DTNH2216R00027.pdf

REQUEST FOR PROPOSALS

For

MULTI-STANDARD COMPLIANCE TESTING

IN SUPPORT OF THE

DEPARTMENT OF TRANSPORTATION

OFFICE OF VEHICLE SAFETY COMPLIANCE

OF THE

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

PROPOSALS ARE DUE NO LATER THAN 2:00 PM EASTERN TIME ON MONDAY JUNE

06, 2016.

NOTE: Proposals must be delivered to the following address:

SHERONDA JONES

DEPARTMENT OF TRANSPORTATION

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

OFFICE OF ACQUISITION MANAGEMENT

1200 NEW JERSEY AVE. SE

NFO-300, W51-117

WASHINGTON, DC 20590

FOR INQUIRIES OR ELECTRONIC SUBMISSION ON THIS SOLICITATION PLEASE E-

MAIL SHERONDA JONES AT sheronda.jones@dot.gov and NHTSAOAM@DOT.GOV mailto:sheronda.jones@dot.gov file:///C:/Users/raquel.mccrae/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/8MQT2RII/NHTSAOAM@DOT.GOV

Multi-Standard Compliance Testing

DTNH2216R00027

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government

Furnished Property (GFP), which are necessary to perform the Compliance Test

Program for the following Federal Motor Vehicle Safety Standards (FMVSS) and

Federal Motor Vehicle Regulations (FMVR):

Standard No. Title

FMVSS No. 103 Windshield defrosting and defogging systems

FMVSS No. 104 Windshield wiping and washing systems

FMVSS No. 105 Hydraulic and electric brake systems

FMVSS No. 110P Tire selection and rims (Passenger Cars)

FMVSS No. 110L Tire selection and rims (Light Trucks)

FMVSS No. 111 Rear Visibility

FMVSS No. 114 Theft protection and Rollaway Prevention

FMVSS No. 118 Power-operated window, partition, and roof panel systems

FMVSS No. 120

Tire selection and rims for vehicles with GVWR> 4,536 kg and motorcycles

FMVSS No. 122 Motorcycle brake systems

FMVSS No. 124 Accelerator control systems

FMVSS No. 126 Electronic stability control systems

FMVSS No. 135 Passenger car brake systems

FMVSS No. 141 Minimum sound requirements for hybrid and electric vehicles

FMVSS No. 201U Occupant protection in interior impact (Upper Interior Impact)

FMVSS No. 201 Occupant protection in interior impact (Interior Impact)

FMVSS No. 202a Head restraints (Static Testing)

Standard No. Title

FMVSS No. 202aD Head restraints (Dynamic Testing)

FMVSS No. 206S Door locks and door retention components (Sliding Door)

FMVSS No. 207 Seating systems

FMVSS No. 210 Seat belt assembly anchorages

FMVSS No. 214S Side impact protection (Static)

FMVSS No. 216a Roof crush resistance

FMVSS No. 225 Child restraint anchorage systems

FMVSS No. 226 Ejection Mitigation

FMVSS No. 301R Fuel system integrity (Rear Impact)

FMVSS No. 305

Electric powered vehicles: electrolyte spillage and electrical shock protection

FMVSS No. 401 Interior trunk release

FMVSS No. 500 Low-speed vehicles

FMVR 537 Vehicle Attribute Measurements

FMVR 571.10 Designated Seating Position

b. This is a multiple award Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed Price

(FFP) Contract, with Cost Reimbursement elements for the following items: (1) Lease

Cost of Vehicle; and (2) Parts, Repairs and Towing for Vehicles.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

Minimum obligation – Upon execution of the Base Contract, the Government hereby orders the supplies and services of the Known Requirements under B.3.1 in the amount of $TBD.

This amount represents the “minimum obligation of the Government.” The minimum

Government obligation is: $TBD However, the number of tests identified in Section

B.3.1 represent the total number of known tests to be conducted during the contract’s base period and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror.

Maximum Obligation–The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Sections B.3.2 through B.3.6. The overall contract ceiling amount is $TBD. The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

The following compliance testing prices shall apply for payment purposes and shall include any charges for storage services . Prices for the base period shall apply to orders placed for Twelve

(12) months following the effective date of the contract.

Optional quantity prices shall be effective for those periods shown in each of the contract Price

Schedules (B.3.2 through B.3.6).

Services shall be billed at rates in effect at the time the order is placed regardless of when the agency accepts the corresponding final test report.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work

(SOW), the Government will pay to the Contractor the fixed prices set forth in Sections

B.3.1 through B.3.6, Price Schedules and will reimburse the Contractor at actual costs for the cost reimbursement CLINS identified in Section B.

Known Requirements (Base Period)

Reference B.2 (Minimum obligation)

Optional Requirements (Base Period and Option Periods 1 and 2)

The agency’s optional quantities for the Base Period and Option Periods 1 and 2 stated in sections B.3.2 through B.3.6, Price Schedule represent estimates of the Government’s requirements.

After testing, vehicles must be made available for GSA sale at the test site. Under no circumstances will storage costs, fees for services associated with GSA sale of test vehicles, or technical meetings to discuss test failures held at the contractor’s site be permitted as a separate cost item. These costs, if any, must be included in the fixed test prices set forth in Section B.3.1- B.3.6.

