RFQ_-_VA-A-AD_637(1).pdf

FEDERAL HIGHWAY ADMINISTRATION

TELEGRAPH ROAD AND U.S. ROUTE 1 INTERSECTION IMPROVEMENTS

PROJECT NO. VA-A-AD 637(1)

SOLICITATION NO. DTFH71-13-R-00008

DESIGN-BUILD (D-B) SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

Project Description: This project will implement a series of improvements at the intersection of Telegraph Road and U.S. Route 1 located in Stafford County, VA near the United States Marine Corps Base Quantico (MCBQ). These improvements include, but are not limited to, the design and construction of the expansion from 2 to 3 lanes on eastbound Telegraph Road west of U.S.

Route 1 and lengthening of the U.S. Route 1 northbound left turn lane. These improvements are necessary to improve traffic operations at the intersection of Telegraph Road and U.S. Route 1 which provide critical ingress/egress to MCBQ.

In addition to the base contract for the design and construction of the elements listed above, additional work may be added in the form of contract options (see FAR Clause 52.217-4 and 52.217-5).

The proposed project limits are within:

(a) Existing Virginia Department of Transportation (VDOT) right-of-way or within existing VDOT easements

(b) Private land that will require acquisition by the D-B Contractor following VDOT procedures and regulations for federally funded projects

The design and construction cost for this project is expected to fall within the price range of $1,000,000 to $2,500,000. At the time of this RFQ Solicitation, award of this project is “Subject to Availability of Funding”.

Design-Build Scope of Work (SOW): The work is anticipated to include, but is not limited to:

(a) Design

(b) Supplemental survey and mapping for design

(c) Geotechnical studies and reports, determination of pavement sections, slope stability analyses, design of retaining walls and foundations, and other geotechnical requirements of the project

(d) Identification and protection of wetlands, and development of mitigation strategies for unavoidable impacts

(e) Utility designation, location, and mapping, and other utility investigations as necessary

(f) Storm hydrology and hydraulics investigation, modeling, design and construction for culverts, storm sewer systems, and permanent storm water storage for quality and quantity requirements

(g) Coordination of review and approval of all studies and reports by federal, state and local entities and agencies as required to secure approvals for the project

(h) Utility relocations, adjustments, and coordination with utility owners for their timely relocations

(i) Water quality and other permits acquisition

(j) Acquisition of Right-of-Way (ROW), including Permanent and Temporary Easements

(k) Roadway construction

(l) Phased erosion and sediment control measures, and temporary water quality and quantity control structures and measures

(m) Temporary maintenance of traffic, including traffic control devices, signing and traffic markings

(n) Permanent traffic control signing and markings, including signalization

(o) Street lighting that is impacted by construction

(p) Landscaping and re-vegetation that is impacted by construction

(q) Quality assurance and quality control for design and construction

(r) Temporary roadway pavements

(s) Contamination identification, survey, reports, and remediation for site work identified or not identified with the preliminary plans

(t) Overall project management including coordination with the Government of the United

States of America – Federal Highway Administration/Eastern Federal Lands Highway Division (EFLHD or the Government), Department of Defense (DOD), VDOT, and Stafford County.

Brief descriptions of the anticipated work are set forth below. The detailed scope of work to be undertaken by the successful Offeror under the design-build contract for this Project will be identified in the Request for Proposal. The SOW will also include, but is not limited to, the following:

Design Work:

(a) Supplemental field survey and mapping, deed research and property boundary location

(b) Utility as-built investigation and verification, and including utility supplemental mapping and location for design

(c) Utility relocation coordination with all utility companies, and in-plan utility relocations

(d) All in-plan utility relocation plans for water and sewer including services to impacted properties

(e) Utility test pits for horizontal and vertical location

(f) A geotechnical investigation and evaluation for design of roadway embankments, cut and fill slopes, slope stability, design of temporary and permanent pavements, culverts, inlets, storm drain pipes, retaining walls for minimizing impact to adjacent properties, and water permeability determination and other supporting information for stormwater quality measures and quantity storage

(g) Development of a geotechnical report and other reports required by VDOT

(h) Pavement design

(i) Traffic barriers

(j) Maintenance of traffic design for all phases of construction

(k) Permanent and temporary pavement marking and signing design for the public traffic

(l) Traffic signal modeling and design, including determining all lane queuing and taper lengths, and signal timing and activation

(m) Traffic operational analysis and modeling

(n) Traffic analysis, including crash data for speed study report, barrier design, clear zone determination, and any other VDOT design requirements

(o) Landscape design for existing landscaping that is impacted by construction

(p) Street lighting design for existing lighting that is impacted by construction

(q) Hydrologic and Hydraulic analysis and design for culverts, inlets, storm sewer pipes, underdrains, outlets and energy dissipation protection at outfalls, ditches, etc.

