DTNH22-13-R-00681_Fedbiz.pdf

DTNH22-13-R-00681

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 67

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

13-0005802/06/2014 X

NVS-120

Crash Avoidance Standards

DOT/NHTSA

1200 New Jersey Ave SE Washington DC 20590

NHTSA 1400 ET 03/12/2014

Wendell Crowder wendell.crowder@dot.gov

366-5456

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X

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PAGE(S)

ROBIN D. GATES

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-9

10-14 15-16 18-23 24-27 28-36

37-43

45-51

52-58

59-67

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 67

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-13-R-00681

(A) (B) (C) (D) (E) (F)

FOB: Destination

0001 MY 2014 NCAP Dynamic Rollover Tests 50 EA

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

DYNAMIC ROLLOVER TEST

SOLICITATION # DTNH22-13-R-00681

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

a. The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property (GFP) in accordance with the Statement of Work (SOW), Section C for the effort entitled Dynamic Rollover Test and other terms and conditions of the contract.

All support services provided to the Government shall be performed by Contractor Employees or personnel otherwise retained by the Contractor.

b. The Government anticipates award of an Indefinite Delivery, Indefinite Quantity, Firm Fixed Price Contract, with Cost Reimbursement elements covering the Lease or Rental Price of Test Vehicles, and the Costs of any required Parts, Repairs and/or Shipping of Test Vehicles.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

Minimum obligation – The Government will guarantee the issuance of one (1) delivery order and Task C.3 Kick-off meeting.

Maximum obligation – The Contractor shall be obligated to provide services and support up to the maximum contract value amount of Filled in at Award for the entire 60 month period of performance inclusive of the two (2) year Base period and three (3) one year option periods.

The Contractor shall not exceed the ceiling prices established for each contract year as established in Sections B.4.1 thorough B.4.5 of this contract.

B.3 CONTRACT PRICES

Prices shall be effective for those periods shown in each of the contract Price Schedules (B.4.1 through B.4.5).

SOLICITATION # DTNH22-13-R-00681

B.4. PRICE SCHEDULE

B.4.1 BASE PERIOD (YEAR 1): Prices shall cover the period from the effective date of contract award through twelve (12) months thereafter.

TOTAL NOT TO EXCEED CEILING AMOUNT: $TBD AT CONTRACT AWARD

Contract Line Items

(CLINs) Description

Quantity of Tests (Per Order)

Fixed Unit

Price ($)

0001 Fishhook Test

1-15

16-30

31-50

Fishhook Test without instrumenting the test vehicle

1-15

16-30

31-50

0003 J Turn Test 1-15

16-30 31-50

J Turn Test without instrumenting the test vehicle

1-15

16-30

31-50

0005 Dropped Throttle Test 1-15 16-30 31-50

Dropped Throttle Test without instrumenting the test vehicle

1-15

16-30

31-50

0007 Sine with Dwell Test 1-15 16-30 31-50

Sine with Dwell Test without instrumenting the test vehicle

1-15

16-30

31-50

0009 Vehicle Lease or Rent Service Charge * Per Vehicle

0010 Lease or Rental Price of Test Vehicle**

0011 Parts, Repairs, Shipping – Test Vehicle**

SOLICITATION # DTNH22-13-R-00681

B.4.2 BASE PERIOD (YEAR 2): Year two (2) prices shall be in effect from the end of the “Base Period (Year 1)” through twelve (12) months thereafter.

Contract Line Items

(CLINs) Description

Quantity of Tests (Per Order)

Fixed Unit Price ($)

Fishhook Test

1-15 16-30 31-50

Fishhook Test without instrumenting the test vehicle

1-15

16-30

31-50

1003 J Turn Test

1-15

16-30

31-50

J Turn Test without instrumentation the test vehicle

1-15

16-30

31-50

1005 Dropped Throttle Test

1-15

16-30

31-50

Dropped Throttle Test without instrumenting the test vehicle

1-15

16-30

31-50

1007 Sine with Dwell Test

1-15

16-30

31-50

Sine with Dwell Test without instrumenting the test vehicle

1-15

16-30

31-50

1009 Vehicle Lease or Rent Service Charge * Per Vehicle

1010 Lease or Rental Price of Test Vehicle**

1011 Parts, Repairs, Shipping – Test Vehicle

SOLICITATION # DTNH22-13-R-00681

B.4.3 OPTION PERIOD I (YEAR 3): Year three (3) prices shall be in effect from the end of the “Base Period (Year 2)” through twelve (12) months thereafter.

