Attachment_J.5_RFP_DTNH2215R00015_TO_OTRA_Support.pdf

DTNH2215R00015

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 30

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

DTNH2215RQ-0002003/18/2015

X

NHTSA NPO-320

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1430 ES 04/17/2015

OMARI FENNELL

omari.fennell.ctr@dot.gov

X

X

X

X

X

X

X

PAGE(S)

ROSS JEFFRIES

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-7

8-12

13-15

17-24

25--28

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 30

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2215R00015

(A) (B) (C) (D) (E) (F)

TITLE: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

(OTRA).

FOB: Destination

00001 OTRA Support (Base Period)

00002 OTRA Support (Option Period 1)

00003 OTRA Support (Option Period 2)

00004 OTRA Support (Option Period 3)

00005 OTRA Support (Option Period 4)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Attachment No. 3, Reference # DTNH2215R00015 Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

(OTRA)

PART I – THE TASK ORDER SCHEDULE

SECTION B – TASK ORDER SCHEDULE OF PRICES

B.1 SUPPLIES/SERVICES

The Contractor shall furnish all materials and personnel necessary to provide the National Highway Traffic Safety Administration (NHTSA) with technical support for “Statistical & Analytical Support Services for the Office of Traffic Record and Analysis (OTRA).” The Contractor shall fulfill the work requirements in accordance with the Statement of Work (SOW), Section C, and other terms and conditions of the Task Order. All support provided to the Government shall be performed by Contractor employees or personnel otherwise retained by the Contractor.

B.2 TYPE OF TASK ORDER

The Government anticipates award of a Time and Materials Task Order as a result of this solicitation.

The Task Order Ceiling amount is $ TBD____

The Task Order Obligated amount is $ TBD____

B.3 PRICE/COST SCHEDULE

For proposal purposes, the following is the Government estimated level of effort to complete the Task Order. These estimates are advisory and the Offeror may propose the appropriate hours and labor required to meet the requirements of the SOW.

B.3.1 Base period – Based period prices are effective from the award date through twelve months thereafter.

LABOR CATEGORIES

Estimated

Hours

FIXED

LOADED

HOURLY

LABOR

RATES

ESTIMATED

COST

Statistician I (onsite) 1,888

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Statistician I (onsite) 1888

Statistician II (onsite) 1,888

Statistician III (onsite) 1,888

Senior Statistician (onsite) 1,888

SURVEY STATISTICS

SUBJECT MATTER EXPERT

III

Analyst I(onsite) 1,888

Analyst II(onsite) 1,888

Statistician I(onsite) 1,888

Senior Consultant I 300

Senior Consultant II 120

Program Manager 12

Base Period Total Cost

TOTAL BASE PERIOD $________________________

B.3.2 Option Period 1– Option Period 1 prices are effective from the award date through twelve months thereafter.

LABOR CATEGORIES

Estimated

Hours

FIXED

LOADED

HOURLY

LABOR

RATES

ESTIMATED

COST

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician II (onsite) 1,888

Statistician III (onsite) 1,888

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Senior Statistician (onsite) 1,888

SURVEY STATISTICS

SUBJECT MATTER EXPERT

Analyst II(onsite) 1,888

Statistician I (onsite) 1,888

Senior Consultant I 300

Senior Consultant II 120

Program Manager 12

Option Period 1 Total Cost

TOTAL OPTION PERIOD 1 $________________________

B.3.3 Option Period 2– Option Period 2 prices are effective from the award date through twelve months thereafter.

LABOR CATEGORIES

Estimated

Hours

FIXED

LOADED

HOURLY

LABOR

RATES

ESTIMATED

COST

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician II (onsite) 1,888

Statistician III (onsite) 1,888

Senior Statistician (onsite) 1,888

SURVEY STATISTICS

SUBJECT MATTER EXPERT

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Analyst I (onsite) 1,888

Analyst II (onsite) 1,888

Senior Consultant I 300

Senior Consultant II 120

Program Manager 12

Option Period 2 Total Cost

TOTAL OPTION PERIOD 2 $________________________

B.3.4 Option Period – Option Period 3 prices are effective from the award date through twelve months thereafter.

LABOR CATEGORIES

Estimated

Hours

FIXED

LOADED

HOURLY

LABOR

RATES

ESTIMATED

COST

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician II (onsite) 1,888

Statistician III (onsite) 1,888

Senior Statistician (onsite) 1,888

SURVEY STATISTICS

SUBJECT MATTER EXPERT

Analyst II(onsite) 1,888

Statistician I (onsite) 1,888

Senior Consultant I 300

Senior Consultant II 120

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Program Manager 12

Option Period 3 Total Cost

TOTAL OPTION PERIOD 3 $________________________

B.3.5 Option Period 4– Option Period 4 prices are effective from the award date through twelve months thereafter.

