RFP_for_DTNH2217R00035,_Side_Impact_Protection_Compliance_Test_Program.pdf

DTNH2217R00035

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 69

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

06/12/2017 X

DOT/NHTSA

DOT/NHTSA

1200 New Jersey Ave SE Washington DC 20590

1100 ES 07/11/2017

KEISHA DAWKINS

keisha.dawkins.ctr@dot.gov

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PAGE(S)

JANELLA DAVIS

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-7

8-14 15-16 18-28 29-31 32-41

42-46

48-52

53-62

63-69

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2217R00035

(A) (B) (C) (D) (E) (F)

TITLE: FMVSS No. 214, Side Impact Protection Compliance Test Program

The Department of Transportation (DOT) National Highway Traffic Safety Administration (NHTSA)invites Offerors to submit a proposal for the services described in the attached Request for Proposal (RFP).

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSALS

FMVSS No. 214, Side Impact Protection Compliance Test Program

SOLICITATION # DTNH2217R00035

For

IN SUPPORT OF THE

DEPARTMENT OF TRANSPORTATION

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

OFFICE OF VEHICLE SAFETY COMPLIANCE

PROPOSALS ARE DUE NO LATER THAN 11:00 AM EASTERN TIME

ON TUESDAY JULY 11, 2017.

NOTE: Proposals must be delivered to the following address:

Keisha Dawkins Department of Transportation

National Highway Traffic Safety Administration Office of Acquisition Management, NFO-300

1200 New Jersey Avenue, SE W44-135 Washington, DC 20590

For inquiries or electronic submission on this solicitation please e-mail Keisha Dawkins at keisha.dawkins.ctr@dot.gov and nhtsaOAM@dot.gov.

mailto:keisha.dawkins.ctr@dot.gov mailto:nhtsaOAM@dot.gov

PART I - THE SCHEDULE

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property, to perform the inspection, compliance testing and reporting services to determine conformance with the performance requirements of the Federal Motor Vehicle Safety Standard (FMVSS) No. 214, Side Impact Protection.

B.1.2 This is an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract, whereby Firm- Fixed-Price (FFP) Delivery Orders shall be issued in accordance with Federal Acquisition

(FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum obligation – Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements identified in Price Schedule B.3.3 in the amount of $TBD at award. This amount represents the “minimum obligation of the Government.”

B.2.2 Maximum obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.4 through B.3.8.

The overall IDIQ contract ceiling amount is $TBD at award. The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

B.3.1 Contract Prices - The following test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage. Prices for the Base Year shall apply to orders placed from twelve (12) months following the effective date of the contract, regardless of when work is performed.

Optional quantity prices shall be effective for those years shown in each of the contract Price Schedules (B.3.4 through B.3.8).

Services shall be billed at rates in effect at the time the order is placed regardless of when performance occurs.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW), the Government will pay to the Contractor the fixed prices set forth in Price Schedules B.3.3 through B.3.8.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Except for the known requirements identified in B.3.3, the government is not under any obligation to order any additional services under this contract. The Government reserves the right to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” amount specified for each contract period. Optional quantities, if required by the Government, will be exercised in the form of delivery orders.

B.3.2 Contract Line Items - The Price Schedules include the following Contract Line Items described below:

B.3.2.1 FMVSS No. 214P – Rigid Pole Test – Refers to a rigid pole test conducted in accordance with applicable government test procedures using a Part 572 Subpart U or V side impact test dummy positioned in the driver or front outboard passenger seat of the test vehicle.

B.3.2.2 FMVSS No. 214 - MDB Test (1 test dummy) – Refers to a moving deformable barrier (MDB) test conducted in accordance with applicable government test procedures using a Part 572, Subpart U dummy positioned in the driver or front outboard passenger seat of the test vehicle.

B.3.2.3 FMVSS No. 214 – MDB Test (2 test dummies) – Refers to a moving deformable barrier (MDB) test conducted in accordance with applicable government test procedures using a Part 572, Subpart U dummy positioned in the driver or front outboard passenger seat and a Part 572, Subpart V dummy positioned in a rear outboard seat on the second row of the test vehicle.