TOTAL NOT TO EXCEED CEILING AMOUNT: $ TBD AT CONTRACT AWARD

Contract Line Items (CLINs)

Description Quantity of Tests (Per

Order)

Fixed Unit

Price ($)

2001 Fishhook Test 1-15

16-30 31-50

Fishhook Test without instrumenting the test vehicle

1-15

16-30

31-50

2003 J Turn Test

1-15

16-30

31-50

J Turn Test without instrumenting the test vehicle

1-15

16-30

31-50

2005 Dropped Throttle Test

1-15

16-30

31-50

Dropped Throttle Test without instrumenting the test vehicle

1-15

16-30

31-50

2007 Sine with Dwell Test

1-15

16-30

31-50

Sine with Dwell Test without instrumenting the test vehicle

1-15

16-30

31-50

2009 Vehicle Lease or Rent Service Charge * Per Vehicle

2010 Lease or Rental Price of Test Vehicle**

2011 Parts, Repairs, Shipping – Test Vehicle

SOLICITATION # DTNH22-13-R-00681

B.4.4 OPTION PERIOD II (YEAR 4): Year four (4) prices shall be in effect from the end of the “Option Period I (Year 3)” through twelve (12) months thereafter.

TOTAL NOT TO EXCEED CEILING AMOUNT: $ TBD AT CONTRACT AWARD

Contract Line Items (CLINs)

Description Quantity of Tests (Per

Order)

Fixed Unit Price

3001 Fishhook Test 1-15

16-30 31-50

Fishhook Test without instrumenting the test vehicle

1-15 16-30

31-50

3003 J Turn Test 1-15

16-30 31-50

J Turn Test without instrumenting the test vehicle

1-15

16-30

31-50

3005 Dropped Throttle Test 1-15

16-30 31-50

Dropped Throttle Test without instrumenting the test vehicle

1-15

16-30 31-50

3007 Sine with Dwell Test

1-15

16-30

31-50

Sine with Dwell Test without instrumenting the test vehicle

1-15

16-30

31-50

3009 Vehicle Lease or Rent Service Charge * Per Vehicle

3010 Lease or Rental Price of Test Vehicle**

3011 Parts, Repairs, Shipping – Test Vehicle**

SOLICITATION # DTNH22-13-R-00681

B.4.5 OPTION PERIOD III (YEAR 5): Year five (5) prices shall be in effect from the end of the “Option Period II (Year 4)” through twelve (12) months thereafter.

TOTAL NOT TO EXCEED CEILING AMOUNT: $ TBD AT CONTRACT AWARD

Contract Line Items (CLINs)

Description Quantity of Tests

(Per Order)

Fixed Unit

Price ($)

4001 Fishhook Test 1-15

16-30 31-50

Fishhook Test without instrumenting the test vehicle

1-15

16-30

31-50

4003 J Turn Test

1-15

16-30

31-50

J Turn Test without instrumenting the test vehicle

1-15

16-30

31-50

4005 Dropped Throttle Test

1-15

16-30

31-50

Dropped Throttle Test without instrumenting the test vehicle

1-15

16-30

31-50

4007 Sine with Dwell Test

1-15

16-30

31-50

Sine with Dwell Test without instrumenting the test vehicle

1-15

16-30

31-50

4009 Vehicle Lease or Rent Service Charge * Per Vehicle

4010 Lease or Rental Price of Test Vehicle**

4011 Parts, Repairs, Shipping – Test Vehicle**

SOLICITATION # DTNH22-13-R-00681

*Vehicle Lease or Rent (Service Charge per Vehicle) is the firm-fixed price paid to the Contractor for its administrative costs associated with securing each test vehicle through lease or rent.

**These CLINs are considered cost reimbursement elements for this contract and any subsequent Delivery Order. At Delivery Order issuance, the Contractor will provide the government with an estimate for the cost reimbursement CLINs (if applicable). The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN(s). If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the government prior to incurring said costs. The Government will reimburse the contractor at actual costs for the cost reimbursement CLINs in accordance with FAR Part 31.

