DTMB-0427_18086-TAP-Final.pdf

DTMB-427 (R 6/16)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

P.O. Box 30026 Lansing, Michigan 48909

FILE NUMBER

751/18086.TAP

INDEX NUMBER(S)

52130

PROPOSAL DUE DATE

February 21, 2019 2:00 pm EST

CLIENT AGENCY

Michigan Dept of Natural Resources – Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Tahquamenon Falls State Park – New Lower Falls Park Store and Bathroom PROJECT ADDRESS (if applicable) 41382 West M123 Paradise, MI 49768

CLIENT AGENCY CONTACT

Keith Cheli chelik@michigan.gov

TELEPHONE NUMBER

989-370-1907

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski pawlowskit@michigan.gov

TELEPHONE NUMBER

517-242-0973

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

The PreProposal Meeting and Walkthrough Inspection date shall be February 7, 2019; 11 AM local time at the Park headquarters building but is weather dependent due to the potential for snow storms and unsafe travel conditions.

Weather evaluation earlier that week is intended to provide a decision for the 7th, with an optional date being February 21st. It is requested that professionals intending to attend the walkthrough RSVP to the DTMB-DCD Project Director at the email address listed above prior to 5pm on Feb 5th, so that any weather assessment on Feb 6th that results in a rescheduling of the date from the 7th to the 21st can result in notification to participants by the Project Director no later than noon on the 6th. If the preproposal meeting is rescheduled for the 21st, the proposal due date will be March 7th.

MANDATORY (Check box if Mandatory)

SERVICES REQUESTED:

Provide a complete PSC Proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB427), DTMB Billing Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DTMB 430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for:

Complete Phase 400, 500, 600 and 700 services for preliminary design, design and construction administration for the replacement of the Lower Falls Park Store and Bathroom building at the Tahquamenon Falls State Park. The services and products provided shall be compatible with MDNR facility and operational requirements and practice.

Project Description:

The DNR Parks and Recreation Division (PRD) Tahquamenon Falls State Park encompasses 52,000 acres stretching over 13 miles. Most of the park is undeveloped, without roads, buildings or power lines. The centerpiece of the park, and the very reason for its existence, is the Tahquamenon River with its waterfalls. It is the second largest of Michigan's state parks. Bordering on Lake Superior, most of the park is located within Chippewa County, with the western section of the park extending into Luce County. Over 500,000 people visit annually.

At the lower falls campground and day use viewing area the Tahquamenon River splits and flows around an island in the river with each split having its own set of cascading waterfalls. The lower falls facility provides a public restroom and park store with a small food concession located a short distance from the primary parking area. The initial structure was built in the early 1950s and there have been a least two additions to the original building since that time.

This building is operated seasonally and receives heavy public use. The existing building has served visitors to Tahquamenon Falls State Park for over 60 years.

With the Park experiencing a trending increase in visitor traffic that is now over 500,000 visitors a year, existing infrastructure at the Lower Falls has meanwhile been limited to this single building. Although its size and design may have initially been adequate, the change in building codes and increase in visitor traffic have resulted in high use, maintenance issues and some obsolescence. While the building has received regular maintenance over the years the structure requires significant upgrades to accommodate American with Disabilities Act requirements and to ensure the http://en.wikipedia.org/wiki/List_of_Michigan_state_parks http://en.wikipedia.org/wiki/Lake_Superior http://en.wikipedia.org/wiki/Chippewa_County,_Michigan http://en.wikipedia.org/wiki/Luce_County,_Michigan integrity and safety of the visiting public and facility staff. Consequently, the DNR engaged a professional to evaluate the building for 1) feasibility and value-based cost benefit upgrades to the existing building including service, code, ADA, and general repairs vs. 2) demolishing the existing building and building a new structure.

The main level of the building is open to the public and consists of the following spaces:

• Public Bathroom and Hallway……………….……………... 658 sq. ft.

• Retail Area (Gift Shop) ……………………………………… 2,498 sq. ft.

• Kitchen and Concession Area……………………………… 778 sq. ft.

• Dining Area…………………………………………………… 469 sq. ft.

Total Main Level Area…………………………………… 4,403 sq. ft.

The lower level of the building consists of a partial crawl space area, and a basement used for mechanical and storage space:

• Storage and Mechanical Area………………………………. 1,152 sq. ft.