B.3.2.4 Additional Data Channel – Refers to the per unit cost for installing, collecting and reporting data from one (1) additional dummy data channel or vehicle accelerometer.

B.3.3 PRICE SCHEDULE – BASE YEAR – KNOWN REQUIREMENTS

(Prices shall be in effect during the period from contract award through twelve (12) months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed

Unit Price

Extended Price

One (1) Kick-Off Meeting as described in Section C.4 and Two (2) FMVSS No. 214P - Rigid Pole Tests

One (1) kick-off meeting and Two

(2) tests

B.3.4 PRICE SCHEDULE – BASE YEAR – OPTIONAL REQUIREMENTS (Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price*

Order Qty 1 - 5

Order Qty 6 or more

0002 FMVSS No. 214P - Rigid Pole Test 0003 FMVSS No. 214 - MDB Test (1 test dummy) 0004 FMVSS No. 214 – MDB Test (2 test dummies) 0005 Additional Data Channel

*The Contractor shall provide its unit pricing for a single test based on potential delivery orders of 1 to 5 tests and 6 or more tests. For example, an order for three FMVSS No. 214P-Rigid Pole Tests would be priced according to a per unit test price for orders “1 – 5” and an order for seven tests would be priced according to a per unit test price for orders “6 or more.” This same method for calculating Fixed Unit Prices shall be applied to all Option Years.

B.3.5 PRICE SCHEDULE – OPTION YEAR 1

(Prices shall be in effect for orders placed during the end of the Base Year through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty 1 - 5

Order Qty 6 or more

1001 FMVSS No. 214P - Rigid Pole Test 1002 FMVSS No. 214 - MDB Test (1 test dummy) 1003 FMVSS No. 214 – MDB Test (2 test dummies) 1004 Additional Data Channel

B.3.6 PRICE SCHEDULE – OPTION YEAR 2

(Prices shall be in effect for orders placed during the end of Option Year 1 through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty 1 - 5

Order Qty 6 or more

2001 FMVSS No. 214P - Rigid Pole Test 2002 FMVSS No. 214 - MDB Test (1 test dummy) 2003 FMVSS No. 214 – MDB Test (2 test dummies) 2004 Additional Data Channel

B.3.7 PRICE SCHEDULE – OPTION YEAR 3

(Prices shall be in effect for orders placed during the end of Option Year 2 through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty 1 - 5

Order Qty 6 or more

3001 FMVSS No. 214P - Rigid Pole Test 3002 FMVSS No. 214 - MDB Test (1 test dummy) 3003 FMVSS No. 214 – MDB Test (2 test dummies) 3004 Additional Data Channel

B.3.8 PRICE SCHEDULE – OPTION YEAR 4

(Prices shall be in effect for orders placed during the end of Option Year 3 through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award

CLIN Description Fixed Unit Price

Order Qty 1 - 5

Order Qty 6 or more

4001 FMVSS No. 214P - Rigid Pole Test 4002 FMVSS No. 214 - MDB Test (1 test dummy) 4003 FMVSS No. 214 – MDB Test (2 test dummies) 4004 Additional Data Channel

(End of Section B)

C.1 ACRONYMS

ATD Anthropomorphic Test Device CO Contracting Officer COR Contracting Officer’s Representative DOT Department of Transportation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property MDB Moving Deformable Barrier NIST National Institute of Standards and Technology NHTSA National Highway Traffic Safety Administration OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control SID Side Impact Test Dummy TP Test Procedures VIN Vehicle Identification Number

C.2 BACKGROUND

The United States Department of Transportation’s (DOT) mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. In support of DOT’s mission objectives, the National Highway Traffic Safety Administration (NHTSA) promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable Federal Motor Vehicle Safety Standards (FMVSS).

Under the compliance test program, the Office of Vehicle Safety Compliance (OVSC) selects vehicles and items of motor vehicle equipment for compliance testing by qualified independent testing laboratories. OVSC relies upon the data and analyses generated by the testing to determine whether vehicle manufacturers’ certifications under FMVSS No. 214, Side Impact Protection, are valid.