(End of Section B)

SOLICITATION # DTNH22-13-R-00681

SECTION C DESCRIPTION/SPECS./WORK STATEMENT

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA)’s New Car Assessment Program (NCAP) program has been publishing comparative consumer information on frontal crashworthiness of new vehicles since 1979, on side crashworthiness since 1997, and on rollover resistance since January 2001 (66 FR 3388). The testing and data gathering described in this contract will allow NHTSA to continue the agency’s existing rollover resistance rating program in accordance with the requirements of the Transportation Recall Enhancement, Accountability, and Documentation (TREAD) Act of 2000 and recommendations of the National Academy of Sciences (NAS) to include dynamic rollover test results in the factors on which rollover resistance ratings are based.

C.2 OBJECTIVE

The primary objective of the contract is to determine the rollover resistance of vehicles for the New Car Assessment Program (NCAP).

C.3 KICK OFF MEETING

Within two weeks of the effective date of the contract award, the Contractor shall participate in an initial project meeting with the COR, other NHTSA staff and the Contracting Officer (CO). The Kickoff meeting may take place via teleconference and the NHTSA COR will provide the Contractor with the date and time of the meeting. The Contractor will make a brief presentation of their understanding of the contract requirements and the Government will discuss the administrative aspects of the contract, to include the issuance of delivery orders.

C.4 SPECIFIC CONTRACT REQUIREMENTS

The Contractor shall perform the following specific requirements:

C.4.1 TEST PROCEDURES

The Contractor shall perform all applicable work in accordance with the Fishhook Maneuver Test Procedure (Fishhook Procedure) and variations of the Fishhook Procedure, and any subsequent written clarifications provided by the Government, that has been developed for the dynamic rollover testing and data gathering covered under this contract.

The variations of the Fishhook Procedures are the J Turn, Dropped Throttle and Sine with Dwell Tests. The Test Procedures are attached in Section J.

In the event of any discrepancy between this contract and what appears in the Fishhook Procedure, the Fishhook Procedure and any relevant written clarifications provided by the Government to the Contractor shall govern. Any such discrepancies identified by the

SOLICITATION # DTNH22-13-R-00681

Contractor shall be reported promptly to the Government so that the Government will have the opportunity to provide clarification to the Contractor as appropriate.

C.4.2 FACILITIES

The test facility for this dynamic vehicle testing in this contract shall be located in an area that will permit testing throughout the year, on a 12-month basis. The dynamic testing described shall be conducted on flat, good quality paved surfaces in accordance with the test procedures, and properly marked when marking is required to carry out a test.

The testing facility must contain a high quality vehicle dynamics area (VDA) large enough to allow for a large circular maneuver (consistent with a slowly increasing steer test under Fishhook test procedures, for example). At a minimum, the Contractor’s vehicle dynamics area must be at least 300 feet by 500 feet and include a roadway, at least 2000 feet long.

The Contractor shall not perform any tests on public roads without the permission of the NHTSA COR. As a result, the Contractor shall maintain capabilities to perform all tests necessary to complete contract performance without the need for public road use.

C.4.3 TEST VEHICLES

The Contractor shall obtain test vehicles by renting or leasing or by another business arrangement at the Contractor's discretion. The Contractor shall obtain one of each of the vehicle make/models selected by the NHTSA COR. Each vehicle shall be new, or in “as-new” condition. “As new” shall mean the vehicle has been driven no more than 500 miles prior to the start of dynamic rollover testing under this contract and rental or leased new by the Contractor and used only for minimum non-destructive testing, then re-conditioned by the Contractor where necessary.

It shall be the Contractor's responsibility to locate and obtain test vehicles in accordance with the vehicle identifications supplied by the COR. The Contractor shall make all arrangements necessary to obtain test vehicles and keep them for a sufficient length of time necessary to complete all test procedures and contract requirements, including any measurement and reporting requirements. The Contractor shall be responsible for all aspects of acquisition of test vehicles for the performance of this contract, and including covering all costs associated with a test vehicle including transportation, taxes, registration, warranties, paperwork, insurance, tolls, fuel, and maintenance until reimbursement by the government.

The period of the lease or rental is usually six weeks, but the contractor must obtain provisions in the lease or rental agreements that allow for the extension of the lease in situations where additional validation testing is required. These extensions may result for a variety of reasons including a test failure or a request from a manufacturer for additional information.

