Attachment J-09 - Reimbursables in 6.0.rtf

ATTACHMENT J-9

LIST OF REIMBURSABLES BY TOPIC AREA - MARAD

Reimbursables except for actions to preserve life, limb or property (emergencies) require MARAD approval before funds are expended.

Items may be reimbursable without being referred to in Section C.

1. Accident Testing IAW USCG regulations

2. ACO-issued task orders

3. Action to correct C-3 or C-4 deficiency

4. Activation and Deactivation costs (for example - transfer of vessel to deactivation site, transfer of vessel to berth location, crew transportation costs - not listed elsewhere

5. Additional crew (or overtime for ROS crew) to assist with cargo handling training on weekends

6. Additional FOS crew (wages, transportation cost to/from ship to join it)

7. Additional Premiums for Second Seaman's War Risk Insurance

8. Ad Valorem for foreign repairs, if promptly reported

9. Agents in foreign ports and domestic agent fees to the extent not otherwise reimbursed elsewhere

10. All corrective maintenance and repairs not performed by ROS crewmembers to vessel IAW Business Plan

11. Alternative Compliance Program preparation and enrollment and continuation

12. Ambient air testing

13. Associated changes due to shift in layberth

14. Attendance at another ROS maintenance activation - travel, subsistence, IAW FTR

15. Berth - 3 phone lines; all connections/disconnections

16. Berthing and Shore Services (GF or reimbursable) includes: portable water, feed water, shore electrical power, shore steam, trash, and garbage removal, oily waste, removal, sewage removal, and line handlers

17. Boiler water (rainmaker services)

18. Bunkering (GF through Defense Energy Supply Center or reimbursable) Sections C.3.3.5 and C.3.3.6

19. Cadet wages (IAW 46 CFR 310) subsistence, and lodging - if required, and Cadet transportation IAW FTR - for both Phase M and Phase O. Advise MAR-612 any time a cadet is scheduled to be onboard an RRF vessel. Advance notification to MAR-612 is required.

20. Canal Fees (either GF or reimbursable)

21. Charts and Nautical Publications (GF or reimbursable) electronic or hard copy

22. Communications in Phase O including phone bill for authorized calls in support of the vessel. Personal calls are not authorized or reimbursable.

23. Conditioning Monitoring Program for Critical Fluids - feedwater, condensate, boiler water, diesel engine primary cooling water, lubricating oils, hydraulic oils, and fuel oils (GF under separate Govt.-provided contracts) consumables

24. Consumable & Expendable (excluded consumables/expendables for Preventative Maintenance which are fixed price) for Phase O

25. Containment boom deployment, adjusting, maintenance or removal and storage (reimbursable)

26. Cost of crew transportation for Govt directed actions such as activation, deactivation or travel to/from repair availability

27. Cost of obtaining a Ship Manager Certificate (or interim) under ISM and the cost of maintaining this certificate including any item identified in the Safety Management System to maintain the Ship Management Certificate

28. Cost of crew transportation if FFD crewmember is unable to meet DOD operations specific inoculation requirements

29. Costs associated with testing of unknown materials to determine MSDS or disposal methodologies

30. Crew lodging and subsistence until vessel is ready for habitability in any Phase.

31. Crew overtime for the operation of ship's equipment during loading/discharge

32. Crew Rotation on An Extended Voyage anticipated to be in excess of 180 days (phased crew rotation between 90 -120 days; use date of Activation notice as day zero)

33. Deactivation - travel, subsistence, and lodging in connection with return from deactivation

34. Deviation - for rescue at sea

35. Diagnostic tests prior to lay up

36. Disposal costs of hazardous waste if not included in corrective maintenance (repair) contract

37. Disposal of oily slops, gray water, sewage, or sewage sludge in any Phase

38. Dock Trial (as approved for business plan)

39. DOD-required inoculations

40. Drug Testing kits for shipboard use

41. Equipment used during Emergency, Fire, Steering Gear, and Abandon Ship Drills

42. Expendables - see TE-1 Section 2

43. Foreign customs fees

44. Attachment J-3 pg 61 Fines and penalties to foreign nationals under 20K

45. FOS crew wages during ship repairs

46. FOS Crew wages during Phase O

47. Gas freeing tanks

48. Government directed attendance at orientations, conferences, or meetings for shipboard and/or shorebased personnel (travel, lodging, and subsistence, associated with such events will be reimbursed IAW FTRs.