C.3 PURPOSE

The Contractor shall furnish qualified technical personnel, facilities and equipment to perform inspection, compliance testing, and reporting services to determine conformance of motor vehicles to the requirements of the Federal Motor Vehicle Safety Standard (FMVSS) No. 214, Side Impact Protection. At the time of Contract award, the Contractor shall have all necessary personnel, facilities and equipment, unless stated otherwise in Section H.3 “Government Furnished Property”. The Contractor shall perform and complete testing and associated inspections within the timeframe specified in the Delivery Schedule, Section F.4.1, and shall submit deliverables as required by the Schedule.

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.4 KICK-OFF MEETING

Within two (2) weeks of the effective date of the Contract, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via teleconference. This meeting will be approximately two hours in length. The cost for the kick-off meeting shall be included in the fixed price for the Base Year Known Requirement (Price Schedule B.3.3). The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.5 SPECIFIC CONTRACT REQUIREMENTS

C.5.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with the requirements of FMVSS No.

214, Side Impact Protection, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframes specified in Section F.4.1, Deliverables/Milestones Schedule.

C.5.2 Test Procedures and Quality Assurance /Quality Control Management Plan

The Contractor shall perform all work in accordance with the requirements of the FMVSS, the OVSC Test Procedures (TPs), and any applicable federal regulations, including the following:

C.5.2.1 Title 49, 571.214 - Dynamic Testing Requirements of FMVSS No. 214 (S7.2.1 and S9)

C.5.2.2 Title 49, Part 572, Subpart U and Subpart V, Anthropomorphic Test Device

Regulations

C.5.2.3 Federal Acquisition Regulation (FAR) Part 45, Government Furnished Property

C.5.2.4 OVSC Test Procedures (TPs)

C.5.2.4.1 - TP-214D-09: FMVSS No. 214, Dynamic Side Impact Protection, Moving Deformable Barrier (MDB) Test Requirements

C.5.2.4.2 - TP-214P-01: FMVSS No. 214, Dynamic Side Impact

Protection, Rigid Pole Side Impact Test Requirements

C.5.2.4.3 - TP-572U-00: Part 572, Subpart U, Performance Calibration Requirements

C.5.2.4.4 - TP-572V-00: Part 572, Subpart V, Performance Calibration

Requirements

The list of applicable TPs is located in Section J and each TP is incorporated into this contract.

Applicable federal regulations are available for reference via the following link: www.ecfr.gov.

Specific contract requirements supersede all requirements in the Office of Vehicle Safety Compliance Test Procedures (TPs) incorporated by reference in Section J. If there is a conflict between the OVSC TPs and the requirements of the contract, the contract shall prevail.

Detailed “in-house” check-off-sheet style test procedures created by the Contractor will be referred to hereinafter as “Contractor Test Procedures.” Contractor Test Procedures are subject to the NHTSA Contracting Officer’s Representative (COR) approval.

In addition to meeting the requirements of the test procedures, the Contractor shall follow its internal Quality Assurance/Quality Control (QA/QC) project plan developed specifically for this compliance program. Within four (4) weeks of contract award or before the start of any testing, the Contractor shall provide the COR with an update to its QA/QC project plan that was originally submitted as part of its technical proposal. The updated plan shall reflect any changes made since submission of the original. The contractor shall submit proposed revisions to its QA/QC project plan to the COR in advance for review and approval before implementing any such revisions.

C.5.3 Government Furnished Property (GFP)

Government Furnished Property refers to property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of this contract (Refer to Section H.3).

The Government shall furnish to the Contractor test vehicles and anthropomorphic test devices described below.

C.5.3.1 Test Vehicles

The Government shall arrange for the delivery of test vehicles to the Contractor’s point of receipt. The Contractor shall inspect a test vehicle immediately upon delivery and document its condition. A “Vehicle Condition” form will be supplied to the Contractor by the NHTSA COR for each vehicle transferred to its facility for testing. The upper half of the form describes the vehicle in detail, and is to be completed at the time of vehicle receipt. The lower half provides space for a detailed description of the post- test condition, and is to be completed at the conclusion of the test. Vehicle Condition forms must be http://www.ecfr.gov/ submitted to the COR in accordance with Section F.4.1, with copies of the Final Test Report. Failure to submit the required vehicle condition form will result in rejection of the Final Test Report.

