Attachment_J.6_RFP_DTNH2215R00021_TO_ESS_Support.pdf

DTNH2215R00021

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 29

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

DTNH2215RQ-0045503/18/2015

X

NHTSA NPO-320

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1420 ES 04/17/2015

OMARI FENNELL

omari.fennell.ctr@dot.gov

X

X

X

X

X

X

X

PAGE(S)

ROSS JEFFRIES

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-6

7-14

15-17

19-25

26-29

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 29

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2215R00021

(A) (B) (C) (D) (E) (F)

Title: Engineering Support Services

FOB: Destination

00001 Engineering Support Services (Base Period)

00002 Engineering Support Services (Option Period 1)

00003 Engineering Support Services (Option Peroid 2)

00004 Engineering Support Services (Option Period 3)

00005 Engineering Support Services (Option Period 4)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Attachment 4: Reference # DTNH2215R00021 Task Order No. TBD for Engineering Support Services

PART I – THE TASK ORDER SCHEDULE

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The Contractor shall furnish all materials and personnel necessary to provide the National Highway Traffic Safety Administration (NHTSA) with technical support for “Support Services.” The Contractor shall fulfill the work requirements in accordance with the Statement of Work (SOW), Section C, and other terms and conditions of the Task Order. All support provided to the Government shall be performed by Contractor employees or personnel otherwise retained by the Contractor.

B.2 TYPE OF TASK ORDER

The Government anticipates award of a Time and Materials Task Order as a result of this solicitation.

The Task Order Ceiling amount is $ TBD____

The Task Order Obligated amount is $ TBD____

B.3 PRICE/COST SCHEDULE

For proposal purposes, the following is the Government estimated level of effort to complete the Task Order. These estimates are advisory and the Offeror may propose the appropriate hours and labor required to meet the requirements of the SOW.

B.3.1 Base Period – Based period prices are effective from the award date through twelve months thereafter.

Labor Categories Estimated

Hours

Fixed Loaded Hourly

Labor Rates

Estimated Cost

Program Manager 500 Project Lead/Senior Graphic A i

Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760

Engineer II 1880 Program Manager 500

Base Period Total Cost 17,420

TOTAL BASE PERIOD $ _____________

B.3.2 Option Period 1- Option Period 1 prices are effective from the end of the base period through twelve months thereafter.

Labor Categories Estimated

Hours

Fixed Loaded Hourly

Labor Rates

Estimated Cost

Program Manager 500 Project Lead/Senior Graphic A i

Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760 Engineer II 1880

Option Period 1 Total Cost 17,420

TOTAL OPTION PERIOD 1 $ _____________

B.3.3 Option Period 2- Option - Option Period 2 prices are effective from the end of option period 1 through twelve months thereafter.

Labor Categories Estimated

Hours

Fixed Loaded Hourly

Labor Rates

Estimated Cost

Program Manager 500 Project Lead/Senior Graphic A i

Database Administrator 1880

Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760 Engineer II 1880

Option Period 2 Total Cost 17,420

TOTAL OPTION PERIOD 2 $ _____________

B.3.4 Option Period 3- Option Period 3 prices are effective from the end of option period 2 through twelve months thereafter.

Labor Categories Estimated

Hours

Fixed Loaded Hourly

Labor Rates

Estimated Cost

Program Manager 500 Project Lead/Senior Graphic A i

Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760 Engineer II 1880

Option Period 3 Total Cost 17,420

TOTAL OPTION PERIOD 3 $ _____________

B.3.5 Option Period 4- Option Periods 4 prices are effective from the end of option period 3 through twelve months thereafter.

Labor Categories Estimated

Hours

Fixed Loaded Hourly

Labor Rates

Estimated Cost

Program Manager 500 Project Lead/Senior Graphic A i

Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760 Engineer II 1880

Option Period 4 Total Cost 17,420

TOTAL OPTION PERIOD 4 $ _____________

(End of Section B)

SECTION C- TASK ORDER DESCRIPTION, SPECIFICATIONS, WORK

STATEMENT

C.l BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA's mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

The Agency is comprised of a varied staff of professionals who develop and deliver these programs, conduct research, reach out to intermediary groups, collect and analyze statistics, and much more. In order to deliver the fruits of their efforts to the public, a set of seasoned, professional contract staff is needed to analyze impact test data, conduct engineering simulations, create publications, design web pages, support web content management, upload content to the Agency's website; and conference support.

C.2 OBJECTIVE

The Task Order will provide engineering support services for NHTSA’s Office of Vehicle Safety Research (VSR).