LABOR CATEGORIES

Estimated

Hours

FIXED

LOADED

HOURLY

LABOR

RATES

ESTIMATED

COST

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician II (onsite) 1,888

Statistician III (onsite) 1,888

Senior Statistician (onsite) 1,888

SURVEY STATISTICS

SUBJECT MATTER EXPERT

III

Analyst I(onsite) 1,888

Analyst I(onsite) 1,888

Statistician I(onsite) 1,888

Analyst II(onsite) 1,888

Senior Consultant I 300

Senior Consultant II 120

Program Manager 12

Option Period 4 Total Cost

TOTAL OPTION PERIOD 4 $________________________

(End of Section B)

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

SECTION C – TASK ORDER DESCRIPTION, SPECIFICATIONS, WORK

STATEMENT

C.1 BACKGROUND

Background: The Office of Traffic Records and Analysis (OTRA) is located within the National Center for Statistics and Analysis (NCSA) of the National Highway Traffic Safety Administration (NHTSA). This Office is primarily responsible for the following functional areas within the NCSA:

1. Designing, developing and monitoring traffic crash and exposure data.

This includes the following:

a) Conducting and managing analytic studies of traffic crash and exposure data to determine and monitor traffic safety trends, determine crash injury causation mechanisms and crash causation relationships, identify highway safety problems and assist in the development of highway safety countermeasures and evaluation of their effects.

b) Preparing regular traffic crash and exposure data reports, including the FARS and GES (Fatality Analysis Reporting System and General Estimates System) annual reports, the F ARS/GES semi-annual assessment report, traffic fatality monthly reports and other special reports as appropriate.

c) Disseminating OTRA' s traffic crash .and exposure data reports and studies throughout NHTSA and to the Congress, to State and local governments, to the motor vehicle and insurance industries, to others in the highway safety community and to the general public.

2. Providing mathematical, statistical, survey sampling and operations research assistance to other NHTSA elements as needed.

3. Developing and maintaining close working relations with NCSA's data users, including other NHTSA elements, other government agencies, the motor vehicle and insurance industries, and highway safety researchers; to assist them whenever possible and ensure that NCSA meets their data needs as completely and efficiently as possible.

OTRA will provide additional support to NCSA in statistical analysis in related areas of highway safety such as:

• Occupant restraints and alcohol-involvement in crashes.

• Trends in crashes and injuries

• The amount and nature of highway travel and vehicle usage

• Use of State crash data

• Use of NEISS (National Electronic Injury Surveillance System) injury data

• Use of public health (e.g., mortality) and census data to examine leading causes of death, survivorship and life expectancies

• Estimation on non-reported crashes

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

• Treatment of incomplete data

• Socio-economic impacts of motor vehicle crashes and injury

• Socio-economic factors related to the crash-involved population

• Development of target population for proposed changes in Federal Motor Vehicle Safety Standards

• Variance estimates for complex sample surveys and statistical modeling/hypothesis testing using data from such surveys

• Motor vehicle crash injury outcome and injury mechanism related to motor vehicles and equipment.

C.2 OBJECTIVE

The objective of this Task Order is to provide NCSA with statistical and analytical support services for the Office of Traffic Records and Analysis.

C.3 TASK ORDER SCOPE OF WORK

C.3.1 Kick-off Meeting

The Contractor shall schedule and conduct a two (2) hour kick-off meeting with the COR (TO) via teleconference within one week after Task Order award. The purpose of this meeting is to have an initial discussion about all issues relating to the Task Order and the accomplishment of its objectives. The Contractor shall provide minutes from the meeting as a written record of the discussion within 2 days after the initial meeting.

Within 2 weeks after Task Order award, the Contractor shall submit a draft project management plan (PMP). The PMP documents the overall approach to the management of this effort including, for example, schedule, risk management plans, staff and resource allocation plans, control practices, and interaction with stakeholders of other organizations (if applicable). This document shall be updated as needed to reflect authorized changes to the Task Order within 3 days of receiving the COR (TO) comments.

C.3.2 OFFICE OF TRAFFIC RECORDS AND ANALYSIS SUPPORT

For work purposes only, this task order is being split among two divisions in the Office of Traffic Records and Analysis(OTRA). The following labor categories will work within the Mathematical Analysis Division (MAD). TBD will serve as the subtask manager.