The Contractor shall be responsible for the storage and security of all test vehicles from receipt until sale or transfer from its facility as instructed by the COR.

The Contractor is responsible to accept test vehicles from automobile dealers/distributors, or vehicle transporters, or including government-contracted transporters.

If a vehicle is delivered by a dealer/distributor or a vehicle transporter (other than a government-contracted transporter), the Contractor shall verify the following:

• Tires and wheel rims are new.

• There are no dents or other interior or exterior flaws in the vehicle body.

• The vehicle has been properly prepared and is in running condition.

• The glove box contains an owner’s manual, warranty document, consumer information, and extra set of keys.

• Proper fuel filler cap is supplied on the vehicle.

• All options listed on the “window sticker” are present on the test vehicle.

• The VIN (vehicle identification number) on the vehicle condition report matches the VIN on the vehicle.

If a vehicle is delivered by a Government-contracted transporter, the Contractor shall check for damage which may have occurred during transit and verify the VIN on the vehicle condition report matches the VIN on the vehicle.

The Contractor shall notify the COR via email within 24 hours of receipt of a test vehicle.

The Government will determine the sequence in which vehicles are to be tested and the sequence for each specific procedure and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor prior to delivery of the vehicles.

Prior to testing, the Contractor shall provide the test schedule required in Section C.5.5.3.

and verify with the COR the proper sequence and procedures for the test vehicles.

The tested vehicles shall be stored in a secure location that provides protection against theft and adverse weather. The Contractor also shall store the vehicle until disposition instructions are provided by the COR.

GFP test vehicle(s) shall not be driven by the Contractor on public roadways, unless written permission is provided by the NHTSA COR.

C.5.3.2 Anthropomorphic Test Devices

The Government shall furnish Part 572 Subpart U and V Anthropomorphic Test Devices (ATDs) (referred to as Side Impact Test Dummies (SIDs)) to the Contractor for exclusive use in the OVSC compliance testing program. The ATDs will be furnished with load cells to measure abdomen and pelvis forces, and chest displacement transducers to measure chest deflections. The Contractor shall furnish and install accelerometers in the head of the Part 572 Subpart U side impact test dummy and accelerometers in the head and spine of the Part 572 Subpart V side impact test dummy.

The Contractor shall inspect and calibrate each ATD upon delivery and provide results of the inspection to the NHTSA COR in accordance with Section F.4.1. The ATDs shall be stored in a secured room that is kept between 12.8°C and 29.4°C in an upright-seated position with the weight supported by the internal structure of the pelvis. The dummy’s head shall be held upright without supporting the weight of the dummy, by using an eye-bolt that can be secured in the top of the head. The Contractor shall check the dummy for damage when performing subsequent calibrations. The Contractor shall keep a detailed record of calibrations for each ATD, including a list of parts replaced. The Contractor shall send ATDs to the Government for refurbishment as directed by the COR.

C.5.4 Measurement and Test Equipment

The Contractor shall implement and maintain a calibration system in accordance with this Contract and all applicable TPs.

Before the Contractor initiates the safety compliance test program, a test instrumentation calibration system shall be implemented and maintained in accordance with established calibration practices. The calibration system shall be set up and maintained as follows:

• Standards for calibrating the measuring and test equipment shall be stored and used under appropriate environmental conditions to assure their accuracy and stability.

• All measuring instruments and standards shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at intervals not exceeding 12 months for instruments and 12 months for calibration standards. Records, showing the calibration traceability to the National Institute of Standards and Technology (NIST), shall be maintained for all measuring and test equipment.

• All measuring and test equipment and measuring standards shall be labeled with the following information:

(1) Date of calibration

(2) Date of next scheduled calibration

(3) Name of the technician who calibrated the equipment

• A written calibration procedure shall be provided by the Contractor including, as a minimum, the following information for all measurement and test equipment:

(1) Type of equipment, manufacturer, model number, etc.

(2) Measurement range

(3) Accuracy

(4) Calibration interval

(5) Type of standard used to calibrate the equipment (calibration traceability of the standard must be evident)

(6) The actual procedures and forms used to perform the calibrations.

• Records of calibration for all test instrumentation shall be kept by the Contractor in a manner that assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when requested by the COR. The calibration system procedures shall be accepted by the COR before the test program commences.

• Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after the test. This check shall be recorded by the test technician(s) and submitted with the final report.

• The COR may require the Contractor to evaluate its data acquisition system to demonstrate ability to meet procedural requirements.

Further guidance is provided in the International Standard ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment” and American National Standard ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment - General Requirements.”

NOTE:

In the event of a failure of a test item to meet the standard’s minimum performance requirements, as outlined in each TP found under Section J (List of Attachments), the COR may require additional calibration checks of critically sensitive test equipment and instrumentation to verify accuracy. The need for additional calibration under these circumstances will be at the COR’s discretion and shall be performed without additional cost to the Government.

C.5.5 Test Requirements

C.5.5.1 Deviation from OVSC Test Procedures

The Contractor shall conduct testing only in accordance with the OVSC Test Procedure and applicable FMVSS or federal regulations and shall notify the COR if any deviation from the OVSC Test Procedure is necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the OVSC Test Procedure or the approved Contractor Test Procedure. The COR is authorized to approve such deviations as long as that deviation does not affect the prices stated in this contract.

C.5.5.2 Storage of Test Vehicles, Items, Parts, Components, and Equipment

Test items, including vehicles, items, parts, components and equipment, shall be stored by the Contractor at no additional cost to the Government until receipt of disposition instructions from the Government. (Refer to Section H.14.)

C.5.5.3 Test Schedule

The Contractor shall submit a test schedule to the NHTSA COR prior to testing. Tests shall be completed as required in the contract. All testing shall be coordinated to allow monitoring by the COR. (Refer to Section F.9)

C.5.5.4 Test Access

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to witness any vehicle compliance test unless specifically authorized by the COR. The Contractor shall secure the test site area immediately before, during and immediately after a test and to shield the test area from public view by the use of canvas or other blocking devices.

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to inspect NHTSA test vehicles or witness vehicle preparation without prior written permission from the COR.

The Contractor shall not have communications with vehicle manufacturers or the general public about compliance testing under this contract. The Contractor shall refer any communication requests from manufacturers or the general public to the COR.

The Contractor shall not release test data without written permission of the CO. Please note that the Government considers it a contract breach to discuss or release test data to vehicle manufacturers or the general public without written permission of the CO.

Accordingly, the Contractor should take all reasonable steps to prevent unauthorized releases of data.

C.5.5.5 Test Report and Other Deliverables

The Contractor shall furnish test reports and deliverables for each test performed in accordance with Sections F.4.1 and F.15. The draft and final reports shall be formatted as specified in F.14 and in the OVSC test procedures.

(End of Section C)

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft WORD 2016. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns). Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR (TO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

• Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high

SECTION D - PACKAGING AND MARKING

resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract, and need to first be approved by the COR.

(End of Section D)

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-2 Inspection of Supplies – Fixed-Price (AUG 1996) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION E - INSPECTION AND ACCEPTANCE

https://www.acquisition.gov/?q=/browse/far/52

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) base year and four (4) one-year option periods that may be exercised at the Government’s discretion.

Base Year: Date of Award through Twelve Months Thereafter Option Year 1: End of Base Year through 12 Months Option Year 2: End of Option Year 1 through 12 Months Option Year 3: End of Option Year 2 through 12 Months Option Year 4: End of Option Year 3 through 12 Months

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE/PHYSICAL LOCATION

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 DELIVERABLES/MILESTONES

F.4.1 Deliverables/Milestones Schedule

All deliverables are to be submitted to the NHTSA COR in accordance with the schedule and format (e.g., Verbal Communication, Electronically, or in Hard Copy) specified below. File formats shall meet the compatibility requirements of Section F.14, Specifications for Electronic Files. The following is a list of all deliverables and milestones which are considered to be significant in the performance of this contract.

SECTION F - DELIVERIES OR PERFORMANCE

Item No.

