DTMA93Q1600024_000003_FY16_SOM_FALL_PKG.pdf

(x)

DTMA93Q1600024

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

New Orleans LA 70130-3396 Hale Boggs Building

00093

500 Poydras Street, Suite 1223

MAR 380.3

Gulf Div. Acquisition Office, U. S. DOT Maritime Administration

New Orleans LA 70130-3396 500 Poydras Street Suite 1223

00093

Hale Boggs Building

MAR 380.3

Gulf Div.Acquisition Office, U.S. DOT/ Maritime Administration

07/13/2016000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/22/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

T/S STATE OF MICHIGAN

FALL REPAIR PACKAGE FY16

THE PURPOSE OF THIS AMENDMENT IS TO ANSWER THE FOLLOWING QUESTIONS:

1. SEE ATTACHMENT.

2. DELETE THE CURRENT SOW AND REPLACE WITH SOW DATED 7/22/16 IN THIS AMENDEMNT,HIGHLIGHTED

SECTIONS ARE THE ONLY CHANGES.

WAGE DETERMINATION:

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Carolyn R. Quinn

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 40

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTMA93Q1600024/000003

WD 05-2271 (Rev.-17) was first posted on www.wdol.gov on 01/05/2016

TO RECEIVE AN AWARD YOU MUST BE REGISTERED IN SAM

AND MUST BE UPDATED.

GO WWW.SAM.GOV

A SITE VISIT WILL BE HELD ON 7/18/2016 BETWEEN

08:00am until 16:30pm at the St of Michigan located at 715 East Front St, Traverse City MI

49686-3016.

LIST OF CHANGES:

Period of Performance: 06/10/2016 to 09/30/2016

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

QUESTIONS AND ANSWERS

1. What is the estimated weight of the MG sets? This greatly affects the size of the crane required to rent during the period of performance. We do not have these weights

2. Will there be a seatrial and if so how long of a duration would be required? Covered in the latest amendment

3. The spec calls out to load bank test the bow thruster motor as well as the propulsion motors. This test is typically for generators only. If there is not a seatrial what would be an acceptable test to prove the work accomplished regarding the aforementioned motors? Covered in the latest amendment

4. Are there drawings available to send electronically to the contractors? Not sure what drawings you are needing.

5. Regarding the directional control valves under the steering gear overhaul job. These valves will typically be obsolete and require replacement with an upgraded model. The spec is calling for inkind replacement and not an overhaul along with the rest of the components. Typically a valve of this nature will have a long lead time. 6 weeks would not be out of the question. Are there hydraulic schematics and system design drawings available necessary for the contractor to spec out the appropriate valves? We have purchased new replacement valves recently for the sister ship. if in fact they are obsolete we will deal with it at that time.

6. Under the Motor-Generator Removal job according to the spec, the contractor is to update the following drawings;

· Fire and Safety Plans

· Electrical “One Line Diagrams”

· General Arrangement Plans

My question is how many drawings is this in totality, and are you looking for a “red pen” revision to the current drawings or will we be required to request a quote from a Naval Architect firm?

Covered in the latest amendment

7. It is noted in the contract that as of COB today, all bidding contractors will not be able to ask any further questions. It is my feeling that the ship check was scheduled late in the time frame allotted before the bid due date. The magnitude of this dockside service is great and the ship check resulted in many unanswered questions and requests for more information. My question is if you would be willing to extend the due date of the proposal out at a minimum of 7 days from the current due date? This will allow some extra time to reach out to additional vendors and subcontractors in order to present to you the most efficient and cost effective quotation to complete all of the work associated with the current solicitation. THE QUESTIONS SUBMISSION DATE WILL BE EXTENDED TO JULY 25, 2016 BY, 5pm CENTRAL

T.S. State of Michigan

2016 Fall Repair Package 7/22/16

T.S. State of Michigan 2016 Fall Repair Package

GENERAL CONDITIONS AND SPECIFICATIONS

FOR REPAIRS AND RENEWALS

FOR THE

TRAINING SHIP “STATE OF MICHIGAN”

THESE SPECIFICATIONS are for the repairs and renewals to the Training Ship “STATE OF MICHIGAN”.

It is understood by the Contractor that the work herein specified is to be carried out expeditiously in a good and workmanlike manner and completed in all respects, leaving the vessel ready for sea; that material and workmanship used must be of the best marine quality throughout; that Contractor furnished material must generally conform in size, quality and details to those originally in the vessel;

that repairs must, in every respect, be made under the supervision and entire satisfaction of the attending MARAD Surveyor (or his Designated Representative) and the Representatives of the Regulatory Bodies.

It is further understood by the Contractor that all materials requiring tests shall be tested in accordance with United States Coast Guard Regulations, The American Bureau of Shipping, Rules, and other applicable Regulatory Bodies, and must meet their requirements and that all costs for tests and inspections must be borne by the Contractor.

If any dispute or difference shall arise relating to or concerning these Specifications or the meaning thereof, the Contractor shall perform the disputed work in accordance with the written directions of the MARAD Surveyor without prejudice to the rights of the parties and specifically without prejudice to the rights of the Contractor for reimbursement.