(r) SWM design for both water quality and quantity

(s) Soil erosion and sediment control design for all phases of construction, including preparation of a Storm Water Pollution Prevention Plan (SWPPP), acquisition of a SWPPP permit, and other required permits

(t) Driveway access design, and design for obliteration and recovery of extraneous pavements including contour re-establishment, where required

(u) Development of a Transportation Management Plan

(v) Development of ROW and Permanent and Temporary Easement Plans and Plats, transfer documentation including metes and bounds descriptions and deeds, property appraisals, title searches, property negotiations, and acquisition in accordance with approved VDOT design-build methodologies and regulations including the use of the VDOT Right of Way and Utilities Management System (RUMS) to manage and track the acquisition process

(w) All construction documents and ROW plans designed in accordance with, but not limited to, AASHTO and VDOT Road Design Manuals, VDOT Road and Bridge Standards, VDOT Road and Bridge Specifications, and VDOT manuals and procedures for ROW acquisition

(x) Quality management program and implementation

(y) Design documentation (record drawings and as-built plans)

(z) Preparation of shop drawings during construction

(aa) Plans and specifications preparation, preparation and coordination of submittals for review, and resolution of comments

(bb) Preparation of permit applications, submission, resolution of comments, and obtaining all required permits for construction of the project

(cc) Community involvement and coordination, including documentation of meetings

(dd) Environmental compliance

(ee) Preparation of any required design waivers and/or exceptions, submission, resolution of comments, and obtaining all required design waivers and exceptions for approval of the project documents.

Construction Work:

(a) Clearing and grubbing

(b) Grading

(c) Management of soil stockpiles and soil banking within the project limits

(d) Roadway subgrade preparation and treatment, including constructing subbase and base aggregate for placement of pavements

(e) Preparation of existing concrete and bituminous pavements for roadway widening

(f) Constructing bituminous pavements including milling and resurfacing of existing roadways

(g) Construction of new roadways, turn lanes and other auxiliary lanes

(h) Construction of any required retaining walls

(i) Installation and maintenance of temporary traffic control devices, including barriers

(j) Construction of roadway pavement markings, signing, and signalization at intersection where warranted

(k) Construction of guardrail and permanent barriers

(l) Construction of drainage systems including culverts, storm piping, inlets, outlets, underdrains, outlet discharge protection measures, and other appurtenances

(m) Construction of storm water management systems for water quality and quantity

(n) Any required installation of street lights

(o) Installation and operation of temporary lighting during construction where necessary

(p) Turf establishment and any required installation of landscaping

(q) Installation of temporary and permanent erosion and sediment control measures

(r) Obliteration and removal of existing extraneous roadway pavement; contour reestablishment, and vegetative reestablishment where required after roadway construction

(s) Construction of temporary pavements, markings, signage, barriers, and other devices for maintaining public traffic through the work zone

(t) Construction staging as necessary

(u) Obtaining all permits for construction, obtaining compensatory mitigation, and implementing permit requirements including erosion and sediment control measures

(v) Utility relocation coordination with utility companies and installation of all in-plan utilities such as water and sewer, including water and sewer services to impacted properties

(w) Coordination with affected property owners, DOD, VDOT, EFLHD, and Stafford County Department Public Works

(x) Development of as-built plans for VDOT, DOD, Stafford County, and EFLHD; including survey, following construction

(y) Acquisition of VDOT Land Use Permits necessary for project construction

(z) Coordination with federal and state agencies for environmental inspection and compliance including the Environmental Protection Agency, Virginia Department of Environmental Quality, Virginia Marine Resources Commission, among others

