSE CONTRACT SECURITY

CLASSIFICATION SPECIFICATION, DD FORM 254

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE (FEB 2011)

A. This is an indefinite delivery/indefinite quantity (IDIQ) task order contract. Work will be placed under this contract through the issuance of task orders.

B. Task orders may be issued on a firm fixed price (FFP), cost-plus-fixed-fee (CPFF) completion, or cost-plus-fixed-fee (CPFF) term basis at the Contracting Officer's discretion consistent with the guidelines provided in Part 16 of the Federal Acquisition Regulations. Performance-based task orders will be used to the maximum extent practicable.

C. Individual CPFF task orders will be issued on a completion-type basis pursuant to FAR 16.306 (d)(1). If a completion-type task order is not appropriate, a term-type task order may be issued pursuant to FAR 16.306(d)(2).

D. The Contract Line Item Number (CLIN) structure provided in Subsection B.4 below establishes a CLIN for the three contract type/pricing methods available for use under this contract. Because using a particular contract type/pricing methodology requires terms and conditions specific to that use, this contract includes terms and conditions covering FFP, CPFF completion, and CPFF term tasks. In general, these terms and conditions are clear on their face with regard to applicability.

B.2 CONTRACT LIMITATIONS (JAN 2011)

A. Maximum Contract Value: The value of all task orders placed under this contract shall not exceed $(TO BE COMPLETED AT TIME OF AWARD). As a task order is issued, its value is subtracted from the total capacity available under this contract.

B. Minimum Guarantee: The guaranteed minimum for this contract is $2,500.

B.3 CONTRACT SCOPE (DEC 2007)

The Contractor, acting as an independent Contractor and not as an agent of the Government, shall furnish all personnel, supplies, facilities, materials, support, and management necessary to provide the services required under this contract. The scope of this effort is defined in the Statement of Work (SOW) (see Section C). Specific work requirements will be stated in individual task orders.

B.4 CONTRACT LINE ITEMS (FEB 2011)

ITEM NO. SERVICES

0001 The Contractor shall furnish all personnel, supplies, facilities, materials, support, and management necessary to provide the services in accordance with the Statement of Work (SOW) entitled Financial Analysis and Support Services (FASS) (see Section C), and other terms and conditions of this contract, through task orders issued under one or more of the contract types set forth below:

0001AA FIRM-FIXED-PRICE TYPE TASK ORDERS

0001AB COST-PLUS-FIXED-FEE (COMPLETION TYPE) TASK ORDERS

0001AC COST-PLUS-FIXED-FEE (TERM TYPE) TASK ORDERS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

FINANCIAL ANALYSIS AND SUPPORT SERVICES (FASS)

C.1 BACKGROUND

The John A. Volpe National Transportation Systems Center (Volpe Center) is a Federal fee-for-service organization within the Research and Innovative Technology Administration (RITA) of the United States Department of Transportation (US DOT). The Volpe Center’s mission is to improve the nation’s transportation systems. In partnership with sponsoring agencies, the Volpe Center provides technical research and analysis services to the US DOT, other Federal agencies, state agencies, and other organizations in connection with the transportation-related components of their missions.

The Volpe Center utilizes a combination of Federal and contractor personnel to marshal the broad range and quantity of skills needed to perform sponsoring agencies’ projects. By establishing a “pool” of professional technical/scientific resources, the Volpe Center can respond to uncertain, long-range requirements of its technical program in a timely and effective manner.

C.2 INTRODUCTION

The Volpe Center is supporting the Federal Aviation Administration’s (FAA) Capital Expenditures Program Office (AJF-2), which is located within the FAA’s Air Traffic Organization (ATO) Office of Finance (AJF-0), and is responsible for business and financial management oversight of the FAA’s facilities and equipment (F&E) appropriation, which exceeds approximately $2.9 billion annually, and the FAA’s Research, Engineering, and Development (R,E&D) appropriation, which exceeds $100 million annually. AJF-2 functions include the following:

a) Managing and prioritizing investments for the FAA’s Capital Investment Plan (CIP) and the R,E&D program

b) Developing the FAA’s 5-year and 10-year plans for capital investments

c) Tracking Acquisition Program Baselines, including cost, schedule, performance, and benefits status of F&E projects