Section Number

Deliverables (D)/ Milestones (M) Due Date Format*

1 C.4 Kick-Off Meeting (M) Within 2 weeks of the effective date of the contract

N/A

2 C.5.2 Updated QA/QC project plan (D) Within 4 weeks of the effective date of the contract

E

3 C.5.3.1 Notification to COR of GFP receipt (M)

Within 24 hours after a test vehicle has been delivered

E

4 F.5 Vehicle Condition Report (D) Initial - Within 1 week of the contractor’s receipt of vehicle Final - Included with Final Test Report

E

HC

5 F.6 ATD Inspection Report (D) Within 1 week of contractor’s receipt of ATD E

6 F.7

Test Instrumentation/Equipment Calibration System Procedures (D)

Prior to commencing the first compliance testing under the contract, or within 2 weeks of the effective date of the contract (whichever occurs first)

E

7 F.8 Contractor’s In-House Laboratory Test Procedure for each Standard (D)

Prior to conducting the first test of each FMVSS E

8 F.9 Test Schedule (D) Within 1 week of receipt/inspection/acceptance of test vehicle

E

9 F.9 Test Conduct (M) Within 2 weeks after receipt of test vehicle

N/A

10 F.10 Data Summary & Impact Photo (D) Within 24 hours of test E

11 F.11 Notice of Test Failure (D) Verbal notification within 24 hours of the failure.

Written notification within 48 hours of the failure.

V E

12 F.12 Monthly Status Report (D) By the 15th day of each month, following the month being reported

E

13 F.13 Annual Physical Inventory Report (D)

Within 7 calendar days of the date of the report and no later than September 15 of each calendar year

E

14 F.14 Draft Final Test Report in electronic format (D)

Within 14 days after completion of test HC

15 F.14 Final Test Report, Film, and Data Tape (D)

Within 7 days after receipt of COR’s comments on Draft Final Test Report (see Deliverable 14 above.)

HC

*NOTE: V =Verbal communication via telephone, HC = Hardcopy, E = transmitted via e-mail

F.4.2 Place of Delivery of Reports

Unless otherwise specified, one copy of all deliverables shall be delivered under transmittal letter to the following addresses:

Mailing Address

Item No.

DOT/National Highway Traffic Safety Administration Office of Vehicle Safety Compliance, NEF-240 Attention: NHTSA COR West Building, Room WXX-XXX 1200 New Jersey Ave., S.E.

Washington, D.C. 20590 Telephone: TBD E-mail: TBD

2-8, 10-15

Attention: Property Management Office, NAD-100 West Building, Room WXX-XXX 1200 New Jersey Ave., S.E.

Washington, D.C. 20590 Telephone: TBD E-mail: TBD

DOT/Vehicle Research and Test Center Attention: ATD Federal Project Manager Dummy Management Laboratory P.O. Box B37 10820 State Route 347 East Liberty, OH 43319-0337 Telephone: TBD E-mail: TBD

5 & 13

DOT/National Highway Traffic Safety Administration Office of Acquisition Management (NFO-300) Attention: TBD, Contracting Officer West Building, Room WXX-XXX 1200 New Jersey Ave. S.E.

Washington, D.C. 20590 Telephone: TBD Email: TBD

F.5 VEHICLE CONDITION REPORT FORM

The Contractor’s receipt and final inspection of each test vehicle shall be documented by completing the applicable section of the Vehicle Condition Report (See Section 7 - Government Furnished Property of the TP). The NHTSA COR will provide the Contractor with an electronic copy of the Vehicle Condition Report form at the beginning of the contract period. The form will be in a Microsoft Office compatible file type, such as Microsoft Word or Microsoft Excel. The Contractor shall complete the applicable section of the form documenting the initial condition of the vehicle at the time of its receipt and the condition after the performance of a test. For the initial or pretest condition, the Contractor shall submit the completed portion of the Vehicle Condition Report to the COR within one (1) week after receipt of a test vehicle. For the final or posttest condition, the completed vehicle condition report shall be submitted with the Final Test Report. The completed condition report form shall be included on the CD-ROM or DVD containing the Final Test Report in PDF format. The Final Test Report must contain the completed vehicle condition report or the Final Test Report will not be accepted.

F.6 ANTHROPOMORPHIC TEST DEVICE (ATD) INITIAL INSPECTION REPORT

The Contractor shall perform an inspection and calibration upon receipt of each ATD and report the results to the NHTSA COR and ATD Federal Project Manager in accordance with Section F.4.1.

