DTNH2215R00041.pdf

RFP No. DTNH2215R00041 Compliance Test Program for Tires

PART I – THE SCHEDULE

SECTION B – SUPPLIES, SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The Contractor shall provide all the necessary supplies and services (other than that identified in this contract as being Government-Furnished Test Items (H.7) which are necessary to perform the Compliance Testing) to perform the “Compliance Test Program for Tires”, for the Office of Vehicle Safety Compliance (OVSC) of the National Highway Traffic Safety Administration (NHTSA) (“Agency”).

The Compliance Test Program consists of the effort described below and in Section C, Statement of Work (SOW), of this contract. Tests will be ordered through the issuance of delivery orders under this contract, except for the known requirement tests in Section B.5.1. The known requirement tests will be included in the contract of the awardee with the lowest fixed price for that respective test.

The agency’s base year known requirement, as presented in Section B.5.1, represents the total known requirement for this contract which the Government is committed to ordering. The optional quantities stated in sections B.5.2 through B.5.6 represent estimates of the Government’s future requirements, and may be ordered in whole or in part. The Government is under no obligation to order any of the optional quantities identified in this contract.

B . 2 TYPE OF CONTRACT

This is an Indefinite Delivery, Indefinite Quantity, Firm Fixed Price Contract, with a Cost Reimbursement item for purchase of Contractor Purchased Test Items (CPTI).

B.3 OBLIGATION SUMMARY

a. Minimum obligation – The Kick-off Meeting, identified in B.5 and C.3.1, represents the known requirement and minimum obligation of the Government.

b. Maximum obligation – The total ceiling amount for this contract is __TBD_________. The ceiling amount may be increased upon execution of a bi-lateral modification.

B.4 CONTRACT PRICES

The following compliance testing prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage1. Services cited in Sections B.5.1 through B.5.6 shall be billed at rates cited in the awarded delivery order. Delivery order prices shall be those in effect in the contract at the time a delivery order is awarded. The Contractor will also be reimbursed for the cost of test items purchased (i.e., Contractor Purchased Test Items (CPTI)) as specified in the contract and individual Delivery Orders.

1 Under no circumstances, nor at any time, will storage costs be permitted as a separate cost item. Storage costs as defined in Statement of Work, Section C.8, Storage of Test Items, if any, must be included in the test prices set forth in Section B.5.1 through B.5.6.

B.5 PRICE SCHEDULE

B.5.1 YEAR ONE KNOWN REQUIREMENTS (XX/01/2015 – XX/30/2016)

Contract award date through Twelve (12) months thereafter

TOTAL CEILING AMOUNT: $ ___________

*A Delivery Order will specify the test(s) ordered and the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

** E (Endurance), H.S. (High Speed), E-L (Endurance and Low Pressure)

CLIN DESCRIPTION KNOWN

QUANTITY

NO.

FIXED PRICE

PER TEST

TOTAL PRICE

0001 Kick-off Meeting 0002 FMVSS No. 119 (MT) Test

( E ) ** 1 $ $

0003 FMVSS No. 119 (MC) Test (E, H.S.)**

1 $ $

0004 FMVSS No. 139 Test (E-L, H.S.)**

2 $ $

0005 49 CFR 575.106 Test 1 $ $ 0006 Contractor Purchased Test Items

(CPTI)

(purchase of sets of test tires )*

Cost Reimbursement Item

$600,000.00

0007 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

5 $ $

B.5.2 YEAR ONE OPTION QUANTITY PRICING (XX/01/2015 – XX/30/2016)

Contract award date through Twelve (12) months thereafter CEILING AMOUNT: $ _______

CLIN DESCRIPTION QUANTITY

RANGES

FIXED

UNIT

PRICE

TOTAL

PRICE

0008 Rapid Response Administration and Scheduling Fee

1-10 11-100

0009 FMVSS No. 109 Test. (E, H.S.) ** 1-50

0010 FMVSS No. 109, Strength Test 1-20

0011 FMVSS No. 109, Physical Dimension Test 1-20

0012 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

0013 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

0014 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

0015 FMVSS No. 119, (MC) Endurance Test 1-50

0016 FMVSS No. 119, (MC) High Speed Test 1-50

0017 FMVSS No. 119, Strength Test 1-20

0018 FMVSS No. 119, Physical Dimension Test 1-20

0019 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-150

0020 FMVSS No. 139, Endurance-Low Pressure Test 1-50

0021 FMVSS No. 139, High Speed Test 1-50

0022 FMVSS No. 139, Physical Dimension Test 1-20

0023 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

0024 Bead-to-Bead Shearography, Shearography Inspection 1-20

0025 Contractor Purchased Test Items (CPTI) (purchase of test tires) *

Cost Reimbursement Item $600,000.00

Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

1-100

101-300

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

** E (Endurance), H.S. (High Speed), E-L( Endurance and Low Pressure )

B.5.3 YEAR TWO OPTION QUANTITY PRICING (XX/01/2016 – XX/30/2017)