d) Tracking cost, schedule, performance, and benefits status of R,E&D projects

e) Providing consolidated management of current year and all active years FAA funds

f) Tracking, monitoring, and reporting FAA Flight Plan, ATO Business Plans, and ATO Strategic Management Process Goals including Acquisition Performance Goals

g) Tracking progress towards F&E, R,E&D, and Operations (OPS) programs obligation goals

h) Supporting the formulation and execution processes through analysis and update of F&E, R,E&D, and OPS funding baselines, and through analysis of earned value management (EVM) data and processes

i) Supporting property capitalization procedures and policies that conform to U.S. Department of Transportation (DOT) Office of the Inspector General (OIG) clean audit requirements

j) Providing the processes and controls for the management of the ATO Corporate Work Plan toolset

k) Implementing Business Process Re-engineering (BPR) methodologies, tools, and techniques; and

l) Incorporating change management methods and processes into BPR activities

m) Providing training in support of FASS2 capabilities.

AJF-2, and other FAA Lines of Business (LOBs), require capable support personnel to meet ATO functional requirements. Specifically, support is required for the following task areas:

o Information Technology Support for Financial Systems o Cost Accounting and Financial Systems Reporting Support o Budget Planning o Financial Capitalization Support o Delphi Financial Management System Support o Reimbursable Agreements (intra- and inter-agency) Support o Systems Engineering Support o Financial Analysis Support o Program and Technical Management Support o Acquisition Support o Administrative Support o Business Process Re-Engineering Support o Corporate Work Plan Support

Historically, because of the significant volume of financial and business management activities and transactions associated with 200+ ongoing capital and research programs, AJF-2 has utilized the services of support contractors to assist the organization in accomplishing its organizational mission. AJF-2 has tasked the Volpe Center to provide program management support for its Financial Analysis and Support Services (FASS) program. This Statement of Work defines the scope of the support being sought for the FASS program.

The contractor will constitute an important part of the Volpe Center’s resources, and will provide high technology capabilities and skills targeted to the Volpe Center’s programmatic requirements in support of AJF-2’s FASS program. All technical and contractual direction under this contract will be provided by the Volpe Center.

C.3 TASK AREAS OF WORK

The Contractor shall provide support to the Volpe Center in the below task areas. Specific requirements will be provided through the issuance of individual Task Orders.

C.3.1 Information Technology Support for Financial Systems

The Contractor shall provide database requirements analysis, data queries, and reporting support for FAA ATO financial information systems. Support in this area includes, but is not limited to, the following types of work:

a) Draft requirements to replace, augment, integrate, and/or maintain database programs and project management software applications. These applications are used in the execution of management responsibilities for technical, budget, schedule, resource, quality, and risk management in support of FAA operations.

b) Design, develop, and maintain software queries and reports to record and maintain budget and accounting data, as well as other FAA financial and business management needs. The FAA financial management databases are housed, or will be housed, on FAA networks and computers in designated AJF-2 office areas, Oklahoma City, and Federal Office Building (FOB) 10B.

c) Draft technical requirements for the development of intranet- and internet-based program and project management web site databases. These databases will be used to generate management reports and/or analyses that detail the financial and schedule status of FAA programs and projects. The Contractor shall base these requirements on the use of HTML, Javascript, and other basic web development capabilities, consistent with the guidance found in FAA Order 1370.93, Web Management, and other applicable Government directives and orders. The Contractor shall adhere to the FAA’s prescribed web development standards when developing and maintaining FAA websites. Links to this guidance may be found at either of the following FAA websites:

o https://employees.faa.gov/tools_resources/web/; or o www.faa.gov/documentLibrary/media/Order/1370.93.pdf

d) Provide Oracle software consulting support as needed to develop and maintain interfaces between FAA financial systems and other FAA Oracle-based systems

e) Analyze business processes and environments, business rules, federal regulatory compliance requirements for budgetary and financial needs, information technology infrastructures, system requirements, and user requirements as part of the requirements processes associated with applicable FAA financial systems

f) Provide training, either individually to Government employees or in designated classes, on FAA financial and business management systems and processes. The Contractor may be required to develop user manuals, technical training documents, web-based training, or classroom-setting instructional courses. Support may include the training or cross-training of staff on software use and/or database operations, as well as maintenance and management of applicable databases.