***Under no circumstances shall the Contractor obtain a vehicle directly from a vehicle manufacturer unless specifically approved by the NHTSA COR. ***

SOLICITATION # DTNH22-13-R-00681

Upon acceptance of all reports and other deliverables required for a test vehicle, and upon a determination that no additional testing is required, the NHTSA COR will notify the Contractor that the test vehicle may be returned to a lessor. After completion of testing, the contractor shall replace the tires of a test vehicle before returning to a lessor.

C.4.4 LATERAL FRICTION TESTS

The Contractor shall prepare for and carry out lateral friction tests. For each test day, test runs shall be accomplished at each of 3 previously determined locations at the contractor’s facility. Each run will provide for a minimum of 5 seconds of tire friction at constant normal load, slip angle, and speed in a free rolling condition. The tests shall be accomplished using an ASTM E1136 tire with an inflation pressure of 35 (±0.5) psi at a test speed of 40 (±0.5) mph. The net slip angle of the test tire during each test run shall be

7.5 deg.

The Contractor shall use a test tire for these tests no older than 6 months from the date of manufacture. Use of an individual test tire shall be discontinued when it shows noticeable wear of the tire shoulder. The contractor should plan to use each test tire for 6 test days before replacing, with the tire direction reversed (on the rim) after 3 test days. The final result of the lateral friction tests shall be a friction index for each test location. The Contractor also shall provide all other collected data for these tests including any necessary data reduction, plotting and computation of friction measurement. These measurements shall then be added to the report of fishhook tests results for that particular day.

C.4.5 TEST VEHICLE PREPARATION

The Contractor shall assure that the tires on a test vehicle comply with the requirements of the test procedure. In nearly all instances, either at the beginning of testing or at various points in the process of testing as described in the test procedure, this will require the Contractor to install and break-in new tires according to the requirements of the test procedure. The Contractor shall remove the bumpers from each test vehicle and install safety outriggers as described in the test procedure. The Contractor shall install testing equipment and sensors in each vehicle as described in the test procedure. Initial testing shall be conducted without the use of the wheel lift instrumentation. In the event that tip-up is observed as described in the test procedure, the Contractor shall re-run the test with the use of wheel lift instrumentation.

C.4.6 RETURN OF TEST VEHICLES

Upon notification by the NHTSA COR that a test vehicle will no longer be needed for testing, the Contractor shall make plans to end its rental or lease agreement and return the vehicle to the lessor. The Contractor shall be held responsible for any charges that result from a failure to take reasonable steps to return a vehicle after notification by the NHTSA COR that the vehicle is no longer needed for testing.

SOLICITATION # DTNH22-13-R-00681

C.4.7 MEASUREMENT AND TEST EQUIPMENT CALIBRATION

The Contractor shall implement and maintain a calibration system in accordance with this contract and all applicable test procedures (TPs). (Refer to Section F.4)

Before the Contractor initiates the NCAP test program, a test instrumentation calibration system shall be implemented and maintained in accordance with established calibration practices. The calibration system shall be set up and maintained as follows:

A. Standards for calibrating the measuring and test equipment will be stored and used under appropriate environmental conditions to assure their accuracy and stability.

B. All measuring instruments and standards shall be calibrated by the contractor, or a commercial facility, against a higher order standard at period intervals NOT

EXCEEDING 12 MONTHS FOR INSTRUMENTS AND 12 MONTHS FOR

CALIBRATION STANDARDS. Records, showing the calibration traceability to the National Institute of Standards and Technology (NIST), shall be maintained for all measuring and test equipment.

C. All measuring and test equipment and measuring standards will be labeled with the following information:

(1) Date of calibration

(2) Date of next scheduled calibration

(3) Name of the technician who calibrated the equipment

D. A written calibration procedure shall be provided by the Contractor including, as a minimum, the following information for all measurement and test equipment:

(1) Type of equipment, manufacturer, model number, etc.

(2) Measurement range

(3) Accuracy

(4) Calibration interval

(5) Type of standard used to calibrate the equipment (Calibration traceability of the standard must be evident)

(6) The actual procedures and forms used to perform the calibrations.

E. Records of calibration for all test instrumentation shall be kept by the Contractor in a manner that assures the maintenance of established calibration schedules. All

SOLICITATION # DTNH22-13-R-00681

such records shall be readily available for inspection when requested by the COR.

The calibration system procedures shall be accepted by the COR before the test program commences.

F. Test equipment shall receive a calibration adjustment immediately prior to a test and a calibration check after a test. This check shall be recorded by the Contractor and submitted with the final report.