Statistician I (onsite)

Statistician I (onsite)

Statistician I (onsite)

Statistician I (onsite)

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Statistician II (onsite)

Statistician III (onsite)

Senior Statistician (onsite)

SURVEY STATISTICS SUBJECT

MATTER EXPERT III

Program Manager

The following labor categories will work within the Data Reporting and Analysis Division (DR&ID). TBD will serve as the subtask manager.

Analyst I(onsite)

Analyst I(onsite)

Statistician I(onsite)

Analyst II(onsite)

Senior Consultant I

Senior Consultant II

As mentioned in section G.4, TBD will serve as the COR for Task Order xxxx and TBD will serve as the Alternate COR.

C.3.2.1 Customer Service Support. The Contractor shall provide on-site contractors to assist the Office of Traffic Records and Analysis (OTRA) in responding to the overwhelming number of statistical data requests that OTRA receives. Generally speaking, the responsibilities include:

• creating statistical reports using Statistical Analysis System (SAS) and/or provide requested information,

• checking the accuracy of these reports and/or information,

• documenting all activities related to each request, and

• providing requested information.

The statistical data provided by the office are extremely important for monitoring motor vehicle crash trends and evaluating the effectiveness of various programs aimed at reducing fatalities and injuries on the nation's highways. This technical support is a necessary part of reaching our goals for improving and maintaining our customer satisfaction.

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

C.3.2.2 Publication Support. The Contractor shall provide technical support for the content revision and production of OTRA's annual report and fact sheet publications using the most current data files from the Fatality Analysis Reporting System (FARS) and the General Estimates System (GES). The information in these publications is needed to permit researchers to adequately measure the characteristics of the highway safety environment to help make the highways safer. These publications are not only used by NHTSA researchers and analysts, but by outside users such as universities, law enforcement agencies, special interest groups, the Congress and the general public.

C.3.2.3 The Contractor shall provide technical support for collection and analysis of the motor vehicle crash data within the OTRA to include:

• Data Analysis- The Contractor shall provide technical support to conduct data analysis as required.

• Statistical Consultation - The Contractor shall provide technical support to conduct statistical consultation service.

• Technical Report Writing - The Contractor shall provide technical support to documents and/or publish the studies' methodology and findings.

• Data Preparations - The Contractor shall provide technical support to prepare OTRA' s technical reports on the results of specific analyses, or in response to simple user requests for basic highway safety data. For each such OTRA report or user request requiring statistical reports by the Contractor, the Contractor, shall produce all text, tables, charts and graphs, and any other materials needed. The Contractor shall make single or repetitive data runs (see Data Retrieval below) utilizing operational procedures and data files newly developed statistical reports created by the Contractor, or, as required, using already established procedures and files in conjunction with periodically changed or updated data.

• Performing spread sheet operations using software such as EXCEL.

• Performing graphic operations using appropriate software.

• Word processing OTRA' s annual or technical reports, or formal response to requests for data, using office software compatible with software currently used in OTRA.

• Data Retrieval - As a necessary consequence of the data preparation requirements specified in the item preceding, the Contractor shall provide technical support in order to apply, as needed, appropriate procedures to analyze data from the following NCSA computerized data files:

• The Fatality Analysis Reporting System (FARS), National Automotive Sampling Systems (NASS), Crashworthiness Data System (CDS) and General Estimates System (GES); three data files of nationwide crash data and the Agency's principal repositories of data used to study and report on motor vehicle traffic crashes. State Data System; state crash files used for crashworthiness or the general reporting of motor vehicle traffic crash/injury data on a state-by-state or sample-of-states basis.

• National Motor Vehicle Crash Causation Study (NMVCCS), used to study and report on the contributing factors that are related to motor vehicle crashes.

• National Occupant Protection Usage Survey, used for tracking the motor vehicle occupants' usage of the seat belt and helmet use.

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

• R.L. Polk & Company Motor Vehicle Registration Data, used for special studies in vehicle usage.

• Motor Vehicle Crash Data from the states of Texas, Washington, and Michigan, and selected counties of Michigan; truck crash data from the Federal Motor Carrier Safety Administration (FMCSA) and the state of Texas. These files are located at the University of Michigan Transportation Research Institute (UMTRD in Ann Arbor, Michigan. The usage of these data files, however, is minimal.

• Vital Statistics Mortality Data from the National Center for Health Statistics (NCHS).