B.3.1 PRICE SCHEDULE - BASE PERIOD KNOWN REQUIREMENTS

(Prices shall be in effect during the period from contract award through twelve (12) months thereafter.)

CLIN Description Quantity Fixed Unit

Price

Extended Price

0010 Standard 114 Test 1 $ $

0011 Standard 118 Test (including

Reversal)

1 $ $

0013 Standard 122 Test 1 $ $

0015 Standard 126 ESC Test -

Complete

1 $ $

0017 Standard 135 Test 1 $ $

0021 Standard 201U Test - Upper

Interior

1 $ $

0036 Standard 216a Test 1 $ $

0047 Standard 301 Test – Rear

Impact

1 $ $

Quantities listed as “Known Requirements” represent the total tests to be conducted during the

Base Period. However, the number of tests identified, as “known requirements and the

Government’s Guaranteed Minimum,” may change depending on the number of contracts awarded, if applicable.

B.3.2 PRICE SCHEDULE - BASE PERIOD OPTIONAL QUANTITIES

(Prices shall be in effect for orders placed during the period from contract award through twelve (12) months thereafter.)

Total Not-To-Exceed Amount: $TBD

CLIN Description Fixed Unit Price by Test Group

Quantity 1-5 6 or more

0001 Standard 103 Test $ $

0002 Standard 104 Test $ $

0003 Standard 105 Test $ $

Standard 110 Test– Passenger Car with Rim

Retention

Standard 110 Test– Passenger Car without Rim

Standard 110 Test – Light Truck with Rim

Standard 110 Test – Light Truck without Rim

Retention

0008 Standard 111 Test – Mirror System $ $

0009 Standard 111 Test – Video System $ $

0010 Standard 114 Test $ $

Standard 118 Test (including Reversal) $ $

0012 Standard 120 Test $ $

0013 Standard 122 Test $ $

0014 Standard 124 Test – Ambient $ $

0015 Standard 126 ESC Test - Complete $ $

0016 Standard 126 ESC Test - Partial $ $

0017 Standard 135 Test $ $

0018 Standard 141 Test $ $

0019 Standard 201 Test – Interior Impact $ $

0020 Standard 201 Data Tape $ $

Standard 201U Targeting – Upper Interior $ $

0022 Standard 201U Test - Upper Interior $ $

0023 Standard 201U - Add Data Channel $ $

0024 Standard 201U - Add Target $ $

Standard 201U - Add High Speed Camera $ $

0026 Standard 202a Test – Static $ $

0027 Standard202a - Static Data Tape $ $

CLIN Description Fixed Unit Price by Test Group

Quantity 1-5 6 or more 0028 Standard 202a Test – Dynamic $ $

0029 Standard 202a Dynamic Add High Speed

Camera

0030 Standard 202a Dynamic Add Data Channel $ $

0031 Standard 206 Test – Sliding door $ $

0032 Standard 207 Test $ $

0033 Standard 207 Data Tape $ $

0034 Standard 210 Test $ $

0035 Standard 214 Test – Static $ $

0036 Standard 216a Test $ $

Standard 216a Additional Camera (On- or Off-board)

0038 Standard 216a Data Tape $ $

0039 Standard 225 Test $ $

0040 Standard 226 Vehicle Targeting

Standard 226 Vehicle Impact Test with Glazing

Pre-Breaking

Standard 226 Vehicle Impact Test without

Glazing Pre-Breaking

0043 Standard 226 – Add Data Channel $ $

Standard 226 - Add High Speed Camera $ $

Standard 226 - Add Ejection Impactor

Qualification (Static Deflection, Frictional and

Accuracy)

Repair of Vehicle After Ejection Mitigation

Impact Test

0047 Standard 301 Test – Rear Impact $ $

0048 Standard 301 Data Tape $ $

0049 Standard 301 Additional Data Channel $ $

Standard 301 Hybrid III 50 th percentile male or 5 th percentile female instrumented Test Dummy

Standard 305 Test Add-on for Front, Side, or

Rear impact test

0052 Standard 401 – Front or Rear Trunk $ $

0053 Standard 500 Test $ $

0054 FMVR 537 Vehicle Attribute Measurements $ $

0055 FMVR 571.10 DSP Inspection $ $

Vehicle Securement (202a - Static, 214 –Static, 225) $ $

0057 Vehicle Lease Service Charge (per Vehicle) $ $

*0058 Lease Cost of Vehicle $ $

*0059 Parts, Repairs, Towing – Test Vehicle $ $

Targeting: Impact target locations for each side window shall be determined in accordance with FMVSS No. 226, Ejection Mitigation and OVSC laboratory procedure TP-226-00 dated March 01, 2011. Includes, but is not limited to: a) primary and secondary target determination; b) separation, elimination and reconstitution; and c) reorientation.

Impact Test: Per impact (target and test speed/delay time to be provided by COR). Includes, but is not limited to, ejection impactor qualification (static deflection, frictional and accuracy) prior to commencing the compliance test program, after every 5 vehicles, after each test failure, or 6 months, whichever occurs first.