The Contractor will adhere to all Safety Rules and Regulations as set forth by OSHA, MARAD and the Great Lakes Maritime Academy, Shipboard requirements.

The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid.

The Contractor is to provide an estimate for the time required to complete the work item. Additional costs such as staging, man lifts, crane service, transportation, portable fire extinguishers, fire watches, removal and replacement of interferences, and daily removal of all debris caused by the work, etc. required to complete any work as described herein, shall be included in the item quotations forwarded in response to this specification.

The Contractor will perform all work during normal shipboard work hours. Normal shipboard work hours are defined as Monday thru Friday, 0800 – 1700. The contractor is to advise if they intend to work aboard the vessel on weekends, holidays, or hours outside of 0800 thru 1700. No work will be permitted outside of normal working hours unless agreed to in advance with the COR and Chief Engineer.

Should the Contractor require the removal of any parts of the vessel or fittings, engines, fuel oil, stores, outfit, etc., the cost of such removal is to be borne by the Contractor. All such removals must be subsequently replaced, and any damage resulting there from, is to be made good by the Contractor at his expense. Should the Contractor require the removal of dirt, debris, etc., the Contractor shall remove same from the vessel at his expense.

All scrap and Contractor furnished surplus material occasioned by the repairs shall become the property of the Contractor unless it is to be retained for disposition by the Great Lakes Maritime Academy and otherwise specified herewith. Any value the Contractor anticipates receiving as a result of disposal of scrap or surplus materials shall inure to the benefit of the vessel’s owner through reduced pricing for the respective item(s). Such value shall be considered reflected in the pricing originally submitted by the Contractor in response to this solicitation. Notwithstanding the foregoing, pumps, motors and other machinery are to remain the sole property of the Government.

Any internal parts specified to be renewed which can be restored to their original condition by fairing, etc., also any parts specified to be removed for fairing which can be faired in place to the satisfaction of the MARAD Surveyor and the Regulatory Bodies will be accepted; on the other hand, any parts broken in removal, or fairing shall be renewed by the Contractor at his expense.

The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid.

Any particulars in the Specification for the work involved are given for the guidance of the Contractor, who is however, to take his own particulars and dimensions, and to be responsible for same, as the intent of these Specifications are to renew and restore the vessel generally and specifically insofar as damage is concerned; and to repair the vessel in accordance with the attached Specification.

Each day, at a mutually agreed time, the representative of the Contractor shall meet with the MARAD Designated Representative and his staff on board, or as otherwise agreed, to present a status report and a working plan for the next 24 hours.

The Contractor shall have one MARAD Designated Representative in charge of all work and this Representative is only to attend this unit.

No tanks, machinery, or equipment, opened up for repair or other purposes are to be boxed up or closed until inspection and acceptance by the MARAD Surveyor or his delegate.

All work specified hereafter shall be inspected and approved by the MARAD Surveyor or the person he authorizes. Work is not considered complete until the job has been inspected / tested by the MARAD Surveyor or Chief Engineer. The Service and/or Test Reports will be turned over in hard copy and electronic format to the COR or Chief Engineer, prior to payment of invoice.

The MARAD Surveyor may add, cancel, or modify individual Specification items in writing as may be required. Any changes to bid prices and time to do the work shall be pursued expeditiously and presented to the MARAD designated representative within 8 hours of notification of change. Such changes shall be agreed in writing by the Contractor and MARAD designated representative prior to undertaking the modification. Such agreement shall specifically set forth the change, if any, in the completion of the hereunder.

MARAD reserves the right to perform normal overhauls, repairs, and maintenance throughout the vessel by using their own crews or other contractors, while the vessel is at the Great Lakes Maritime Academy facility located in Traverse City, Michigan.

MARAD reserves the right to engage sub‐contractors to perform work, furnish services and/or materials not covered by the specifications. The Contractor shall permit employees of such sub‐ contractors access to the vessel for such purpose. All service personnel attending the vessel will be required to present the following information to the gangway watch:

Name (First, MI, Last); Company;

Driver’s license number & state of issue

Should MARAD advise the Contractor in writing of any failure to conform to the standards of the trade and all applicable Regulatory Bodies or defective material or workmanship provided by the Contractor in performance of the work required by the Specification, such defects shall be corrected by the Contractor at his expense.

All quotations must include Contractor’s time line schedule (Gantt chart) of production and repair activities stating number of days required to complete all items as listed in the proposed work specification. A work planning chart including the number of planned shifts per day as well as the daily manning per specification item to accomplish this work must be supplied.

SPECIAL NOTE: The Contractor must furnish individual costs in the tender for each work item contained in the attached specification. Additionally, the Contractor must advise of any anticipated Holidays occurring during the expected contract period.

Invoicing and Payments: Any goods or services provided as a result of a contract resulting from this solicitation are subject to acceptance by the MARAD Surveyor or his Designated Representative. As a condition of payment the Contractor must provide proof of receipt and acceptance of the goods, or services provided. Such proof shall be in the form of the MARAD Surveyor’s (or his Designated Representative’s) signature affixed to the original invoice, acknowledging receipt and acceptance, as well as the agreed amount payable. No invoice shall be considered proper, until such acceptance is received, and the original invoice is forwarded by the Contractor to the address indicated on the purchase order. All invoices must provide line item detail in order to be considered proper supports.