Specific requirements and training sites (if needed) will be designated in applicable task orders.

g) Support the life cycle processes associated with FAA cost accounting and financial reporting systems, including developing system functionality recommendations, requirements analysis, system analysis, developing and testing solutions, conforming to FAA change control processes, user training, the establishment or re-engineering of FAA business processes, and the framing of emerging requirements.

h) Develop and maintain a change management process to support the recording, implementing, and tracking of changes to financial databases and applications.

i) Serve as the FAA ATO technical liaison within the FAA’s change control system. The support shall include attending monthly change control board meetings held at FAA Headquarters in Washington, D.C., supporting DOT change management processes, and expediting ATO initiatives wherever possible.

https://employees.faa.gov/tools_resources/web/�

C.3.2 Cost Accounting and Financial Reporting Support

The Contractor shall support FAA ATO cost accounting and financial reporting requirements. Support in this area includes, but is not limited to, the following types of work:

a) Support the preparation of system development plans, and the preparation and presentation of status briefings on those plans to FAA stakeholders and management.

b) Provide technical support to extract and analyze information from the Federal Payroll and Personnel Systems (FPPS) database. The data extraction and analysis activities shall support the monthly, quarterly, and year-to-date budget execution reporting requirements.

c) Support AJF-2 in the execution of policy, guidance, training, quality control, and charging practices for the FAA’s Labor Distribution Reporting (LDR) requirements. The Contractor shall be familiar with and understand financial data relating to the following FAA systems:

Requirements Information Management System (RIMS), Funds Control Module (FCM), Cost Accounting System (CAS), Cru-X (the system used by the FAA to enter LDR data), Delphi (the DOT financial management system), and Reports Analysis and Distribution System (RADS). The Contractor shall provide support to ensure that LDR data and reporting is accurate and timely.

d) Support the facilitation, coordination, and implementation of FAA ATO initiatives through the maintenance and management of project accounting structures. The Contractor shall collaborate with the FAA Office of Financial Services (ABA) and the DOT to support the development and maintenance of project accounting structures.

e) Support the FAA ATO in gathering and documenting requirements for the development of automated project creation and maintenance tools. The support shall include using the tools to maintain project data and responding to requests for operational information and management reports.

C.3.3 Budget Planning

The Contractor shall support AJF-2’s management of the FAA’s budget planning, formulation, and execution processes.

C.3.3.1 Budget Planning Support

The Contractor shall support the budget planning process. Support includes, but is not limited to, the following types of work:

a) Support the establishment and maintenance of financial plans, procedures, and processes to monitor, analyze, and support the management of the CIP and National Aviation Research Plan (NARP) at the program and project level

b) Provide support for the use of the Simplified Program Information Reporting and Evaluation (SPIRE) tool, or equivalent “SPIRE-like” tool, to develop and maintain program plans for cost and schedule performance analysis and reporting. Provide support for strategic planning for SPIRE, encompassing budget planning, budget execution, and the FAA baseline management process.

c) Support the development of program and project life-cycle cost estimates and changes

d) Conduct cost-benefit analyses

e) Provide cost analysis and assessments to ascertain the budget impacts of engineering and other specification changes to National Airspace System (NAS) -related programs

f) Support the development of the NAS Plan Handoff (NPHO) financial estimates, and plan and provide support to the Capital Investment Team (CIT)

g) Support the development and preparation of financial plans for system acquisitions at the program and project levels

h) Support the development of responses to inquiries from Congress, the Office of the Secretary of Transportation (OST), the DOT Office of Inspector General (OIG), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO).

i) Support the implementation of revised and/or new OMB guidance into the budget planning process

j) Support the updating of financial plans to reflect fiscal year adjustments from OST, OMB, and Congressional actions and legislation; and

k) Support the development of draft budget planning briefings, white papers, and reports.