F.7 TEST INSTRUMENTATION/EQUIPMENT CALIBRATION PROCEDURES

Within two (2) weeks of the effective date of the contract, or prior to commencing the first compliance testing under this contract (whichever occurs first), the Contractor shall provide a copy of its calibration procedures. The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system to assure that calibration schedules are met in accordance with applicable Test Procedures. The procedures shall indicate whether the system complies with ISO 10012-1, ANSI/NCSL Z540-1 or other standard criterion and shall address the minimum requirements identified in the TPs. (See C.5.4 for further description of the required procedure.)

F.8 CONTRACTOR’S IN-HOUSE LABORATORY TEST PROCEDURES

Prior to conducting its first test for each type of FMVSS test required under the contract, the Contractor shall provide the COR with a detailed in-house test procedure and detailed check-off lists.

The test procedure shall include a step-by-step procedure to be used for documenting and completing each type of FMVSS test. Each test procedure shall include, as a minimum; general requirements, list of test equipment, photograph requirements, pre- and post-test requirements, test execution process, and data sheets.

OVSC test procedures are available for the Contractor to use as guidance for development of its in-house procedures. The check-off lists shall document the step-by-step test execution process and should be used in conjunction with the test procedure. The test technician shall use check-off lists to document the completion of each step within the test process to ensure every step is completed in the proper sequence as required. Provisions for issuance and control of the Contractor’s test procedures and check-off lists shall be addressed within its QA/QC project plan.

F.9 TESTING SCHEDULE/CONDUCT

Within one (1) week after receipt, inspection and acceptance of the test vehicle, the Contractor shall provide a test schedule to the COR. Within two (2) weeks after receipt of each test vehicle, the Contractor shall begin testing.

In the event the Contractor’s inspection of the test vehicle reveals a discrepancy, such as missing equipment or damage to the test vehicle that would prevent the Contractor from conducting a test, the Contractor shall schedule the test within one (1) week after remedial action has resolved the identified issues.

The Contractor shall not deviate from the test schedule unless authorized in writing by COR.

F.10 TEST DATA SUMMARY OF RESULTS AND IMPACT EVENT PHOTOGRAPH

Within 24 hours of the test, the Contractor shall provide to the NHTSA COR, a data summary of test results which includes the impact speed, impact point and dummy injury data results. In addition, the Contractor shall provide a digital photograph of the impact event in JPEG format.

F.11 TEST FAILURE REPORTS

Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer’s name, test failure description, actual data, e.g., charts, any data relevant to the failure, including video and/or photographs, charts (including plots and values), etc., section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided upon request by the COR.

F.12 MONTHLY STATUS REPORTS

Monthly status reports shall be submitted to the NHTSA COR and the Contracting Officer, indicating the status of all testing services, test reports, GFP received for the calendar month, and shall be submitted not later than the 15th day of each month following the month being reported.

The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

• Vehicle make, model, model year, and, the vehicle number assigned by OVSC (NHTSA number).

• Date of vehicle receipt, date of vehicle condition report.

• Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

• Schedule for tests (that includes the scheduled test date, actual test date, pass/fail, draft report submission date, final report submission date, invoice submission date, and date of vehicle transfer (if applicable)), inspections, and reports for the next reporting period;

• Brief description of test failures which occurred during the reporting period;

• Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

• Specific action which the Contractor proposes to correct problems or delays identified.

F.13 ANNUAL PHYSICAL INVENTORY REPORT

The Contractor shall submit a copy of its Annual Physical Inventory Report – Contractor Inventory Schedule (HS Form 324) in accordance with Section F.4.1.

F.14 DRAFT AND FINAL TEST REPORTS AND TEST VIDEO

Draft test reports and all test video shall be submitted to the designated COR for review and acceptance within fourteen (14) calendar days of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure. Reports that do not meet these requirements will be returned to the Contractor. NHTSA may withhold payment of a Contractor’s invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

The first four pages of the test report shall be in the following format:

FRONT COVER

A heavy paperback cover (or transparency) shall be provided for the protection of the hardcopy final report. A jewel case shall be provided for the protection of the CD-ROM or DVD. USB flash drives may also be provided, as mutually agreed to by the Contractor and the COR. The information required on the cover is as follows:

A. Final Report Number such as 214_ABC_0X_001, where:

214 FMVSS tested, ABC initials for the laboratory 0X Fiscal Year of the test program 001 Group Number (001 for the 1st test, 002 for the 2nd test, 003 for the 3rd test, etc.)