Add Ejection Impactor Qualification: Impactor qualification (static, frictional, and accuracy) in addition to the performance qualifications to be conducted prior to commencing the compliance test program, after every 5 vehicles or 6 months, whichever occurs first.

Cost per test of Contractor to repair vehicle between ejection impact tests – including air bag, glass or interior trim replacement. It does not include parts acquired from the dealer, dealer labor costs or towing.

*These CLINs are considered cost reimbursement elements for this contract and any subsequent Delivery Order. At Delivery Order issuance, the Contractor will provide the

Government with an estimate for the cost reimbursement CLINs (if applicable). The Delivery

Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the government prior to incurring said costs. The government will reimburse the Contractor at actual costs for the cost reimbursement CLINs in accordance with FAR 31.

B.3.3 PRICE SCHEDULE - Option Period One – Year Two (Option Period One, Contract Year Two prices shall apply to orders placed from the end of the “Base

Period” through twelve (12) months thereafter.)

CLIN Description Fixed Unit Price by Test Group

Quantity

1-5 6 or more

1001 Standard 103 Test $ $

1002 Standard 104 Test $ $

1003 Standard 105 Test $ $

Standard 110 Test– Passenger Car with Rim Retention without Rim Retention

Standard 110 Test – Light Truck with

Rim Retention

Standard 110 Test – Light Truck without Rim Retention

1008 Standard 111 Test – Mirror System $ $

1009 Standard 111 Test – Video System $ $

1010 Standard 114 Test $ $

Standard 118 Test (including

Reversal)

1012 Standard 120 Test $ $

1013 Standard 122 Test $ $

1014 Standard 124 Test – Ambient $ $

1015 Standard 126 ESC Test - Complete $ $

1016 Standard 126 ESC Test - Partial $ $

1017 Standard 135 Test $ $

1018 Standard 141 Test

1019 Standard 201 Test – Interior Impact $ $

1020 Standard 201 Data Tape $ $

Standard 201U Targeting – Upper

Interior

1022 Standard 201U Test - Upper Interior $ $

1023 Standard 201U - Add Data Channel $ $

1024 Standard 201U - Add Target $ $

Standard 201U - Add High Speed

Camera

Quantity

1-5 6 or more

1026 Standard 202a Test – Static $ $

1027 Standard202a - Static Data Tape $ $

1028 Standard 202a Test – Dynamic $ $

Standard 202a Dynamic Add High

Speed Camera

Standard 202a Dynamic Add Data

Channel

1031 Standard 206 Test – Sliding door $ $

1032 Standard 207 Test $ $

1033 Standard 207 Data Tape $ $

1034 Standard 210 Test $ $

1035 Standard 214 Test – Static $ $

1036 Standard 216a Test $ $

Standard 216a Additional Camera

(On- or Off-board)

1038 Standard 216a Data Tape $ $

1039 Standard 225 Test $ $

1040 Standard 226 Vehicle Targeting

Standard 226 Vehicle Impact Test with Glazing Pre-Breaking without Glazing Pre-Breaking

1043 Standard 226 – Add Data Channel $ $

Standard 226 - Add High Speed

Qualification (Static Deflection, Frictional and Accuracy)

Repair of Vehicle After Ejection

Mitigation Impact Test

1047 Standard 301 Test – Rear Impact $ $

1048 Standard 301 Data Tape $ $

1049 Standard 301 Additional Data Channel $ $

Standard 301 Hybrid III 50 th percentile male or 5 th percentile female instrumented Test Dummy

1051 Standard 305 Test Add-on for Front, Side, or Rear impact test

Quantity

1-5 6 or more

1052 Standard 401 – Front or Rear Trunk $ $

1053 Standard 500 Test $ $

FMVR 537 Vehicle Attribute

Measurements

1055 FMVR 571.10 DSP Inspection $ $

Vehicle Securement (202a - Static, 214 –Static,225)

Vehicle Lease Service Charge (per

Vehicle)

*1058 Lease Cost of Vehicle $ $

*1059 Parts, Repairs, Towing – Test Vehicle $ $

Targeting: Impact target locations for each side window shall be determined in accordance with FMVSS No. 226, Ejection Mitigation and OVSC laboratory procedure TP-226-00 dated March 01, 2011. Includes, but is not limited to: a) primary and secondary target determination; b) separation, elimination and reconstitution; and c) reorientation.

Impact Test: Per impact (target and test speed/delay time to be provided by COR). Includes, but is not limited to, ejection impactor qualification (static deflection, frictional and accuracy) prior to commencing the compliance test program, after every 5 vehicles, after each test failure, or 6 months, whichever occurs first.

Add Ejection Impactor Qualification: Impactor qualification in addition to the performance qualifications to be conducted prior to commencing the compliance test program, after every 5 vehicles or 6 months, whichever occurs first.

Cost per test of Contractor to repair vehicle between ejection impact tests –including air bag, glass or interior trim

Government with an estimate for the cost reimbursement CLINs (if applicable). The Delivery

Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Government prior to incurring said costs. The government will reimburse the Contractor at actual costs for the cost reimbursement CLINs in accordance with FAR 31.

B.3.4 PRICE SCHEDULE - Option Period One - Year Three (Option Period One, Contract Year Three prices shall apply to order placed from the end of Option

Period One, Contract Year Two through twelve (12) months thereafter.)