C.3 TASK ORDER SCOPE OF WORK

C.3.1 Kick-off Meeting

The Contractor shall schedule and conduct a two (2) hour kick-off meeting with the COR (TO) via teleconference within one week after Task Order award. The purpose of this meeting is to have an initial discussion about all issues relating to the Task Order and the accomplishment of its objectives. The Contractor shall provide minutes from the meeting as a written record of the discussion within 2 days after the initial meeting.

Within 2 weeks after Task Order award, the Contractor shall submit a draft project management plan (PMP). The PMP documents the overall approach to the management of this effort including, for example, schedule, risk management plans, staff and resource allocation plans, control practices, and interaction with stakeholders of other organizations (if applicable). This document shall be updated as needed to reflect authorized changes to the Task Order within 3 days of receiving the COR (TO) comments.

C.3.2 Research Engineering Support

Objective: Provide highest quality engineering research and analysis support for vehicle crashworthiness and occupant biomechanics for NHTSA Vehicle Safety Research. This support involves extensive finite element analysis and other crash and impact simulation techniques. Additionally, engineering support shall involve detailed analysis of staged crash testing, sled testing and comparison to fleet crash data.

Highly specific engineering support is required to analyze crashworthiness and biomechanics data and execute mathematical simulation models in support of Vehicle Safety Research (VSR). The tasks supporting crashworthiness engineering include, but are not limited to the following:

C.3.2.1 The Contractor shall run computer models and mathematical analysis software for the simulation of automotive crash environments. These simulations shall evaluate current vehicle designs and safety countermeasures. The simulations shall be used to support optimization and parametric analysis to improve designs for injury reduction. Simulation efforts include preparation of model input, material behavior and other data processing. The simulation results shall be compared to test data in a robust analytic method as directed by the COR (TO).

C.3.2.2 The Contractor shall run detailed human body simulation models such as developed by the Global Human Body Model Consortium (GHBMC), of Total Human Model for Safety (THUMS), as well as simplified GHBMC models. These studies may evaluate: (1) influence of the skull deformation on potential brain injuries, (2) influence of the cerebral atrophy on the potential brain injuries, (3) explore the potential “side effects” of Brain Rotational Injury Criteria (BrIC) through the use stochastic modeling of the head interaction with the current and future restraint systems, and (4) explore the feasibility of new seat belt designs in reducing thoracic injuries.

C.3.2.3 The Contractor shall run full vehicle finite element models. This experience shall include simulation vehicle to object, vehicle-to-vehicle, and sled test crash conditions. The Contractor shall conduct design of experiments (DOE) and optimization methods for evaluating vehicle structures.

C.3.2.4 The Contractor shall conduct full body occupant kinematics analysis, as directed by the COR (TO), using either finite element or Lumped Mass dummy models. These simulations shall include modeling seat belt webbing, retractors, pretensioners, and a variety of airbag systems. The occupant kinematic simulations shall predict occupant motion, restraint loading, and injury criteria.

C.3.2.5 The Contractor shall perform engineering analyses of biomechanical tests, motor vehicle crash tests, and accident data to investigate relationships between injury causation and physical parameters of the crash event as required. The Contractor shall be capable of developing and review reports related to these engineering analyses. The Contractor shall evaluate data from government-furnished CIREN cases for development of injury causation and occupant kinematic models by using Oracle databases or using Virtual Desktop Infrastructure (VDI). CIREN data shall include 2D and 3D DICOM reconstructions, CT, MRI and standard radiology. The Contractor shall analyze detailed occupant anthropometric data, injury classification data and occupant soft tissue contact evidence.

C.3.2.6 The Contractor shall follow approved procedures for preparing data used in engineering and other applications for use by COR (TO). Availability of data shall follow recommended practices from the Society for Automotive Engineering (SAE) and other guidelines as directed by the COR (TO).

C.3.2.7 The Contractor shall process specific engineering/applications related information requests by persons designated by the COR (TO). These requests shall be logged and assigned priority as they are received.

C.3.2.8 The Contractor shall conduct motion analysis and measurements from high speed video collected in a wide variety of laboratory tests.

C.3.2.8 The Contractor shall develop and edit technical reports suitable for publication. This includes the ability to develop technical graphics and references in publication ready formats.

All reports will be reviewed by the COR (TO) within 2 two weeks for comments prior to publication. The Contractor shall submit the finalized report to include all of the COR (TO) changes within two weeks.

