RFQ_DTPH5616Q00032.pdf

DTPH5616Q00032

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/16/2016 PH957-16-0024

1 12

US DOT/PHMSA/PHA-30

1200 New Jersey Avenue, SE E22-317

Acquisition Services Division

Washington DC 20590-0001

Hazardous Materials Enforcement

1200 New Jersey Avenue, SE E21-317

Washington

DC 20590-0001

Shaukat Mirza

08/31/2016 1700 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Government anticipates the issuance of a purchase order based on the Terms and Conditions of the Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Items.

The Government encourages interested contractors to provide price discounts.

You are invited to submit a quote in response to PHMSA's Request for Quotation(RFQ)#

DTPH5616Q00032.

Please see the attached Statement of Work(SOW), Attachment, for the description of the services to be purchased under this RFQ as it contains Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 12

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00032

pertinent information(evaluation factors, due dates, etc.).

Contract Type and Award:

The Government anticipates the issuance of a purchase order based on the Terms and Conditions of the Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Items.

Award will be made to the proposer that represents the best value.

Period of Performance:

PHMSA anticipates the BASE period of performance to be six (6) months with an OPTION period of performance of 6 months.

Submission of Quotes:

In addition to completing and signing this RFQ (Standard Form 18), quotes must include the following three sections:

(1) Section I - Technical Capability

a) Technical Merit: This criterion will be used to evaluate the offerors demonstrated knowledge of the statutory and regulatory requirements and guidance needed to execute and advance PHMSAs Field Investigations Safety Assessment for the Office Hazardous Materials Safety (OHMS) Field Operations. The knowledge, experience, expertise, and availability of the proposed staff in performing similar projects must be clear.

b) Management Approach: The offeror's understanding of the requirements, the reasonableness and logic of approach, and the immediate availability of the dedicated resources and facilities to fulfill the requirements. The offeror must address its approach to quality control, time management, and organization in accordance with Section III, Tasks of the Statement of Work (SOW).

(2) Section II - Past Performance This section must include at least two (2) Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

3 12

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00032

references (customers) for whom like or similar services have been performed within the past 3 years. Include verifiable contact name, phone number, and address for each reference.

Section III - Price This section must include the proposed fully-loaded labor rate and extended price (940 hours x proposed labor rate). The proposed fully-loaded labor rate must include wages, overhead, G&A expenses, and profit.

Quote should be no more than fifteen(15)pages in length including cover page, 8 1/2 by 11 inch paper using font size no smaller than twelve (12) pitch. The offeror must also provide its Tax Payer Identification (TIN), and DUNS number.

** There should not be any mention of pricing in Sections I and II of the quote.

Quotes/Proposals must reference PHMSA RFQ # DTPH5616Q00032 and must include signed amendments to this RFQ if any are issued.

Evaluation Criteria:

PHMSA will award a purchase order to that responsible offeror whose proposal represents the best value after evaluation in accordance with the criteria shown below:

Technical Capability

1. a) Technical Merit: This criterion will be used to evaluate the offerors demonstrated knowledge of the statutory and regulatory requirements and guidance needed to execute and advance PHMSAs Field Investigations Safety Assessment for the Office Hazardous Materials Safety (OHMS) Field Operations. The knowledge, experience, expertise, and availability of the proposed staff in performing similar projects must be clear.

b) Management Approach:

The offeror's understanding of the requirements, the reasonableness and logic of approach, and the

4 12

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00032

immediate availability of the dedicated resources and facilities to fulfill the requirements. The offeror must address its approach to quality control, time management, and organization in accordance with Section III, Tasks of the Statement of Work (SOW).

2. Past Performance This criterion will be used to evaluate the Offerors Past Performance in supporting similar work as described in the SOW. The Government will determine relevance of Past Performance information based on the similarity of the nurturer of the previous work to the current requirement (i.e., within the past three years).