G. NHTSA may require the Contractor to evaluate its data acquisition system to demonstrate ability to meet procedural requirements.

C.4.8 TEST SCHEDULE

NHTSA will provide a test schedule to the Contractor prior to testing. Tests shall be completed in accordance with the test schedule. [Scheduling shall be adjusted to permit motor vehicles to be tested as required by the NCAP.] All testing shall be coordinated to allow monitoring by the COR. (Refer to Section F.5)

C.4.9 TEST ACCESS

No individuals, other than Contractor personnel directly involved in the NCAP testing program, shall be allowed to witness any NCAP test unless specifically authorized by the

COR.

All communications with vehicle manufacturers shall be referred to the NHTSA. The contractor shall not release test data without the prior permission of the COR.

C.4.10 TEST DEVIATION

The Contractor shall conduct testing only in accordance with the test procedures specified in the contract and shall notify the COR if any deviations from the test procedures are requested. No testing shall be conducted until any requested deviations are approved by the COR. Any problems or questions regarding the test procedures associated with this contract shall be referred to the COR.

The COR may require minor deviations from the test procedures be made for a test as deemed necessary.

(End of Section C)

SOLICITATION # DTNH22-13-R-00681

SECTION D PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns and any design/layout elements, except as specified in D.2.2., D.2.3. and D.2.4., below).

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing

SOLICITATION # DTNH22-13-R-00681

Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SOLICITATION # DTNH22-13-R-00681

SECTION E INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates the following Federal Acquisition Regulation (48 CFR Chapter 1) clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

www.acquisition.gov/far/

FAR 52.246-4 Inspection of Services—Fixed Price (AUG 1996) FAR 52.246-5 Inspection of Services—Cost-Reimbursement (APR 1984) FAR 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer's Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under the contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SOLICITATION # DTNH22-13-R-00681

SECTION F DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at the address below:

www.acquistion.gov/far

FAR 52.242.15 Stop Work Order (AUG 1989)

FAR 52.247-35 F.O.B. Destination within Consignee's Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of the final reports shall be completed within two (2) years of the effective date of the contract. In addition, this contract includes a provision whereby the Government has the right to exercise up to three (3), one-year option periods, making the total possible period of performance five (5) years.

F.3 DELIVERABLES/MILESTONES

A. DELIVERY SCHEDULE

Items shall be delivered in accordance with the following schedule. Items 2 -8 shall apply to each Delivery Order issued under this Contract:

Item No. Milestone (M) /Deliverable (D) Due Date

1 Kick-off Meeting (M) Within 2 weeks of the effective date of the contract

2 Testing Schedule (See F.5) (D) Within 1 week after receipt of test article/vehicle

3 Conduct Test (See F.5) (D) Within 2 weeks after receipt of test article/vehicle.

4 Test Failure Report (See F.6) (D) Summary notification within 4 hours of the failure. Written notification, including the relevant data, within 24 hours of the failure.

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5 Test Anomaly Report (See F.7)D Within 48 hours of identifying the anomaly

6 Interim Data Report in electronic Format. (See F.8) D

Within 5 days after completion of test

7 Draft Final Test Report in electronic format. (See F.9) (D)

Within 14 days after completion of test

8 Final Test Report, Film, and Data Tape (See F.10) (D)

Within 7 days after receipt of COR’s comments on Draft Test Report (see Deliverable 7 above.)

9 Monthly Progress Report (F.11) No later than the 15th day following the month being reported

B. PLACE OF DELIVERY OF REPORTS

All deliverables shall be furnished to the following addresses in the number of copies specified:

Mailing Address Deliverable Item Numbers

Number of Deliverable

Copies

DOT/National Highway Traffic Safety Administration Office of Rulemaking, NVS-XXX West Building, Room W43-XXX 1200 New Jersey Ave. SE Washington, D.C. 20590 Attention: TBD, (COR) TBD@dot.gov

3,4,5,6,7* 1

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management (NPO-320) Attention: Wendell Crowder, Contract Specialist 1200 New Jersey Ave., S.E., Rm. W51-121 Washington, DC 20590 Telephone: (202) 366-5456 E-mail: Wendell.Crowder@dot.gov

5 1

*The Contractor shall submit up to two (2) CD-ROM or DVD discs of the final report.

The specifications for the CD-ROM or DVD disc final report are described in sections F.9 and F.10.