FIXED

UNIT

PRICE

TOTAL

PRICE

0027 Rapid Response Administration and Scheduling Fee

1-10 11-100

0028 FMVSS No. 109 Test. (E, H.S.) ** 1-50

0029 FMVSS No. 109, Strength Test 1-20

0030 FMVSS No. 109, Physical Dimension Test 1-20

0031 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

0032 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

0033 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

0034 FMVSS No. 119, (MC) Endurance Test 1-50

0035 FMVSS No. 119, (MC) High Speed Test 1-50

0036 FMVSS No. 119, Strength Test 1-20

0037 FMVSS No. 119, Physical Dimension Test 1-20

0038 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-150

0039 FMVSS No. 139, Endurance-Low Pressure Test 1-50

0040 FMVSS No. 139, High Speed Test 1-50

0041 FMVSS No. 139, Physical Dimension Test 1-20

0042 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

0043 Bead-to-Bead Shearography, Shearography Inspection 1-20

0044 Contractor Purchased Test Items (CPTI) (purchase of test tires) *

Cost Reimbursement Item $600,000.00

Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., B.5.4 YEAR THREE OPTION QUANTITY PRICING (XX/01/2017 – XX/30/2018)

FIXED

UNIT

PRICE

TOTAL

PRICE

0046 Rapid Response Administration and Scheduling Fee

1-10 11-100

0047 FMVSS No. 109 Test. (E, H.S.) ** 1-50

0048 FMVSS No. 109, Strength Test 1-20

0049 FMVSS No. 109, Physical Dimension Test 1-20

0050 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

0051 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

0052 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

0053 FMVSS No. 119, (MC) Endurance Test 1-50

0054 FMVSS No. 119, (MC) High Speed Test 1-50

0055 FMVSS No. 119, Strength Test 1-20

0056 FMVSS No. 119, Physical Dimension Test 1-20

0057 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-150

0058 FMVSS No. 139, Endurance-Low Pressure Test 1-50

0059 FMVSS No. 139, High Speed Test 1-50

0060 FMVSS No. 139, Physical Dimension Test 1-20

0061 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

0062 Bead-to-Bead Shearography, Shearography Inspection 1-20

0063 Contractor Purchased Test Items (CPTI) (purchase of test tires) *

Cost Reimbursement Item $600,000.00

Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., B.5.5 YEAR FOUR OPTION QUANTITY PRICING (XX/01/2018 – XX/30/2019)

FIXED

UNIT

PRICE

TOTAL

PRICE

0065 Rapid Response Administration and Scheduling Fee

1-10 11-100

0066 FMVSS No. 109 Test. (E, H.S.) ** 1-50

0067 FMVSS No. 109, Strength Test 1-20

0068 FMVSS No. 109, Physical Dimension Test 1-20

0069 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

0070 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

0071 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

0072 FMVSS No. 119, (MC) Endurance Test 1-50

0073 FMVSS No. 119, (MC) High Speed Test 1-50

0074 FMVSS No. 119, Strength Test 1-20

0075 FMVSS No. 119, Physical Dimension Test 1-20

0076 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-150

0077 FMVSS No. 139, Endurance-Low Pressure Test 1-50

0078 FMVSS No. 139, High Speed Test 1-50

0079 FMVSS No. 139, Physical Dimension Test 1-20

0080 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

0081 Bead-to-Bead Shearography, Shearography Inspection 1-20

0082 Contractor Purchased Test Items (CPTI) (purchase of test tires) *

Cost Reimbursement Item $600,000.00

0083 Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., B.5.6 YEAR FIVE OPTION QUANTITY PRICING (XX/01/2019 – XX/30/2020)