C.3.3.2 Budget Analysis and Development

The Contractor shall support FAA’s budget formulation processes for R,E&D, F&E, and OPS programs and projects. Support includes, but is not limited to, the following types of work:

a) Support the development, documenting, and implementing of annual budget processes within the framework of the FAA Flight Plan and FAA business plans

b) Conduct analyses of Exhibit 300 submissions from FAA program offices

c) Conduct analyses of Resource Planning Documents (RPDs) and prepare associated spreadsheets and reports

d) Conduct analyses of system acquisitions to verify out-year budget requirements including risk assessments, benefits, performance, past program cost and schedule performance, and future plans

e) Support the development of FAA budget submissions and justifications to OST, OMB, and Congress following guidance contained in OMB circular A-11, Preparation and Submission of Budget Estimates, and any other supplemental guidance from OST, OMB, or Congress.

f) Support the development of draft budget briefings, white papers, and other budget-related materials

g) Support the development of responses to Congressional testimony, responses to Congressional correspondence, or agency responses to audit reports from the Inspector General, the Government Accountability Office, or other Federal audit entities

h) Provide support in the identification and implementation of budget process improvements.

i) Provide support to the Investment Planning and Analysis Office (AJF-3), and program offices, on budget affordability of the Acquisition Management System (AMS) baseline decision requests, and selection of schedule milestones to be included in Acquisition Program Baselines (APBs)

j) Provide support for program performance reporting & evaluation, and the Joint Resources Council (JRC) Quarterly Program Review process.

k) Support the Capital Investment Team (CIT) and other budget teams as may be needed.

l) Provide support, using the Corporate Work Plan, to the annual OST and President’s budget processes.

m) Provide support for program performance reviews, budget assessments, and impact analyses on proposed budget changes

n) Provide support to the LOB, ATO Service Units, various budget formulation teams, and ATO Comptrollers during the budget formulation process.

o) Maintain and provide updates to FAA stakeholders on changes to Capital Investment Financial Plans due to budget changes, out year targets, and/or baseline decisions; and

p) Provide requirements validation to AJF-2 for new program proposals or technical operational changes to existing programs.

C.3.3.3 Budget Execution Support

The Contractor shall support FAA’s budget execution processes. Support includes, but is not limited to, the following types of work:

a) Review, validate, and track project authorizations, allotments, commitments, purchase requisitions, obligations, and expenditures in Delphi as it relates to the F&E, R,E&D, and OPS appropriations. Track project obligations and performance using FAA structure and budget codes, with particular emphasis on the formulation and execution phase. Track obligations and expenditures using appropriate FAA accounting codes, including region, appropriation, limitation, cost center, program element, object class, documentation identification, and CAS parameters.

b) Support the FAA in assuring that offices follow the requirements for the “Summary of Character Classification Codes” in OMB Circular A-11 Section 25, and OMB Circular A-34

c) Support the FAA in accomplishing year-end accounting close-out processes in support of the FAA’s financial planning cycle. Support the development and implementation of new processes and procedures to enhance the capability to reconcile and verify project, contract, and transaction data discrepancies between Delphi, the R,E&D Monitoring, Analysis, and Control System (REDMACS), and other related FAA financial data systems.

d) Monitor and analyze the Delphi and FCM reports to determine whether the required information is available to reconcile the F&E, R,E&D, and OPS appropriations. Maintain the FCM database integrity through research and analysis of budget transactions. Provide support in the alignment of budget and Delphi databases consistent with budget documentation.

e) Support the FAA in the planning, tracking, and reporting of project obligation performance goals.

This includes: monitoring the status of all contract modifications using the PRISM-Delphi interface; and analyzing and adjusting double obligations, de-obligations, over-expenditures, unmatched invoices, and accrued expenditures items in Delphi.

f) Provide support to: the development of procedures and practices for funds control and reprogramming; the preparation and tracking of Project Authorization (PA) requests; tracking and reconciliation of approved PA’s and authorization levels; variance analysis of authorizations and obligations; forensic auditing and reconciliation of accounts and documents between ACQUIRE, PRISM, Delphi, REDMACS, and other related FAA financial data systems; and producing periodic reports.

g) Perform reconciliations, validations, and quality control of FAA financial systems data.

h) Reconcile in-house procurement plans with Delphi accounting data

i) Conduct data collection, and prepare documentation, to support FAA actions to comply with the following reporting requirements of AJF-2: the National Science Foundation Survey of Federal Funds for Research and Development; and the National Science Foundation Survey of Federal Support to Colleges, Universities, and Non-Profit Institutions.

