Amendment_000003.pdf

(x)

DTNH2215R00041

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

DC 20590

Washington

JONES

1200 New Jersey Ave., SE Office of Acquisition Management

DOT/NHTSA/NPO-320

Sheronda Jones

NHTSA NPO-320

Washington DC 20590 1200 New Jersey Ave SE Office of Acquisition Management

08/03/2015000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/07/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Title: Compliance Test Program for Tires

The purpose of this amendment is to provide responses to questions.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

SHERONDA JONES

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

DTNH2214R00041

Compliance Test Program for Tires Amendment 000003 Responses to Questions and Answers

Question 1 – C.3.2 Compliance Test – j-4)-iv

States that Contractor shall begin testing within two (2) business days after the receipt of the test items and complete all testing within four (4) business days after the receipt of the test items. This will not be possible if there are a large number of tires.

NHTSA Response

The purpose and intent of the rapid response testing is to be able to get testing results and/or reports such that feedback or data can be given within the specified schedule. The purpose is to test suspicious tires as the office learns about them; the benchmark to use is from 7 to 12 tires. For testing a large number of tires we would conduct the normal schedule for compliance.

Question 2 – D.2.1 TEXT

Does this indicate that all submissions need to be submitted using Times New Roman with font size 12?

Do all charts and summaries (in excel format) need to follow the Times New Roman at 12 font size?

NHTSA Response

a) The deliverables which are reports should be submitted in Times New Roman font size 12.

b) Charts and Graphics should be submitted such that it can be readable when those are included with the submission of the report.

Question 3 - G.3.2 - 1252.237-73 Key Personnel –

Is this page supposed to be filled out by itself or as this information will be shown in the proposal in other locations? i.e., is this page to be completed and submitted by itself?

NHTSA Response

Please be informed that section G.3.2 – 1252.237-73 Key Personnel will be completed by the Contract Specialist at the time of award.

Question 4 – Section K

Where does this information go in the submission?

NHTSA Response

The Offeror shall complete all Representations, Certifications, and Other Statements included in Section K and submit as part of the Business Proposal (Volume II).

Amendment 000003 Responses to Questions and Answers

Question 4 - L.8 – Page limit of 25 pages.

It is impossible to include all requested information for the Technical proposal in 25 pages. I have reviewed the requested information, including all the details requested, etc. I think it would be possible to produce this detail in about 100 pages, but that will involve reducing requested information.

NHTSA Response

NHTSA has increased the technical proposal’s page limitation from 25 to 100 pages; excluding a Cover Page, Table of Content, and Appendix/Reference pages. Technical proposals exceeding 100 pages will be will be removed from the proposal and will not be evaluated.

Questions 5, L.9 - Part IV, - M.2.3 – Past Performance and Prior Experience

I am unclear how Attachment J.7 is supposed to be filled out. Do we use 3 copies of page 1 of 3 for 3 different customers for you to fill out? Or are we supposed to send this attachment to 3 different customers for them to fill out? If it is the latter, then there will be 9 pages minimum for J.7. Or are we supposed to list start and completion days for 3 test programs and send to customers. Then how would we use J.7 to complete?

NHTSA Response

Attachment J.7, Past Performance should be sent to 3 different customers. The attachment packet is 3 pages. Therefore, 1 set (pages 1 -3) should be provided to each vendor.

Question 6, L.9 - Part IV, - M.2.3 – Past Performance and Prior Experience

I am unclear how Attachment J.7 is supposed to be filled out. Do we use 3 copies of page 1 of 3 for 3 different customers for you to fill out? Or are we supposed to send this attachment to 3 different customers for them to fill out? Examples of well written reports showing are provided as demonstratives. Is the customer, as part of J.7 supposed to provide this?

NHTSA Response

See response to Question 6, above.

Question 7, L.9 - Part IV, - M.2.3 – Past Performance and Prior Experience

In M.2.3 Past Performance d. A summary of satisfied customers can be supplied in chart format. Is this acceptable?