These data files, as modified by NHTSA, are currently stored onsite on the LAN. They are used primarily for special studies of mortality and life expectancy. In this capacity, these data files serve as input data for the Leading Causes of Death (LCD).

• National Electronic Injury Surveillance System (NEISS) from the Consumer Product Safety Commission (CPSC). These data are obtained from a nationally representative sample of consumer product-related injuries to persons treated in hospital emergency rooms. NEISS is a 3-level system consisting of surveillance of emergency room injuries, follow-back telephone interviews and comprehensive investigations with injured persons and/or witnesses. NEISS has been an essential tool in identifying the number and severity of consumer product-related injuries.

• Other Motor Vehicle Crash Data as required.

• The current tools used by OTRA for statistical analysis is Statistical Analysis System

(SAS).

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

SECTION F- TASK ORDER DELIVERIES OR PERFORMANCE

F.l TASK ORDER PERIOD OF PERFORMANCE

The Period of Performance for this Task Order shall be 60 calendar months (1 Base Period and 4 one Option Periods) from the date of the Task Order award.

F.2 FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This Task Order incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address:

https://acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

FAR 52.242-15 STOP-WORK ORDER (AUG 1989) Alt I (APR 1984)

FAR 52.247-34 F.O.B. DESTINATION (NOV 1991)

F.3 TASK ORDER PERFORMANCE MILESTONES AND DELIVERABLES

The following performance milestones and deliverables apply to this Task Order and are considered important to the successful completion of the project.

Item Deliverable (D) or Milestone (M)

Due Date After Award

1 C.3.1 Kick-Off Meeting (M) 1 week after award 2 C.3.1 Minutes from Kick-Off

Teleconference (D) 2 days after deliverable from item 1

3 C.3.1 Draft Project Management Plan (D)

2 weeks after award

4 C.3.1 Final Project Management Plan (D)

3 days after COR (TO) comments

5 C.3.2.2 NCSA Publications On-going 6 C.3.2.3 File data retrievals On-going 7 C.3.2.3 Support on Research and

Analysis of Data On-going

8 F.6 Telephone Meetings and Minutes

On-Going https://acquisition.gov/far/

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

9 F.7 Monthly Progress Report On-Going

F.4 TASK ORDER PLACE OF DELIVERY

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the assigned COR (TO) at the following address:

To be filled in at time of award

A copy of the transmittal letters for all deliverables and the monthly progress report shall be delivered to the Contract Specialist at the following address:

To be filled in at time of award

F.5 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort have been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance with be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act (http://www.accessboard.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) further information on these requirements.

F.6 STATUS TELEPHONE MEETINGS AND MINUTES

The Contractor shall schedule monthly telephone meetings with NHTSA. The Contractor can schedule additional meetings with NHTSA COR (TO) as needed. The principal investigator shall be responsible for scheduling the meeting and establishing the agenda.

Meeting topics can include but are not limited to technical progress, project schedule, issues requiring resolution, and upcoming tasks. The Contractor shall provide an agenda 24 hours in advance of the call. Minutes shall include, but are not limited to the following: current status, issues and actions items for the Contractor and for NHTSA. In some instances, the principal investigator may request an e-mail update in lieu of the telephone meetings; these requests should be sent to the NHTSA COR (TO) for approval.

The Contractor shall provide minutes as described above within three days for all meetings with NHTSA, scheduled or unscheduled, and in person or by telephone.

http://www.accessboard.gov/508.htm http://section508.gov/

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

F.7 MONTHLY PROGRESS REPORTS

The Contractor shall furnish a monthly report electronically in Microsoft Word form to NHTSA by the 10th of the month following the month being reported. The report shall be a narrative- type status/performance indicators report (indicating contract number, title and time period) which shall include concise statements covering activities relevant to the effort and shall include, as a minimum, the following:

• The report should include a listing of work performed, by labor category, and other activities performed during the reporting period. This report should highlight accomplishments and significant occurrences performed under this contract.

• Discussion of work planned for the following month.

• Identification of any problems encountered that would affect the completion of the contract within the money constraints set forth in the contract, together with recommended solutions to such problems.

• A financial summary covering the reported month. The summary should include a listing of labor categories, labor hours for the reported month as well as cumulative to date and a comparison of these hours to scheduled hours. The report shall also include expenses incurred for the reported month as well as cumulative to date and a comparison of those expenses to those budgeted.