Ten percent (10%) retainage shall be withheld from all invoices paid under this contract until such time as the contract is considered complete and closed, at which time the Contractor as part of his final invoice can invoice for the retained balance. A contract shall not be considered complete and closed until all goods and services have been received and accepted, all deliverables and reports required by the contract have been received and accepted, and any/all disputes arising out of this contract have been resolved and agreed.

Notice of General Precaution

Contractor shall provide continuously adequate protection of the work, Government property, and adjacent property, and take all necessary precautions to free the work place from recognized hazards which are likely to cause death, illness, or injury to persons or damage to the property.

The Contractor shall cause all its employees, subcontractors, agents, and others under the contractor's control entering the vessel to perform the work in connection therewith, to comply with all applicable health, safety, labor and environmental laws, ordinances, rules and regulations. This shall include, but not be limited to, applicable standards of United States, the United States Coast Guard, Local and Municipal Authorities and The U.S. Department of Transportation. It should be noted that the vessel in question is a Public Vessel, therefore in addition to normal commercial practices, the Contractor must attest to its compliance with the Federal Acquisition Regulations Flow‐Down Clauses.

The Contractor will be responsible for supplying, and having his crew wear PPE (Personal Protective Equipment) that will include but not be limited to the following: safety helmet, safety glasses, safety shoes, protective clothing and hearing protection. The Maritime Administration shall not be required to police contractors to comply with any of the fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein and shall not establish or confirm any regulations or orders. The Maritime Administration does, however reserve the right to bring to the attention of the contractor issues related to apparent failure to comply with any such fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein, and the contractor must take immediate action to correct, or respond to such issues as appropriate.

The safe, proper, and lawful handling, storage, removal and disposal of hazardous material and asbestos, as well as hazardous, regulated or special waste is the responsibility of the Contractor. The Contractor is responsible to test material for asbestos and dispose of same, in accordance with (IAW) all applicable Federal, State, and Local Regulations. The Contractor must determine for itself whether work specified in this specification requires the removing, storage, handling, or disposal of hazardous material, special, regulated or hazardous waste and include the price in the proposal. The Contractor shall be considered the generator and shall provide the Surveyor (COR) all documentation pertaining to the sampling, analysis, and disposal of all wastes generated during this contract.

The initial Gas Free Certificate(s) for Hot Work Permit(s) must be issued by a Marine Chemist, and is the responsibility of the Contractor. Subsequent daily maintenance of the Gas Free Certificate(s) to support the Hot Work Permit(s) will be maintained by the Contractor’s Competent Person through the Chief Engineer or Chief Mate, provided pre‐ approval from the Marine Chemist. All confined spaces, tanks, vessels, strainers, etc., with limited natural ventilation are to be provided with forced ventilation prior to entry. Hot Work Permits will be issued for all operations requiring welding, burning or grinding. The Contractor is responsible to provide fire watches, as covered elsewhere in this specification to the contractors account.

The Contractor will be required to ensure that all potential energy sources have been locked out and tagged out by the ship’s force prior to the commencement of work. The Contractor is to coordinate this with the Chief Engineer.

Contractor shall furnish and maintain sufficient temporary lights to ensure the affected spaces are adequately lit providing a safe effective working environment.

All work required to be accomplished in this contract shall be completed at the current location of the vessel. The current location of the vessel is at the Great Lakes Maritime Academy, in Traverse City, Michigan. The physical address of the campus is 715 East Front Street, Traverse City, MI 49686. The contractor’s employees and sub‐contractors shall have with them, at all times while working onboard the vessel, a government issued identification card (TWIC), or state issued driver’s license. The contractor shall follow all policies and procedures set forth by the University and Marad concerning safety and security. The contractor and his sub‐contractors will be required to check in with crew personnel upon arriving and departing the vessel daily. The Contractor will notify the COR, Chief Engineer, and/or Master/PIC of the individual vessel of their intentions to attend. The contractor’s Service Technicians are to report to the Chief Engineer, without these notifications the Contractor will not be allowed on board.

DEFINITIONS:

The following terms shall have meanings as listed below throughout the General Conditions and the Specifications for activation, repairs, and renewals to the Training Ship “State of Michigan”;

• "ADMINISTRATIVE CONTRACTING OFFICER" ‐ identifies the official authorized to perform any post award contractual actions assigned by the contracting officer.

• "ARTICLE" ‐ means a separate lettered part of a work item of the Work Package.

Articles in different items may bear the same number; hence, to identify an article completely, the work item of which it is a part must be specified.

• “AS ORIGINAL” means a condition meeting the original system and manufacturer’s design.