CLIN Item Fixed Unit Price by Test Group

1-5 6 or more

2001 Standard 103 Test $ $

2002 Standard 104 Test $ $

2003 Standard 105 Test $ $ without Rim Retention

2008 Standard 111 Test – Mirror System $ $

2009 Standard 111 Test – Video System $ $

2010 Standard 114 Test $ $

Reversal)

2012 Standard 120 Test $ $

2013 Standard 122 Test $ $

2014 Standard 124 Test – Ambient $ $

2015 Standard 126 ESC Test - Complete $ $

2016 Standard 126 ESC Test - Partial $ $

2017 Standard 135 Test $ $

2018 Standard 141 Test $ $

2019 Standard 201 Test – Interior Impact $ $

2020 Standard 201 Data Tape $ $ interior

2022 Standard 201U Test - Upper Interior $ $

2023 Standard 201U - Add Data Channel $ $

2024 Standard 201U - Add Target $ $

Standard 201U - Add High Speed

Camera

2026 Standard 202a Test – Static $ $

Quantity

1-5 6 or more

2027 Standard202a - Static Data Tape $ $

2028 Standard 202a Test – Dynamic $ $

Channel

2031 Standard 206 Test – Sliding door $ $

2032 Standard 207 Test $ $

2033 Standard 207 Data Tape $ $

2034 Standard 210 Test $ $

2035 Standard 214 Test – Static $ $

2036 Standard 216a Test $ $

(On- or Off-board)

2038 Standard 216a Data Tape $ $

2039 Standard 225 Test $ $

2040 Standard 226 Vehicle Targeting

2043 Standard 226 – Add Data Channel $ $

Qualification (Static Deflection, 2047 Standard 301 Test – Rear Impact $ $

2048 Standard 301 Data Tape $ $

2049 Standard 301 Additional Data Channel $ $

Quantity

1-5 6 or more th percentile male or 5 th percentile female instrumented Test Dummy

Standard 305 Test Add-on for Front, Side, or Rear impact test

2052 Standard 401 – Front or Rear Trunk $ $

2053 Standard 500 Test $ $

FMVR 537 Vehicle Attribute

Measurements

2055 FMVR 571.10 DSP Inspection $ $

Vehicle)

*2058 Lease Cost of Vehicle $ $

*2059 Parts, Repairs, Towing – Test Vehicle $ $

Targeting: Impact target locations for each side window shall be determined in accordance with FMVSS No. 226, Ejection Mitigation and OVSC laboratory procedure TP-226-00 dated March 01, 2011. Includes, but is not limited to: a) primary and secondary target determination; b) separation, elimination and reconstitution; and c) reorientation.

Impact Test: Per impact (target and test speed/delay time to be provided by COR). Includes, but is not limited to, ejection impactor qualification (static deflection, frictional and accuracy) prior to commencing the compliance test program, after every 5 vehicles, after each test failure, or 6 months, whichever occurs first.

Add Ejection Impactor Qualification: Impactor qualification in addition to the performance qualifications to be conducted prior to commencing the compliance test program, after every 5 vehicles or 6 months, whichever occurs first.

Cost per test of Contractor to repair vehicle between ejection impact tests –including air bag, glass or interior trim

Government with an estimate for the cost reimbursement CLINs (if applicable). The Delivery

Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify

B.3.5 PRICE SCHEDULE - Option Period Two – Year Four (Option Period Two, Contract Year Four prices shall apply to orders placed from the end of Option

Period Two, Year Three through twelve (12) months thereafter.)

1-5 6 or more

3001 Standard 103 Test $ $

3002 Standard 104 Test $ $

3003 Standard 105 Test $ $ without Rim Retention

3008 Standard 111 Test – Mirror System $ $

3009 Standard 111 Test – Video System $ $

3010 Standard 114 Test $ $

Reversal)

3012 Standard 120 Test $ $

3013 Standard 122 Test $ $

3014 Standard 124 Test – Ambient $ $

3015 Standard 126 ESC Test - Complete $ $

3016 Standard 126 ESC Test - Partial $ $

3017 Standard 135 Test $ $

3018 Standard 141 Test $ $

3019 Standard 201 Test – Interior Impact $ $

3020 Standard 201 Data Tape $ $ interior

3022 Standard 201U Test - Upper Interior $ $

3023 Standard 201U - Add Data Channel $ $

1-5 6 or more

3024 Standard 201U - Add Target $ $

Standard 201U - Add High Speed

Camera

3026 Standard 202a Test – Static $ $

3027 Standard202a - Static Data Tape $ $

3028 Standard 202a Test – Dynamic $ $

Channel

3031 Standard 206 Test – Sliding door $ $

3032 Standard 207 Test $ $

3033 Standard 207 Data Tape $ $

3034 Standard 210 Test $ $

3035 Standard 214 Test – Static $ $

3036 Standard 216a Test $ $

(On- or Off-board)