j) Provide budget execution support to the FAA Service Units using the Corporate Work Plan.

k) Provide support for program performance reviews, budget assessments, and impact analyses on proposed budget changes.

l) Utilize financial systems (e.g., Delphi, PRISM, National Data Center (NDC), and customized “cuff” record systems) to plan, track, analyze, reconcile, and report the financial status of programs and projects

m) Provide analytical support for the review of FAA program EVM reports.

n) Support the ATO and LOB budget offices by analyzing financial data to support the development of responses to the Operations Financial Reconciliation Scorecard, and supporting bi-weekly Integrated Financial Action Team meetings.

o) Provide support to the LOBs, ATO Service Units, various budget execution teams, and ATO Comptrollers during the budget execution process; and

p) Provide contract reconciliation support to the Air Traffic Operations Acquisition Division (ATO- A) contract officers on the analysis of expiring funds.

C.3.4 Financial Capitalization Support

The Contractor shall support FAA’s financial capitalization activities. The need to capitalize FAA’s fixed assets requires the continued implementation and enhancement of a capitalization process that best utilizes FAA’s capital expenditure program management process and the Delphi financial system to meet the FAA objective of the receipt of a clean audit opinion. The capitalization process is required to identify and capitalize costs to the fixed assets that make up the NAS. Support in this area includes, but is not limited to, the following types of work:

a) Development of supporting documentation and maintenance of capitalization processes within ATO, to ensure that FAA accounting capitalization criteria are met through the timely capitalization of ATO assets

b) Conduct analyses of FAA’s capitalization processes and develop recommendations for improved performance where needed

c) Develop and provide functional and technical training to the ATO organization to ensure that program offices are knowledgeable in the application of capitalization criteria to their programs, to promote a better understanding of the entire FAA capitalization process, and to enhance the role in the management of organizational asset information

d) Support AJF-2 in the development of reports to track ATO programs and assets. This includes development of Delphi Discoverer reports to track the status of assets, construction-in-progress accounts, and the development of reports to track unit cost models

e) Provide functional and technical assistance to AJF-2, in collaboration with ABA, to develop new business process workflows for the execution, closeout, cost accounting, capitalization, and reporting of capital expenditure programs and capital assets

f) Support the FAA’s National Program Capitalization Team (NPCT) in the execution of policy, guidance, training, quality control, and charging practices for the FAA’s capitalization programs

g) Support the FAA’s Capital Expenditure Programs organization in the analysis of the current fiscal year execution of the FAA’s capital procurement burden. The Contractor shall analyze the fiscal year-end costs and assist in the development of FAA responses to questions from the OIG. This analysis includes variance analysis between calculated and booked burden rates and corrective adjustments to the burden application. The Contractor shall support the development of procurement burdens for future fiscal years.

h) Assist in improving user capabilities and proficiency in FAA capitalization processes

i) Utilize BPR for identifying and implementing FAA capitalization process improvements

j) Support the FAA’s responses to audit recommendations (but not determine the actual response to OIG); and

k) Assist AJF-2 staff in responding to requests for operational information or management reports.

C.3.5 Delphi Financial Management System Support

The Contractor shall support FAA’s Delphi financial management system. This support includes, but is not limited to, the following types of work:

a) Support the FAA’s Delphi Issues Working Group in identifying, implementing, and reporting on the status of Delphi post-implementation problems that need to be changed or added

b) Support the FAA ATO in aligning key internal business processes to those defined in the Delphi financial management system

c) Support the FAA ATO in using the Delphi system to improve the predictability, control, and effectiveness of ATO operations. Assist in ensuring the attainment of current and future ATO management and user requirements. This support will include conducting financial analyses and developing requirements for Delphi capabilities.