• Mechanical Room (below public bathroom) ……………… 658 sq. ft.

Total Main Level and Lower Level Area………………… 6300 sq. ft.

In addition, a 685 sq. ft. open-air exterior deck is used for outdoor seating and dining.

Based on the recent professional Phase 100 assessment, DNR PRD has made an informed decision to demolish the existing building in its entirety and construct a new park store and bathroom building, envisioning that a modern combined-use, single structure will offer the opportunity for the most efficient use of space and achieving accessibility goals. Consequently, the intent for the new building will be to reduce the overall indoor concession and retail space by approximately 50% and strive to provide approximately 6,000 square feet through shared efficiencies and emphasis on sustainable contraction. Building square footage reduction opportunities are available through the ability to share spaces, such as mechanical equipment rooms and not having to duplicate bathroom fixtures for the concession area.

Further, providing outdoor space and limited utilities for food trucks and flexible retail are also viable opportunities for building size reduction without diminishing services. Ultimately, demolition of the existing structure and new construction with an emphasis on efficiencies and sustainable contraction appears to offer the best value while enhancing public service, concessions and concession revenue and strengthening the Michigan State Park brand and image at one of our premier public destinations.

To this end, the desired design direction will need to include consideration of ongoing operational and maintenance costs, public use, public service, concessions and concession revenue, visitor interpretive displays and possible indoor interpretive programming, State Park branding and image, the life expectancy of the buildings, and overall building and site improvement cost. Additionally, the location of the new building will need to be evaluated and selected to provide an improved “gateway” portal and recognizable entry experience for the visitors arriving at the main parking area. The gateway may involve a visitor drop off area, ADA parking and related amenities at the building.

DNR PRD therefore desires to retain a professional architectural services consultant (PSC) for Phase 400, 500, 600 and 700 services to augment demolition of the existing lower falls bathroom and concession structure and to design and administer construction of a new service building and supporting infrastructure near the existing location.

Consulting services shall be in compliance with the State of Michigan, DTMB Contract for Professional Services and DTMB State Facilities Administration, Design and Construction Division policies and procedures for Phases 400 through 700. Proposals shall include Phase 400 as required to produce scaled, conceptual plans representing all desired elements for improvements. Deliverables shall include a general estimate of construction cost.

The PSC shall prepare for review and revise as necessary for acceptance, progressive schematic design architectural and engineering drawings consistent with the Project scope of work, which depict design options for the areas(s) and relationship of the functions outlined in the program and scope of work requirements. PSC shall establish the design basis for and show principal design elements and locations of proposed built features.

Professional services shall include, but are not limited to:

• The successful PSC shall familiarize their project team with the DNR PRD Phase 100 building assessment and related information and proceed with scheduling a project kick-off meeting with the core project team to visit the site and discuss the project intent.

• Gathering all base data and design development information that shall ultimately be necessary for conceptual and final site planning. Review veracity of data and information obtained sufficiently to confirm adequacy for intended use.

• Assessment and recommendation for a most appropriate building location within project site to optimize the agency desires in a functional, cost effective manner.

• Site topographic survey of existing site development area including detailed spot elevations to ensure proper grading, accessibility and drainage design.

• Based on the Phase 100 assessment and desired agency elements identified at the kickoff meeting, a minimum of two rendered conceptual plans shall be prepared for presentation to the project team at a face to face meeting.

• From this presentation, one concept or a combination of elements from multiple concepts will be consolidated into one updated conceptual master development plan for project team review and comment at a Phase 400 50% meeting. The updated concept may be presented in an electronic GoToMeeting format if desired.

• With project team input, the master development plan shall be updated and submitted as a 90% review document. The 90% Phase 400 plan may be presented in an electronic GoToMeeting format if desired.

• Finalize the schematic master development plan and include 3D illustration perspectives, develop preliminary estimates for construction by category and formulate recommended project phasing. Submit to the project team for a 100% Phase 400 electronic review.

• Provide detailed design and permitting as required for completion of Phase 500 50% review (face to face meeting) and Phase 500 90% review (may be presented in an electronic GoToMeeting)

Project design elements shall include, but are not limited to, the following:

• Architectural design shall embrace and compliment the character of Tahquamenon Falls State Park and the State of Michigan brand.