FIXED

UNIT

PRICE

TOTAL

PRICE

0084 Rapid Response Administration and Scheduling Fee

1-10 11-100

0085 FMVSS No. 109 Test. (E, H.S.) ** 1-50

0086 FMVSS No. 109, Strength Test 1-20

0087 FMVSS No. 109, Physical Dimension Test 1-20

0088 FMVSS No. 109, Test Tubeless Tire Bead Unseating Resistance Test 1-20

0089 FMVSS No 119, (MT) Test. (E)** 1-20 21-50

0090 FMVSS No. 119, (MC) Test. (E, H.S.)** 1-20 21-50

0091 FMVSS No. 119, (MC) Endurance Test 1-50

0092 FMVSS No. 119, (MC) High Speed Test 1-50

0093 FMVSS No. 119, Strength Test 1-20

0094 FMVSS No. 119, Physical Dimension Test 1-20

0095 FMVSS No. 139 Test. (E.-L., H.S.)** 1-20 21-150

0096 FMVSS No. 139, Endurance-Low Pressure Test 1-50

0097 FMVSS No. 139, High Speed Test 1-50

0098 FMVSS No. 139, Physical Dimension Test 1-20

0099 49 CFR 575.106, Tire Efficiency Test 1-20 21-150

0100 Bead-to-Bead Shearography, Shearography Inspection 1-20

0101 Contractor Purchased Test Items (CPTI) (purchase of test tires) *

Cost Reimbursement Item $600,000.00

Service Charge, Contractor Purchased Test Items (CPTI) (unit price is per tire set)

* A Delivery Order will specify the test(s) ordered, the type and quantity of CPTI required to complete testing (i.e., identifying required tires by make, model and the number of sets needed).

SECTION C - DESCRIPTION, SPECIFICATIONS, STATEMENT OF WORK

(SOW)

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

The agency enforces federal requirements for motor vehicles and motor vehicle equipment. In order to achieve this, every year the agency develops and conducts compliance programs to test motor vehicles and motor vehicle equipment according to the federal standards. The purpose of the standard is to reduce traffic accidents, deaths and injuries resulting from motor vehicle crashes and assuring that compliant tires are sold and used on US roads.

C.2 CONTRACT OBJECTIVES

The objectives of the Contract are as follows:

a. Conduct compliance testing for tires, according to the federal standards.

b. Determine which test specimens (i.e., tires) do not comply with the minimum requirements set forth by each standard.

c. Supply individual testing reports for each specimen or tire set under the compliance program.

C.3 SPECIFIC REQUIREMENTS

C.3.1 Kick-Off Meeting

Within two (2) weeks of the contract award, the Contractor shall meet with the Contracting Officer’s Representative (COR), Contracting Officer (CO) and interested NHTSA staff via teleconference for no more than two (2) hours. The purpose of this meeting is to discuss the contract objectives, the contract administration and the ordering procedures for issuing future Delivery Orders.

C.3.2 Compliance Test

The Compliance Test Program consists of the standards and procedures described below. The contractor shall carry out the test program using test items identified as either CPTI (Contractor Purchased Test Items) or GFTI (Government Furnished Test Items). (CPTI test items shall be purchased by the Contractor as a cost reimbursable item). Test items will be specified in the contract and determined by the Contracting Officer’s Representative (COR), in accordance with the requirements of Test Procedures (TP)-109-09, TP-119-04, TP-139-03, or TP-575-RR-01 as applicable. The Contractor shall provide test reports to the agency in conjunction with completing each test.

• FMVSS No. 109 “New pneumatic tires.”

• FMVSS No. 109 S4.2.2.2, Physical Dimensions.

• FMVSS No. 109 S5.2, Tubeless Tire Bead Unseating Resistance Test

• FMVSS No. 109 S5.3, Tire Strength for P-metric tires

• FMVSS No. 119 S7.3, Tire Strength Test for LT tires

• FMVSS No. 119 “New pneumatic tires for vehicles other than passenger cars”

(medium truck tires(MT))

• FMVSS No. 119 “new pneumatic tires for vehicles other than passenger cars” (motorcycle tires (MC))

• FMVSS No. 139 “New pneumatic radial tires for light vehicles”

• FMVSS No. 139 S6.1 Tire Dimensions

• 49 CFR 575.106 Tire Efficiency

• Bead to Bead Shearography Inspection

a. The Contractor shall conduct tests of the test items, either purchased by the Contractor

(CPTI) or provided by the Government (GFTI). The Contractor shall purchase CPTI in accordance with schedule specified in Section C.10, CPTI Purchasing Schedule. The Contractor shall conduct testing according to the schedule specified in section C.9, Test Schedule, of this contract. The Contractor shall complete testing within the time specified in the Testing Schedule, Section C.9, and shall submit reports for each model tested as required by the Schedule. The Contractor shall conduct the tests in accordance with the procedures specified in Section C.4, Test Procedures.

b. The Contractor shall be required to provide rims for tire testing and any other equipment or device specified in the test procedures per Section C.4. As specified in the applicable test procedure, all testing shall be conducted in a controlled temperature and humidity environment.

c. The required tests for Phase B and Phase C for new pneumatic passenger car tires are described in TP-109-09. The required tests for Phase B and Phase C for pneumatic tires for use on vehicles other than passenger cars are described in TP-119-04, Section 4, Test Procedures. The required tests for Phase B and Phase C for passenger car tires are described in TP-139-03, Section 12, Compliance Test Execution. The required tests for passenger car tires are described in TP-575- RR-01, Section 14, Test Execution.

