RFQ__DTPH56-13-Q-000001.pdf

DTPH56-13-Q-000001

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

10/12/2012 956-13-0004

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US DOT/PHMSA/PHA-30

1200 New Jersey Avenue, SE E22-305

Office of Acquisition Services

Washington DC 20590-0001

12/03/2012

Training and Qualifications

US DOT/PHMSA/PHP-70

6500 S. McArthur Blvd., MPB

Oklahoma

OK 73169

202 366-5513Maria Munoz

10/29/2012 1200 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The objective of solicitation #DTPH56-13-Q-000001 is to acquire four 2-Day Fundamentals of Integrity Management training support for the US Department of Transportation (DOT)/Pipeline and Hazardous Materials and Safety Administration

(PHMSA).

0001 You are invited to submit a quote in response to PHMSA's Request for Quotation (RFQ)

#DTPH56-13-Q-000001.

Please see the attached Statement of Work (SOW), Attachment 1, for the description of the services to be purchased under this RFQ.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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Also, please read this document in its entirety as it contains pertinent information (evaluation factors, due dates, etc.) regarding this RFQ.

Contract Type and Award:

PHMSA intends to award a fixed-price purchase order. Award will be made to the responsible offeror whose offer conforms to the solicitation and offers the best value to the Government.

Period of Performance:

PHMSA expects the period of performance to be (1) year, with four (4) one-year option periods. Each option period will be exercised at the sole discretion of the Government.

Submission of Quotes:

In addition to completing and signing this RFQ (Standard Form 18), the proposal/quote must include the following three sections:

Section I - Technical Quality: This section must describe the offeror’s teaching approach to include: teaching philosophy, experience, models used, and success criteria of a teaching assignment. The offeror must also include resumes of instructors, and back-up instructors, who possess the knowledge, skills, and qualifications identified in the SOW.

Section II - Past Performance: This section must describe relevant experience in providing the services being sought. This may include the number of years providing these services, a brief summary of experience with very similar projects, references, demonstrated experience in the federal government sector and industry, etc.

Also, this section must include THREE references (customers) for whom like or similar services have been performed within the past three years.

Include specific points of contact, phone numbers. For each reference, provide: name of reference, point of contact, e-mail address, telephone number, and description of the services.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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Section III – Price: This section must include a detailed cost breakdown (cost of the 2-day training, training materials cost, if any, travel expenses, and/or other miscellaneous direct costs) for the course. Additionally, provide pricing information for the option periods.

A quote should be no more than twenty (20) pages in length including cover page and resumes of proposed personnel, 8 ½ by 11 inch paper using font size no smaller than twelve (12) pitch. The offeror must also provide its Tax Payer Identification (TIN) and DUNS number. Quotes must be submitted electronically in PDF format via email to maria.munoz@dot.gov no later than the stated due date and time (block 10 of this form).

Evaluation Criteria

PHMSA will award a firm fixed-price purchase order to that responsible offeror whose proposal represents the best value after evaluation in accordance with the criteria shown below:

Technical Quality: This criterion will be used to evaluate the offeror’s and instructors’ (including back-up instructors’) instructional delivery approach, and the strengths and weaknesses of each proposed instructor (and back-up instructor) in terms of their teaching philosophy, knowledge, skills, experiences, and accomplishments related to the tasks in the SOW.

Past Performance: This criterion will be used to evaluate the offeror’s past performance in supporting similar work as described in the SOW.

Only relevant past performance history will be considered. The Government will determine relevance of past performance information based on the similarity of the nature of the previous work to the current requirement, and the currency of the prior work (i.e., within the past three years).

Price: The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price.

The Government will make an award to the

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responsible offeror whose offer conforms to the RFQ and presents the best overall value to the Government considering the criteria 1 through 3 above. All factors, 1 through 3 above, when considered together establish a base for selecting the offeror which represents the best value to the Government. Technical Quality is more important than Past Performance. Technical Quality and Past Performance, when combined, are significantly more important than price.

Invoicing: The Contractor must invoice upon completion and acceptance of the final deliverables by the government.

Any resultant order from this solicitation will incorporate the following clauses:

FAR 52.204-2 Security Requirements (Aug 1996).

FAR 52.204-99 -- System for Award Management Registration (DEVIATION) (Aug 2012).

FAR 52.209-5 Certification Regarding Responsibility Matters (Apr 2010).

FAR 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010).

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Feb. 2012).

FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Items (April 2012).