C.3.3 Research Project Assistance

The Office of Vehicle Safety Research requires technical project assistance to support budget planning and the Enhanced Vehicle Safety of Vehicles Conference (ESV). These duties shall include but are not limited to the following:

C.3.3.1 The Contractor shall prepare documents for publication (i.e., camera ready) in accordance with most current NHTSA recommended practice and publication requirements provided by the COR (TO). Where necessary, prepare documents using a desktop publishing.

C.3.3.2 The Contractor shall compose and prepare documents using Microsoft Word for Windows, or other required format, and proofread documents.

C.3.3.3 The Contractor shall use NHTSA standard desktop applications such as Microsoft Excel spreadsheet, Microsoft PowerPoint presentation graphics, and Microsoft Project tracking software to complete required projects.

C.3.3.4 The Contractor shall prepare presentation materials including slides, overheads, prints, video and audio and integrate the media as necessary.

C.3.3.5 Enhanced Safety of Vehicles (ESV) Conference Support

The planning and implementation for the ESV conference requires Systems Analyst support for developing project planning documents, monitoring the coordination of technical documents developed for publication, and integration of data into various data sources for future analysis. The essential tasks include the following:

C. 3.3.5.1 Develops and executes program planning, both short and long range forecasting to ensure all aspects of the technical program agenda are within achievable and manageable timeframes.

C.3.3.5.2 Researches, analyzes, and monitors collection of program planning information so that ESV participants can monitor the progress and status of the ESV conference plans.

C.3.3.5.3 The Contractor shall coordinate with NHTSA Chief Information Office (CIO) on the update and development of web site content. This effort shall include database query, results presentation, and integration of technical report databases. The Contractor shall also review, evaluate, and consult on websites for the submission and tracking and technical papers for the conference.

C.3.3.5.4 The Contractor shall support the student design competition associated with ESV. Support includes developing and monitoring the entry submission process and guidelines. The Contractor shall also assist the public in preparing and submitting entries to the ESV student design competition.

C.3.3.6 Work Shop Administration

Under the direction of the COR (TO), the Contractor shall be responsible for administrating at least one (1) workshop per year. The Contractor will be required to arrange workshop facilities, conduct meeting registration, and assemble, publish, and distribute conference proceedings. Such activities shall be under the supervision of the COR and the conference chairman.

C.3.4 Advanced Technology Research Support

Objective: The contractor shall support ongoing research with both “conventional” crash avoidance technologies based on radar, lidar, and/or camera sensors, as well as familiarity with next generation vehicle to vehicle communications. Research technologies may include, but are not limited to:

o forward collision warning, o dynamic brake assist o collision imminent braking o lane departure warning and side object detection o Intersection collision avoidance

The Contractor shall support the following typical tasks:

• literature searches related to emerging automotive safety technologies—with a focus on crash avoidance technologies; summarizing and categorizing results of such searches

• Review and critique of computer simulation models (developed by others) targeted at estimating benefits of crash avoidance technologies.

• Supporting and/or reviewing studies to document the availability, performance, and market penetration of crash avoidance technologies.

• Development and/or review of questionnaires targeted at assessing customers/drivers satisfactions with automotive safety features.

• Developing experimental designs for field, laboratory, survey, focus group or other analytical means to assess the performance, effectiveness, reliability and operation of automotive safety technologies.

• Developing a variety of statistical techniques and metrics to communicate the results of various safety technology testing programs, experiments, field studies or surveys.

• Performing synthesis studies to collate and organize results from other studies focused on particular safety technologies, and/or particular areas of interest (e.g., safety benefits;

costs; customer acceptance; reliability)

In addition to the above, this task shall also require the following:

• use of MS Office (EXCEL, Word, Power Point, Access, Visio); and the Statistical

Analysis System (SAS) program;

• Development of presentations and writing of technical reports; flowcharting of work process, graphing; calculation of means, modes, standard deviations, or similar statistical measures.

C.3.5 Research Database and Application Support

Objective: The Contractor shall provide timely and high quality database support, and analysis for NHTSA VSR systems. Provide support for the data loading, query, update, transform, analysis, and maintenance of test data stored in the NHTSA crash test data collections. This task also develops and supports custom software to analyze and transform crash test data from a variety of input sources.

NHTSA has several database collections that provide access to vehicle crash tests, biomechanics tests, the component tests and New Car Assessment Program NCAP results.