d. The strength test, the tubeless tire bead unseating resistance test and the physical dimensions measurements for new pneumatic passenger car tires may be found in Phase A of TP-109-09, Section 12, Compliance Test Execution. However, under the contract, NHTSA may order one, two or all three of these tests for a particular tire. If ordered under the contract, NHTSA will specify one new tire on which the Contractor shall perform any or all of these three tests.

e. The strength test and the physical dimensions measurements for LT tires may be found in Phase

A of TP-109-09. If ordered, NHTSA will specify one new tire on which one or both of these tests may be performed under TP-119-04.

f. The strength test, the tubeless tire bead unseating resistance test and the physical dimensions measurements for new pneumatic passenger car tires and LT tires may be found in Phase A of TP- 139-03. However, under the contract, NHTSA may order one, two or all three of these tests for a particular tire. If ordered under the contract, NHTSA will specify one new tire on which the Contractor shall perform any or all of these three tests.

g. The procedures for the strength test and the physical dimensions measurements may be found in

Phase A for new pneumatic passenger car tires are described in TP-119-04, Section 4, Test Procedures. However, under the contract, NHTSA may order one or more of these tests. If ordered under the contract, NHTSA will specify one new tire on which the Contractor shall perform any or all of these three tests.

h. Retests under Federal Motor Vehicle Safety Standards (FMVSS) No. 139 may include Category B

(Endurance Test and Low Inflation Pressure Test), or Category C (High Speed Test), or both

Category B and Category C of TP-139-03, Section 12, Compliance Test Execution. If ordered under the contract, NHTSA will specify a new tire on which the Contractor shall perform any or all of these tests.

i. Retests under FMVSS No. 119 may include Category B (Endurance Test), or Category C (High

Speed Performance Test), or both Category B and Category C of TP-119-04. If ordered under the contract, NHTSA will specify a new tire on which the Contractor shall perform any or all of these tests.

j. RAPID-RESPONSE COMPLIANCE TESTING

Expedited compliance testing may be requested by the COR at any time and shall follow the rapid response schedule outlined in Section F.3, Deliverables/Milestones.

1) The Contractor shall, in accordance with the applicable Test Procedure, test items requested by the COR and provided as Government Furnished Test Item (GFTI), or purchased by the Contractor (CPTI) as specified in the contract (See Section H.7).

Testing may include but is not limited to the following test items:

Standard / Regulation Type of Tires FMVSS No. 139 Passenger Car/Light Truck (PC/LT) FMVSS No. 119 Motorcycle/Medium Truck/Special Trailer/Truck/Bus/Radial

(MC/MT/ST/TBR)

FMVSS No. 109 Passenger Car (PC) 49 FR 575.106 Passenger Car (PC)

2) The “Rapid Response Administration and Scheduling Fee” listed as a separate line item in

Sections B.5.2 through B.5.6 is chargeable whenever the agency orders a rapid-response test.

The fee is to compensate the costs associated with the Contractor’s administrating and scheduling of a rapid-response compliance test into the Contractor’s currently ongoing testing schedule. In addition to the “Rapid Response Administration and Scheduling Fee”, the actual compliance test price will be paid according to the price schedule for the applicable price year.

3) The Government will determine which test items are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the tire models planned for testing prior to delivery. The Contractor shall not substitute test items without prior written or verbal approval from the COR.

4) For Rapid-Response Compliance Testing, the contractor shall follow the procedures specified below:

i. The COR will provide the Contractor the tire test item list by tire brand, tire model, tire manufacture or Department of Transportation DOT Tire Identification Number TIN code. Contact information for the suggested source and the required quantities to purchase for testing is given on the list matrix.

ii. The Contractor shall purchase the required quantities of the test item as instructed by the COR. The Contractor shall place the order for each specific test item within 2 days after receipt of description listed in paragraph i. above from the COR.

iii. The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the appropriate suggested source, verifying that the correct type and quantity of test items are received for each purchase order placed, and completing full payment with the appropriate source for the test items purchased.

iv. The Contractor shall begin testing within two (2) business days after the receipt of the test items and complete all testing within four (4) business days after the receipt of the test items.

v. The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items.

vi. The Contractor shall retain all documents for each purchase order until disposition instructions are provided by the COR.

5) The Government may choose to substitute test models at any time.

6) Reports for rapid response shall be produced as outline in Section F.7 and follow the schedule outlined in Section F.3, Deliverables/Milestones.

C.4 TEST PROCEDURES

a. The Contractor shall perform all work in accordance with the testing requirements:

(1) Federal Motor Vehicle Safety Standard (FMVSS) No. 109 “New pneumatic tires" and the Office of Vehicle Safety Compliance document, TP-109-09 Laboratory Test Procedure for FMVSS No. 109, “New pneumatic tires,” issued July 17, 2003.