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F.4 TEST INSTRUMENTATION/EQUIPMENT CALIBRATION PROCEDURES

Within 2 weeks of the effective date of the contract, or prior to commencing the first NCAP test under this contract (whichever occurs first), the Contractor shall provide a copy of its calibration procedures. The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. (See C.4.7 for further description of the required procedure.)

F.5 TEST SCHEDULE/CONDUCT

Within one (1) week after receipt of a test vehicle, NHTSA will provide a test schedule to the Contractor for that vehicle. Testing shall commence within two (2) weeks after receipt of vehicle;

however, test dates may be adjusted when multiple vehicles are being tested to the same test procedure at the discretion of the COR.

F.6 TEST FAILURE REPORTS

Within 4 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile. It may be handwritten.

Within 24 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: NCAP test procedure, test date, laboratory, contract number, project engineer’s name, vehicle make, vehicle model, vehicle model year, VIN, test failure description, relevant data (plots, values, etc.) section of the standard failed, date of notification of COR, and the name of the individual that notified the COR. A sample form will be provided, upon request, by the COR.

F.7 TEST ANOMALY REPORT

Within 48 hours of identifying the anomaly, the Contractor shall report any apparent vehicle safety anomaly to the Government. A safety anomaly is any unexpected, unanticipated situation or condition that is encountered either in preparing a vehicle for dynamic rollover testing or in conducting the testing that raises concerns about the safe operation of the vehicle involved or the safety of vehicle occupants. An example of a safety anomaly that may become apparent in this program is vehicle overloading when all the test dummies are placed in the vehicle. For a sample anomaly report, see Attachment J.8 (Section J). If there is any question on the part of the contractor as to whether or not a situation encountered represents a safety anomaly, the contractor should err on the side of caution and notify the Government of the situation.

F.8 INTERIM DATA REPORT

Within 5 days after completion of test, the Contractor shall provide the COR with an interim data report summarizing results of tests and measurements to the COR. The report shall be submitted electronically in Excel 2007 (or newer version) or PDF format via e-mail. The report shall consist of the following:

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1. Vehicle make, model, model year, VIN, vehicle body style, trim level, engine size, engine type, transmission type, wheelbase, fuel level, roof height, manufacturer’s gross vehicle weight rating (GVWR), manufacturer’s front and rear GVWR, tire size, tire type, tire brand, recommended tire pressures (front and rear) and, significant installed optional equipment.

2. Graphs of the data recorded during each run, including any validation runs required by the Fishhook Procedure if a vehicle tips up off of the Slowly Increased Steer maneuver and the Fishhook Maneuvers performed or variations of the Fishhook Maneuver. Samples of the graphs that should be included are in Attachment J.

3. Discussion of specific actions that have been taken to correct performance problems and/or delays. The Contractor may also use this report to suggest improvements.

F.9 DRAFT TEST REPORTS

Within 14 days after completion of test, the Contractor shall provide the COR with a draft test report to the NHTSA for review. The test report and content shall comply with the TP. The organization and content of test data sheets in the report shall be consistent with the applicable TP.

The report shall be in the following format:

1. Vehicle make, model, model year, VIN, vehicle body style, trim level, engine size, engine type, transmission type, wheelbase, fuel level, roof height, manufacturer’s gross vehicle weight rating (GVWR), manufacturer’s front and rear GVWR, tire size, tire type, tire brand, recommended tire pressures (front and rear), mileage, curb weight (front rear and total) tested weight (front, rear, and total) and, significant installed optional equipment.

2. A brief description of the conditions that existed at the time dynamic rollover testing was conducted for the vehicle involved. This shall include the approximate temperature and wind conditions at the time of the testing.

3. A verbal description of the work done in preparation for conducting the dynamic testing of a vehicle as well as a description of the dynamic testing that was conducted. This can be brief and may rely heavily on references to the Fishhook Procedure. The primary purpose of this section of the report will be to have the contractor attest to the fact that the testing that was conducted was done according to the Fishhook Procedure or variation of the Fishhook Procedure.

