DTMB-0415 Advertisement (591.22395.JLM).pdf
PDF 163 KB Posted
- Solicitation number
- RFQ 171 270000000003 1
- Issued by
- Michigan
About this file
This is a Department of Technology, Management, and Budget (DTMB) advertisement for the Michigan state government soliciting bids for replacing the HVAC system at the Southwest Region Office (Project 591/22395.JLM). The project involves the complete replacement of the heating, ventilation, and air conditioning system at the designated facility. Prospective bidders are required to submit responses by the specified due date, with site visits and a pre-bid meeting available to interested parties to assess project conditions and clarify scope requirements. The contract will be awarded to the responsive and responsible bidder meeting all bid requirements, with the term of performance contingent upon project completion timelines as detailed in the solicitation documents.
The solicitation establishes pricing terms based on fixed bid amounts for the complete HVAC system replacement project. Funding for this project is provided through the State of Michigan's capital improvement budget. Bidders must comply with all state procurement regulations, prevailing wage requirements applicable to public works projects, and any bonding or insurance requirements specified in the contract documents. The advertisement serves as the formal notice to potential contractors of the state's intention to procure these HVAC replacement services through a competitive bidding process.
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Text version
DTMB-0415 (R 3/25)
PROJECT ADVERTISEMENT
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
STATE FACILITIES ADMINISTRATION
DESIGN & CONSTRUCTION DIVISION
This form is required for the advertisement of all construction projects. (1984 PA 431)
DTMB FILE NO. 591/22395.JLM DATE October 2, 2026
ADVERTISEMENT DATE
October 2, 2026
BID DUE DATE
10/28/2026 @ 2:00 p.m. EASTERN time
PROJECT NAME AND LOCATION (INCLUDE STREET ADDRESS)
MDOT Southwest Region Office – Replace HVAC System 1501 E Kilgore Rd, Kalamazoo, MI 49001
WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION
Mandatory pre-bid meeting, Thursday, October 15, 2026, at 1:00 pm will be held at the MDOT Southwest Region Office, 1501 E Kilgore Rd, Kalamazoo, MI 49001
Mandatory pre-bid walk-through will take place immediately following the pre-bid meeting.
Mandatory Yes No
LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).
NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.
DESCRIPTION OF WORK:
Installing new ceilings, lighting, and hydronic VAV HVAC systems in the lower level and upper level of the MDOT Southwest Region Office Building
Please NOTE:
• All bid responses require proof of State Project Registration from the Department of Labor and Economic Opportunity.
• Bid responses and bid attachments MUST be uploaded to SIGMA VSS.
• Contractors should only submit a maximum of two (2) attachments (both being less than 25 MB) for bid responses. One attachment is to be bid documents (Bid Summary, Bid Schedule, Bid Bond, Certification forms, Signature Authority, etc.) and if applicable, the other attachment should be Qualified Disabled Veteran (QDV) information (DD214, Proof of 51% Ownership and Proof of Service-Connected Disability)
• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your bid response.
SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the bid response has been uploaded.
mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov
• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov
• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).
• You may be asked by our contract specialists to email your bid response. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.
• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.
• Bid Responses should not be emailed to the Project Director.
5% BID SECURITY REQUIRED
NIGP CODES: 90921, 90922, 90976, 90924, 91036, 91060, 91200, 91240, 91438, 91450
ACCEPTING QUESTIONS UNTIL:
Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Devon Pung at Matrix Consulting Engineers, Inc at dpung@matrixceinc.com no later than 5:00 p.m., Eastern on October 21, 2026.
Documents may be obtained from:
https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService
PSC/Agency: Devon Pung
Address:
Phone: 517-487-2511
Matrix Consulting Engineers, Inc. 544 Cherbourg Drive Lansing, MI 48917
Email: dpung@matrixceinc.com
Approved by: Josiah Meyers, PE mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:dpung@matrixceinc.com https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService
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