(2) Federal Motor Vehicle Safety Standard (FMVSS) No. 119 “New pneumatic tires for motor vehicles with a GVWR of more than 4,536 kilograms (10,000 pounds) and motorcycles" and the Office of Vehicle Safety Compliance document.

(3) TP-119-04* Laboratory Test Procedure for FMVSS No. 119, “New pneumatic tires for motor vehicles with a GVWR of more than 4,536 kilograms (10,000 pounds) and motorcycles,” issued May 1988.

*The agency will direct which tires under FMVSS No. 119 will be tested to which revision of TP-119, i.e., motorcycle or truck tires.

(4) Federal Motor Vehicle Safety Standard (FMVSS) No. 139 “New pneumatic radial tires for light vehicles" and the Office of Vehicle Safety Compliance document, TP-139-03 Laboratory Test Procedure for FMVSS No. 139, “New pneumatic radial tires for light vehicles,” issued July 14, 2004. TP-139-03 is hereby updated to include the measurement of the height of the treadwear indicator on 10% of the tires in each category (PC and LT, snow and non-snow tires), rounded to the lower integer. If the government orders strength tests, tubeless tire bead unseating resistance test or physical tire dimension tests, the Contractor shall include those data in the compliance report of the corresponding compliance report that includes Phase B and/or Phase C data. If the strength tests, tubeless tire bead unseating resistance test or physical tire dimension tests are performed on a tire make and model that is not being tested for Phase B or Phase C compliance tests, the Contractor shall prepare an independent and separate report as outlined in the respective test procedures, TP-109-

09, TP-119-04, TP-139-03, and TP-575-TE, NHTSA consumer information regulation

575.106 Tire Efficiency, and TP-575-RR-01, dated June 4, 2010.

(5) For (1), (2) and (3) above, the Contractor will also measure the treadwear indicator height of one tire in a set, for each ten sets of tires under the applicable standard; if the number of sets of tires for testing under any standard is less than ten, the Contractor shall measure one tire from a set of that group for treadwear indicator height. Follow the procedure for tread depth under 575.105, Uniform Tire Quality Grading Standards (UTQGS), paragraph (e)(2)(vi) to determine the treadwear indicator height.

b. The OVSC Test Procedures, TP-109-09, TP-119-04, TP-139-03, and TP-575-RR-01* are attached (Section J) and made part of this contract (see Section J), including the measurement of the height of the treadwear indicator of 10% of the tires tested in each category under TP-119-04 or 05 and TP-139-03.

* The agency will direct which tires under CFR 575.106 will be tested to which revision of TP-575-RR, i.e., passenger car tires.

c. The actual testing procedures specified in TP-109-09, TP-119-04, TP-139-03, and TP-575- RR-01 which are referenced by or made part of this contract, will be referred to as the “OVSC Test Procedures” or “Test Procedures.”

d. Any test procedures used by the Contractor which are “in-house” procedures or which are different from the OVSC Test Procedure as defined above and approved for use by the COR will be referred to hereinafter as “Contractor Test Procedure.” The Contractor shall not use unapproved test procedures to complete work under the contract.

Refer to Section J for all Test Procedures attachments 1-5.

C.5 TEST ITEMS/MODELS REQUIREMENTS

a. The following test standards require the Contractor to purchase and test tires as a set (either two or three). Any administrative charges shall be applied to a purchase of a set of tires for these tests, and shall not be permitted on a per tire basis.

Standard / Regulation Number of Type of Tires tires in a set FMVSS No. 109 2 PC FMVSS No. 119 3 MC FMVSS No. 119 2 MT FMVSS No. 139 1 3 PC FMVSS No. 139 3 LT

49 CFR 575.106 2 2 PC

FMVSS No. 139 and

49 CFR 575.106 3 5 PC

1 Will be used when purchasing PC tires that will be tested for FMVSS No. 139, but will not be tested for 49 CFR 575.106; one fee will be chargeable.

2 Will be used when purchasing PC tires that will be tested for 49 CFR 575.106 but will not be tested for FMVSS No. 139; one fee will be chargeable.

3 Will be used when purchasing PC tires that will undergo both FMVSS No. 139 testing and 49 CRF 575.106 testing; one fee will be chargeable.

b. The Government will determine which test items are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of tires planned for testing prior to delivery. The Contractor shall not substitute test items without prior written or verbal approval from the Contracting Officer and the Contracting Officer’s Representative (COR).

c. In order to meet the contract’s known requirements for testing or after a delivery order for testing has been placed, test items shall be obtained using the following procedure:

(1) The COR will provide the Contractor the test item (i.e., tires) product identification by make and model, contact information for the suggested source, cost estimate, and the required quantities to purchase for testing.