4. Digital video showing the complete testing of each vehicle, including the Slowly Increasing Steer maneuver and the Fishhook Maneuver at each speed for which the vehicle is put through the maneuver. The video shall be divided into segments with each segment preceded by text indicating the vehicle year, the vehicle manufacturer, the vehicle model, any additional clarifying information (i.e. 4x2 or 4x4), the loading of the vehicle, the scalar used, and the steering maneuver in the tests that follow on the videotape. The video following this basic information shall include a voice over indicating the speed of the test

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that is about to be conducted each time a test at a new speed is conducted. The video shall be made from a tripod mounted video camera that is located approximately as indicated in Attached Test Procedures (Section J) and shall follow the vehicle during its entry onto the VDA until it comes to a full stop at the completion of the Fishhook Maneuver. The video shall also document any unusual conditions that arise during the testing such as tire debeading or rim/pavement contact.

5. A CD containing the data recorded from each of the sensors described in Table I.2 of the Fishhook Procedure during both the Slowly Increasing Steer maneuver that was performed and during the Fishhook Maneuvers performed.

6. Graphs of the data recorded during each run, including any validation runs required by the Fishhook Procedure if a vehicle tips up, of the Slowly Increased Steer maneuver and the Fishhook Maneuvers performed. Samples of the graphs that should be included are in Attachment J.

F.10 FINAL TEST REPORTS

Within 7 days after receipt of the COR’s comments on the Draft Final Test Report, the contractor shall prepare a final report incorporating the necessary changes as indicated in the NHTSA comments.

The report shall be in the following format:

Vehicle make, model, model year, VIN, vehicle body style, trim level, engine size, engine type, transmission type, wheelbase, fuel level, roof height, manufacturer’s gross vehicle weight rating (GVWR), manufacturer’s front and rear GVWR, tire size, tire type, tire brand, recommended tire pressures (front and rear) and, significant installed optional equipment.

F.11 MONTHLY PROGRESS REPORT

The Contractor shall submit progress reports to the COTR and the Contract Specialist.

These reports shall be prepared on a monthly basis and submitted by the 15th of the month following the month being reported. Each progress report shall contain concise statements covering the activities relevant to the contract, including:

(a) A clear account of the work performed under each task order during the report period.

(b) An outline of the work to be accomplished during the next report period.

(c) A description of any problem encountered or anticipated that will affect the completion of any work within the time and fiscal constraints set, together with recommended solutions to such problems; or, a statement that no problems were encountered.

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(d) A tabulation of the planned, actual and cumulative percent of effort expended by the personnel.

(e) A chart showing current and cumulative expenditures versus planned expenditures

(End of Section F)

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SECTION G CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

The contractor may submit invoices to the government either by regular or electronic mail.

A. MAIL SUBMISSION

The contractor shall submit one (1) original copy to the following address:

DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

B. ELECTRONIC MAIL SUBMISSION

The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following address:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

The Contractor is responsible for ensuring the legibility of the PDF image.

Illegible copies may be returned to the contractor for re-scanning and may result in payment delays.

G.2 REQUIRED INVOICE INFORMATION

a. In order to be considered a “proper invoice,” the following information must be included:

1). Name and address of the Contractor.

2). Invoice date and invoice number. The contractor should date invoices as close as possible to the date of the mailing or transmission.

3). Timeframe covered by the invoice.

4). NHTSA Contract number.

5). NHTSA Contracting Officer’s Name.

6). NHTSA Contracting Officer’s Representative’s name.

7). Delivery Order Number

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8) Description of supplies/services by the invoice to include:

a. Contract Line Item Number (CLIN);

b. CLIN Price

c. Invoice Total Price. In addition to the current billing period, the invoice shall provide a cumulative total of billings to date.

9) Name and address of Contractor official to whom questions regarding payment should be referred.

10) The Contractor shall certify that the hours worked and individuals being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed.

G.3 GOVERNMENT PERSONNEL

G.3.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The performance of the work required under this contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

[To be Provided at Time of Contract Award]

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under this contract. The COR serves as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the contractor to be outside the scope of this contract, or if the direction may result in a change to the cost or price of this contract, the contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this

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contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.3.2 ALTERNATE COR

a. Designation of “Alternate” COR. In the event that the NHTSA COR of record (identified in G.3.1 above) is unavailable for a period of time during which the contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

The following individual has been designated as the Alternate NHTSA COR:

[To be provided at Time of Contract Award]

G.4 CONTRACTOR PERSONNEL

G.4.1 PROJECT MANAGER

a. The Contractor shall appoint a Project Manager who will be the Contractor's authorized supervisor for technical and administrative work performed under this contract. The Project Manager shall act as the single point of contact between the contractor and the NHTSA COR or other designated NHTSA personnel.

b. The Project Manager shall receive and execute, on behalf of the contractor, such technical assignment directives as the COR, or his duly authorized representative, may issue within the terms and conditions of the contract.