(aa) Product warranties

(bb) Material testing

(cc) Quality management and independent construction inspection, including preparation of

Quality Assurance and Quality Control (QA/QC) plan

(dd) Public involvement

(ee) Project administration, management, and scheduling

(ff) Environmental Compliance

(gg) Comply with the environmental commitments as identified in the Categorical Exclusion

(hh) All incidentals needed to complete the project

(ii) Construction plan revision submittals

(jj) Construction survey stakeout and placement of right-of-way monuments

Supplemental Work: Design-Build (D-B) firms/teams are expected to provide qualified and experienced staff to:

(a) Develop appropriate pre-construction or construction protocols as designated by state, federal and local regulations/guidelines, including but not limited to: a Work Plan, Accident Prevention Plan, and Health and Safety Plan

Procurement Overview of the Project: In accordance with Public Law 104-106 (41 U.S.C.

253m, the EFLHD is conducting a "two phased" D-B selection process for VDOT. Under this Notice, the EFLHD is soliciting D-B firms/teams to participate in Phase One – Qualifications Based Selection – of this "two phased" D-B selection process.

An evaluation board will review and evaluate the Statement of Qualifications (SOQ) submitted by all responsive D-B firms/teams (Offerors). The evaluation board will select up to a maximum of five of the most highly qualified Offerors to participate in Phase Two of this D-B selection process based on the established RFQ evaluation criteria. During Phase Two, those Offerors short-listed will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed Offerors to submit both a Technical Proposal and a Price Proposal during Phase Two.

Those Offerors will be required to provide the necessary information to the EFLHD within 30 calendar days after receiving the RFP. A site visit/pre-proposal meeting will be held within the first 10 calendar days of this Phase Two period to provide additional information. It is anticipated that a stipend will be awarded to each Phase Two Offeror who provides a responsive, but unsuccessful proposal. A copy of the draft RFP will be available to interested Offerors during Phase One.

After receipt of the Phase Two Technical and Price Proposals, an Evaluation Board will conduct a "best value" analysis, and submit their recommendations to the Selection Official for approval.

Award of one Firm Fixed Price contract is anticipated by approximately June, 2013, with Notice to Proceed issued approximately July, 2013. Construction is to be completed by June 2014.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of this Phase One selection process. Offerors should limit their SOQs to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of Phase One SOQs.

Evaluation and Weighting Criteria: All Offerors responding during Phase One will be evaluated using the following criteria and weightings:

Part 1. Contract-Specific Qualifications

A. Contract Information

B. Point of Contact - Identify the official representative and point of contact for the Offeror relative to this RFQ and the SOQ. Identify such representative’s title, address, phone and fax numbers, and e-mail addresses, and be signed by an authorized representative of Offeror’s organization. If the Offeror is not yet a legal entity or is a joint venture, all major participants or joint venture members shall sign the letter.

C. Proposed Team (Maximum Score = 35) - The Government will review and evaluate the information about each Offerors' past performance and experience in the design and construction of roadway projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size, scope, and complexity. As a minimum, include the following:

1. If the Offeror is a limited liability company, joint venture, or any form of partnership, provide complete copies of the organizational documents that allow or would allow by the time of contract award the Offeror to do business. In addition, the Offeror shall provide a letter from a surety or insurance company (with a Best’s Financial Strength Rating of A minus and Financial Size Category VIII or better by A.M. Best Co, or approved equal) stating that the Offeror is capable of obtaining a performance and payment bond based on the current estimated contract

2. Organization Chart of Proposed Team. Provide an organizational chart showing the flow of “chain of command” with lines identifying the participants who are responsible for major functions to be performed and their reporting relationships in submitting the SOQ, managing, designing and constructing the Project. If the Offeror intends to use a specific subconsultant or major subcontractor, then it shall identify such entity by name in the organizational chart provided, however, that the obligation to keep Team intact, shall apply for such identified parties. This chart should provide the following:

(a) The functional structure of Offeror’s project team down to the design discipline leader and construction superintendent level identified by name. Ensure positions/personnel are color coded in accordance with the organization with which they are associated. Key Personnel as identified in RFQ shall be identified through the use of symbol identified in a legend within the organizational chart.