3. Price The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price.

The Government will make award to the responsible offeror whose offer conforms to the request for quotation (RFQ) and presents the best overall value to the Government considering the criteria 1 through 3 above. All factors, 1 through 3 above, when considered together establish a base for selecting the offeror which represents the best value to the Government.

Technical Quality is more important than Past Performance. When combined, Technical Quality and Past Performance are significantly more important than Price.

Quote information may be verified by such Government agencies as the Defense Contract Audit Agency (DCAA), other Government agencies, commercial sources such as Dunn And Bradstreet, and other references as necessary.

Omissions and/or inaccurate or inadequate information could have negative effects on the overall evaluation.

Questions All questions regarding this RFQ must be emailed to Shaukat Mirza (shaukat.mirza@dot.gov) with a copy to Mr. Warren Osterberg (warren.osterberg@dot.gov)

5 12

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00032

All questions must be received on or before August 24, 2016, at 4:30 pm, Eastern Time.

Proposals/quotations must be received by date and time located in block 10 on page 1 of Standard Form 18. Proposals/quotations are to be emailed to shaukat.mirza@dot.gov

Do not contact any other PHMSA personnel during the solicitation phase.

Period of Performance: 09/19/2016 to 09/18/2017

00001 BASE PERIOD: 6 Months of Period of Performance

Field Investigations Job Safety Assessment

The purpose of this requirement is to conduct an independent and objective analysis of safety risks that investigators are exposed to during the course of their inspection/investigation activities per the attached SOW. This includes a study of existing OHMSs field investigation safety policies and practices, and develop a report that identifies the various safety hazards/risks present that the agency should address for investigators.

Please see the attached SOW for additional information.

FOB: Destination

00002 OPTION PERIOD: 6 Months of Period of Performance

Field Investigations Job Safety Assessment

The purpose of this requirement is to conduct an independent and objective analysis of safety risks that investigators are exposed to during the course of their inspection/investigation activities per the attached SOW. This includes a study of existing OHMSs field investigation safety policies and practices, and develop a report that identifies the various safety hazards/risks present that the agency should address for investigators.

Please see the attached SOW for additional information.

6 12

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTPH5616Q00032

FOB: Destination

SF 18 - CONTINUATION SHEET RFQ: DTPH5616Q00032

Clauses

A. FEDERAL ACQUISITION REGULATIONS (FAR)

A.1 FAR CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper

MAY 2011

52.212-4 Contract Terms And Conditions -- Commercial Items MAY 2015

52.225-25

Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran – Representation and

Certifications

OCT 2015

A.2 CLAUSES IN FULL TEXT

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items. (JUN 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul

2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_X__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

_X__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

_X__ (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X__ (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X__ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

_X__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

_X__ (31) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

_X__ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving

(Aug 2011) (E.O. 13513).

_X__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

_X__ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management

(Jul 2013) (31 U.S.C. 3332).

_X__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)

(End of Clause)

52.217-8 Option To Extend Services Nov 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days from the end of the Period of Performance.

52.252-2 Clauses Incorporated By Reference Feb 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/far http://farsite.hill.af.mil/vftara.htm

B. 1 TAR CLAUSES INCORPORATED BY REFERENCE

1252.242-72 Dissemination Of Contract Information Oct 1994

B. 2 TAR CLAUSES IN FULL TEXT

http://acquisition.gov/far http://farsite.hill.af.mil/vftara.htm

1252.223-73 Seat Belt Use Policies and Programs (APR 2005)

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated

April 16, 1997, the contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program or for statistics on the potential benefits and cost-savings to your company or organization, please visit the Buckle Up America section of NHTSA’s website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for

Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C.

metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to help with technical assistance, a simple, user friendly program kit, and an award for achieving the President’s goal of 90 percent seat belt use. NETS can be contacted at 1-888-221-0045 or visit its website at www.trafficsafety.org.