(End of Section F)

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

SECTION J: LIST OF ATTACHMENTS

Exhibit

None

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO THE OFFERORS

OF QUOTERS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov/far

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

FAR 52.204-7 System for Award Management (Jul 2013) FAR 52.215-1 Instructions to Offerors - Competitive Acquisition (Jan 2004) FAR 52.215-16 Facilities Capital Cost of Money (Jun 2003)

FAR 52.215-22 Limitations on Pass-Through Charges – Identification of Subcontract Effort (Oct 2009)

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government anticipates a Time and Materials Task Order as a result of this solicitation.

Offerors may proposal contract types other than Time and Materials for Task Orders.

L.3 Refer to Base RFP DTNH2215R00016

L.4 Refer to Base RFP DTNH2215R00016

L.5 PROPOSAL DELIVERY

1. Questions: All questions concerning the RFP shall be submitted electronically to

Omari Fennell via email at nhtsaoam@dot.gov, Contract Specialist, no later than 2:30 PM EST, April 1, 2015 in order for responses to questions to be conveyed in a timely manner. No telephone requests will be entertained. Responses to questions will be provided via email as an amendment to the solicitation. Offerors shall include RFP Number DTNH2215R00015 in the subject line. Offerors shall submit questions in the form of an electronic file attachment in Microsoft Word format and shall include at a minimum, company name, address, point of contact, phone number and a reference point for where the question originated.

http://www.acquisition.gov/far mailto:nhtsaoam@dot.gov

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

For example:

SOW Section C.3.2, “entitled…”

2. Question: (State the Question)

3. Offerors shall acknowledge receipt of all amendments, if any, to the Solicitation.

Amendment or Cancellation of Solicitation: NHTSA reserves the right to amend or cancel this solicitation as necessary to meet NHTSA requirements.

Communication: Until a formal notice of award is issued, no communication by the Government either written or oral shall be interpreted as a promise that an award will be made.

When/Where/How Many to Submit: Each Offeror shall submit their technical and business proposals electronically to Sheronda Jones via email at NHTSAOAM@dot.gov, Contract Specialist. The Business Cost Proposal spreadsheets should be interactive so that the Contract Specialist can verify the calculations used to obtain the final cost. The Proposals are due no later than 2:30 PM EST, April 17, 2015.

L.6 PROPOSAL CONTENT

RESERVED

L.7 PROPOSAL SUBMISSION

The Offeror shall submit/present the Technical and Business Proposals as two (2) separate volumes:

VOLUME I – TECHNICAL PROPOSAL

Part I: Technical Approach Part II: Corporate Experience/Personnel Qualifications Part III: Project Management Plan

• The Technical Proposal should contain a cover sheet that clearly identifies the Offeror’s name, RFP number [DTNH2215R00015]

• Page Limit: 25 (Resumes are limited to 3 pages each and are not included in the Technical Proposal Page Limit).

• No cost/price data shall be included in Volume I: Technical Proposal.

mailto:NHTSAOAM@dot.gov

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

VOLUME II – COST/BUSINESS PROPOSAL

• The Business Proposal should contain a cover sheet that clearly identifies the Offeror’s name, RFP number [DTNH2215R00015].

• The electronic submission(s) of the Business Proposals shall be submitted in a format compatible with Microsoft Office.

• The electronic submission(s) of the Business Proposals shall allow the Government to interact with the data.

• Page Limit: None

Note: NHTSA will not be liable for the failure to read and/or evaluate a business proposal that contains a virus and/or similar problem.

L.8 TECHNICAL PROPOSAL INSTRUCTIONS

A written technical proposal is required for this RFP. The technical proposal shall not exceed 25 pages and shall be bound separately from the business proposal. The Technical Proposal, Volume I, will be evaluated in accordance with Section M.2. Volume I: Technical Proposal shall be submitted in three (3) parts:

Part I: Personnel Qualifications Part II: Technical Approach Part III: Corporate Experience

Cost information shall not be provided in the forwarding letter or in any part of the technical proposal.

PART I: PERSONNEL QUALIFICATIONS

Personnel shall demonstrate expertise and work-related experience as written in this solicitation to perform daily task such as data retrievals from NHTSA’s crash files to completing research projects using various statistical methodologies as well as drafting technical reports of such analyses. The Contractor shall provide resumes (including subcontractors or consultants) of personnel (limited to 3 pages per person). Resumes shall include information on education, background, and recent work experience.

