DTMB0427 - 751_19154_TAP Project Statement.pdf

DTMB-427 (R 6/16)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

P.O. Box 30026 Lansing, Michigan 48909

FILE NUMBER

751/19154.TAP

INDEX NUMBER(S)

PROPOSAL DUE DATE

May 30, 2019 2:00 pm EST

CLIENT AGENCY

Michigan Dept of Natural Resources – Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Brimley State Park Toilet Shower Building – Brimley, MI PROJECT ADDRESS (if applicable) See attached map for location.

Brimley State Park, 9200 W 6 Mile Rd, Brimley, MI 49715

CLIENT AGENCY CONTACT

Keith Cheli chelik@michigan.gov Corey Butcher – Brimley State Park bbuuttcchheerrcc@michigan.gov

TELEPHONE NUMBER

989-370-1907 906-248-3534

DTMB - DCD PROJECT TEAM

Tom Pawlowski pawlowskit@michigan.gov Dan Hall halld22@michigan.gov

TELEPHONE NUMBER

517-242-0973 517-255-4191

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

May 17, 2019 @ 9:00 AM Eastern Standard Time Wilderness State Park - Headquarters Building 903 Wilderness Park Dr Carp Lake, MI 49718 Directly following the Straits State Park Walkthrough, the team will proceed to Brimley State park located at;

9200 W 6 Mile Rd, Brimley, MI 49715

MANDATORY (Check box if Mandatory) Note: This project statement is being issued in connection with the project statement at: Straits State Park Toilet Shower Building Replacement. PSC firms shall provide individual proposals for each facility and may also submit a composite proposal for both facilities.

Directly following the meeting there will be a site visit to Straits State Park at the following address;

720 Church St St. Ignace, MI 49781

SERVICES REQUESTED:

Provide a complete Professional Services Contractor (PSC) proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB427), DTMB Billing Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DTMB 430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for:

Complete Phase 500, 600, and 700 services, with Phase 400 services as necessary, to produce plans, permit applications, and contract documents for the replacement of three (3) toilet shower buildings at Brimley State Park Campground utilizing the Parks and Recs Division standard toilet shower plan. Complete Phase 600 and 700 services for contract administration shall also be included. The services and products provided shall be compatible with MDNR facility and operational requirements and practice.

Project Description:

Brimley State Park provides recreational opportunities along the beautiful shore of Lake Superior's Whitefish Bay. One of the oldest state parks in the Upper Peninsula, Brimley features hunting, fishing, boating, camping and hiking. The park has a seasonal campground with 237 sites offering partial and primitive (no water, electric, or sewer) hookup RV and tent camping. The three existing toilet shower buildings in the campground have exceeded their useful visitor service and operational life expectancy and have been slated for replacement. MDNR-PRD is requesting replacement of the three existing toilet shower buildings that are past the useful life sized to meet the DEQ Campground unit fixture requirements.

mailto:chelik@michigan.gov mailto:chelik@michigan.gov mailto:butcherc@michigan.gov mailto:butcherc@michigan.gov mailto:pawlowskit@michigan.gov mailto:pawlowskit@michigan.gov mailto:halld22@michigan.gov

The desired projects shall include new buildings which meet barrier free, consider LEED, and meet DEQ Campground requirements as well as LARA requirement

All design considerations should comply with the Michigan DNR Guidelines. A project construction budget has not been determined.

Professional Services:

Professional services shall also include, but are not limited to:

• The PSC shall be responsible for gathering and verifying all base information required for proper design of the mentioned projects.

• Phase 500, 600 and 700 design and construction services. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

• Gathering all base data and design development information that shall ultimately be necessary for plans, submittals, and permit applications considerations required for LARA, DEQ, and governing agency approvals for the selected option(s). Include in the reimbursement category of the Phase 500 Proposal cost summary of your proposal the cash allowance(s) required for this work.

• DEQ permit application preparation and submittals including permit fees.

• DTMB-DCD SESC plan review submittal.