B. Final Report Title and Subtitle (example):

Safety Compliance Testing for FMVSS No. 214 Side Impact Protection Compliance Test Program Manufacturer Model xyz

C. Contractor’s Name and Address (example):

ABC LABORATORIES, INC.

405 Main Street Detroit, Michigan 48070

NOTE: DOT SYMBOL WILL BE PLACED BETWEEN ITEMS (C) AND (D)

D. Date of Final Report completion

E. The words "FINAL REPORT"

F. The sponsoring agency’s name and address as follows –

U. S. DEPARTMENT OF TRANSPORTATION

National Highway Traffic Safety Administration Crashworthiness Division Office of Vehicle Safety Compliance Mail Code: NEF-240 1200 New Jersey Avenue, SE

FIRST PAGE AFTER FRONT COVER

A disclaimer statement and an acceptance signature block for the COR shall be provided as follows:

“This publication is distributed by the U.S. Department of Transportation, National Highway Traffic Safety Administration, in the interest of information exchange. The opinions, findings and conclusions expressed in this publication are those of the author(s) and not necessarily those of the Department of Transportation or the National Highway Traffic Safety Administration. The United States Government assumes no liability for its contents or use thereof. If trade or manufacturers’ names or products are mentioned, it is only because they are considered essential to the object of the publication and should not be construed as an endorsement. The United States Government does not endorse products or manufacturers”.

Prepared By:

Approved By:

Approval Date:

FINAL REPORT ACCEPTANCE BY OVSC:

Accepted By:

Acceptance Date:

SECOND PAGE AFTER FRONT COVER

A completed Technical Report Documentation Page (Form DOT F1700.7) shall be completed for those items that are applicable with the other spaces left blank. Sample data for the applicable block numbers of the title page follow:

Block 1 — REPORT NUMBER 214_ABC_0X_001

Block 2 — GOVERNMENT ACCESSION NUMBER

Leave blank

Block 3 — RECIPIENT'S CATALOG NUMBER

Block 4 — TITLE AND SUBTITLE

Final Report of FMVSS 214 Side Impact Protection Compliance Testing from Manufacturer, Model XYZ

Block 5 — REPORT DATE

March 1, 201X

Block 6 — PERFORMING ORGANIZATION CODE ABC

Block 7 — AUTHOR(S)

John Smith, Project Manager Bill Doe, Project Engineer

Block 8 — PERFORMING ORGANIZATION REPORT NUMBER ABC_DOT_XXX_001

Block 9 — PERFORMING ORGANIZATION NAME AND ADDRESS

ABC Laboratories, Inc.

405 Main Street Detroit, MI 48070

Block 10 — WORK UNIT NUMBER

Block 11 — CONTRACT OR GRANT NUMBER DTNH2217DXXXXX

Block 12 — SPONSORING AGENCY NAME AND ADDRESS

United States Department of Transportation National Highway Traffic Safety Administration Crashworthiness Division Office of Vehicle Safety Compliance Mail Code: NEF-240 1200 New Jersey Avenue, SE Washington, DC 20590

Block 13 — TYPE OF REPORT AND PERIOD COVERED

Final Test Report March 7 to March 15, 20XX

Block 14 — SPONSORING AGENCY CODE NEF-240

Block 15 — SUPPLEMENTARY NOTES Leave blank

Block 16 — ABSTRACT

Side Impact Protection Compliance tests were conducted [Manufacturer] in accordance with the specifications of the Office of Vehicle Safety Compliance Test Procedure No. TP-214P- 0X for the determination of FMVSS 214 compliance. Test failures identified were as follows:

None (or, if any, describe)

NOTE: Above wording shall be shown with appropriate changes made for a particular compliance test. Any questions shall be resolved with the COR.

Block 17 — KEY WORDS

Compliance Testing Safety Engineering

FMVSS 214

Block 18 — DISTRIBUTION STATEMENT

Copies of this report are available from the following:

U.S. Department of…