3038 Standard 216a Data Tape $ $

3039 Standard 225 Test $ $

3040 Standard 226 Vehicle Targeting

3043 Standard 226 – Add Data Channel $ $

Qualification (Static Deflection, 3047 Standard 301 Test – Rear Impact $ $

3048 Standard 301 Data Tape $ $

1-5 6 or more

3049 Standard 301 Additional Data Channel $ $ th percentile male or 5 th percentile female instrumented Test Dummy

Standard 305 Test Add-on for Front, Side, or Rear impact test

3052 Standard 401 – Front or Rear Trunk $ $

3053 Standard 500 Test $ $

FMVR Vehicle Attribute

Measurements

3055 FMVR 571.10 DSP Inspection $ $

Vehicle)

*3058 Lease Cost of Vehicle $ $

*3059 Parts, Repairs, Towing – Test Vehicle $ $

Targeting: Impact target locations for each side window shall be determined in accordance with FMVSS No. 226, Ejection Mitigation and OVSC laboratory procedure TP-226-00 dated March 01, 2011. Includes, but is not limited to: a) primary and secondary target determination; b) separation, elimination and reconstitution; and c) reorientation.

Impact Test: Per impact (target and test speed/delay time to be provided by COR). Includes, but is not limited to, ejection impactor qualification (static deflection, frictional and accuracy) prior to commencing the compliance test program, after every 5 vehicles, after each test failure, or 6 months, whichever occurs first.

Add Ejection Impactor Qualification: Impactor qualification in addition to the performance qualifications to be conducted prior to commencing the compliance test program, after every 5 vehicles or 6 months, whichever occurs first.

Cost per test of Contractor to repair vehicle between ejection impact tests –including air bag, glass or interior trim

Government with an estimate for the cost reimbursement CLINs (if applicable). The Delivery

Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify

B.3.6 PRICE SCHEDULE - Option Period Two – Year Five (Option Period Two, Contract Year Five prices shall apply to orders placed from the end of Option

Period Two, Contract Year Four through twelve (12) months thereafter.)

1-5 6 or more

4001 Standard 103 Test $ $

4002 Standard 104 Test $ $

4003 Standard 105 Test $ $ without Rim Retention

4008 Standard 111 Test – Mirror System $ $

4009 Standard 111 Test – Video System $ $

4010 Standard 114 Test $ $

Reversal)

4012 Standard 120 Test $ $

4013 Standard 122 Test $ $

4014 Standard 124 Test – Ambient $ $

4015 Standard 126 ESC Test - Complete $ $

4016 Standard 126 ESC Test - Partial $ $

4017 Standard 135 Test $ $

4018 Standard 141 Test $ $

4019 Standard 201 Test – Interior Impact $ $

4020 Standard 201 Data Tape $ $ interior

4022 Standard 201U Test - Upper Interior $ $

4023 Standard 201U - Add Data Channel $ $

4024 Standard 201U - Add Target $ $

Quantity

1-5 6 or more

Standard 201U - Add High Speed

Camera

4026 Standard 202a Test – Static $ $

4027 Standard202a - Static Data Tape $ $

4028 Standard 202a Test – Dynamic $ $

Channel

4031 Standard 206 Test – Sliding door $ $

4032 Standard 207 Test $ $

4033 Standard 207 Data Tape $ $

4034 Standard 210 Test $ $

4035 Standard 214 Test – Static $ $

4036 Standard 216a Test $ $

(On- or Off-board)

4038 Standard 216a Data Tape $ $

4039 Standard 225 Test $ $

4040 Standard 226 Vehicle Targeting

4043 Standard 226 – Add Data Channel $ $

Qualification (Static Deflection, 4047 Standard 301 Test – Rear Impact $ $

4048 Standard 301 Data Tape $ $

4049 Standard 301 Additional Data Channel $ $

CLIN Description Fixed Unit Price by Test Group

Quantity

1-5 6 or more th percentile male or 5 th percentile female instrumented Test Dummy

Standard 305 Test Add-on for Front, Side, or Rear impact test

4052 Standard 401 – Front or Rear Trunk $ $

4053 Standard 500 Test $ $

FMVR Vehicle Attribute

Measurements

4055 FMVR 571.10 DSP Inspection $ $

Vehicle)

*4058 Lease Cost of Vehicle $ $

*4059 Parts, Repairs, Towing – Test Vehicle $ $

Targeting: Impact target locations for each side window shall be determined in accordance with FMVSS No. 226, Ejection Mitigation and OVSC laboratory procedure TP-226-00 dated March 01, 2011. Includes, but is not limited to: a) primary and secondary target determination; b) separation, elimination and reconstitution; and c) reorientation.

Impact Test: Per impact (target and test speed/delay time to be provided by COR). Includes, but is not limited to, ejection impactor qualification (static deflection, frictional and accuracy) prior to commencing the compliance test program, after every 5 vehicles, after each test failure, or 6 months, whichever occurs first.

Add Ejection Impactor Qualification: Impactor qualification in addition to the performance qualifications to be conducted prior to commencing the compliance test program, after every 5 vehicles or 6 months, whichever occurs first.

Cost per test of Contractor to repair vehicle between ejection impact tests –including air bag, glass or interior trim

*These CLINs are considered cost reimbursement elements for this contract and any subsequent

Delivery Order. At Delivery Order issuance, the Contractor will provide the Government with an estimate for the cost reimbursement CLINs (if applicable). The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Government prior to incurring said costs. The government will reimburse the Contractor at actual costs for the cost reimbursement CLINs in accordance with FAR 31.