• “AS APPROVED” or “TO THE APPROVAL” or “FOR APPROVAL” or “AS DIRECTED” or “AS

REQUIRED” are used without further qualification, indicating the decision of the MARAD Surveyor is required. Where an item is required to be submitted for approval, work shall not proceed until notification of approval is received. In the event the item is not approved, rationale will be provided and work shall not proceed until a satisfactory and mutually agreeable resolution has been resubmitted and approved.

• “CFE” and “CFM” identify Contractor Furnished Equipment and Material and are used interchangeably.

• "CHECKPOINT" ‐ In a Work Item, the phrase “Checkpoint” establishes a point in the sequence of work at which time the COR shall be notified to observe a specific test or inspection. The COR will be notified no less than 24 hours prior to the starting of any test or inspection. If tests are scheduled for the weekend, COR must be notified no later than noon of the Thursday before.

• "CLIN" ‐ Contract Line Item. An individually priced work item, within the specification package.

• "CONTRACT" ‐ The agreement entered into between the Owner and the Contractor for the accomplishment of the work specified in the Specifications.

• "CONTRACTING OFFICER" ‐ The person in charge of the contract.

• “CONTRACTOR” identifies the shipyard or topside repair company holding the prime contract for the work supplied in this Specification.

• "COR" ‐ Contracting Officer's Technical Representative managing the repair availability.

This individual will be a MARAD employee.

• “DETACH” or “DISCONNECT” mean to disconnect all attachments to the unit to enable the unit to be moved. All attachment points shall be tagged, identified, blanked, and protected to facilitate reinstallation. Work items do not necessary identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting a detachment and subsequent movement.

• "Equivalent" ("Or Equal") Equipment ‐ Where equipment is specified by manufacturer's name, make, and model number, the Contractor may request, in writing, equivalents to the COR for approval. The approval request must delineate the design and performance data on both the specified and recommended substitute pieces of equipment. Approval will be based on, but not be limited to the following criteria:

a. Data presented that demonstrates that it meets the specified performance requirements.

b. Possess appropriate Regulatory Body approval or other pertinent design standards where required.

c. Possess similar and functionally equivalent dimensions; weight; power; HVAC;

cooling water, or other required services; capacity; material; marine service characteristics; maintenance features and requirements, maintenance manpower requirements; time in service; suitability for marine service; population in commercial service; life cycle cost and maintenance cost; structure borne and airborne noise characteristics; vendor‐furnished training, worldwide service and support; warranty provisions; spare parts availability and provisioning; consumption and performance data; and compatibility with interrelated systems and arrangements.

d. Exceptions to these criteria will be considered if they are demonstrable to be superior to those specified and are to the advantage of the vessel's mission and the Government.

e. If approved, the Contractor shall take full contractual and technical responsibility from a cost and performance standpoint for installing the components, equipment, or systems and ensuring their compatibility with

Interrelated components, equipment, or systems.

• “GFE” or “GFM” identify Government Furnished Equipment and Material and are used interchangeably.

• “GOVERNMENT” or “MARAD” means the U. S. Government, including the U. S.

Maritime Administration or its authorized representative.

• “INSTALL” or “EXTEND” or “MODIFY” mean that the Contractor shall provide the piece of equipment, material or system to be installed and shall provide the materials, structural supports and labor to attach, connect and test the equipment or systems to effect a finished fully operational installation complete in all aspects.

a. When new material or equipment is not specified by type, the material or equipment shall be identical to the existing. When “install” is used with reference to GFE, all conditions of the above definition except the requirement to provide the specific piece of equipment are applicable.

b. Work items do not necessarily identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting the installation by temporarily removing, reinstalling, or relocating interferences. The Contractor shall temporarily remove, permanently relocate, alter, and reroute all interferences, including but not limited to ductwork, piping, wire ways, fixtures, insulation, joiner linings, equipment, furniture, etc. to facilitate fully operational installations and modifications covered by this Specification. In the event that piping, ductwork, equipment, joiner linings, etc., must be temporarily removed to facilitate new or modified work, the Contractor shall subsequently reinstall same in an “as original” condition.

• “INTERFERENCE” means that a pipe system, ductwork, equipment, joiner bulkhead or lining, wire way, structural member, access opening, or other object(s), equipment, system, or components that must be removed and reinstalled, relocated, modified, or designed around to facilitate the repair, or installation of new or modified equipment or systems.

• “LABOR AND MATERIALS” means labor, material, plant facilities, supervision, services, equipment, and all other resources required to accomplish the specified work.

• “MANIFESTS” are the official shipping document forms originated and signed by the generators, transporters, and operators of the hazardous waste disposal facility as required by Federal, State, and Local Authorities.

• "MARAD" ‐ Identifies the United States Department of Transportation, Maritime Administration.

• "MARAD Approval" indicated only that the general method of construction and detailing is satisfactory and will not relieve the Contractor of the responsibility of any error.

• "MARAD COR" identifies the MARAD Contracting Officer's Representative

• "MARAD Representative" identifies the Technical Representative of the

Maritime Administration at the Contracting Facility.

• “MODIFY” means to provide materials, services, and labor to change or alter the item or system resulting in a finished and fully operational modified installation complete in all respects. The term “MODIFY” implicitly includes all requirements of “REMOVE AND INSTALL”.