PART II: TECHNICAL APPROACH

The Offeror shall demonstrate the ability to provide statistical analysis and data retrieval support to the NHTSA’s Office of Traffic Records and Analysis (as described under

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Solicitation Section C.3). The Contractor shall discuss in their proposal an understanding of OTRA’s mission and functions. This includes not only an understanding of the functions of NHTSA’s Office of Traffic Records and Analysis (OTRA) but also on the use of appropriate rules and methods to analyze crash data collected by NHTSA as well as other agencies. The Offeror shall demonstrate sound statistical approaches to this work, including unique, current and innovative approaches that may improve the quality of NHTSA’s research programs. The proposal shall discuss the capability to use Statistical Analysis System (SAS) programming language tools to perform work under the SOW.

PART III: CORPORATE EXPERIENCE

The Related Corporate Experience section shall briefly describe the experience of the Offeror in performing work similar to this one from the past three (3) years.

Additionally, for past performance, offerors shall provide past references that have received services from the offeror, which are comparable to those described in this Solicitation. References from Federal Government Agencies are preferred and shall include: Name of agency or organization receiving the service; Name of reference’s point of contact, phone number E-mail address; Date services were provided;

Applicable contract number; Title and brief description of services provided. Past performance will be assessed based upon the quality, completeness, and timeliness of past work. Additionally, the Offeror’s record of providing quality services in accordance with contract terms and conditions will also be reviewed.

L.9 COST/BUSINESS PROPOSAL INSTRUCTIONS

This volume shall be separate from Volume I.

a. Cost/Price Information Assumptions:

An Offeror shall support its total cost for the task(s) outlined in Statement of Work (SOW) incorporated in Section C, Descriptions/Specifications/Work Statement and, shall contain the Offeror’s best terms from a cost standpoint with applicable discounts for consideration of the total effort. The cost proposal shall be prepared in accordance with the Offeror’s accounting system and practices and the format of the Cost Proposal template provided as attachment J.7 of the Base RFP DTNH2215R00016. The Business Cost Proposal shall illustrate cost data by cost element (material, labor, indirect costs, etc.) used to develop Loaded Fixed Rate. Further, the proposed cost shall be summarized by task and by year.

b. Cost/Price Information Breakdown:

Cost Proposals shall include, at a minimum, all costs by task under Section C for the following categories:

1. Labor Rates/Categories: Provide labor rates/categories for all proposed staff.

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Please include the number of hours needed to complete each task. Proposal should also include yearly escalation rates. Anticipated promotions for any personnel shall be included with the escalation calculation.

Proposed labor categories should relate to the Government labor categories discussed herein.

2. Other Direct Costs (ODCs): (If applicable) This category includes materials, equipment, etc. The Offeror shall consolidate ODCs into one line item.

However, a separate schedule shall be provided to breakdown ODCs. The schedule shall provide a detailed itemization of each ODC proposed, and shall also provide rationale for the need of each item. Offerors shall propose $0 in ODCs for this effort for the entire period of performance.

3. Travel: (If applicable) All travel cost proposed shall be in accordance with the Federal Travel Regulations (FTR). The Offeror shall consolidate travel costs into one line item. Offerors shall propose $0 in travel costs for this effort.

4. Right of Examination: By submitting a proposal, an Offeror, if selected for negotiation, shall grant the CO or an Authorized Representative the right to examine any books, records, documents or other supporting data that will permit adequate evaluation of the proposed cost. This right may be exercised any time before award. The NHTSA may use an independent Contractor to conduct the cost analysis.

ESTIMATED LEVEL OF EFFORT

For proposal purposes, the following is the Government estimated level of effort to complete the Task Order. These estimates are advisory and Offerors may propose the appropriate house and labor required to meet the requirements of the SOW.

Base Period Labor Categories Estimated

Hours

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888 Statistician II (onsite) 1,888 Statistician III (onsite) 1,888 Senior Statistician (onsite) 1,888

Survey Statistician Subject Matter Expert III 400 Analyst I 1,888

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Analyst I 1,888 Analyst II 1,888 Statistician I 1,888 Senior Consultant I 300 Senior Consultant II 120

Base Year Total Labor hours 21,600

Option Period 1

Hours

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888 Statistician II (onsite) 1,888 Statistician III (onsite) 1,888 Senior Statistician (onsite) 1,888

Survey Statistician Subject Matter Expert III 280 Analyst I 1,888 Analyst I 1,888 Analyst II 1,888 Statistician I 1,888 Senior Consultant I 300 Senior Consultant II 120