(End of Section B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

COR Contracting Officer’s Representative

DOT Department of Transportation

DSP Designated Seating Position

FMVSS Federal Motor Vehicle Safety Standards

NHTSA National Highway Traffic Safety Administration

OVSC Office of Vehicle Safety Compliance

QA/QC Quality Assurance/Quality Control

TPs Test Procedures

VIN Vehicle Identification Number

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an integral part of the United

States Department of Transportation (DOT) and its mission is to save lives, prevent injuries, and reduce health care and other economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, the NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards. This contract effort will enable the agency to meet its mission by assuring that motor vehicles meet these standards.

C.3 PURPOSE

The Contractor shall furnish qualified technical personnel, facilities and equipment to perform inspection and compliance testing services to determine conformance of motor vehicles to the requirements of the Federal Motor Vehicle Safety Standards (FMVSS). At the time of award, the Contractor shall have all necessary personnel, facilities and equipment unless stated otherwise in Section H.3 “Government Furnished Property” or H.13 “Contractor Acquired

Property.” The Contractor shall perform and complete testing and associated inspections within the time specified in the Delivery Schedule, Section F, and shall submit deliverables as required by the Schedule.

C.4 KICK OFF MEETING

Within two (2) weeks of the effective date of the contract award, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), other NHTSA staff and the Contracting Officer (CO). The Kickoff meeting may take place via teleconference.

This meeting will be approximately two hours in length. The cost for the kick-off meeting shall be included in the fixed prices for the Base Period Known Requirements (Price Schedule B.3.1).

The Contractor shall make a brief presentation of their understanding of the contract requirements.

C.5 SPECIFIC CONTRACT REQUIREMENTS

C.5.1 Test Procedures

The Contractor shall perform all applicable work in accordance with the testing requirements of the FMVSS, FMVR, and the applicable OVSC Test Procedures (TPs). The list of applicable

TPs is located in Section J and each TP is incorporated into this contract. Specific contract requirements supersede all requirements in the Office of Vehicle Safety Compliance Test

Procedures (TPs) incorporated by reference in Section J. If there is a conflict between the

OVSC TPs and the requirements of the contract, the contract shall prevail.

Detailed “in-house” check-off-sheet style test procedures created by the Contractor will be referred to hereinafter as “Contractor Test Procedures.” Contractor Test Procedures are subject to the COR approval.

In addition to meeting the requirements of the Test Procedure, the Contractor shall follow its internal Quality Assurance/Quality Control (QA/QC) management plans addressed in Section

F.6 of this contract.

C.5.2 Test Vehicles

The Government will provide the Contractor with test vehicles for all destructive testing. For most of the non-destructive testing, the Government will provide test vehicles. In certain instances, at the option of the Government, the Contractor shall acquire leased test vehicles. The government will specify in the issuance of a delivery order its desire for the Contractor to lease a vehicle. The Contractor shall inspect GFP vehicles for condition and completeness immediately upon delivery at the Contractor’s point of receipt. The Contractor shall be responsible for the storage and security of all vehicles from receipt until sale or transfer from its facility.

The Contractor has the responsibility of accepting test vehicles from new dealers/distributors or transporters, including government-contracted transporters. In each instance, the Contractor acts on behalf of OVSC when signing to accept test vehicles. If a vehicle is delivered by a dealer/distributor, the Contractor shall verify the following:

A. Tires and wheel rims are new.

B. There are no dents or other interior or exterior flaws in the vehicle body.

C. The vehicle has been properly prepared and is in running condition.

D. The glove box contains an owner's manual, warranty document, consumer information, and extra set of keys.

E. Proper fuel filler cap is supplied on the vehicle.

F. All options listed on the “window sticker” are present on the test vehicle.

G. The VIN (vehicle identification number) on the vehicle condition report matches the

VIN on the vehicle.

If the test vehicle is delivered by a Government-contracted transporter, the Contractor shall check for damage which may have occurred during transit and verify the VIN on the vehicle condition report matches the VIN on the vehicle.

A "Vehicle Condition" form will be supplied to the Contractor by the COR when the test vehicle is transferred from the dealer/distributor, test facility, or between NHTSA test contracts. The upper half of the form describes the vehicle in detail, and is to be completed at the time of vehicle receipt. The lower half provides space for a detailed description of the post- test condition, and is to be completed at the conclusion of the test. Vehicle

Condition forms must be returned to the COR with the copies of the Final Test Report or the reports will NOT be accepted.

The COR must be notified via email, within 24 hours after a test vehicle has been delivered.

The Government will determine the sequence in which vehicles are to be tested and the sequence for each specific procedure and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor prior to delivery of the vehicles.

The tested vehicles shall be protected from the elements and retained by the Contractor for a minimum of 60 days following a test, so that NHTSA personnel may inspect, if necessary.

GFP vehicle(s) shall not be driven by the Contractor on public roadways.

C.5.3 Measurement and Test Equipment

The Contractor shall implement and maintain a calibration system in accordance with this contract and all applicable TPs.