• “OFE” or “OFM” identify Government Furnished Equipment and Material and are used interchangeably with “GFE” or “GFM”.

• “OR EQUAL” means that components or equipment shall be equivalent in terms of performance, services required, compatibility with interrelated systems and arrangements and supportability over the service life of the components or equipment. In the case of component or equipment substitution for those components or equipment noted on the Contract Guidance Drawings or Specification, the Contractor shall submit a written request delineating the design and the performance data on both the specified and substituted piece of equipment for MARAD Surveyor approval and if approved, the Contractor shall take full contractual and technical responsibility for ensuring installation of components or equipment, or both, and compatibility with interrelated systems.

• "OWNER" ‐ The U.S. Department of Transportation, Maritime Administration

(MAR

AD).

• "Provide" ‐ To furnish and install all services, materials, equipment and systems to accomplish the specified requirements.

• “REFURBISH” means to detach, temporarily remove, disassemble, clean reassemble the unit, equipment, or system using new screws, bolts, gaskets, and replacement parts and to reinstall and test the unit, equipment, or system to demonstrate proper function to the manufacturer’s tolerances. The reinstalled refurbished unit, equipment, or system shall be fully operational and complete in all aspects.

• “REGULATORY BODY” or “REGULATORY BODY REQUIREMENTS” mean the American Bureau of Shipping or a Federal or International Regulatory Agency or an organization which is authorized by the agency to perform delegated regulatory functions on its own behalf.

• “REINSTALL” means that the Contractor shall provide all material and labor to install a piece of equipment, material or system after the equipment, material or system was temporarily removed, relocated, modified, or refurbished.

• “RELOCATE” means to provide all labor, material to detach the unit equipment, or system and to reinstall the same unit, equipment, or system at a new or modified location.

• “REMOVE” or “RIP OUT” means to provide all labor and materials to disconnect, detach, and transfer the unit, equipment, materials, and system in its entirety off the ship. All removed materials shall be disposed of in accordance with the MARAD Surveyor’s directions. Part of removal process is to blank openings, remove brackets, hangers, foundations, etc. and to restore all removed items including re‐ insulation and paint touch up to “as original” condition.

• “REMOVE AND REPLACE INTERFERENCES” shall be construed to mean that the Contractor shall provide all labor, material and equipment necessary to remove, modify if required, material and equipment that cause interference in the way of intended installation, or removal path of an equipment, and replace or reinstall in the “as original” condition. Individual Specification items do not necessarily identify interferences to be resolved. The Contractor shall be totally responsible in the performance of the Specification for the identification and resolution of interferences necessary to complete the work required by this Specification. All open ends left as a result of these removals shall be suitably protected to prevent any and all contaminants from entering the system or piece of equipment.

• “RENEW” mean to remove the existing unit, equipment, or systems, including all interferences and to install a new unit, equipment or system which is either identical to or equal to that which was removed; the installation shall include at a minimum all hook‐up, supports, and adapters which are required to effect a fully operational installation complete in all respects.

• "Repair" ‐ To fix the existing, thereby restoring it to its original capabilities.

• “Retain” ‐ Means to keep and store in a safe environment (on or off the vessel) any material that is to be reused or turned in to the COR.

• “TAG OUT” means a procedure to both notify personnel that tagged‐out equipment, components, or systems are either isolated or not in a normal operating condition, and is done as a means to prevent injury to personnel, improper operation, or damage to a tagged‐out equipment, components or systems.

• “TEMPORARY REMOVAL” or “TEMPORARILY MOVE” means to provide all labor and materials to disconnect and remove the unit, equipment or system from its initial location and to reinstall the same unit, equipment, or system whether in the same location or elsewhere on the ship as described in the Specification.

• “UPGRADE” means to increase the capability of the item to the current state of practice at the time the work is accomplished.

• "Work Item" or "Item" ‐ Means a separately numbered part of the Contract Work Package describing a discrete portion of the work to be accomplished.

VESSEL PARTICULARS

NAME: T. S. State of Michigan (ex USNS Persistent)

TYPE: Twin screw diesel‐electric ‐ Training Vessel.

OWNERS: U. S. Government / U.S.DOT Maritime Administration

Official Number: CG003458

USCG Certification: Public Nautical School Ship

Radio Call Sign: NFSJ

ABS Classification A1‐E, Ice Strengthened Class "C", AMS, ACCU

ABS I.D. No. 8502561

IMO No. 8835451

Builder: Tacoma Boat Building Co., Tacoma WA.