FAR 52.212-4 Contract Terms and Conditions--Commercial Items (Feb 2012).

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (August 2012).

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000).

FAR 52.223-10 Waste Reduction Program (May 2011).

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FAR 52.224-2 Privacy Act (Apr 1984).

FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003).

TAR 1252.223-73 Seat Belt Use Policies and Programs (APR 2005).

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program or for statistics on the potential benefits and cost-savings to your company or organization, please visit the Buckle Up America section of NHTSA’s website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C. metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to help with technical assistance, a simple, user friendly program kit, and an award for achieving the President’s goal of 90 percent seat belt use.

NETS can be contacted at 1-888-221-0045 or visit its website at www.trafficsafety.org.

CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE

DRIVING

a) Definitions. The following definitions are intended to be consistent with the definitions in DOT Order 3902.10 and the E.O. For clarification purposes, they may expand upon the definitions in the E.O.

"Driving"-

(1) Means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise.

(2) It does not include being in your vehicle (with or without the motor running) in a location

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off the roadway where it is safe and legal to remain stationary.

"Text messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. (See definition in DOT Order 3902.10)

(b) In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, contractors and subcontractors are encouraged to:

(1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving--

(i) Company-owned or -rented vehicles or Government-owned, leased or rented vehicles; or

(ii) Privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government.

(2) Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as-

(i) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and

(ii) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

( c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts that exceed the micro-purchase threshold, other than subcontracts for the acquisition of commercially available off-the-shelf items.

(End of clause)

DOT SHORT-TERM LENDING PROGRAM (DOT STLP)

ATTENTION: Small and Disadvantaged (SDB), Women-Owned, and Disadvantaged Business Enterprises (DBEs)! The Department of Transportation’s (DOT), Short-Term Lending Program (STLP) offers working capital financing

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in the form of lines of credit to finance accounts receivable for transportation related contracts.

The Maximum line of credit is $750,000. The STLP loan has a variable rate, which is connected to the prime rate. The current rate may be found on the OSDBU website http://osdbuweb.dot.gov or call 1-(800) 532-1169.

CONTRACTOR ISSUED ANNOUNCEMENTS

1. The recipient of this award must provide, in advance, to the PHMSA Contracting Officer, for review and concurrence, any proposed:

- post-award announcement/press release when the content refers to PHMSA.

- article, for publication or presentation, in which PHMSA is mentioned.

2. The recipient of this award must include the following statement in articles for publication or presentation resulting from this award:

“This work was funded in part, under the Department of Transportation, Pipeline and Hazardous Materials Safety Administration. The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the official policies, either expressed or implied, of the Pipeline and Hazardous Materials Safety Administration, the Department of Transportation, or the U.S. Government.”

Safeguarding Classified Information (PHMSA January 2011) Pipeline and Hazardous Materials Safety Administration (PHMSA) contractor employees are obligated to protect classified information pursuant to all applicable laws, and to use Government information technology systems in accordance with PHMSA and Department of Transportation (DOT) procedures so that the integrity of such systems is not compromised.

Unauthorized disclosure of classified documents (whether in print, on a blog, or on a web site) does not alter the documents’ classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by contractor employees, until it is declassified

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by an appropriate U.S. Government authority PHMSA contractor employees:

1.except as authorized by the Director, Office of Security (M-40), or other authorized DOT officials, and pursuant to PHMSA/DOT policies and procedures, shall not, while using computers or other devices (such as Blackberries or Smart Phones) that access the Web on non-classified Government systems, access documents that are marked classified (including classified documents publicly available on WikiLeaks and other web sites), as doing so risks that classified material will be placed onto non-classified systems. This requirement applies to access that occurs either through PHMSA/DOT or contractor computers, or through contractors’ personally owned computers that access non-classified Government systems. This requirement does not restrict PHMSA contractor employee access to non-classified, publicly available news reports (and other non-classified material) that may, in turn, discuss classified material.

2. shall not access classified material unless:

- a favorable determination of the person’s eligibility for access has been made by the DOT Director of the Office of Security (M-40) or another authorized DOT official,

- the person has signed an approved non-disclosure agreement,

- the person has a need to know the information, and

- the person has received contemporaneous training on the proper safeguarding of classified information and on the criminal, civil, and administrative sanctions that may be imposed on an individual who fails to protect classified information from unauthorized disclosure.

3. shall not remove classified information from official premises or disclose that information without proper authorization.