Dot Short-Term Lending Program (Dot STLP)

ATTENTION: Small and Disadvantaged (SDB), Women-Owned, and Disadvantaged Business

Enterprises (DBEs)! The Department of Transportation’s (DOT), Short-Term Lending Program

(STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts.

The Maximum line of credit is $750,000. The STLP loan has a variable rate, which is connected to the prime rate. The current rate may be found on the OSDBU website http://osdbuweb.dot.gov or call 1-(800) 532-1169.

Contractor Policy To Ban Text Messaging While Driving

a) Definitions. The following definitions are intended to be consistent with the definitions in DOT

Order 3902.10 and the E.O. For clarification purposes, they may expand upon the definitions in the E.O.

"Driving"-

(1) Means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise.

(2) It does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary.

"Text messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. (See definition in DOT Order 3902.10)

(b) In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging

While Driving, October 1,2009, and DOT Order 3902.10, Text Messaging While Driving, December 30,2009, contractors and subcontractors are encouraged to:

(1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving--

(i) Company-owned or -rented vehicles or Government-owned, leased or rented vehicles; or

(ii) Privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government.

(2) Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as-http://www.trafficsafety.org/

(i) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and

(ii) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph

(c), in all subcontracts that exceed the micro-purchase threshold, other than subcontracts for the acquisition of commercially available off-the-shelf items.

B.3 PHMSA CLAUSES

811 Call Before You Dig Program (JUN 2014)

Damage to pipelines during excavation is a leading cause of accidents resulting in serious injuries and fatalities, but these accidents are preventable, and you can help in preventing them.

811 is designated as the national call-before-you-dig number. Every state has a one-call law requiring excavators to have underground utilities marked before digging.

There are five steps to safer digging:

1. Make a free call to 811 a few days before digging.

2. Wait the required time – which is prescribed in state law but generally two to three days.

3. Locate/mark the utilities accurately. (This step applies to underground facility/utility owners.)

4. Respect the marks.

5. Dig with care.

The contractor is encouraged to adopt the “811, Call Before You Dig” program for its employees when digging on company-owned, leased, or personally-owned property. For information on how to implement such a program please visit the 811 – Call Before You

Dig section of the Pipeline and Hazardous Materials Safety Administration (PHMSA) website at www.phmsa.dot.gov.

The contractor shall include the substance of this clause in all subcontracts that exceed the micro-purchase threshold.

Access to Electronic and Information Technology

Each Electronic and Technology (EIT) product or service furnished under this contract must comply with the Electronic and Information Technology Accessibility Standard (36 CFR 1194) which implements Section 508 of the Rehabilitation Act of 1973, codified at 29 U.S.C. § 794d.

The PHMSA Chief Information Officer (CIO) or designee will approve and insure Section 508 compliance.

http://www.phmsa.dot.gov/

If the Contracting Officer determines any furnished product or service does not comply with the

Electronic and Information Technology Accessibility Standard (36 CFR 1194), the Contracting

Officer will notify the contractor in writing.

Contractor Issued Announcements

1. The recipient of this award must provide, in advance, to the PHMSA Contracting

Officer, for review and concurrence, any proposed:

Post-award announcement/press release when the content refers to

PHMSA.

Article, for publication or presentation, in which PHMSA is mentioned.

2. The recipient of this award must include the following statement in articles for publication or presentation resulting from this award:

“This work was funded in part, under the Department of Transportation, Pipeline and Hazardous Materials Safety Administration. The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the official policies, either expressed or implied, of the Pipeline and Hazardous Materials Safety Administration, the Department of

Transportation, or the U.S. Government.”

Safeguarding Classified Information (PHMSA January 2011)

Pipeline and Hazardous Materials Safety Administration (PHMSA) contractor employees are obligated to protect classified information pursuant to all applicable laws, and to use

Government information technology systems in accordance with PHMSA and

Department of Transportation (DOT) procedures so that the integrity of such systems is not compromised.