Keel Laid: October 1984

Commissioned: August 1985

Port of Registry: NORFOLK, VA Length Overall 224' 00"

Beam: 43' 00" Design Draft: 15' 01"

Vertical Clearance: 71' 00" (Air Draft)

Deadweight : 2,250 tons USCG Gross Tonnage: 1,914 tons

USCG Net Tonnage: 574 tons Cruising

Speed: 10 knots

Complement: 65 Officers and Midshipmen

Main Engines: Four (4) Caterpillar D398TA; 970 HP Main

Generators: Four (4) Kato 600 kW, 600 VAC, 3 Phase

Propulsion Motors: Two (2) General Electric, 800HP, 750 VDC

Bow Thrusters: Harbormaster 48" tunnel, 550 HP

Diesel Fuel Capacity: 228,615 gallons Salt Water Ballast Capacity: 146, 642 Fresh Water Capacity: 5,099 gallons

Table of Contents

GENERAL CONDITIONS AND SPECIFICATIONS

VESSEL PARTICULARS

ITEM NO. 101 – SERVICES

ITEM NO. 102 – GAS FREE CERTIFICATES

ITEM NO. 103 – NO. 2 MAIN GENERATOR EXAM

ITEM NO. 104 – REMOVAL OF 2 MOTOR GENERATOR SETS

ITEM NO. 105 – STEERING GEAR OVERHAUL

ITEM NO. 106 – XVDR INSTALLATION

ITEM NO. 107 – SUPPLEMENTAL LABOR …………………………………………………………………………………….26

ITEM NO. 108 – SUPPLEMENTAL MATERIALS

ITEM NO. 109 – PERFORM MAINTENANCE ON FOUR (4) MAIN GENERATORS

ITEM NO. 110 ‐ PERFORM MAINTENANCE ON TWO (2) MAIN PROPULSION MOTORS……………….30

ITEM NO. 111 – PERFORM MAINTENANCE ON ONE (1) BOW THRUSTER MOTOR……………………….32

ITEM NO. 112 – INSTALL CRITICAL MOTOR MONITORING SYSTEM

ITEM NO. 113 – PURCHASE EIGHT NEW LIFERAFTS

ITEM NO. 101 – SERVICES

1.0 ABSTRACT

1.1 This item describes the requirements for providing services for the post-cruise repair availability for the work that will be done at the vessel’s berth at Great Lakes Maritime Academy, Traverse City, Michigan.

2.0 REFERENCES/ENCLOSURES

2.1 None

3.0 ITEM LOCATION/DESCRIPTION

3.1 Great Lakes Maritime Academy, 715 E. Front St., Traverse City, MI 49686

4.0 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT/SERVICE

4.1 None

5.0 NOTES

5.1 Provisions for services shall be considered on a per diem basis, and the total cost for the entire availability shall be submitted as the bid price. In the case of an increase or decrease in the length of the Contract, the cost (or credit) for services shall be based on the per diem amount, figured by dividing the bid price by the length of Phase 1 (in days) as specified in the contractor’s proposal.

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 None additional.

7.0 STATEMENT OF WORK

7.1 Office: None required. Contractor will be allowed to utilize a space designated aboard the vessel if desired to conduct administrative work.

7.2 Shore Power: None required – shore power will be provided by Great Lakes Maritime Academy.

7.3 Compressed air: Provide 100 psi dry filtered compressed air at for their own purposed should it be required for accomplishment of repairs. Furnish, connect and disconnect all valves, fittings and hoses required. The ship’s air compressors shall not be used for any work or services.

7.4 Fire protection: Will be furnished from the vessel’s fire main system. System to remain charged at all times at areas where hot work is being performed. This is to be coordinated with the ship’s crew. Connect and disconnect all valves, fittings and hoses required.

7.4.1 The vessel’s fire pumps will be used for any work.

7.4.2 Provide contractor furnished portable fire extinguishers in all work areas where repair work is being carried out and must be of the nature and quantity that they can extinguish all types of fires.

7.4.3 The vessel’s fire extinguishers shall not be considered to fulfill the requirements of 7.4.2; however, this does not prevent personnel from using them in case of a real emergency.

7.4.4 Fire watch is to be provided on a continuous basis at all areas where hot work is being performed

7.5 Lighting: Provide adequate temporary lighting in way of repairs, surveys and inspections throughout the vessel.

7.6 Garbage and debris removal: Remove all waste, dirt and debris detailed for removal in these specifications and resulting from the work from the ship on a daily basis. All areas involved in work or traversed by workers or equipment shall be left clean and in good order.

7.6.1 Provide trash receptacles throughout the vessel to prevent trash from being littered on the vessel. Receptacles shall be emptied on a daily basis, or when required.

7.6.2 Remove hazardous materials such as paint containers, oily refuse, etc. and dispose of in accordance with local, state and federal regulations.

7.6.3 The Contractor and Owner shall make a joint survey of the entire vessel approximately one week prior to delivery to determine final clean up prior to completion of contract.

7.7 Crane service: Contractor to provide adequate crane service with qualified crane operators to accomplish any and all items within these specifications and any addenda thereto. Crane service will not be provided by the vessel’s crane/crew.

7.7.1 In addition to meeting the requirements of these specifications, the crane shall be of reach and capacity to meet the contractor’s needs however, dock loading cannot exceed the docks allowable limits.

ITEM NO. 102 – GAS FREE CERTIFICATES

1.1 Work detailed in these specifications requires a hot work/gas free certificate, this item describes requirements. The contractor shall obtain required gas free certificates for "safe for workers" and "safe for hot work" from a certified Marine Chemist for all tanks or spaces where entry and/or hot work shall be required and adjacent tanks/spaces that are affected by hot work. A competent person shall maintain the certificates daily until such entry and hot work is completed.