• Providing 50% and Final (100%) estimates of construction costs for development plans.

• Design and construction scheduling. Provide a proposed PSC design schedule.

• Submittal of 50% and 90% contract documents for owner review, posting on SIGMA-VSS, Best Value Bid

Evaluation, PSC recommendation of Contract Award, and Contract Administration.

• Submittal of 4 full-size, sealed hardcopy sets of Contract Documents, including addenda, to DTMB-DCD contracts staff for contract execution upon agenda approval.

• Maintaining an inclusive, transparent and informative relationship with DTMB and DNR-PRD.

• Survey work is required to develop selected building options including, parking spaces, walkways, building location and orientation. Survey shall include site topographic one-foot contours and detailed spot elevations at critical locations.

• Soil borings may be required as recommended by the PSC, include in your proposal a Soil Boring and Soils Analysis Allowance of $2,000.00.

Proposal:

The PSC proposal shall include:

• The toilet shower building design shall be based on the DNR Parks and Recreation Division standard toilet shower building plan provided. The building will not be heated and is anticipated to have split face block exterior fascia and a metal roof that match the existing toilet shower buildings in the Straits State Park lower campground.

• Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in Go-To-Meeting format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

Note that travel reimbursements in accordance with the standard DTMB PSC Contract for projects greater than 100 miles from the PSC’s office must be provided in accordance with the current SOM travel rate schedule and that per-diem rates that do not utilize the SOM travel rates as their basis should not be used.

• While some project team planning meetings may be considered in the form of computer-based meetings (e.g.

GoToMeetings), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats 10 days prior to the meetings. At a minimum 2 face-to-face meeting will be required including which may be the project planning kick off meeting site assessment and 50% phase 500 plan review meeting.

• Provide a biweekly progress summary email to the project team for Phase 500, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify the site conditions for the proper design is to be identified in the PSC Technical Proposal, and the costs of testing are to be itemized in the PSC Cost Proposal as reimbursements. The PSC shall indicate in their proposal any testing requirements other than those identified as Owner’s Cash Allowances indicated below. Should the PSC determine that any of the Owner’s Cash Allowances indicated below are inadequate, identify and include the proposed costs accordingly.

• A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services. For scheduling purposes, assume 10 calendar days each of Owner review for the Phase 500 documentation and recommendations.

The budget for this work is believed to be reasonable to accommodate the services requested. However, in the event it is insufficient to fund all of the Phase 500 work requested, it is anticipated that proposal revision will be requested by addendum to award to the selected firm as many of the proposed services as funding allows. It is currently anticipated that additional funding will be sought if needed to address any Phases not included in the initial award.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders and communication telephone logs. The project files shall be maintained in a hard copy format and delivered to the Lansing office of the DTMB Design and Construction Division with the PSC final Payment Request.

Reference Documents:

PRD will make available to the successful PSC, PRD's current LEED modern toilet shower plan and study, internal building options study and former standard building plan used during the Clean MI Bond initiative. In addition, existing building and park infrastructure plans and information will be made available.

Allowances:

Include in your Phase 500 Reimbursable line item the following Allowance(s):

A) Plan review and permitting Allowance: $1,500.00.

B) Soil Borings and Soils Analysis Allowance: $2,000.00 C) Topographical Survey Allowance: $2,500.00

Attachments for Reference:

A) Brimley Camp Map B) Brimley Site Map C) Wilderness Floor Plan A101

NIGP CODES

90607, 90638, 90657, 90672, 92517

DESIRED SCHEDULE OF WORK

Site assessment work can begin as soon as possible upon contract issuance.

Construction is desired to begin in Fall of 2020 and be completed in Spring 2021

ACCEPTING RFP QUESTIONS UNTIL: May 23, 2019. Submit RFP questions in writing via email to pawlowskit@michigan.gov and halld22@michigan.gov .

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) mailto:pawlowskit@michigan.gov mailto:pawlowskit@michigan.gov