Unauthorized disclosure of classified documents (whether in print, on a blog, or on a web site) does not alter the documents’ classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by contractor employees, until it is declassified by an appropriate U.S.

Government authority.

PHMSA contractor employees:

1. Except as authorized by the Director, Office of Security (M-40), or other authorized

DOT officials, and pursuant to PHMSA/DOT policies and procedures, shall not, while using computers or other devices (such as Blackberries or Smart Phones) that access the

Web on non-classified Government systems, access documents that are marked classified

(including classified documents publicly available on WikiLeaks and other web sites), as doing so risks that classified material will be placed onto non-classified systems. This requirement applies to access that occurs either through PHMSA/DOT or contractor computers, or through contractors’ personally owned computers that access non-classified Government systems. This requirement does not restrict PHMSA contractor employee access to non-classified, publicly available news reports (and other non-classified material) that may, in turn, discuss classified material.

2. Shall not access classified material unless:

a favorable determination of the person’s eligibility for access has been made by the DOT Director of the Office of Security (M-40) or another authorized DOT official, the person has signed an approved non-disclosure agreement, the person has a need to know the information, and the person has received contemporaneous training on the proper safeguarding of classified information and on the criminal, civil, and administrative sanctions that may be imposed on an individual who fails to protect classified information from unauthorized disclosure.

3. Shall not remove classified information from official premises or disclose that information without proper authorization.

4. Who believe they may have inadvertently accessed or downloaded classified or sensitive information on computers that access the web via non-classified Government systems, or without prior authorization, should contact their information security offices for assistance.

Suspended/Debarred/Delinquent Federal Debt PHMSA (March 2016)

- Awardee is prohibited from making sub-awards to suspended or debarred entities

- Awardee is required to check the Federal Government's System for Award Management

(SAM) at www.sam.gov to determine whether the SAM entity record indicates a “Yes” answer to either “Has Active Exclusion?” or “Delinquent Federal Debt?” If a “Yes” answer is discovered, stop the award process, and inform the PHMSA contract specialist.

In that case, awardee may not make a sub-award unless approved in writing by the

PHMSA Senior Contracting Officer.

- Awardee is required to maintain a hard copy of the record of the SAM search of the potential sub-awardee.

009-2010 (Rev 2) Sustainable Acquisition Requirements

“The Department of Transportation (DOT) developed a Strategic Sustainability

Performance Plan (SSPP) which is designed to enhance the mission of sustainability through cost effective acquisitions. Our goal is to achieve compliance by reducing resource consumption and solid and hazardous waste generation. This SSPP applies to all acquisitions and contracting mechanisms used by PHMSA. Contractors are highly encouraged to supply or use products and services that are environmentally preferable, energy efficient, contain recycled content or bio-based materials.”

END OF CLAUSES

U.S. Department of Transportation DTPH5616Q00032

Pipeline and Hazardous Materials Safety Administration (PHMSA) SOW Attachment #1

AUGUST, 2016

OHMS PHH-40

Field Operations

Pipeline and Hazardous Materials

Safety Administration (PHMSA)

Statement of Work

Field Investigations Job Safety Assessment (Contract)

U.S. Department of Transportation DTPH5616Q00032

Table of Contents

I. Background II. Scope of Work

III. Tasks IV. Deliverable V. Place of Performance VI. Government Furnished Resources VII. Period of Performance

VIII. Contract Type and Award

U.S. Department of Transportation DTPH5616Q00032

I. Background Within the U.S. Department of Transportation (DOT), Pipeline and Hazardous Materials Safety

Administration (PHMSA), Office of Hazardous Materials Safety (OHMS) Field Operations is responsible for enforcing the Hazardous Materials Regulations. To do this, OHMS field investigators inspect entities that offer or transport hazardous materials in transportation and that manufacture, re-qualify, rebuild, repair, recondition, or retest packagings (other than cargo tanks and tank cars) used to transport hazardous materials. Inspections occur at company locations remote from the office environment and often place an investigator in proximity to hazardous materials and other potential safety hazards.