G.4.2 TAR 1252.237-73 KEY PERSONNEL (APR 2005)

a. The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

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G.5 ORDERING VIA DELIVERY ORDERS

1. NHTSA will procure services by issuance of Delivery Orders.

2. All Delivery Orders are subject to the terms and conditions of this Contract. In the event of conflict between a Delivery Order and this Contract, the Contract shall control in accordance with FAR 52.216-18 Ordering (OCT 1995).

3. The Contractor shall be obligated to provide services requested under all Delivery Orders.

4. Delivery Orders will be issued as follows:

a. Delivery Order will include services, the quantity needed and desired delivery date.

b. At the discretion of the CO as described in FAR 16.505(b)(ii), streamlined procedures may be used if the order does not exceed the simplified acquisition threshold of $150,000.

c. NHTSA will indicate a proposed delivery schedule for all items included in the order.

d. The Contractor will contact the Contracting Officer within 3 days of receipt of the order if any exceptions to the terms of the proposed delivery order are made.

e. In the case of a multiple award IDIQ Contract, award(s) will be made to the Contractor who, at the time of the order, represents the lowest price and can meet the Government’s delivery schedule and lead time.

SPECIAL NOTE:

In accordance with FAR 52.216-18 “Ordering,” the government reserves the right to issue task orders by US Mail, orally, by facsimile, or by electronic commerce methods (i.e. e-mail).

(End of Section G)

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SECTION H SPECIAL CONTRACT REQUIREMENTS

H.1 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEMS

The Government may increase the testing requirements called for herein by the optional quantities shown, in whole or in part, and at the unit prices specified in Sections B.4.1-B.4.5, Price Schedules. The Contracting Officer may exercise the option(s) at any time within the term of the contract by executing delivery orders.

H.2 NON-CONFORMING TESTS

a. Non-conforming Test Definition: A “Non-Conforming Test” means a test that does not comply with all test procedures and contract requirements applicable to that test.

b. Non-Conforming Test: Any GFP involved in a non-conforming test shall be tagged and identified by specimen, test phase, test date, non-conformance details, etc., and retained by the Contractor pending the receipt of disposition instructions.

c. Non-Conforming Test Report: The Contractor shall verbally notify the COR of any non-conforming test within 24 hours of the test and follow up with a written Non- Conforming Test Report to the COR within 48 hours of the test completion in accordance with the applicable test procedures.

d. Retest or Waiver of Retest after report of Non-Conforming Test: The CO will advise the contractor if a retest of a non-conforming test will be required, or if NHTSA will waive the requirement for a re-test. In the event a re-test is required, the contractor shall furnish any required test vehicles at its own expense, equipping the retest vehicle identically to the original vehicle. The COR, at its discretion, may waive minor inconsequential differences between the retest and original test vehicles. The actual retest shall also be performed at contractor’s expense. The retest shall be completed within two (2) weeks after receipt of notification by the CO.

e. Retest Items: The Contractor shall retain the retest vehicle until the close of any investigation based on the failure of the vehicle to meet test procedure. If the retest vehicle passes the test, the Contractor may dispose of it upon notification from the COR that the test report has been accepted.

f. Final Test Report: No Final Test Report is required for any non-conforming test, unless NHTSA specifically decides, in writing, to require the Contractor to submit such report.

The test data from the non-conforming test must be safeguarded until the data from the retest has been accepted by the COR. The Final Test Report and other required deliverables for the retest vehicle are required to be submitted to the COR within 3 weeks after completion of a retest.

g. Default: The Contractor is subject to default and subsequent re-procurement costs for non-delivery of valid or conforming tests or retests, as appropriate, (pursuant to the Termination for Default clause in this contract). (Refer to Section I, Contract Clauses)

h. NHTSA's Rights: None of the requirements herein stated diminish or modify the rights of NHTSA to determine that any test submitted by the Contractor does not conform precisely to all requirements/specifications of the Test Procedure and/or contract requirements applicable to the test.

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H.3 GOVERNMENT FURNISHED PROPERTY

a. Government Furnished Property (GFP) means property owned or acquired by the Government and subsequently provided to a Contractor for use in the…