Before the Contractor initiates the safety compliance test program, a test instrumentation calibration system shall be implemented and maintained in accordance with established calibration practices. The calibration system shall be set up and maintained as follows:

A. Standards for calibrating the measuring and test equipment shall be stored and used under appropriate environmental conditions to assure their accuracy and stability.

B. All measuring instruments and standards shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at intervals NOT EXCEEDING 12

MONTHS FOR INSTRUMENTS AND 12 MONTHS FOR CALIBRATION

STANDARDS. Records, showing the calibration traceability to the National Institute of

Standards and Technology (NIST), shall be maintained for all measuring and test equipment.

C. All measuring and test equipment and measuring standards shall be labeled with the following information:

(1) Date of calibration

(2) Date of next scheduled calibration

(3) Name of the technician who calibrated the equipment

D. A written calibration procedure shall be provided by the Contractor including, as a minimum, the following information for all measurement and test equipment:

(1) Type of equipment, manufacturer, model number, etc.

(2) Measurement range

(3) Accuracy

(4) Calibration interval

(5) Type of standard used to calibrate the equipment

(calibration traceability of the standard must be evident)

(6) The actual procedures and forms used to perform the calibrations.

E. Records of calibration for all test instrumentation shall be kept by the Contractor in a manner that assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when requested by the COR. The calibration system procedures shall be accepted by the COR before the test program commences.

F. Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after the test. This check shall be recorded by the test technician(s) and submitted with the final report.

G. The COR may require the Contractor to evaluate its data acquisition system to demonstrate ability to meet procedural requirements.

Further guidance is provided in the International Standard ISO 10012-1, “Quality

Assurance Requirements for Measuring Equipment” and American National Standard

ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment -

General Requirements.”

NOTE:

In the event of a failure of a test item to meet the standard's minimum performance requirements, as outlined in each TP found under Section J (List of Attachments) the COR may require additional calibration checks of critically sensitive test equipment and instrumentation to verify accuracy. The necessity for the calibration will be at the COR's discretion and shall be performed without additional cost.

The Contractor shall make all vehicle preliminary compliance test data available to the

COR within one (1) hour after the test. Final test data, including digital printouts and computer generated plots, shall be furnished to the COR within five (5) working days of test completion. Additionally, the Contractor shall analyze the preliminary test results as directed by the COR in the event of a test anomaly.

All backup data sheets, recordings, plots, technicians’ notes, etc., shall be either sent to the

COR or destroyed at the conclusion of each delivery order as directed by the COR.

The Contractor shall protect and segregate the data that evolves from compliance testing before and after each vehicle test.

C.5.3.1 Free Motion Headforms and Calibration (201U only)

The Contractor shall provide calibrated Free Motion Headforms (49 CFR Part 572L) in the following manner:

C.5.3.1.1 At least three (3) Free Motion Headforms are required when conducting a

FMVSS 201 FMH Impact Test.

C.5.3.1.2 Calibration of each headform used in the tests shall be performed before the start of testing and at the conclusion of testing. Additional headform calibrations may be required after a reported failure, at the discretion of the

COR.

C.5.4 Deviation from OVSC Test Procedures

The Contractor shall conduct testing only in accordance with the OVSC Test Procedure and applicable FMVSS or FMVR and shall notify the COR if any deviation from the OVSC Test

Procedure is necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the OVSC Test Procedure or the approved Contractor Test Procedure. The

COR is authorized to approve such deviations as long as that deviation does not affect the prices stated in this contract.

C.5.5 Storage of test vehicles, items, parts, components, and equipment

Test vehicles that have met compliance requirements (passed) and also any untested test vehicles, shall be stored by the Contractor at no additional cost, until receipt of disposition instructions from the Government. (Refer to Section H.14.)

Test vehicles that have not met compliance requirements (failed) shall be stored by the

Contractor at no additional cost to the Government until the end of the contract term.

The final determination of “passed” or “failed” will be made by the COR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COR.

C.5.6 Test Schedule

The Contractor shall submit a test schedule to the COR prior to testing. Tests shall be completed as required in the contract. [Scheduling shall be adjusted to permit motor vehicles to be tested to other FMVSS and to allow attendance by other interested parties as may be required by the OVSC.] All testing shall be coordinated to allow monitoring by the COR.

(Refer to Section F.9)

C.5.7 Test Access

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to witness any vehicle compliance test unless specifically authorized by the COR. The Contractor shall secure the test site area immediately before, during and immediately after a test and to shield the test area from public view by the use of canvas or other blocking devices.

No individuals, other than Contractor personnel directly involved in the compliance testing program, shall be allowed to inspect NHTSA test vehicles or witness vehicle preparation without prior written permission from the COR.

All communications with vehicle manufacturers shall be referred to the COR. The Contractor shall not release test data without the prior permission of the COR.

C.5.8 IPV6 Compliance

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with the October 2005 DOT memorandum, “DOT’s Transition Planning for

Internet Protocol Version 6” and OMB Memorandum M-05-22, “Transition Planning for

Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S.

Mail can be delayed and, as part of the screening process, may be damaged. For these reasons, the

U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns; avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below)).