These data collections are collected as contract deliverables from several groups in the agency. The test databases assemble this data and present it in a consistent format for agency analysis. Under this task, the Contractor shall also support software for the analysis of motor vehicle crashworthiness, occupant kinematics, and biomechanics. The existing software is a mix of legacy in house software and automation scripts for Commercial of the Shelf (COTS) software. The Contractor shall update and maintain all assigned databases such that their data, records, and stored information is readily accessible, secure, available for engineering research and public access in an efficient/timely manner. The software shall be developed and maintained to support engineering review and analysis of test data generated from a variety of NHTSA engineering programs.

The general and specific tasks under this support area include, but are not limited to, the following:

C.3.5.1 The Contractor shall provide systems support, planning, oversight in the operation, update and development of VSR database systems as directed by the COR (TO). This includes recommendations concerning the data elements, multimedia formats based on an understanding of the laboratory data collection and submission procedures. The Contractor shall initiate research to develop recommendations on selection of development tools, and shall design and program database applications based on requirements analysis of engineering research needs. This may require the Contractor to maintain liaison with key NHTSA researchers as designated by the

COR (TO). The Contractor shall also be responsible for database configuration control and the development of user access standards, guidelines, control procedures, and documentation as specified by the COR (TO).

C.3.5.2 The Contractor shall provide oversight and planning to ensure that the systems and platforms involving the major databases, graphical presentation of the data, analysis programs, and other major user interfaces interact successfully.

C.3.5.3 The Contractor shall utilize automated procedures already developed and in place to load and check the data in the databases. These procedures shall be expanded and upgraded as necessary for the production databases designated by the COR (TO).

The Contractor shall develop methods for integrating data integrity checking into the data processing procedures to allow automation of critical, but currently labor intensive activities to the extent possible.

C.3.5.4 The Contractor shall update the database codes and values periodically. Any changes to database elements shall be disseminated to NHTSA test Contractors updated in the NHTSA Data Tape Reference Guide.

C.3.5.5 The Contractor shall have knowledge of data loading procedures and be able to load of the automotive research data.

C.3.5.6 The Contractor shall process specific engineering/applications related information requests by persons designated by the COR (TO). These requests shall be logged and assigned priority as they are received.

C.4.5.7 As required by the COR (TO), the Contractor shall develop vehicle crash modeling tools and methods in support of crashworthiness research programs. The Contractor shall develop advanced signal processing and data assessment preprocessing tools, and provide advanced algorithm and software development for signal processing and analysis requirements.

C.3.5.8 The Contractor shall provide the engineering basis for software to evaluate problems related to test data in the NHTSA VSR databases identified by the COR (TO) as necessary to accomplish mission objectives in the area of crashworthiness research. Software shall be developed by the Contractor as directed to address engineering research problems considered significant by the COR (TO).

C.3.5.9 The Contractor shall work closely with the designated staff to develop documentation related to engineering applications and in other areas as specified by the COR (TO). User guides for supported engineering applications software packages shall be developed by the Contractor. Other engineering applications related manuals shall be written as requested by the COR (TO).

C.3.6 VSR Web, SharePoint and Content Management Support

Objective: Provide responsive content creation for website updates and web application support for NHTSA VSR. These tasks have been historically supported by a Program Manager and a Senior Web Developer, and a Web Design /Content Management System CMS entry.

The Contractor shall support the daily activity of adding and updating documents, presentations and web pages following and developing procedures, adhering to government policy, and assisting NHTSA interdepartmental efforts toward maintaining the NHTSA website(s). Website policy, content management system and procedures shall be established by the NHTSA CIO office and all updates shall strictly adhere to these. The Contractor shall work with other support Contractors, government staff and agencies to ensure that the NHTSA VSR web pages, its data files, interactive programs, and interfaces are kept up-to-date and fully accessible to all authorized customers including the public. The Contractor shall be responsible for, but not limited to the following:

C.3.6.1 The Contractor shall develop and update the VSR web and SharePoint pages in accordance with industry best practices, NHTSA, DOT and all applicable Federal standards. This shall include software and databases for the purposes of providing a medium for exchanging electronic information between VSR staff and entities outside of NHTSA VSR, particularly when the information is being delivered from an external entity to

VSR.

C.3.6.2 The Contractor shall follow and help to enhance structured processes, and documented standards to VSR government or contract staff developing, publishing, and maintaining content for the NHTSA SharePoint and web site(s), and as needed and as reasonable, provide assistance to these individuals in the development and maintenance of their content.

C.3.6.3 The Contractor shall continue to make VSR databases accessible to the Internet-connected community, using industry standard technologies, as requested and approved by the database owners, NHTSA Office of the Chief Information Officer OCIO and others designated by the COR (TO), and provide support for such efforts.

