DTMA91R1600043_Cheatham_Comb_Synopsis_09042016.pdf

U.S. Department of Transportation

1200 New Jersey Ave, S.E.

Washington, D.C. 20590

MARITIME

ADMINISTRATION

PLEASE READ NOTICE IN ITS ENTIRETY TO ENSURE SUBMISSION OF A RESPONSIVE PROPOSAL!!

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is DTMA91R1600043 and is issued as a request for proposal

(RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89-1 / 08-15-2016.

(iv) This RFP is issued utilizing a Woman-owned Small Business (WOSB) Cascading

Preference in order to ensure that WOSB have a fair opportunity to participate and in the interest of time. All interested Small Businesses are invited to submit a proposal in response to this solicitation.

Evaluations will be conducted using a 2 tiered approach. Proposals received and evaluated under Tier 1 will be evaluated against the criterion outlined in the RFP. In the event that NO WOSB responds or is deemed eligible, responsive, responsible, or representing the best overall value to the government, MARAD will move to Tier 2, evaluation of small, non-WOSB offers. Offerors are hereby notified, that if a sufficient number of eligible, responsive, and responsible WOSB (2 or more) respond to the RFP, non-WOSB offers will not be considered for award. The NAICS code is 711510 with a small business size standard of $7.5M. A contractor must represent its size status in accordance with the size standard in effect at the time of its representation that corresponds to the NAICS code 711510.

(v) CLIN 0001 Job $_________________________ (Firm-Fixed price) CLIN 0002 Travel $_______________________ (Reimbursed IAW FAR 31.205-46)

(vi) The purpose of this solicitation is to obtain a qualified conservation professional with experience working with maritime-related artifacts to preserve 1,574 assets of its maritime heritage collection. The project’s objective is to conserve the objects and bring them to a condition that is satisfactory for museum display.

(vii) The total period of performance will begin on or about September 25, 2016 through September 24, 2018, for a base performance period of up to 24 months. Inspection and acceptance of the artifacts will occur at the facility where artifacts are housed. Inspection and acceptance of required documents will occur at the facility where the artifacts are housed and/or MARAD HQ in Washington, D.C.

(viii) Provision 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition.

Proposals submitted in response to this RFP must include the following in addition to the firm-fixed price required at (v) above:

1. Technical/Professional Qualifications Proposal

Part A – Technical proposal which outlines the offeror’s technical approach for fulfilling the requirements of the Performance Work Statement (PWS) and include, at a minimum, the following:

A.1 A conservation treatment plan that includes priority of order and a timeline or Gantt chart that identifies completion of major deliverables required by the PWS.

A.2 Provide a prior example of a Treatment Report for work completed at the same or similar level of scope and complexity as the requirements of the PWS (with appropriate redactions to protect privacy as needed).

A.3 Provide a prior example of a completed Examination Report for work completed at the same or similar level of scope and complexity as the requirements of the PWS (with appropriate redactions to protect privacy as needed).

A.4 Address and description of the facility where off-site activities are to be performed, including the applicable portions of a standard AAM facilities report addressing climate control, security and fire detection systems. This should also include evidence of the right to utilize the facility for the work required in the PWS for the duration of the contract.

A.5 Description of the proposed artifact transport vehicle(s) and transport procedures.

A.6 Provide evidence of the insurance coverage required by C.8.

Part B - Professional Qualifications

B.1 Provide curricula vitae containing the relevant qualifications and experience of any individuals who will be involved in the examination and treatment process, including an estimate of the nature and extent of their anticipated involvement. This will include at least two references to similar work that clearly demonstrates an expertise in the conservation of museum objects and a history of completing work of this scope and character. Include a comprehensive work history that shows specialized training and/or education in the field of conservation.

B.2 Provide evidence of a current American Institute for Conservation of Historic and Artistic Works (AIC) membership for the offeror and/or the professionals proposed for this requirement.

The entire technical/professional proposal (including attachments) shall be no more than twenty (20) single spaced pages, 12pt, MS Word 2010 or compatible.

2. Past Performance Proposal

Provide at least three references from museum professionals which demonstrates work accomplished within the past two (2) calendar years, at the same or similar level of scope and complexity professional curatorial experience as required by the PWS. The references must include a contract/order number, business/Government office name/location, description of service provided (including estimate number of items conserved), and order/contract value. It must also include current POC name, phone number and email address.

The past performance proposal shall be no more than three (3) single spaced pages, 12pt, MS Word 2010 or compatible.

(ix) Provision 52.212-2, Evaluation—Commercial Items applies to this RFP.

The following factors shall be used to evaluate offers: Past Performance, Technical/ Professional Qualifications, and Price.

Past Performance and Technical/Professional Qualifications, when combined, are slightly more important than Price.

(x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.

(xi) FAR clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Items applies to this acquisition and is attached.

(xiii) Additional information:

a. A site visit at the Cheatham Annex in Williamsburg, VA has been tentatively scheduled for Tuesday, September 13, 2016. You must email Barbara Voulgaris at Barbara.Voulgaris@dot.gov for site visit registration and/or more information.

b. Additional contract requirement(s) or terms and conditions apply and are included in the RFP document and attachments.

(xiv) DPAS - N/A.

(xv) Proposals are due no later than 11:59pm local time on Monday, September 19, 2016.

Interested parties must submit proposals via email to erica.williams@dot.gov AND nyron.cameron@dot.gov. (Maximum email file size per offeror submission is 15MB).

(xvi) For general information regarding this RFP contact Contract Specialist Nyron Cameron on 202-366-1711. Specific RFP questions must be submitted via email to both Contracting Officer Erica Williams at erica.williams@dot.gov AND Contract Specialist Nyron Cameron at nyron.cameron@dot.gov with "QUESTION – Cheatham Heritage Asset RFP" in the email subject line. Responses will be provided to properly submitted questions received through Thursday, September 15, 2016.