d) Assist in automating key internal business processes in support of the ATO

e) Collaborate with other FAA organizations and DOT to facilitate and coordinate the implementation of ATO initiatives, and to provide tools and support for the efficient maintenance of F&E, R,E&D, and OPS project accounting structures that promote efficient management of ongoing operations

f) Support ATO in proactively using the Delphi system to develop a strategy and tool set to measure performance and improve predictability, control, and effectiveness

g) Assist in defining business processes, performing user requirements analysis, performing systems and financial analysis, developing and testing potential solutions, supporting and providing technical advocacy to the change control process, and re-engineering business processes

h) Collaborate with ATO management, technical experts, other FAA stakeholders, and DOT to support defining requirements for a series of concurrent Delphi processes or ad hoc interfaces to create and maintain project accounting structures

i) Develop, conduct performance analysis, deliver, test, implement, and document tools, such as the Project Maintenance Tool Kit (PMTK), for project accounting and fixed asset application requirements that can be used to add, delete, or update data fields in the Delphi Project Accounting module

j) Assist in defining ATO requirements for inclusion in the development of ABA and DOT policies and procedures.

k) Provide subject matter expertise support for improving user capabilities and proficiency

l) Provide support in defining emerging systems requirements

m) Assist ATO staff in maintaining project information, and in responding to requests for operational information or management reports

n) Collaborate with ATO’s Delphi user community, and in conjunction with ABA, develop a project plan for conversion, set-up, and modification of Capital Project Task and Accounting data

o) Collaborate with ABA and DOT to facilitate and coordinate the implementation of ATO enhanced operational and management reporting mechanisms, including but not limited to Web, Discoverer, and Microsoft reports

p) Support ATO in proactively using the Delphi system to develop a strategy and tool set for measuring performance and improving the predictability, control, and effectiveness of ATO operations, and ensuring that ATO management and user requirements are met; and

q) Assist in developing historical and current expenditures reports in response to FAA, OST, and OMB inquiries.

C.3.7 Reimbursable Agreements (Intra- and Inter-Agency) Support

The Contractor shall support AJF-0 and ABA in providing oversight and management of Reimbursable Agreements (RAs) between the FAA and non-FAA parties. This support includes assisting FAA with administering the guidance of FAA Orders concerning reimbursable agreements. Support includes, but is not limited to, the following types of work:

a) Support the FAA in the development of reporting capabilities on the status of reimbursable agreements

b) Support in the review of reimbursable requests to ensure all accounting and coding citations are properly identified

c) Support the FAA in establishing consistent billing and collection procedures by tracking and auditing existing and pending agreements to ensure adherence to proper payment schedules and overhead rates

d) Support the FAA in analyzing waiver requests to ensure minimal criteria thresholds are met

e) Ensure that FAA guidance and resources are communicated to Federal and contractor staff engaged in supporting the preparation and processing of reimbursable agreements to ensure compliance with FAA and DOT reimbursable agreement policies. Support shall be consistent with all FAA orders, including policies identified in FAA Orders 2500.35D, “Reimbursable Agreements Covering Goods and Services”, and Standard Operating Procedures (SOPs), including “Creating, Executing, and Implementing Reimbursable Agreements in the ATO”

f) Provide support to implement practices and procedures that will reduce cost over-runs; reduce or eliminate deficiency risks; prepare and publish effective and accurate reports; as well as update, maintain and modify the FAA Reimbursable Automated Tool Kit

g) Support budget formulation and prioritization activities in support of RAs by managing, tracking, and monitoring the RAs from inception through implementation and closeout

h) Support the continuous development of improved reimbursable agreement processes by supporting the development, documenting, and updating and/or implementing of procedures, process flows, and practices within the ATO

i) Assist in analyzing deficiency occurrences, and cash flows for reimbursable work; and

j) Provide research analysis and processing support for reimbursable project authorizations to the appropriate organizations and process teams including, but not limited to FAA Headquarters, FAA Regional offices, and the FAA Accounting Office in Oklahoma City.