2.0 REFERENCES/ENCLOSURES:

2.1 NFPA 306, Standard for the Control of Gas Hazards on Vessels.

2.2 NFPA 312, Standard for the Protection of Vessels during

Construction, Repair, and Layup.

3.1 Various Locations throughout the vessel.

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICES

4.1 None.

5.0 STATEMENT OF WORK REQUIRED

5.1 Contractor shall provide the services of a Certified Marine Chemist to provide all gas free certificates in accordance with the above references.

5.2 Certificates shall be issued only by a Certified Marine Chemist and shall be maintained, on a daily basis, by a "Competent Person" as defined by the OSHA Regulations 29 CFR 1915.14 or NFPA 306.

5.3 Copies of the daily the Marine Chemist, Gas Free Certificate ‘Competent Person Log to be distributed as follows:

5.3.1 One copy to the MARAD representative.

5.3.2 One copy to the Vessel’s Master

5.3.3 One copy to the shipyard’s safety person.

5.3.4 Additional copy(s) to be displayed on the top of the gangway(s) as well as in the vicinity of the gas freed space(s).

5.4 Contractor shall provide and maintain ventilation to confined spaces as required by the Marine Chemist, Gas Free Certificate ‘Competent Person Log to ensure the safety of personnel during work and inspections of confined spaces.

6.0 NOTES: None

7.0 DELIVERABLES:

7.1 One copy of Marine Chemist, Gas Free Certificate ‘Competent Person Log to be provided daily to the MARAD Representative and an additional copy to the vessel’s Master.

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ITEM NO. 103 – NO 2 MAIN GENERATOR ENGINE EXAM

1.0 ABSTRACT:

1.1 The intent of this item is to define the requirements for the contractor to perform the Generator Engine No.4, Top End Overhaul’ in conjunction with the ‘ABS Special Continuous Machinery Survey #7, required’ inspections, servicing, testing, and renewal of expired items required, to prove functional operation, reliability, satisfactory material condition, and summit Service Reports for supporting documentation for presentation to the attending ABS Surveyor.

2.0 REFERENCES / ENCLOSURES:

2.1. Caterpillar Tech Manual T6270-AB-MMC-010, Model D-398 TAABS

2.2. ABS Rules for Survey after Construction 2014, Part 7,

2.3. ABS Survey Manager Survey Status Report

3.0 ITEM LOCATION / DESCRIPTION:

3.1. Location: Main Diesel Generator Room

3.2. Access / Interference: As encountered

3.3. Quantity: One (1) Caterpillar Engine: Model -D398

4.0 GOVERNMENT FURNISHED EQUIPMENT / MATERIAL:

4.1. None

5.0 CONTRACTOR FURNISHED EQUIPMENT / MATERIAL:

5.1. Contractor will furnish all labor, materials, tools, and consumables to complete the scope of work required in this specification.

6.0 STATEMENT OF WORK:

6.1. OEM or OEM Certified Technical Representatives, to perform the Generator Engine No.4, Top End Overhaul’ in conjunction with the ‘ABS Special Continuous Machinery Survey #7, testing, and renewal of expired items as required, to prove functional operation, reliability, and satisfactory material condition, and summit Service Reports for supporting documentation for presentation to the attending ABS Surveyor.

6.2. Prior to any work, contractor will electrically disconnect affected Generator Engine

No.4 circuit(s), using lock out / tag out procedures to secure electrical power. To be coordinated with vessel’s Chief Engineer.

6.2.1. Generator overhaul shall be worked in conjunction with engine overhaul

6.2.2. MARAD will make arrangements for ABS inspection. Generators will not be closed until the units have been inspected by ABS and Chief Engineer.

Contractor shall provide a 48-hour notice to MARAD so that arrangements can be made with ABS to attend the vessel.

6.2.3. Any and all new work, not addressed by this work item, is subject to a purchase order modification or delivery order and requires prior approval by MARAD COR and ACO.

6.3 Contractor to follow OEM Maintenance / Overhaul Guidelines, Procedures and

Specifications and use OEM supplied renewal parts. The Generator Engine No. 4 shall be tested in conjunction with the vessel’s engineers upon completion of overhaul. Test will be to the satisfaction of the chief engineer and attending ABS Surveyor.

6.4 Contractor shall submit “As Found Condition Reports” to MARAD COR and Chief

Engineer, denoting conditions found, together with estimates.

6.5. Upon completion of all work and testing, contractor shall obtain a signed completion report from the Chief Engineer. The signed completion report shall be included with the submission of invoice.

6.6. Upon completion of all work and testing, contractor shall clean the work area to as original condition.

6.7. The contractor will maintain a clean and safe work environment at all times.

6.8. Contractor to remove and reinstall all interferences necessary to accomplish this work item.

6.9. The contractor shall provide the services of a Caterpillar factory authorized repair facility to accomplish the inspections, repairs and parts renewals detailed in this specification.