Option Period 1 Total Labor hours 21,480

Option Period 2

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888

Statistician I (onsite) 1,888

Statistician II (onsite) 1,888

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Statistician III (onsite) 1,888 Senior Statistician (onsite) 1,888

Survey Statistician Subject Matter Expert III 280 Analyst I 1,888 Analyst I 1,888 Analyst II 1,888 Statistician I 1,888 Senior Consultant I 300 Senior Consultant II 120

Option Period 2 Total Labor hours 21,480

Option Period 3

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888 Statistician II (onsite) 1,888 Statistician III (onsite) 1,888 Senior Statistician (onsite) 1,888

Survey Statistician Subject Matter Expert III 0 Analyst I 1,888 Analyst I 1,888 Analyst II 1,888 Statistician I 1,888 Senior Consultant I 300 Senior Consultant II 120

Option Period 3 Total Labor hours 21,200

Option Period 4

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

Statistician I (onsite) 1,888 Statistician I (onsite) 1,888 Statistician II (onsite) 1,888 Statistician III (onsite) 1,888 Senior Statistician (onsite) 1,888

Survey Statistician Subject Matter Expert III 0 Analyst I 1,888 Analyst I 1,888 Analyst II 1,888 Statistician I 1,888 Senior Consultant I 300 Senior Consultant II 120

Option Period 4 Total Labor hours 21,200

(End of Section L)

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

SECTION M: EVALUATION FACTORS FOR AWARD

M.1 GENERAL PROCEDURES FOR AWARD

General: The Government intends to award a Time and Materials task order as a result of this solicitation.

An award will be based on technical acceptability. The Offeror will be evaluated on its overall cost to perform the work herein.

Source Selection: Source selection will be made in accordance with the guidelines of the Federal Acquisition Regulation (FAR), the Department of Transportation Acquisition Regulation and this solicitation. Award of contract under this solicitation shall be made to an Offeror whose proposal represents the best value to the Government.

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed Task Order or specific written authorization from the Contracting Officer.

M.2 EVALUATION, NEGOTIATIONS AND AWARD PROCESS

1. The evaluation process consists of two separate phases:

PHASE ONE –TECHNICAL ACCEPTABILITY

The Offeror’s technical proposal will be evaluated for technical merit according to the criteria set forth in M.2, EVALUATION CRITERIA.

PHASE TWO – EVALUATION OF BUSINESS MANAGEMENT

The Offeror’s proposed prices as reflected in Section B, will be considered. The review of the Offeror’s prices will be made independently of the technical review.

2. In accordance with FAR 15.306, the Government will conduct negotiations with the Offeror based on a technically acceptable technical proposal, combined with their cost proposal. However, negotiations will be conducted at the discretion of the Government. Accordingly, THE OFFEROR SHALL SUBMIT PROPOSALS THAT

PLACES THE OFFEROR IN THE MOST FAVORABLE POSITION BECAUSE

THE GOVERNMENT RESERVES THE RIGHT TO MAKE AN AWARD

WITHOUT FURTHER NEGOTIATION OR DISCUSSION, PURSUANT TO FAR

52.215-1,“Instructions to Offerors – Competitive Acquisition”.

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis

3. The Evaluation Factors set forth in M.2 will be used in evaluating technical proposals. Further guidance on requirements and criteria is provided in Section L - Instructions, Conditions and Notices to Offerors or Respondents. Technical considerations are more important than price. Prices will not be accorded any specific numerical rating. If there are no significant technical proposal differences, price may be the determining factor for source selection.

4. The award will be based on the Offeror’s technical acceptability and costs that are deemed most advantageous to the Government, price and other factors considered.

Evaluation and selection for award under this procurement will be in accordance with

FAR 15.605.

5. Evaluation of the Base Period and Option Period prices (as applicable) will be performed in accordance with FAR 52.217-5 “Evaluation of Offers” see M.4.

M.3 EVALUATION CRITERIA

The Technical Evaluation Panel (TEP) will evaluate and score the proposal in accordance with L.8 above and the elements discussed below. All factors are listed in descending order of importance.

A. PERSONNEL QUALIFICATIONS

The proposal will be evaluated on the ability of the Offeror to provide a professional and technical staff with a variety of statistical skills. Qualifications of the Offeror’s staff will be assessed on capability to perform job functions as mentioned in Section C.3.9 of the solicitation which includes:

• Proficiency in using Statistical Analysis System (SAS) programming language tools to create reports and charts.

• Technical writing in support of NHTSA publications.

• Knowledge of or experience with statistical survey sampling design, multi-variable statistical methods, quality control, life table methodologies, etc.