C.3.7 Systems Engineering Support

The Contractor shall provide systems engineering support to the FAA. This support includes, but is not limited to, the following types of work:

a) Conduct systems engineering analysis on FAA programs to assess cost and schedule projections, as well as progress as measured and reported through performance metrics and EVM reports, in support of program prioritization, budget formulation, budget execution, and the FAA’s performance reporting system

b) Assist in ensuring that F&E budget formulation and program validation follows FAA / Air Traffic Operations Planning Division (ATO-P) architecture roadmaps and Next Generation Air Traffic System (NextGen) implementation plans

c) Provide schedule management support for major programs, linking NextGen interdependencies and infrastructure dependencies for new capabilities as programs move through AMS decisions or require re-baselining decisions

d) Support the restructuring and improvement of FAA’s Work Breakdown Structure (WBS)

e) Support the Acquisition Executive Board (AEB) in improving processes, controls and oversight of program acquisitions

f) Support Post Implementation Reviews (PIRs) of FAA programs and projects

g) Support the preparation of system engineering reports, white papers, and briefings that analyze proposed changes to the NAS. These documents (reports, white papers and briefings) shall reflect knowledge of NAS technology areas, including automation, communication, navigation, surveillance, and weather systems. To ensure that sound system implementation investment decisions are reached, the documents shall address:

o systems engineering principles and concepts o proposed updates to the NAS Architecture o appropriate FAA (AMS) policies o FAA strategic goals, including the goals for the NAS o operational concepts o the risks of proposed technological changes o future demands on the NAS and recommendations for addressing those demands o the performance of NAS systems and the identification of future infrastructure needs and estimated costs; and o assessments of projected costs, schedules, and benefits, and other relevant data on capital programs needed to support investment analysis decisions.

h) Review and analyze domestic and international aviation technical standards for NAS technology areas as they pertain to potential investment opportunities to include the input to, and/or analysis of, test results from simulations of candidate technologies for insertion into the NAS

i) Perform transition analyses from an investment perspective in conjunction with operational and technical impact assessments for NAS technology areas and systems

j) Recommend appropriate NAS performance goals and assess related program accomplishments

k) Conduct special studies that cover a wide range of topics from corporate level financial planning and budget narratives to workforce planning, business process re-engineering, change management and implementation, and the integration of business processes and systems within an enterprise architecture. Examples would be special studies to assist AJF-2 with preparing:

o the FAA’s Air Traffic Controller Workforce Plan o the financial portion of the ATO annual report to Congress o future year budget formulation processes o financial audits o systems planning needs analyses o operational impact assessments, including assessments of the operation of Air Traffic Control

(ATC) systems; analysis of operations, maintenance, and replacement options; assessment of specific NAS technologies to determine deficiencies in their capabilities and resulting impacts; assessments of the probability of defects, failure, and malfunctions in ATC parts, products, and processes of currently fielded systems; and assessment of the value of new technological opportunities for ATC systems, aeronautical products, services, and airports o engineering and operational system designs o technology assessments o safety risk assessments o hazard control analyses o human factors assessments of the current NAS’ ability to meet future demands and productivity improvements associated with new ATC projects o ATO budget narratives for R,E&D, F&E, and OPS appropriations o financial cost and benefit studies on aspects of NextGen o inputs to the annual Federal Activities Inventory Report (FAIR) Act for all ATO activities including but not limited to, the development of ATO studies and reports on allocation of ATO Full Time Equivalents (FTE), the development of the FAIR Act Inventory Report for the FAA’s Office of Budget, and the coordination of the FAIR Act Inventory information with ATO stakeholders o corporate level papers related to overall financial or budget issues such as future budget reauthorization legislation; and o assessments of current business processes, performance measures, systems, and tools within the ATO and other LOBs.

C.3.8 Financial Analysis Support

The Contractor shall provide financial analysis support to the FAA. This support includes, but is not limited to, the following types of work:

a) Provide technical and cost proposal evaluation support for contracts related to the update of the Economic Impacts of Aviation Report.

b) Provide financial analysis and program analysis support for requirements identification, analysis of alternatives, and determination of impacts for FAA Corporate reprogramming

c) Support the development of revisions to FAA financial orders

d) Provide technical support in collecting and analyzing data for internal AJF-0 reviews and studies

e) Support annual risk assessments and testing of internal control processes to ensure compliance with OMB A-123 (“Management’s Responsibility for Internal Control”) requirements

f) Provide support to the FAA’s preparation of responses to OIG and GAO evaluation reports

g) Provide support in the collection, analysis, and consolidation of project performance data for LOBs and Service Units; and

h) Support the development of briefings and information papers for FAA senior management, DOT, OMB, and industry groups.