(2) The Contractor shall purchase the required quantities of the test tires per the purchase identification information provided by the COR. The Contractor shall place the order for each specific test item within 15 days after receipt of the purchase identification information from the COR. The COR may provide test item purchase identification information to the Contractor incrementally throughout the contract as deemed necessary by the COR.

(3) The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the appropriate suggested source, verifying that the correct type and quantity of test items are received for each purchase order placed, and completing full payment with the appropriate source for the test items purchased.

(4) The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items.

(5) The Contractor shall retain all documents for each purchase order until disposition instructions are provided by the COR.

d. The Government may choose to substitute test models at any time.

C.6 MEASUREMENT AND TEST EQUIPMENT

a. All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

(1) Date and place of last calibration;

(2) Date of next scheduled calibration;

(3) Name of technician or commercial business performing the calibration;

(4) Full scale measurement range;

(5) Accuracy and tolerance over the entire measurement range or within the range used for testing.

b. Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

c. The Contractor shall maintain records that show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and

Technology.

d. The Contractor shall be able to provide to the Government within 24 hours of a written request by the COR all information required to be maintained under this section.

C.7 DEVIATIONS FROM TEST PROCEDURES

a. The Contractor shall conduct testing only in accordance with the required OVSC Test Procedures and/or Contractor test procedures approved by the COR. The Contractor shall notify the COR if any deviations from the OVSC Test Procedure or approved Contractor test procedures are necessary prior to performing the deviation. The Contractor shall not conduct any test requiring such a deviation without first receiving approval from the COR.

b. Any problems or questions regarding the technical portion of this contract should be referred to the COR within 48 hours via telephone and within one week via email or official letter.

c. The COR may require that minor deviations from the OVSC Test Procedure and/or Contractor test procedures be made as deemed necessary. It is anticipated that these minor deviations will have no effect on the cost of performing the test. In the event the Contractor believes that a minor deviation will result in a change to the fixed costs provided in the contract, the Contractor shall inform the COR prior to performing any test requiring the requested minor deviation.

C.8 STORAGE OF TEST ITEMS

a. Test items (new pneumatic tires) which have “passed” compliance requirements, and also any unused test items, shall be stored at no additional cost until receipt of disposition instructions from the Government after all testing, inspection and acceptance of final test report. See Section H.7, Government Furnished Test Items (GFTI) / Contractor Purchased Test Items (CPTI). The COR will provide disposition instructions for tested tires and unused items within thirty (30) days of acceptance of test reports.

b. Test items which have “not met” compliance requirements, and any unused test items identical to test items which have “not met” compliance requirements, shall be stored by the Contractor at no additional cost to the Government for not more than 5 years after the test failure or expiration of the contract, whichever occurs first, unless directed otherwise by the

COR.

c. The final determination of “passed” or “not met” shall be made by the COR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COR.

C.9 TESTING SCHEDULE

The Contractor shall commence testing within three (3) weeks after approval of the test matrix (see Section F.6). The Contractor shall complete all tests within five (5) months of approval of the test matrix.

C.10 CONTRACTOR PROCEDURE TEST ITEM (CPTI) PURCHASING SCHEDULE

The Contractor shall commence purchasing the CPTI within 15 days after receipt of the test item list from COR. After start of purchasing of CPTI, Contractor shall purchase at least 70% of the test items within 10 weeks from the beginning of purchasing. The Contractor should complete 100% of the purchase of test items within 12 weeks after purchasing of CPTI has begun. Contractor notifies COR of receipt of test items five (5) days of receipt of test items.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

Under no circumstances shall the Contractor use express mail to transmit routine progress reports or invoices.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft Word 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, e.g., avoid use of columns, or any design/layout elements. However, see D.2.2, D.2.3, and D.2.4 below.

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either TIF format (for scanned images) or JPEG (for images downloaded to the CD or DVD directly from the digital camera). NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site.

The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website.

Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address (es): www.acquisition.gov/far

The following FAR Clauses are hereby incorporated by reference.

Clause Title Date

52.246-3 Inspection of Supplies – Cost Reimbursement MAY 2001

52.246-4 Inspection of Services – Fixed Price AUG 1996

E.2 INSPECTION AND/OR ACCEPTANCE

The COR as designated in this contract shall be responsible for performing the inspection of all services rendered under this contract. The COR shall also be responsible to the Contracting Officer for recommending acceptance of supplies or services, or recommending replacement/correction of nonconforming supplies or services that fail to meet the contract requirements.

(End of Section E) http://www.acquisition.gov/far

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far

The following FAR Clauses are hereby incorporated by reference.