Mechanical

6.10 Contractor shall perform a partial disassembly of the generator engine for ABS and

Chief Engineers’ inspection. Inspection shall include the following, but not be limited to:

1) Remove two (2) cylinder heads (one per side)

2) Remove four (4) cylinder liners in conjunction with removals of cylinder heads in Item No.: 1

3) Inspect cylinder block deck

4) Inspect internal for cross hatchings

5) Inspect piston rings for wear

6) Inspect rod bearings

7) Inspect crankshaft journals

8) Engine related shutdowns and safety devices shall be checked, adjusted, and/or replaced/repaired as required

9) Engine shall be test operated to prove proper performance of engine and all safety shutdowns

10) All affected gaskets and seals shall be replaced. All defective fasteners shall be renewed.

NOTE: PRIOR TO START OF DISASSEMBLY THE CONTRACTOR SHALL

VERIFY WITH THE CHIEF ENGINEER THAT THE CYLINDERS SELECTED

FOR DISASSEMBLY HAVE NOT BEEN OPENED IN PREVIOUS

INSPECTIONS AND SURVEYS.

6.11 Contractor shall provide and install two (2) cylinder heads with either new OEM parts or factory remanufactured parts and four (4) cylinder liner/piston assemblies, bearings with OEM Parts.

6.12 Clean inspect all components for wear and damage. Provide ‘As Found’ Condition

Report to the Chief Engineer denoting conditions found with recommended corrective action.

6.13 The contractor shall take and record all accessible measurements. Provide an inspection report to the Chief Engineer, denoting actual conditions found and listing manufacturers’ tolerance recommendations.

6.14 Prior to placing generator engine in service, contractor shall ensure that:

1) All bolts are properly torqued,

2) Clearance are designed, and

3) Ensure proper alignment of the generator with the engine.

6.15 Manually turn the generator engine through several revolutions, prior to placing into service. Visually inspect clearance between the generator stationary and rotating parts.

6.16 Lube oil and cooling water to refill the engine will be provided by the crew.

Inspection and Testing

6.17 Start and stop generator set several times, inspect the generator set. Start the engine again, let it come up to operating temperature and place it under load. The engine will be test run under load for a minimum of two (2) hours.

6.18 All inspections and testing shall be to the satisfaction of ABS, MARAD COR, and

Chief Engineer

6.19 Provide a Final Completion Report to MARAD COR.

7.0 QUALITY ASSURANCE:

7.1. All material and/or items used or renewed are to be type approved by the ABS or USCG and in compliance with ABS Rules and USCG Regulations.

8.0 GENERAL REQUIREMENTS / NOTES:

8.1. Provide written service report describing all work accomplished and list of parts renewed.

8.2. The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid

8.3 The Contractor will provide all necessary personnel, equipment, tools, ladders, staging, temporary lighting, rigging, supplies and service to perform this work.

8.4 If required, the Contractor is responsible to test material for asbestos and dispose of same, in accordance with (IAW) all applicable Federal, State, and Local Regulations.

8.5 If required, the Contractor will be required to ensure that all potential energy sources have been locked out and tagged out by the ship’s force prior to the commencement of work.

8.6. The Contractor will leave the work area clean and free of all debris generated during the performance of this work item, at Contractor's expense. Work areas will be cleaned daily to prevent transfer of debris to adjoining areas. Spaces will be left in an ‘As Found’ condition at the close of the contract to satisfaction of the COR, Chief Engineer, and/or Master/PIC.

8.7. The Contractor is will provide a Condition Report to the COR or Chief Engineer, stating the conditions found and the corrective actions recommended. All components for corrective actions are to be current, state of the art, and meet or exceed ABS and USCG requirements and/or OEM specifications.

8.8. Work is not considered complete until the job has been inspected/tested by the Chief

Engineer.

ITEM 104 - REMOVAL OF TWO (2) MOTOR– GENERATOR (MG) SETS

1.1 The intent of this item is to define the requirements for the contractor to remove two (2) Motor Generator (MG) Sets, associated support structure, contactor cabinets and wiring back to source, from the Motor Room.

2.1. 6 CFR Part 167 (Public Nautical School Ships)

2.2. IEEE Standard 45 (Guide to Electrical Installations on Shipboard)

2.3. 46 CFR PARTS 110, 111, 112, Subchapter J (Electrical)

2.4. MARAD Coatings Guidelines 1098a

2.5. NFPA 306, NFPA 312, 29 CFR 1915.12 and 29 CFR 1915.7 (c) or other applicable NFPA

Publication for Confined Space Entry/Hot Work.

2.6 Electrical ‘One Line Diagrams’.

2.7. Fire and Safety Plans

2.8. General Arrangement Plans

3.1. Location: Motor Room – Stbd Side

3.2. Access / Interference:

a. Support Structure and Contactor Cabinets

b. Cables / wires

c. Heavy equipment / rigging required

3.3. Quantity: Two (2) Separate Systems

4.1. None

5.1. Contractor will furnish all materials and consumables to complete the scope of work required in this specification.

6.1 Prior to any work, contractor will electrically disconnect affected…