NHTSA Response

Amendment 000003 Responses to Questions and Answers

Yes, a summary of satisfied customers can be supplied in chart format.

Question 8, L.9 - Part IV, - M.2.3 – Past Performance and Prior Experience

Prior Experience –Previous submission for 3 years was summarized in 13 pages, not Times New Roman, not 12 font size, providing you want all programs. Should some programs be eliminated to minimize pages?

NHTSA Response

NHTSA informs the Offerors to propose the programs they feel is appropriate to demonstrate their ability to meet our requirements. NHTSA’s response to question 7 stated that a chart could be submitted to show experience so that in itself may reduce pages. We are also increasing page limit to expand submission.

Question 9, L.9 - Part IV, - M.2.3 – Past Performance and Prior Experience

Part VI, Equipment #5. Please define what equipment certifications (ISO certifications) you are interested in. Our lab is compliant to ISO 17025, but individual pieces of equipment do not have ISO certification. The calibrations would fall under lab ISO certifications.

NHTSA Response

A response will be provided in a follow-up amendment.

Question 10 – Disclosure of Lobbying Activities

If there are no lobbying activities, is it necessary to fill out the form?

NHTSA Response

Yes, in accordance with RFP Section L.8 Proposal Format, Part II, item 2, “A completed Standard Form LLL, Disclosure of Lobbying Activities, must be completed and submitted in Volume II”.

Question 11- Attachment J.8- Subcontracting Plan Template

If there are no plans for any subcontracting, is it necessary to fill out the form?

Amendment 000003 Responses to Questions and Answers

In accordance with RFP, Section L.11 Small Business Subcontracting Plan, Subcontracting Plans do not apply to small businesses submitting proposals. Large businesses do not submit a Small Business Subcontracting Plan in solicitations and contracts that are expected to exceed $650,000. “Failure to submit and negotiate an acceptable subcontracting plan or the statement supporting the absence of subcontracting opportunities shall render the Offeror ineligible for award of a contract”.

Question 12 In Test Procedure TP-575-RR-02, July 8, 2015:

Test Data Disposition - States that test lab shall make all preliminary test data available to the COR within 4 hours after the test. This is not possible. Data must be checked and report written by lab office personnel, who work a normal 40 hour work week.

NHTSA Response

A response will be provided in a follow-up amendment.

Question 13 In Test Procedure TP-575-RR-02, July 8, 2015:

A response will be provided in a follow-up amendment.

NHTSA Response

A response will be provided in a follow-up amendment.

Question 14 What is the total number of FTEs?

NHTSA Response

The total number of FTEs is to be determined by the Offeror.

Question 15 Is there just 1 FTE per labor category?

NHTSA Response

The number of FTEs shall be determined by the Offeror.

Question 16 What other labor categories are there on the contract, besides the Project Manager?

Labor categories shall be determined by the Offeror.

Amendment 000003 Responses to Questions and Answers

Question 17 Is there an incumbent for this contract?

NHTSA Response

A response will be provided in a follow-up amendment.

Question 18 Is the Project Manager resume the only one required for submission?

NHTSA Response

A response will be provided in a follow-up amendment.

Question 19 Is the work performed onsite or offsite?

NHTSA Response

A response will be provided in a follow-up amendment.

Question 20 Does the 25 page limit for the technical proposal include appendices?

a. For example our prior proposal required 96 pages including appendices to provide the body of information requested

b. Part II refers to a separate document

c. Part III refers to a separate document

The 25 page limit shall not include any cover page, Table of Content, or appendices.

Question 21 Are abbreviated resumes sufficient or do you want us to attach full resumes in an appendix?

NHTSA Response

Abbreviated resumes are acceptable. However, it is the Offeror’s responsibility to highlight relevant experience related for conducting testing under this procurement.

(End of Amendment 000003)