Clause Title Date

52.242-15 Stop Work Order AUG 1989

52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months (inclusive of one (1) twelve-month Base Period and four (4) twelve-month Option Periods) from the effective date of the contract.

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.3, FAR 52.216-22, Indefinite Quantity (OCT 1995).

The Contractor is subject to the terms and conditions of the contract until the end of the base period and any option periods exercised by the government and including the completion of issued Delivery Orders.

F.3 DELIVERABLES / MILESTONES

Item No. Task No. Deliverables (D) / Milestones (M) Due Date After Contract Award (ACA)

1 C.3.1 Kickoff Meeting (M). Two (2) weeks ACA 2 F.5 Contractor submits draft preliminary documents (D).

Eight (8) weeks ACA

3 F.5 COR review and comment and/or acceptance of preliminary documents (M).

Two (2) weeks after receipt of Item 2 4 F.5 Final Preliminary Documents (D) Two (2) weeks ACA item 3

5 C.10 Contractor begin purchasing of CPTI after receiving tire list provided by COR. (M)

15 days after receipt of tire list from COR.

6 C.10 Contractor completes 70% of purchasing of specified CPTI (M).

Ten (10) weeks from beginning of CPTI purchasing.

7 C.10 Contractor completes 100% of purchasing of specified CPTI (M).

12 weeks from beginning of CPTI purchasing.

8 C.10 Contractor notifies COR of receipt of test items (M).

Five (5) days of receipt of test items http://www.acquisition.gov/far

9 F.6 Contractor provides COR with test matrix in excel spreadsheet format (D).

Two (2) weeks of receipt of test items

10 F.6 COR reviews test matrix (M). Two (2) weeks of receipt of spreadsheet

11 C.9 Contractor to begin testing (M) Three (3) weeks after approval of test matrix

12 F.7.c Contractor submits draft test report (D). Continuously during test program, but no later than two (2) weeks after completion of testing for each test item (but see requirements for reports of test failures).

13 F.7.c COR provides review and comment and/or acceptance of draft test report (M).

One (1) week after receipt of draft test report.

14 F.7.c Contractor submits final test reports (D). One (1) week after receipt of COR comments.

15 C.9 Contractor completes all required testing (M). Five (5) months after approval of test matrix.

16 F.7.a Contractor submits monthly status report(D). 15th of each month following the month being reported.

17 F.7.b Contractor submits interim test failure report (D).

24 hours verbal notification to COR. 48 hours written notification to COR.

18 H.2 Contractor completes retest for non-conforming test (M).

Two (2) weeks after retest required by COR

19 H.2 Contractor submits final test report for retest (D).

Three (3) weeks after completion of retest

20 C.3.2.j Contractor begin testing for Rapid-Response Compliance Testing (M).

Two (2) business day after receipt of test items.

21 C.3.2.J Contractor completion of Rapid-Response testing.

(M).

Four (4) business days after start of rapid testing. receipt of test items

22 F.7.d

Contractor submission of Final Rapid-Response Test Reports (D).

Three (3) business days after completion of each Rapid- Response test.

F.4 PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished, electronically, to the e-mail addresses provided below. The COR or CO may request that hardcopy deliverables be provided via fax at the number provided below or via mail at the address provided below.

Item No. Address

2, 4, 9, 12, 14, 16, 17, 19, 22

Department of Transportation National Highway Traffic Safety Administration Office of Vehicle Safety (NVS-222) Attention: TBD at Contract Award 1200 New Jersey Ave., S.E., Rm. W43-466 Washington, DC 20590 Telephone: (202) 366-XXXX E-mail: TBD@dot.gov

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management (NPO-320) Attention: TBD at Contract Award 1200 New Jersey Ave., S.E., Rm. W51-307 Washington, DC 20590 Telephone: (202) 366-XXXX E-mail: TBD@dot.gov

F.5 PRELIMINARY DOCUMENTS

Within eight (8) weeks after contract award, the Contractor shall provide a copy of the draft preliminary documents to the COR for approval.

a. Contractor's In-house Laboratory Test Procedure.

b. Checklist for conducting compliance tests.

c. Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedure (TP-139-03). Guidelines for setting up and maintaining a test instrumentation calibration system are described in ANSI/NCSL Z540-1-1994, "Calibration Systems Requirements." All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals not exceeding six (6) months.

d. List of measurement and test equipment used for testing. The list shall provide the following information for each item of measurement and test equipment.

1. manufacturer name;

2. model number;

3. function of the item;

4. calibration interval

Any outstanding items associated with the preliminary documents required under this section must be resolved with the COR before the initiation of compliance testing.