4. who believe they may have inadvertently accessed or downloaded classified or sensitive information on computers that access the web via non-classified Government systems, or without prior authorization, should contact their information security offices for assistance.

(End of clause)

CALL BEFORE YOU DIG PROGRAM (SEP 2012)

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Damage to pipelines during excavation is a leading cause of accidents resulting in serious injuries and fatalities, but these accidents are preventable, and you can help in preventing them.

811 is designated as the national call-before-you-dig number. Every state has a one-call law requiring excavators to have underground utilities marked before digging.

There are five steps to safer digging:

1.Make a free call to 811 a few days before digging.

2.Wait the required time – which is prescribed in state law but generally two to three days.

3.Locate/mark the utilities accurately. (This step applies to underground facility/utility owners.)

4.Respect the marks.

5.Dig with care.

The contractor is encouraged to adopt the “Call Before You Dig” program for its employees when digging on company-owned, leased, or personally-owned property. For information on how to implement such a program please visit the 811 – Call Before You Dig section of Pipeline and Hazardous Materials Safety Administration’s (PHMSA’s) website at www.phmsa.dot.gov. The contractor is also encouraged to have its employees participate in a quick and easy safety initiative known as ‘The 811 Promise’ at http://www.The811Promise.com.

(End of clause)

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001 Pipeline and Hazardous Materials Safety Administration (PHMSA) Attachment 1

OCTOBER 2012

Inspector Training and Qualifications Division

Pipeline and Hazardous Materials Safety Administration (PHMSA)

Fundamentals of Integrity Management Training Support Statement of Work

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001 Pipeline and Hazardous Materials Safety Administration (PHMSA)

Table of Contents

I. Background II. Objective III. Tasks IV. Deliverables V. Skills and Qualifications of Each Instructor and Each Back-up Instructor VI. Government Furnished Resources VII. Place of Performance VIII. Contract Type and Award IX. Period of Performance X. Security

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001

I. Background

The Department of Transportation, Pipeline & Hazardous Materials Safety Administration (PHMSA), Inspector Training and Qualifications (TQ) Division is responsible for providing economical, timely, state-of-the-art training programs on pipeline safety regulatory requirements and educational opportunities to mission-critical occupations. The Fundamentals of Integrity Management Course equips Federal and State pipeline safety inspectors/specialists/engineers with adequate knowledge and tools to perform inspections and safety audits of the Nation’s pipelines and pipeline operators. It is a systems-based pipeline safety training program essential to PHMSA’s mission. A fundamentals of integrity management course is essential to PHMSA’s mission of ensuring the safe operation, maintenance and integrity of the Nation’s pipeline systems and to ensuring adherence to the Federal pipeline safety regulations.

II. Objective

PHMSA has a requirement for technical expert services for use in integrity management training that is designed to provide pipeline safety inspectors the tools to understand pipeline integrity management processes and ensure safety. The deliverables the contractor provides toward this effort will include detailed technical training to enable inspectors to more effectively evaluate and monitor pipeline operators under their jurisdiction and to enhance integrity management training. The material presented by the contractor as training modules (as described in Section III) in the Fundamentals of Integrity Management Course will provide the inspectors an introduction to the basic concepts of pipeline fracture mechanics, defect assessment, remaining strength calculations and repair methods, all of which affect pipeline reliability and are key elements to an integrity management program.

III. Tasks The tasks will include, but are not limited to, providing approximately 10 hours of training modules and classroom exercises as per the attached draft schedule (see highlighted segments of the course schedule attached) within the TQ Fundamentals of Integrity Management Course.

The subject matter must include the following topics:

1. Pipeline defects

a. Material behavior

i. Strength and toughness of steel pipe

b. Inline inspection

i. Data analysis and ratio of failure pressure (RFP)

ii. Dig prioritization

c. Types of defects

d. Field measurement of defects

e. Defect assessment methods

i. Concepts

ii. Models

iii. Corrosion-caused metal loss

iv. Cracks

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001

v. Dents and gouges

vi. Non-destructive testing (i.e., magnetic particle, shadow shots, etc.)

f. Remaining strength calculations

2. Repair methods

a. Steel sleeves

b. Composite reinforcement

c. Miscellaneous methods, including grinding, cleaning, pipe replacement

3. Exercises

a. A 1 ½ hour exercise on defect measurements and remaining strength calculations

b. A ½ hour exercise on repair of the defects measured in the first exercise.