49. Government directed training (wages including overtime if course exceeds a 40 hour week or unless wages are covered elsewhere in the contract; tuition and materials, subsistence, lodging and travel IAW FTR) This includes all courses listed in Attachment J-13, STCW refresher courses, upgrades, newly established STCW required courses, as well as any course approved by the COTR. If any element, such as books, are covered by union contributions these should be subtracted.

50. Government directed special inventory (beyond normal controlled equipage inventory)

51. Group demonstration of booming techniques in connection with HAZWOPER advance course

52. Heightened security services as directed by task order

53. Hydraulic and Lube Oil Analysis Program - GF with JOAP or reimbursable if SM uses own service

54. Imminent Danger Pay IAW that provided by DOD regulations and guidance

55. Industrial assistance including sea trial if required

56. Industrial assistance - Transfer of vessel to activation facility

57. Industrial assistance - Transfer of vessel to deactivation facility

58. ISM - Ship Management Certificate. Govt will reimburse all ABS audits and associated maintenance with obtaining and maintaining RRF vessel SMCs.

59. RESERVED

60. Lawful disposal of HAZMAT

61. Legal services when requested via a Task Order

62. Lifeboats/life rafts associated equipment

63. Line Throwing Equipment

64. Mail including FEDEX type services (GF or reimbursable) in Phase O

65. Maintenance Activations

66. Maintenance Activation debriefings

67. Maintenance of lifeboats, life rafts and associated equipment

68. MARAD Authorized Overtime

69. (a) For ships redelivered to Phase M in RRF-10 status: i) FOS wages for non-essential crewmembers for up to 48 hours immediately after redelivery and ii) if MARAD has approved retention of crewmembers as essential to deactivation of a vessel either in the business plan or after a written request from the ship manager, then crew wages at FOS rates for that crew for ten (10) days immediately following redelivery. (b) For ships redelivered to Phase M with ROS crew: i) crew wages at the FOS rate for all ROS crew members for 48 hours following redelivery, (ii) crew wages at the FOS rate for remaining non-ROS crew members for up to 48 hours following redelivery, and iii) if MARAD has approved retention of crewmembers in addition to the standard ROS crew as essential to deactivation of a vessel either in the business plan or after a written request from the ship manager, then crew wages at ROS rates for up to an additional eight (8) days after the first 48 hours following redelivery.

70. MARAD directed vessel repairs

71. Materials for drills

72. Medical On-call (also known as consulting or, advisory, or physician) Services

73. Medical evacuation, repatriation, unearned wages, treatment, transportation Attachment J-3 pg 19

74. Mission, notice and no-notice activations for all sub-elements not covered elsewhere on the reimbursable list

75. Medical Expenses including Hospital stay, burial expense; some excess baggage Attachment J-3 pg 20

76. Medical Supplies

77. Medical Treatment/transportation for Embarked Personnel (non-crew)

78. Modifications and upgrades IAW Business Plan

79. Non-Government directed training - 2 days of subsistence, travel, and lodging IAW FTR, and wages (unless already covered by fringe benefits)

80. Non-expendables - see TE-1 Section 2

81. Non-P4P ROS consumables

82. Oil Spill Prevention Kits and their replacement parts (GF or reimbursable)

83. Operation of Ship's Gear by Crew

84. Outfitting of vessel(s)

85. Overtime, approved or compensatory time for attending in severe weather plus any required subsistence, travel or hotel IAW FTR

86. Overtime: as specified in a task order for any Phase

87. Overtime: for emergencies (preservation of life, limb or property) until MARAD is notified and can establish normal business practices.

88. Overtime: if included in the MARAD approved business plan for current FY

89. PE transportation, lodging and subsistence, if activation site is more than 50 miles from berth site.

90. Physicals: not to exceed 1 per year per ROS crewmember; any ordered by Master; any in connection with Maintenance and Cure, Attachment J-3

91. Pilots (GF or reimbursable)

92. Port Services

93. Pre-employment physicals for FOS crew

94. Pre-employment service and casualty report

95. Pre-Fuel Testing (GF or Reimbursable)

96. Provide food service, laundry, and subsistence to embarked personnel

97. Provide support during claims

98. Provisioning for Phase O

99. Regulatory compliance inspections and tests during Phase M

100. Regulatory fees

101. RMS - bridging of RMS's ADP interface to Ship Manager system. MARAD will reimburse only the initial RMS interface with Ship Manager systems such as billing and accounting systems and any future Government generated requirement requiring an interface. MARAD will not reimburse SM upgrades or SM interface requirements.