C.3.6.4 The Contractor shall coordinate with OCIO provide support for the design, development and implementation of web conferences or forums to facilitate communications of an interactive nature between NHTSA VSR and the Internet-connected community on topics designated by VSR staff.

C.3.6.5 The Contractor shall engage and coordinate with designated or responsible VSR staff to ensure that all published materials are: approved for publication to the Internet; easy to access; easily understood; presented clearly and attractively; quick to load; and published in a timely fashion. The Contractor shall also coordinate between VSR staff and web staff, NHTSA OCIO web staff, and external vendors for the purposes of: communicating web site standards; planning and implementing web accessible resources;

managing change in the VSR website; outsourcing web services where there is a capability mismatch with existing VSR web services or a cost advantage in doing so; and maintaining design and function consistency between the NHTSA website and the VSR website.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work required hereunder, including preparation, submission, review of any and all reports shall be completed within 60 months from the date of award of this Task Order.

Base Period: TBD Option Period One: TBD Option Period Two: TBD Option Period Three: TBD Option Period Four: TBD

F.2 FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This Task Order incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address:

https://acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

FAR 52.242-15 STOP-WORK ORDER (AUG 1989) Alt I (APR 1984)

FAR 52.247-34 F.O.B. DESTINATION (NOV 1991)

F.3 DELIVERABLES / MILESTONES

The following deliverables apply to this Task Order and are considered important to the successful completion of the project.

Item Task

Number Deliverable (D) or Milestone

(M) Timeframe

(weeks or months after Task Order award)

1 C.3.1 Kick-Off Meeting (M) 1 week after award 2 C.1.3.8 (D) Develop and Edit

Technical Reports On-going

3 C.1.3.8 (M) COR review of Technical Reports On-going

4 C.3.2.6 (M) Work Shop Administration Annually in November

5 F.7 Monthly Progress Report (To include Tasks 3.1 – 3.6) Monthly https://acquisition.gov/far/

F.4 TASK ORDER PLACE OF DELIVERY

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the assigned COR (TO) at the following address:

To be filled in at time of award

A copy of the transmittal letters for all deliverables and the monthly progress report shall be delivered to the Contract Specialist at the following address:

To be filled in at time of award

F.5 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort have been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance with be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act (http://www.accessboard.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) further information on these requirements.

F.6 STATUS TELEPHONE MEETINGS AND MINUTES

The Contractor shall schedule monthly telephone meetings with NHTSA. The Contractor can schedule additional meetings with NHTSA COR (TO) as needed. The principal investigator shall be responsible for scheduling the meeting and establishing the agenda. Meeting topics can include but are not limited to technical progress, project schedule, issues requiring resolution, and upcoming tasks. The Contractor shall provide an agenda 24 hours in advance of the call.

Minutes shall include, but are not limited to the following: current status, issues and actions items for the Contractor and for NHTSA. In some instances, the principal investigator may request an e-mail update in lieu of the telephone meetings; these requests should be sent to the NHTSA COR (TO) for approval. The Contractor shall provide minutes as described above within three days for all meetings with NHTSA, scheduled or unscheduled, and in person or by telephone.

F.7 MONTHLY PROGRESS REPORTS

The Contractor shall furnish a monthly report electronically in Microsoft Word form to NHTSA by the 10th of the month following the month being reported. The report shall be a narrative- type http://www.accessboard.gov/508.htm http://section508.gov/ status/performance indicators report (indicating contract number, title and time period) which shall include concise statements covering activities relevant to the effort and shall include, as a minimum, the following:

• The report should include a listing of work performed, by labor category, and other activities performed during the reporting period. This report should highlight accomplishments and significant occurrences performed under this contract.

• Discussion of work planned for the following month.

• Identification of any problems encountered that would affect the completion of the contract within the money constraints set forth in the contract, together with recommended solutions to such problems.

A financial summary covering the reported month. The summary should include a listing of labor categories, labor hours for the reported month as well as cumulative to date and a comparison of these hours to scheduled hours. The report shall also include expenses incurred for the reported month as well as cumulative to date and a comparison of those expenses to those budgeted.

SECTION J – LIST OF ATTACHMENTS

Exhibits

None

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO THE

OFFERORS OF QUOTERS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov/far

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

FAR 52.204-7 System for Award Management (Jul 2013) FAR 52.215-1 Instructions to Offerors - Competitive Acquisition (Jan 2004) FAR 52.215-16 Facilities Capital Cost of Money (Jun 2003)

FAR 52.215-22 Limitations on Pass-Through Charges – Identification of Subcontract Effort (Oct 2009)

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government anticipates a Time and Material Task Order Task Order as a result of this solicitation. Offerors may proposal contract types other than Time and Materials for Task Orders.

