Amendment 0001 DTMC75-11-R-00029.pdf

(x)

DTMC75-11-R-00029

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

WASHINGTON DC 20590-0001

W66 - 6TH FLOOR

MC-MBA

1200 NEW JERSEY AVE SE

OFFICE OF ACQUISITION MANAGEMENT

FEDERAL MOTOR CARRIER SAFETY ADMIN

US DEPARTMENT OF TRANSPORTATION

09/13/2011000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/31/2011

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is:

(A). Extend the proposal due date until 2:30 p.m. Friday, September 16, 2011

(B). Provide answers to the questions submitted in response to this solicitation.

QUESTION 1: Paragraph C 3.2: The RFP requires an analysis of what is known about the number and types of crashes that involve new entrant carriers. What is meant by “what is known”?

ANSWER 1: What is known is the reportable crash data provided by the States that is

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Rubie B. King

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMC75-11-R-00029/000001

available in the MCMIS crash data file.

QUESTION 2: Paragraph C 3.2: The RFP requires the contractor to examine the specific types of crashes involving new entrant carriers. What is meant by “type of crashes”?

ANSWER2: The following paragraphs in C 3.2 define the term to mean things like when do the crashes occur in the time line of the new entrant applying for the interstate USDOT number, whether the crash was a single occurrence or whether there were multiple crashes, etc.

QUESTION 3: Paragraph C4: The RFP requires interviews of service center and other personnel.

How many interviews will be required?

ANSWER 3: Subject to the solicitation’s travel cost limitation, the Contractor should provide as part of the proposal how to obtain optimum information.

QUESTION 4: Who will be interviewed (Field Administrators, Program Managers, supervisors, auditors, State Supervisor or others)?

ANSWER 4: As many as can be completed at the time of a visit, per travel limitations, and based on what is the value of data you are obtaining from different personnel.

QUESTION 5: Paragraph C4: RFP requires observation of safety audits. Will the observation be made during a new entrant audit conducted by a State auditor or a Federal auditor, or does it matter? Will only one observation be required for each Service Center?

ANSWER 5: Yes.

QUESTION 6: Paragraph C4: RFP requires interviews of motor carriers. How many motor carrier interviews are anticipated?

ANSWER 6: Again subject to travel cost limitation, a logical approach would be to conduct a random sampling of motor carriers in the NE program. An outline of the number/methodology should be provided in the Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

3 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMC75-11-R-00029/000001

proposal by the Contractor.

QUESTION 7: Paragraph 3: RFP requires data analysis of three programs as listed in paragraphs 3.1, 3.2 and 3.3. Will the analysis be done using appropriate sampling techniques or will it be done on the total population of new entrants.

RESPONSE 7: The available data includes inspections, reportable crashes, Safety Audits, Carrier Compliance Reviews, etc. The proposal can spell out whatever approach the proposer envisions to accomplish the desired analysis. It is not a large undertaking to include all records of activity for all carriers in the program.

QUESTION 8: How many new entrant audits have been completed since the inception of the New Entrant program in 2003 by year?

RESPONSE 8:

Safety Audit counts

(1) FY (based on the date of the New Entrant Safety Audit)(2) Number of New Entrant Safety Audits

(3) Number of Failed New Entrant Safety Audits

(4) Number of Passed New Entrant Safety Audits

(1) (2) (3) (4) 2004 25,355 181 25,174 2005 34,419 217 34,202 2006 39,489 141 39,347 2007 38,328 136 38,192 2008 37,401 114 37,287 2009 37,894 147 37,747 2010 34,143 9,352 24,791 2011 23,765 8,970 14,795 270,794

QUESTION 9: It is assumed FMCSA will be providing the appropriate data bases to the selected contractor for analysis. How long will it take FMCSA to provide these data bases?

RESPONSE 9: We estimate it will take around three weeks. Details to be worked out whether you would be accessing FMCSA servers, or we would give you a copy of the files, subject to Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

4 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMC75-11-R-00029/000001

non-disclosure, to operate on your servers.

QUESTION 10: Will there be a “kick-off” meeting with FMCSA after the award? If so, when will it be held?

RESPONSE 10: Within two weeks of contract award.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)