104. RESERVED

105. Security equipment including, but not limited to gangway guards and guard shacks.

106. Services of regulatory agencies

107. Shifting a vessel within port or adjacent port includes: tugs, linehandlers, harbor pilot, disconnect and hook-up port charges. All other potential reimbursables must be approved by the PCO ahead of time.

108. Shipboard computers (GF or reimbursable)

109. Spare/Repair parts including their transportation

110. Stevedore Services (GF or reimbursable)

111. Subsistence, medical services, laundry, not covered elsewhere under reimbursables, for embarked military personnel

112. Subsistence and Lodging in Phase M and Phase O if hotel services fail.

113. Subsistence/provisioning for and during Phase O

114. Subsistence, medical services, laundry, not covered elsewhere under reimbursables, for embarked military personnel

115. RESERVED

116. T-AVB victuals and stores - Either GF or reimbursable if ordered by COTR

117. Temporary lodging and subsistence IAW FTR and transportation IAW FTR during repair periods, or transfer between ships

118. Terminal Services (GF or reimbursable)

119. Testing in connection with event involving accident, injury or death

120. Training on RMS - reimbursable or GF at the Govt's option

121. Transfer of vessel to berth site

122. Transportation for disciplinary discharge for crewmember who was under articles (subject to reimbursement by crewmember if warranted)

123. Transportation for the permanent crewmembers, including replacements, IAW FTR. Transportation is considered one trip to join the vessel and one to depart its service provided that the port of engagement/disengagement is different from the individual's home of record.

124. Transportation with completed articles

125. Travel, wages, subsistence, and lodging IAW FTR for MLSS training

126. Travel to regional warehouses to check serviceability of parts

127. Travel to attend any SM EWG called by MAR-610. This includes the mgt point of contact and up to one other SM employee if requested by 610. Other employees welcome at SM expense.

128. Travel, subsistence, and lodging IAW FTR for SM designated staff member to attend MARAD occupational health and safety meetings, as required by MAR-611

129. Travel, (subsistence and lodging - if required) and wages for temporary replacement of ROS crewmembers upon request of COTR

130. Travel to receive DOD-required inoculations

131. Travel, subsistence, and lodging IAW FTR for SM staff (e.g. PE) to attend vessel yard availabilities

132. Travel, subsistence, and lodging IAW FTR for SM staff (e.g. PE) to conduct pre-award surveys

133. Tugboats (GF or reimbursable)

134. Turbo activations

135. Vendors/specialized services

136. Vessel Communications in FOS

137. War Risk Insurance (aka Second Seaman's War Risk Insurance) additional premiums for exclusion areas only. Basic premium is fixed price.

138. War Risk Bonsus as determined by the DOD

139. Security Awareness Training for Ship Security Officer as required by USCG

142. Guard Service for either ROS or outported RRF-10 vessels

143. Any PCO/ACO task issued under a reimbursable CLIN on a task order and considered within the scope of the contract

144. All NDRF fleet service charges

145. Relief/Turnover. One day of wages in connection with FOS relief or turnover of senior officer: Master, Chief Mate, Chief Engineer or 1st Assistant Engineer.

146. Night relief officers for vessels in U.S. ports. MAR-611 is the authorized official to approve this reimbursable and should be contacted prior to incurring any cost.

147. Cadet or USDOL approved apprentice program Training. The MARAD fosters cadet training. Coordinate with USMMA and State Academies to offer available training billets for cadets in both ROS and FOS.

148. Provide Cadet or USDOL approved apprentice program subsistence, quarters, and training as required by the cognizant school. See also #19 of this section.

Cadet or USDOL approved apprentice program transportation is reimbursable in accordance with Federal Travel Regulations (FTR).

Reserved.

151. Vessel Communications in FOS – Sea Wave when used for official ship’s business.

Ship Managers must validate all satellite communication charges. Sea Wave Manager of Sales is Mr. Tim Green (tgreen@seawave.com) or 401-846-8403 (ext 124).

152. Nautical Charts and Publications required for activation/operations.