L.3 Refer to Base RFP DTNH2215R00016

L.4 Refer to Base RFP DTNH2215R00016

L.5 PROPOSAL QUESTIONS AND DELIVERY

1. Questions: All questions concerning the RFP shall be submitted electronically to Omari Fennell via email at nhtsaoam@dot.gov, Contract Specialist, no later than 2:30 PM EST, April 1, 2015 in order for responses to questions to be conveyed in a timely manner. No telephone requests will be entertained. Responses to questions will be provided via email as an amendment to the solicitation. Offerors shall include RFP Number DTNH2215R00021 in the subject line. Offerors shall submit questions in the form of an electronic file attachment in Microsoft Word format and shall include at a minimum, company name, address, point of contact, phone number and a reference point for where the question originated.

For example:

http://www.acquisition.gov/far mailto:nhtsaoam@dot.gov

SOW Section C.3.2, “entitled…”

Question: (State the Question)

2. Offerors shall acknowledge receipt of all amendments, if any, to the Solicitation.

Amendment or Cancellation of Solicitation: NHTSA reserves the right to amend or cancel this solicitation as necessary to meet NHTSA requirements.

Communication: Until a formal notice of award is issued, no communication by the Government either written or oral shall be interpreted as a promise that an award will be made.

When/Where/How Many to Submit: Each Offeror shall submit their technical and business proposals electronically to Omari Fennell via email at NHTSAOAM@dot.gov, Contract Specialist. The Business Cost Proposal spreadsheets should be interactive so that the Contract Specialist can verify the calculations used to obtain the final cost. The Proposals are due no later than 2:30 PM EST, April 17, 2015.

L.6 PROPOSAL CONTENT

RESERVED

L.7 PROPOSAL SUBMISSIONS

The Offeror shall submit/present the Technical and Business Proposals as two (2) separate volumes:

VOLUME I – TECHNICAL PROPOSAL

Part I: Staff Qualifications Part II: Management Plan Part III: Corporate Experience

• The Technical Proposal should contain a cover sheet that clearly identifies the Offeror’s name, RFP number [DTNH2215R00021].

• Page Limit: 25 (Resumes are limited to 3 pages each and are not included in the Technical Proposal Page Limit).

• No cost/price data shall be included in Volume I: Technical Proposal.

VOLUME II – COST/BUSINESS PROPOSAL

• The Business Proposal should contain a cover sheet that clearly identifies mailto:NHTSAOAM@dot.gov the Offeror’s name, RFP number [DTNH2215R00021].

• The electronic submission(s) of the Business Proposals shall be submitted in a format compatible with Microsoft Office.

• The electronic submission(s) of the Business Proposals shall allow the

Government to interact with the data.

• Page Limit: None

Note: NHTSA will not be liable for the failure to read and/or evaluate a business proposal that contains a virus and/or similar problem.

L.8 TECHNICAL PROPOSAL INSTRUCTIONS

A written technical proposal is required for this RFP. The technical proposal shall not exceed 25 pages and shall be bound separately from the business proposal. The Technical Proposal, Volume I, will be evaluated in accordance with Section M.2. Volume I: Technical Proposal shall be submitted in three (3) parts:

Part I: Staff Qualifications Part II: Management Plan Part III: Corporate Experience

Cost information shall not be provided in the forwarding letter or in any part of the technical proposal.

PART I: STAFF QUALIFICATIONS

Provide the resumes described below that demonstrate the qualifications of the Offeror's proposed personnel in terms of its technical expertise, experience, education, capabilities, and accomplishments relevant to the functional area requirements of this Task Order. The resumes shall be by name and shall include the position currently held by the individual, his/her responsibilities, and a brief description of experience, education, and accomplishments. Resumes must also be verifiable in that relevant dates, names, and addresses of educational institutions and employers must be provided for all experience, education, and specialized training claimed.

The Offeror shall submit the number of resumes specified below for the below labor categories:

• Program Manager

• Project Lead / Senior Graphic Artist

• Database administrator

• System Analyst III

• Web design / CMS Entry III

• Crash Simulation Engineer

• Engineer III

• Engineer II

• (2) Senior Web Developer

PART II: MANAGEMENT PLAN

In proposing a management program, the Offeror shall fully describe the system to be used for receiving, planning, administering, coordinating, and report specific work assignments.