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the

Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g., Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication

Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The

Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-4 Inspection of Services - Fixed - Price (AUG 1996) 52.246-5 Inspection of Services - Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989)

52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) base period and two (2), two-year options that may be exercised at the Government’s discretion.

Base Period (12 Months): TBD – TBD

Option Period 1 (24 Months): TBD – TBD

Option Period 2 (24 Months): TBD – TBD

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE

The work to be performed under this Contract shall be accomplished at the Contractor’s facility.

F.4 PERFORMANCE MILESTONES AND DELIVERABLES

Delivery Schedule Items shall be delivered in accordance with the following schedule. Items (2-5, and

8 -11) shall apply to the Known Requirements and each Delivery Order issued under the resultant Contract:

Item No. Section

Number

Milestone (M) /Deliverable

(D)

Due Date

1 C.4 Kick-off Meeting (M) Within 2 weeks of the effective date of the contract

2 F.6 Updated Quality

Assurance/Quality Control

(QA/QC) Management Plan

(D)

Within 4 weeks of the effective date of the contract

3 F.7 Test Instrumentation/Equipment

Calibration System Procedures

(D)

Prior to commencing the first compliance testing under the contract, or within 2 weeks of the effective date of the contract (whichever occurs first)

4 F.8 Contractor’s In-House

Laboratory Test Procedure for each Standard (D)

Prior to conducting the first test of each FMVSS or FMVR.

5 F.9 Testing Schedule (D) Within 1 week after receipt of test item/vehicle

6 F.9 Test Conduct (M) Within 2 weeks after receipt of test item/vehicle.

7 F.11 Test Failure Report (D) Summary notification within 4 hours of the failure. Written notification, including the relevant data, within 24 hours of the failure.

8 F.12 Draft Final Test Report in electronic format (D)

Within 14 days after completion of test

9 F.12 Final Test Report, Film, and

Data Tape (D)

Within 7 days after receipt of

COR’s comments on Draft

Final Test Report (see

Deliverable 8 above.)

10 F.13 Vehicle Condition Report (D) To be submitted with each

Final Test Report (see

Deliverable 9 above).

11 F.10 Monthly Project Reports (D) 15th day of each month, following the month being reported

F.5 PLACE OF DELIVERY OF REPORTS

All deliverables shall be furnished to the following addresses in the number of copies specified:

Mailing Address Deliverable Item

Numbers

Number of

Deliverable Copies

DOT/National Highway Traffic Safety 2-5, 7-8 and11

9-10

Administration

Office of Vehicle Safety Compliance

(NEF-200)

Attention: TBD, (COR) 3* 1200 New Jersey Ave. S.E., Rm.WXX- XXX Washington, D.C. 20590

Telephone: (202)-XXX-XXXX

Email: TBD@dot.gov

DOT/National Highway Traffic Safety Administration Office of Vehicle Safety Compliance

(NEF-200)

Attention: TBD, (COR) 1200 New Jersey Ave. S.E., Rm.WXX- Washington, D.C. 20590 Telephone: (202)-XXX-XXXX Email:

TBD@dot.gov

11 1

*The Contractor shall submit up to three (3) CD-ROM or DVD discs of the final report, three (3) copies of all photographs and video including high-speed video, and two (2) copies of the electronic data for each test performed under this contract

If the test procedure does not specify video coverage, then video is not a required deliverable.

The specifications for the CD-ROM or DVD disc final report are described in section F.10.

The specifications for the video are described in section H.16, unless specified by the applicable test procedure.

When Data Tapes are requested, two (2) copies of the data tape, CD-ROM or DVD disc or other media shall be submitted at the same time the final report is delivered.

F.6 QUALITY ASSURANCE QUALITY CONTROL (QA/QC) MANAGEMENT PLAN

The Contractor shall provide the COR with an update to its QA/QC Management Plan that was originally submitted as part of its technical proposal. The updated plan shall reflect any changes made since submission of the original. Revisions to the plan shall be submitted to the COR as they occur. If the Contractor submitted as part of its proposal, certification per ISO or A2LA in lieu of mailto:TBD@dot.gov the entire QA/QC plan, then the entire plan shall be submitted per section F.4, Milestones and

Deliverables, item #2.

F.7 TEST INSTRUMENTATION/EQUIPMENT CALIBRATION PROCEDURES

Within 2 weeks of the effective date of the contract, or prior to commencing the first compliance testing under this contract (whichever occurs first), the Contractor shall provide a copy of its calibration procedures. The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, ANSI/NCSL Z540-1 or other standard criterion and shall address the minimum requirements identified in the FMVSS TPs. (See C.5.3 for further description of the required procedure.)

F.8 CONTRACTOR'S IN-HOUSE LABORATORY TEST PROCEDURES

Prior to conducting the first test of each FMVSS test, the Contractor shall provide the COR with a detailed in-house test procedure and detailed check-off lists. The test procedure shall include a step-by-step procedure to be used for documenting the procedures required by the FMVSS. Each test procedure shall include as a minimum, general requirements, list of test equipment, photograph requirements, pre- and post-test requirements, test execution process, and data sheets.

OVSC test procedures are available for the Contractor to use as guidance for development of its in-house procedures. The check-off lists shall document the step-by-step test execution process and should be used in conjunction with the test procedure.