C.3.9 Program and Technical Management Support

The Contractor shall provide program and technical management support to the FAA. The support includes, but is not limited to, the following types of work:

a) Provide program scope management support, including working with stakeholders to define and document mutually acceptable project scope statements, which include definitions of objectives, outcomes, deliverables, and roles and responsibilities

b) Support the development and tracking of program and project cost estimates and schedules.

Coordinate cost estimates and detailed schedules with stakeholders highlighting assumptions, risks, and supporting data.

c) Support program and project control activities, including organizing work activities into individual tasks consistent with required work efforts and deliverables. Support project scheduling activities, including creating work breakdown structures with milestones and deliverables.

d) Communicate and coordinate the status of project activities with AJF-0 staff, and support the development of reports and briefings as needed

e) Support the development of project management plans, progress reports, and other required project management documents for AJF-0 that reflect task, schedule and financial status

f) Support the identification of program risks and issues, and their resolution including informing AJF-0 of progress and providing recommendations on significant developments that may affect project deliverables, schedule, and budget

g) Support program and project transition, implementation, and close-out activities; prepare final project documentation; and identify lessons learned

h) Support resource management requirements, including identifying and planning for required project resources (e.g. labor, materials, or contractor support); monitoring usage of financial and physical resources; and recommending tradeoffs between quality, cost, and timeliness; and

i) Support quality and risk management, including; identifying and prioritizing risks, contingencies, impacts, and mitigations; preparing risk management plans for applicable projects and sub-projects; and making recommendations to AJF-0 for corrective actions, as necessary.

C.3.10 Acquisition Support

The Contractor shall provide acquisition support to the FAA’s Joint Resources Council (JRC) and pre-planning groups (e.g., investment analysis, etc.) and to the FAA’s Executive Council (EC). The support includes, but is not limited to, the following types of work:

a) Support business management processes of the Acquisition Management System (AMS), the FAA Acquisition System Toolset (FAST), FAA orders, Federal Aviation Regulations, Advisory Circulars, applicable laws, regulations (e.g., Code of Federal Regulations), ATO Service Unit processes and procedures, and Integrated Product Teams (IPTs)

b) Create and recommend draft technical requirements to support the development of web-based acquisition-related database systems in relation to new system acquisitions and operational changes to the NAS

c) Support the FAA in implementing EVM on acquisition programs and contracts. Support may include, but is not limited to: assist in the development of EVM practices and procedures; provide guidance on current EVM practices; analyze deliverables; and assist in determining proper applicability of EVM to specific contracts; and

d) Provide acquisition system management support by attending key acquisition reviews, readiness reviews, program status briefings to the JRC, the FAA Acquisition Executive, and the Budget Executive Council, and providing support to the FAA Capital Investment Team (CIT). The Contractor’s support shall include ensuring that AJF-2 acquisition activities are in conformance with AMS policies and procedures.

C.3.11 Administrative Support

The Contractor shall provide administrative support. The support includes, but is not limited to, the following types of work:

a) Support ATO administrative managers and officers in coordinating, organizing, submitting, and tracking personnel actions, and maintaining related official files

b) Provide on-site administrative assistance to process all correspondence documents, including executive-level correspondence. Contractor staff shall have a thorough understanding of common office applications (such as Word, Excel, and Lotus Notes e-mail) and all office automation, reproduction, facsimile, and other pertinent office equipment.

c) Provide support with tracking the routing and approval of AJF-2 documents, performing quality control on AJF-2 documents (proofreading and ensuring compliance with FAA requirements), and maintaining centralized office files, including a document library for AJF-0

d) Assist in the coordination of inter- and intra-office activities and functions, especially in the development and arrangement of travel plans, and the coordination of meetings and calendars

e) Provide clerical support, mail pick-up and distribution, and routine correspondence control (to include typing, proofing, copying, and distribution of correspondence)

f) Provide support in developing and preparing various briefing packages, brochures, handouts, displays, exhibits, and other information materials; and

g) Planning and scheduling support for conferences and meetings.

C.3.12 Business Process Re-Engineering Support

The Contractor shall provide Business Process Re-Engineering (BPR) support. The support includes, but is not limited to, the following types of work:

a) Provide Business Process Re-Engineering (BPR) support that examines and breaks down into sub-components “As-Is” Models of various FAA business work processes, with the purpose of…