The Offeror shall also describe the system and procedures to be used to track and control costs at the Task Order and contract level. Offerors shall explain how potential cost overrun situations shall be identified. Offerors shall explain accountability within their organization for tracking and controlling costs.

PART III: CORPORATE EXPERIENCE

In order to assess the amount and quality of work performed on previous, similar contract efforts (or record of past performance), Offerors shall provide at least three (3) references that have received services from the Offeror, which are comparable to those described in this Solicitation. References should include: name of agency or organization receiving the service; name of reference’s point of contact, phone number, and E-mail address; dates services were provided; applicable contract number; title, and brief description of services provided.

Offerors also shall provide the Contracts – regardless of dollar value and subject matter

– that were terminated for default or convenience of the Government within the past three years. The offeror shall provide a brief explanation of the circumstances in each case.

Offerors with no relevant past performance information will be rated neutral for this evaluation factor which is listed in Section M.

L.9 COST/BUSINESS PROPOSAL INSTRUCTIONS

This volume shall be separate from Volume I.

a. Cost/Price Information Assumptions:

An Offeror shall support its total cost for the task(s) outlined in Statement of Work (SOW) incorporated in Section C, Descriptions/Specifications/Work Statement and, shall contain the Offeror’s best terms from a cost standpoint with applicable discounts for consideration of the total effort. The cost proposal shall be prepared in accordance with the Offeror’s accounting system and practices and the format of the Cost Proposal template provided as attachment J.7 of the Base RFP DTNH2215R00016. The Business Cost Proposal shall illustrate cost data by cost element (material, labor, indirect costs, etc.) used to develop Loaded Fixed Rate. Further, the proposed cost shall be summarized by task and by year.

b. Cost/Price Information Breakdown:

Cost Proposals shall include, at a minimum, all costs by task under Section C for the following categories:

1. Labor Rates/Categories: Provide labor rates/categories for all proposed staff.

Please include the number of hours needed to complete each task. Proposal should also include yearly escalation rates. Anticipated promotions for any personnel shall be included with the escalation calculation.

Proposed labor categories should relate to the Government labor categories discussed herein.

2. Other Direct Costs (ODCs): This category includes materials, equipment, etc.

The Offeror shall consolidate ODCs into one line item. However, a separate schedule shall be provided to breakdown ODCs. The schedule shall provide a detailed itemization of each ODC proposed, and shall also provide rationale for the need of each item. Offerors shall propose $20,174 in ODCs for this effort for the entire period of performance.

3. Travel: All travel cost proposed shall be in accordance with the Federal Travel Regulations (FTR). The Offeror shall consolidate travel costs into one line item. Offerors shall propose $24,380.00 in travel costs for this effort.

4. Right of Examination: By submitting a proposal, an Offeror, if selected for negotiation, shall grant the CO or an Authorized Representative the right to examine any books, records, documents or other supporting data that will permit adequate evaluation of the proposed cost. This right may be exercised any time before award. The NHTSA may use an independent Contractor to conduct the cost analysis.

ESTIMATED LEVEL OF EFFORT

For proposal purposes, the following is the Government estimated level of effort to complete the Task Order. These estimates are advisory and Offerors may propose the appropriate house and labor required to meet the requirements of the SOW.

Base Period

Labor Categories Estimated Hours

Program Manager 500 Project Lead/Senior Graphic Artist 1880 Database Administrator 1880

Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760

Base Period Total Labor hours 17,420

Option Period 1

Hours

Program Manager 500 Project Lead/Senior Graphic Artist 1880 Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760

Option Period 1 Total Labor hours 17,420

Option Period 2

Hours

Program Manager 500 Project Lead/Senior Graphic Artist 1880 Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760

Option Period 2 Total Labor hours 17,420

Option Period 3

Hours

Program Manager 500 Project Lead/Senior Graphic Artist 1880 Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760

Option Period 3 Total Labor hours 17,420

Option Period 4

Hours

Program Manager 500 Project Lead/Senior Graphic Artist 1880 Database Administrator 1880 Systems Analyst III 1880 Web Design/CMS Entry 1880 Crash Simulator Engineer 1880

Engineer III 1880

Senior Web Developer (x2) 3760

Option Period 4 Total Labor hours 17,420

(End of Section L)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL PROCEDURES FOR AWARD

General: The Government intends to award a Time and Materials task order as a result of this solicitation.

An award will be based on technical acceptability. The Offeror will be evaluated on its overall cost to perform the work herein.