IV. Deliverables

The contractor will conduct approximately 10 hours of training modules and exercises over two (2) days during each of the 5-day Fundamentals of Integrity Management Course offerings. Note that the schedule attached shows the first Fundamentals of Integrity Management training and the two days are highlighted to show the proposed hours of training required by the contractor. PHMSA is planning on conducting 4 courses during the period of performance.

The contractor will provide instruction for a minimum of 12 and a maximum of 30 students.

Contractor will provide electronic copies of all classroom presentations in Microsoft Office 2007 or more recent PowerPoint format with speaker notes included for each slide.

Presentations will be provided to TQ at least four (4) weeks prior to the start of class to allow sufficient time for review by the course manager and editing to ensure compliance with TQ SOPs. A final copy of presentations will be due one (1) week prior to the start of class for inclusion in an electronic manual that will be provided to all students.

o NOTE: PHMSA TQ is responsible for producing the electronic manual.

Speaker notes should address the key points to be addressed from the content of each slide.

The contractor will ensure that a presenter is made available for the conduct of the training in the event the designated presenter is unable to attend.

Contractor will provide at least 5 pipe specimens and 5 sets of measurement equipment for classroom exercise on measurement and analysis of defects.

The contractor will provide, at least four (4) weeks prior to the start of a class, a minimum of 15 multiple choice test questions with answers and feedback (as per a format provided by TQ) related to the material presented for use in the pre and post training tests.

This course must take place at the following location and date(s):

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001

Location Dates 2-Day Fundamentals of Integrity Management

Training Oklahoma City, OK (TQ Lab) December 3 - 7, 2012 December 5 - 6, 2012 Oklahoma City, OK (TQ Lab) December 10 - 14, 2012 TBD Oklahoma City, OK (TQ Lab) April 8 – 12, 2013 TBD Oklahoma City, OK (TQ Lab) July 29 – August 2, 2013 TBD

V. Skills and Qualifications of Each Instructor and Each Back-up Instructor

The instructor and back-up instructor must be able to demonstrate prior experience working with Federal and State pipeline inspection personnel. In addition, the contractor must meet the following criteria:

• The contractor must have an engineering degree and extensive expertise of at least 15 years related to developing B31G and RSTRENG models for assessing the behavior of corroded pipe and in helping pipeline operators address their pipeline reliability concerns.

• The contractor must have extensive experience of at least 10 years as a technical instructor in developing and delivering pipeline reliability assessment training to adults.

Must be able to implement sound classroom education techniques in the classroom environment, as well as perform hands-on training for exercises.

• Must have instructional systems design experience to revise and/or develop course materials.

VI. Government Furnished Resources

a) Course Material PHMSA TQ will provide the following materials for the course conduct:

• Training facility

• Two (2) LCD projectors

• Two (2) large (7’) screens

• Student manuals assembled on a USB flash drive from the PHMSA TQ supplied presentation files

• Air conditioned classroom space for all lecture presentations

• Course supplies for student use (USB flash drive containing all necessary course materials)

b) Classroom/Training Equipment for Course Development and Revision

• TQ will provide classroom/training equipment

• Class size limited to a maximum of 30 students.

Any materials, other than those provided by PHMSA TQ to the students must be approved by the COR and Course Manager prior to delivery to students.

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001

VII. Place of Performance Class presentations will be made at the PHMSA TQ Lab at the FAA/Mike Monroney Aeronautical Center in Oklahoma City, OK. However, locations are subject to change and will be determined by mutual agreement between the Government and the contractor.

VIII. Contract Type and Award

PHMSA intends to award a fixed-price purchase order. Award will be made to the responsible offeror whose offer conforms to the solicitation and offers the best value to the Government.

IX. Period of Performance

PHMSA expects the base period of performance to be one (1) year, with four (4) one-year option periods. Each option period will be exercised at the sole discretion of the Government.

X. Security

Any personal data collected and/or used under this contract is subject to the Privacy Act Clause (FAR 52.224-2). The contractor will use any Privacy Act information provided by the Government or other Government contractors solely for the purposes authorized by this contract and for no other purpose(s). The contractor will not provide the information to any other person or entity, unless explicitly directed. Each person providing service under this RFQ will be required to sign a Document of Understanding, stating that he/she understands and will comply with Privacy Act requirements.

U.S. Department of Transportation RFQ #DTPH56-13-Q-000001 Pipeline and Hazardous Materials Safety Administration (PHMSA) Attachment 1