• The new bathroom and concession building will be located near the existing building use area

• The new building shall be approximately 6,000 square feet.

• New ADA compliant bathrooms with flush toilets and sinks with overall fixture counts as shown in the Phase

100 assessment. The new bathroom finishes, and general layout shall be based on a DNR PRD toilet shower building standard plan and include at least one ADA toilet and sink room.

• Consideration for flexible indoor space for multi-function public interpretive displays and programming, this space may be combined or overlap with concession use areas or related indoor spaces.

• Gateway connection and related visitor drop off with ADA parking, and ADA route to building

• Well and sewer infrastructure evaluation for its capability to reliably service the proposed building

• Site integration of existing concession and operation parking and service lot with new building.

• Building design shall utilize low cost energy efficient, LEED principles and related best management practices.

• Soil borings

• LARA plan review submittal and fees

• DTMB-DCD SESC plan review submittal

• Review and consideration of potential Wild and Scenic River Act, USACE and MDEQ applicable elements

• General Estimates for construction for conceptual plan and plan alternatives

• Maintaining an inclusive, transparent and informative relationship with DTMB and PRD

Proposal:

The PSC proposal shall include:

• The PSC proposal submission shall include a minimum of two rendered conceptual elevations of a proposed new park store/bathroom building to replace the existing park store/bathroom building at the TFSP Lower Falls.

One elevation shall provide a perspective from the parking lot to the new building, the second elevation shall provide a perspective from the Lower Falls viewing platform to the new building. The purpose of the conceptual elevations will be to provide a basic design treatment that demonstrates an understanding of the gateway experience and the fit for the natural setting and environmental context of the new building.

• Clear documentation of the number of meetings proposed during Phases 400 & 500, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide meeting minutes for all project meetings, including meetings held in GoToMeeting format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

• While some project team planning meetings may be considered in the form of computer-based GoToMeetings, key review meetings shall be in person with review information submitted electronically and in hard copy formats 10 days prior to the meetings. At a minimum 2 face to face meetings will be required including: 1) a project planning kick off meeting including site assessment; 2) one Phase 400 50% study and concept plan review meeting; the 90% phase 400 review and meetings thereafter may be face-to-face or a computer-based meeting.

• Provide a bi-weekly progress summary email to the project team, briefly documenting the week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify the site conditions for the proper design is to be identified in the PSC Technical Proposal, and the costs of testing are to be itemized in the PSC Cost Proposal as reimbursements. The PSC shall indicate in his proposal any testing requirements other than those identified as Owner’s Cash Allowances indicated below. Should the PSC determine that any of the Owner’s Cash Allowances indicated below are is inadequate, identify and include the proposed costs accordingly.

• A schedule indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date of April 1, 2019. For scheduling purposes, assume 14 calendar days each of Owner study review submittals.

The PSC shall include in the PSC Cost proposal the following Owner’s Cash Allowances as Reimbursements:

• Topographic survey: $2,500

• Soil Borings: $2,500

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, meeting minutes, decision made between meeting and related project correspondence. The project files shall be maintained in a hard copy format and delivered to the Lansing office of the DTMB Design and Construction Division with the PSC final Payment Request.

Attachments:

• Phase 100 Study – Lower Falls Park Store and Bathroom Building Assessment

• Asbestos Survey (included in Phase 100 Study appendix)

Reference Documents:

There are existing bathroom, concession and related utility design documents and day use area plan information. All information that is available will be made accessible to the successful consultant for review and reproduction

The target timeline for completion of the Phase 500 50% Design is June 15, 2019. The bidder shall provide a complete PSC Proposal for all required Professional Services in compliance with the State of Michigan, Department of Management and Budget Contract for ISID Professional Services, the Minor Capital Outlay Projects Request for Proposal (DMB 430) and DMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration.

NIGP CODES

90607, 90610, 90638, 90656, 90657, 92533

DESIRED SCHEDULE OF WORK

While the park use season is generally from April – October, waterfall viewing and boardwalk use is year round, so it is anticipated that the consulting data collection and planning may take place in a coordinated and conscientious manner as needed. Construction is envisioned no sooner than the 2020 construction season. Site assessment work can begin as soon as possible upon contract issuance.

ACCEPTING RFP QUESTIONS UNTIL: On the Thursday one week prior to proposal due date, by 5pm.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s)