The Occupational Safety and Health Act (OSHA) of 1970, Executive Order 12196, and 29 CFR

1910. requires Federal agencies to ensure places of work are free from job-related health and safety hazards. PHMSA investigators operate under a safety program centrally coordinated by the agency’s Chief Safety Officer. The current program addresses the known hazards that investigators face every day while conducting field activities. However, the program for OHMS is not based on a comprehensive safety analysis but rather on the agency’s awareness of the risks present. In order to develop appropriate strategies for addressing safety risks during these activities, PHMSA OHMS desires an independent assessment, by safety professionals (e.g.

Industrial Hygienists or Certified Safety Professionals) of the safety risks present during these activities, accompanied with a catalog of the risks present, to enable a more effective safety risk reduction strategy by the agency. OHMS envisions that this analysis be conducted through a review of existing safety policies to identify safety risks removed or addressed, combined with direct observations of field investigator activities while they perform their assigned field inspection/investigation duties.

II. Scope of Work The purpose of this contract is to conduct an independent and objective analysis of safety risks that investigators are exposed to during the course of their inspection/investigation activities.

This includes a study of existing OHMS’s field investigation safety policies and practices, and develop a report that identifies the various safety hazards/risks present that the agency should address for investigators. The ideal persons to complete this study would be Industrial

Hygienists (IH) or Certified Safety Professionals (CSP). IHs and CSPs are well trained to make worksite assessments to identify risks, assess potential hazards and controls, and evaluate risks and hazard control measures for our field investigator workforce. The contractor will be expected to provide an assessment/evaluation identifying potential gaps in OHMS’s current safety policies and procedures along with offering corrective measures.

III. Tasks

The following is a list of tasks to be completed by the contractor:

A. Conduct appropriate worksite assessments based on a representative sample of inspection types to identify risks, assess potential hazards and controls, and evaluate risks and hazard control measures faced by investigators in the field.

U.S. Department of Transportation DTPH5616Q00032

B. Recommend protective measures to increase the potential of identifying and preventing hazardous safety risks to field investigators.

C. Assist in improving existing health & safety programs.

D. Accompany and observe OHMS’s investigators on five different types of inspection activities within close proximity to the contractor’s location.

E. Review current OHMS’s field investigators procedures/practices for radiation protection, confined space entry, respiratory protection, and other areas of potential risk.

IV. Deliverables Upon completion of the task, a written report shall be submitted to the COR within 30 working days on completion of tasks listed in Section III. The written report should include the names of field investigators they observed, the name and location of facilities visited, the type inspections completed and the hazard classes observed. The report shall include recommended improvements to the safety program as described in Chapter 17 of the OHMS Field Operations

Manual, the PHMSA Safety Manual, and other practices and procedures being followed. The contractor shall also make a formal presentation of findings and recommendation to senior

OHMS executives within two weeks of submitting the written report.

V. Place of Performance The contractor is expected to travel to no more than five separate facility locations within a 50 mile radius of the contractor’s office(s) to make observations of various field investigator activities. Upon award of the contract, the contractor shall provide PHMSA with the location(s) of their offices where they have the available resources to support this work. PHMSA will provide a list of proposed/potential facilities and/or sites to the contractor and arrange a date and time for the contractor’s agent to meet the investigator at the facility. The presentation to OHMS executives will be held at PHMSA Headquarters in Washington, DC.

VI. Government Furnished Resources No Government Furnished Resources will be provided. Travel expenses are the responsibility of the contractor.

VII. Period of Performance PHMSA expects the base period of performance to be six (6) months after award of contract with a six month option to finished assigned tasks.

VIII. Contract Type and Award PHMSA intends to award a Firm Fixed Price Contract with period of performance of six (6) months. Award will be made to the responsible contractor whose offer conforms to the solicitation and offers the best value to the Government.