• Technical capability to work with NHTSA’s data files and other governmental databases to extract.

Expertise of the Offeror’s staff to perform the types of work listed in the Solicitation will be evaluated on its clear demonstration and support within resumes and narratives.

Resumes will be evaluated on education, background, and recent work experience.

Subcontractors and/or consultants will be assessed to the same standards as above.

B. TECHNICAL APPROACH

The Offeror will be evaluated on their understanding of the requirements for completing and supporting work objectives under the Solicitation. This includes an

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis understanding of the functions of NHTSA’s Office of Traffic Records and Analysis (OTRA) and the use of NHTSA’s crash data in analytical ways. The Offeror will be evaluated on a sound technical approach to this work, including unique and innovative approaches that may improve the quality of NHTSA’s research programs. The Offeror evaluated on evidence of the ability to use statistical programming language tools and perform statistical procedures such as survey sampling, computing variances, multivariate statistical methods, and imputation techniques. The Offeror will also be evaluate on the ability to provide a qualified staff which can perform the research and daily work from data retrieval to research to support OTRA’s work load. Proposals shall include the Contractor’s work structure and strategy to ensure that all work is satisfactory to the NHTSA COR and on schedule, including submission of all deliverables.

C. CORPORATE EXPERIENCE

To evaluate the Offeror’s Past Performance, NHTSA will assess the quality of work, as well as the cost and performance risks associated with awarding the resultant Contract to that offeror. The Offeror will be evaluated on addressing recent involvement in projects using NHTSA’s crash data or similar work in the area of statistical data analysis and research. The Offeror’s previous experience shall be limited to the last three years, and must include specific project descriptions, sponsoring Government agencies or other clients, and results generated. The documents shall also include the name, current affiliation and phone number of the sponsor’s project officer, and all subcontractors and their role(s) (to include staffing having significant responsibility for any part of the project and time allocated).

An Offeror that has no record of past performance will be evaluated only on experience for this factor. An Offeror that has a record of past performance, and that record is poor, will receive an overall rating of “technically unacceptable” for this evaluation factor.

M.4 EVALUATION PRICE CALCULATIONS

Technical Factors are more important than cost or price. Selection of the firm to perform this task order will be based on the Government’s assessment of the best overall value.

Offerors will be evaluated based upon cost/price completeness and accuracy to determine the validity of the price, cost/price realism, cost/price reasonableness, and cost/price risk. Total estimated ceiling price to accomplish the requirement and all of its options will be utilized as a basis for evaluating price. The factors below will be used to assess whether the Offerors' proposal is complete, accurate, and realistic to minimize cost or performance risk.

Cost/Price Completeness and Accuracy: The Government will review the cost/ price schedules for completeness and accuracy. A determination will be made as to whether

Potential Task Order TBD: Statistical & Analytical Support Services for the Office of Traffic Records and Analysis the offeror has properly understood the business proposal instructions and properly completed the cost/price schedules. Changes to the evaluation quantities, blanks or zeros in the pricing columns, and/or mathematical mistakes are subject to clarification for confirmation of the offeror’s intent. The offeror's proposal will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Making sure that all prices/costs are summarized correctly.

3. Comparing electronic submittals with hard copies; if applicable.

A determination will be made regarding whether the cost/price appears unbalanced, either for the total cost/price of the proposal or separately priced line items. An analysis will be made by item, quantity, and year to identify any irregular or unusual pricing patterns. An unbalanced proposal is one that incorporates prices that are less than cost for some items and/or prices that are overstated for other items.

Cost/Price Realism: The Offerors are placed on notice that any proposals that are unrealistic in terms of technical commitment or unrealistically low in cost(s) and/or price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk of contract requirements, and may be grounds for rejection of the proposal.

Cost/Price Reasonableness: The Offerors are expected to establish a reasonable price relationship between all cost/price elements. An evaluation of the Offerors’ price proposals will be made to determine if they are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the Technical Proposal. Reasonableness determinations will be made by determining if competition exists, by comparing proposed cost/price with established commercial prices, other contract vehicles, and/or by comparing proposed cost/price with the Independent Government Cost Estimate (IGCE). The IGCE is not releasable to the public.

Cost/Price Risk: Risk refers to any aspect of the Offerors’ proposals that could have significant negative cost consequences for the Government. Proposals will be assessed to identify potential risks. Where cost/price risk is assessed, it may be described in quantitative terms or used as a best-value discriminator.

M.5 FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interest, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options.

(End of Section M)