Source Selection: Source selection will be made in accordance with the guidelines of the Federal Acquisition Regulation (FAR), the Department of Transportation Acquisition Regulation and this solicitation. Award of contract under this solicitation shall be made to an Offeror whose proposal represents the best value to the Government.

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed Task Order or specific written authorization from the Contracting Officer.

M.2 EVALUATION, NEGOTIATIONS AND AWARD PROCESS

1. The evaluation process consists of two separate phases:

PHASE ONE –TECHNICAL ACCEPTABILITY

The Offeror’s technical proposal will be evaluated for technical merit according to the criteria set forth in M.2, EVALUATION CRITERIA.

PHASE TWO – EVALUATION OF BUSINESS MANAGEMENT

The Offeror’s proposed prices as reflected in Section B, will be considered. The review of the Offeror’s prices will be made independently of the technical review.

2. In accordance with FAR 15.306, the Government will conduct negotiations with the Offeror based on a technically acceptable technical proposal, combined with their cost proposal. However, negotiations will be conducted at the discretion of the Government. Accordingly, THE OFFEROR SHALL SUBMIT PROPOSALS THAT

PLACES THE OFFEROR IN THE MOST FAVORABLE POSITION BECAUSE

THE GOVERNMENT RESERVES THE RIGHT TO MAKE AN AWARD

WITHOUT FURTHER NEGOTIATION OR DISCUSSION, PURSUANT TO FAR

52.215-1,“Instructions to Offerors – Competitive Acquisition”.

3. The Evaluation Factors set forth in M.2 will be used in evaluating technical proposals. Further guidance on requirements and criteria is provided in Section L - Instructions, Conditions and Notices to Offerors or Respondents. Technical considerations are more important than price. Prices will not be accorded any specific numerical rating. If there are no significant technical proposal differences, price may be the determining factor for source selection.

4. The award will be based on the Offeror’s technical acceptability and costs that are deemed most advantageous to the Government, price and other factors considered.

Evaluation and selection for award under this procurement will be in accordance with

FAR 15.605.

5. Evaluation of the Base Period and Option Period prices (as applicable) will be performed in accordance with FAR 52.217-5 “Evaluation of Offers” see M.4.

M.3 EVALUATION CRITERIA

The Technical Evaluation Panel (TEP) will evaluate and score the proposal in accordance with L.8 above and the elements discussed below. All factors are listed in descending order of importance.

A. STAFF QUALIFICATIONS

The Offeror will be evaluated on the quality of its proposed professional and technical personnel (including any proposed subContractor personnel). This includes experience, qualifications, and depth and soundness of the technical background of the offeror's technical staff including the program manager.

B. CORPORATE EXPERIENCE/PERSONNEL QUALIFICATIONS

The offeror will be evaluated on its understanding of the technical issues associated with this effort. This includes providing a management plan that discusses work requirements and presents a sound and reasonable strategy for meeting all such requirements. In addition, the offeror’s ability to quickly assign qualified staff and facilities to an approved Task Order (TO), and adequacy of management controls to accomplish the objectives of this procurement.

C. PROJECT MANAGEMENT.

The Offeror will be evaluated on its ability to perform vehicle and biomechanical crash simulations, evaluation of crash test data and the ability to evaluate human injury criteria from anthropomorphic dummy measurements. The offeror will also be evaluated on their capability to evaluate the safety performance of advanced vehicle technologies, maintain a public facing website and organize an international conference.

M.4 EVALUATION PRICE CALCULATIONS

Technical Factors are more important than cost or price. Selection of the firm to perform this task order will be based on the Government’s assessment of the best overall value.

Offerors will be evaluated based upon cost/price completeness and accuracy to determine the validity of the price, cost/price realism, cost/price reasonableness, and cost/price risk.

Total estimated ceiling price to accomplish the requirement and all of its options will be utilized as a basis for evaluating price. The factors below will be used to assess whether the Offerors' proposal is complete, accurate, and realistic to minimize cost or performance risk.

Cost/Price Completeness and Accuracy: The Government will review the cost/ price schedules for completeness and accuracy. A determination will be made as to whether the offeror has properly understood the business proposal instructions and properly completed the cost/price schedules. Changes to the evaluation quantities, blanks or zeros in the pricing columns, and/or mathematical mistakes are subject to clarification for confirmation of the offeror’s intent. The offeror's proposal will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Making sure that all prices/costs are summarized correctly.

3. Comparing electronic submittals with hard copies; if applicable.

A determination will be made regarding whether the cost/price appears unbalanced, either for the total cost/price…