The COR will provide comments within two (2) weeks to the Contractor. Within two (2) weeks of COR comments, the Contractor shall submit the Final Preliminary Documents.

mailto:TBD@dot.gov mailto:TBD@dot.gov

F.6 TEST MATRIX

The Contractor shall produce in excel spreadsheet format a schedule (referred to as a test matrix) for completion of required testing under the contract. The Contractor shall provide the government with a test matrix of all test tires within two (2) weeks of the receipt of required test items (either as Government Furnished Test Items or CPTI). The government will review and comment and /or approve the test matrix within two (2) weeks of receipt.

The Contractor shall not deviate from the test matrix unless authorized in writing by COR.

F.7 REQUIRED REPORTS

a. Monthly Status Reports shall be submitted in accordance with Section F.3 of this contract.

The preferred method of transmission is via e-mail, although faxed copies may be requested.

Reports are due on the 15th of the month indicating the status of all testing services, test reports, and Government Furnished Test Items and CPTI for the month prior to the month in which the monthly report is due. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

1. Test items received (See section H.7) and number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

2. Inspections, and reports for the next reporting period;

3. Brief description of test failures which occurred during the reporting period;

4. Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

5. Specific action that the Contractor proposes to correct problems or delays identified.

6. Technical summary.

b. Interim Test Failure Reports. The Contractor shall verbally notify the COR within twenty-four (24) hours of a test failure. The Contractor shall submit a written interim test failure report by e-mail or fax within 48 hours. Written interim test failure reports shall be formatted in accordance with OVSC Test Procedures or submitted using a form provided by the COR. These may be hand- written. (See TP-139-03 section 14.6). The written interim test failure report shall be a PDF file and use the format described in the applicable OVSC test procedure. The written interim test failure report also shall include digital images of the anomalous area where the test items did not meet requirements of the test.

c. Draft/Final Test Reports shall be submitted to the designated COR for review and comment and/or acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each model set of tires. Final reports shall be prepared in accordance with instructions contained in the applicable OVSC Laboratory Test Procedure and with DOT Order 1700. 18(b) located at http://www.dot.gov/. Reports that do not meet these requirements may be returned to the Contractor. In the event a report is returned, NHTSA will withhold payment of a Contractor's invoice until the Final Test Report is resubmitted and determined acceptable. If a final test report is returned to the Contractor for technical or format corrections, the report date of the Final Report shall be changed to reflect the date of re-submission. The draft final test report and final test reports shall be PDF files.

d. Final Rapid-Response Test Reports shall be submitted to the designated COR for review and acceptance within three (3) business days of completion of all phases of compliance http://www.dot.gov/ testing and inspection of each test item model. Final Rapid-Response Test Reports shall be prepared in accordance with instructions contained in the applicable OVSC Test Procedure and with DOT Order 1700.18(b) located at http://www.dot.gov/. Reports that do not meet these requirements may be returned to the Contractor. In the event a report is returned, NHTSA may withhold payment of a Contractor's invoice until the final test report is resubmitted and determined acceptable. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission. The draft final test report and final test reports shall be PDF files.

e. Before submission of any hard copy final test reports (generated from the electronic master) a copy of the electronic master (complete with all required signatures) shall be submitted for review and final approval by the COR.

F.8 SECTION 508 COMPLIANCE

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities. Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

(End of Section F) http://www.dot.gov/ http://www.section508.gov/ http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/guide/1194.22.htm http://www.access-board.gov/sec508/guide/1194.22.htm

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

1. Contractors shall submit one (1) original Invoice by email to:

9-AMC-AMZ-NHTSA-Invoices@faa.gov or by mail to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

2. Base contract requirements and each Delivery Order shall be invoiced separately. The following data shall be included in invoices to be considered proper for payment:

a. Name and address of the Contractor.

b. Invoice date and invoice number. The Contractor’s should date invoices as close as possible to the date of the mailing or transmission.

c. Timeframe covered by the invoice.

d. NHTSA Contract Number (with Delivery Order Number) – TBD

e. NHTSA Contracting Officer’s name – TBD

f. NHTSA Contracting Specialist’s name – TBD

g. NHTSA Contracting Officer’s Representative– TBD

h. Description of supplies/services covered by the invoice to include:

1) CLIN

2) Unit Price

3) Quantity

i. Invoice Total Cost/Price.

j. Current billing total and a cumulative total of billings to date.

k. Name and address of Contractor’s official to whom questions regarding payment should be referred.

l. To be acceptable for payment, each invoice must contain the following certification:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract.”

G.2 GOVERNMENT PERSONNEL

G.2.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The performance of the work required under the contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

TBD

National Highway Traffic Safety Administration (NVS-xxx) mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

1200 New Jersey Avenue, S.E., Rm. Wxx-xxx Washington, DC 20590

Telephone: (202) xxx-xxxx E-mail: TBD

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant contract. The COR serves as the technical liaison with the Contractor.