(b) If a corporate officer is listed among the Key Personnel, provide a brief description of how and where he/she plans to perform project duties, including number of hours per week dedicated to this project in their role as Key Personnel, while also fulfilling corporate obligations.

(c) Identification of design subconsultants, specialty subconsultants and major subcontractors.

(d) Identification of anticipated Disadvantaged Business Enterprise (DBE) subcontractors and/or roles.

3. Example Projects. Submit documentation that shows the past performance and experience of the Offeror’s proposed team, including but not limited to, the lead engineering/design firm, subconsultants, and subcontractors that the Offeror proposes to utilize in the execution of this D-B project. In particular, Offerors must demonstrate past performance and experience in each of the following areas:

(a) Construction of projects of similar size, scope, and complexity;

(b) Design of projects of similar size, scope, and complexity;

(c) Design and construction activity interaction or integration;

(d) Experience of team members working together as an integrated team;

(e) Construction/reconstruction using innovative designs, methods, and materials;

(f) QA/QC plans and programs;

(g) Environmental Compliance;

(h) Completing contracts on time and within the fixed price;

(i) Constructing major highways in sensitive environmental areas and community areas, managing the maintenance of traffic, roadway design and construction, bridge design and construction, environmental permitting, and implementing community relations and outreach programs of projects of the size and complexity of this project;

(j) Managing contracts to minimize delays, claims, dispute proceedings, litigation, and arbitration; and,

(k) Technical and management experience and expertise to plan, organize, and execute the design and construction of, and assure the quality and safety of the Project.

Offerors must identify any projects where the lead contractor and the lead designer have worked together, on the same project, in a Design-Build relationship. The lead design firm and lead construction contractor shall each list at least three (3), but no more than five (5), relevant roadway and bridge projects, including any D-B projects, performed in the past seven (7) years. The lead construction contractor's projects shall be those with a contract value of greater than $1,000,000. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction contractor, then the Offeror shall identify the design professional or construction entity with whom it contracted for each such project.

Submit documentation that shows evidence of performance with past and present customers; past and present subcontractors; Federal, State, and local government agencies; utilities owners; and/or consumer protection organizations will be considered. Include names, titles, and phone numbers for all references submitted.

Provide any experience of having performed design and/or construction work involving, VDOT, EFLHD, DOD, and Stafford County Department of Public Works.

D. Resumes of Key Personnel Proposed for this Contract (Maximum Score = 35) – The

Government will review and evaluate each Offeror's proposed key personnel and the highway design experience, including technical and geographical similarities between the Offeror's design experience and the work described in this solicitation, of the Offeror’s proposed key personnel.

Submit documentation for each key design personnel to be involved in the design and construction of the project, indicating their specific experience within the past five (5) years performing technically the same or similar highway, geotechnical work, hydrology/hydraulics and erosion control, permitting, utility coordination and design/construction, project management, construction and QA/QC work for EFLHD, VDOT and/or similar DOT, and acquisition of Right-of-Way including permanent and temporary easements for highway construction work. Personnel should not hold multiple key roles, as identified below, in the Team structure. As a minimum, include documentation for the following key personnel each having the required experience performing technically the same or similar work in Virginia and/or bordering states:

1. Design-Build Project Manager - The Contractor’s principal point of contact for all activities throughout the entire design-build process. This individual shall have a minimum of two (2) years of experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $1,000,000.

2. Designer of Record - The Contractor’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia and have a minimum of two (2) years of experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $1,000,000.

3. QAM - The Contractor’s designee responsible for providing Quality Assurance and

Quality Control of the work, and ensuring conformance with the Contract documents.

The QAM is responsible for 100% review and oversight of all QC activities. This individual shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia having a minimum of ten (10) years supervisory experience in roadway design or ten (10) years supervisory experience in inspection or materials testing on highway transportation construction projects or a combination thereof.

4. Quality Control Manager (QCM)- The Contractor’s designee responsible for providing Quality Control of the construction work, and ensuring conformance with the Contract documents. The QCM is responsible for the oversight of all construction activities. This individual shall be a registered, licensed, Professional Engineer in the

Commonwealth of Virginia having a minimum of ten (10) years supervisory experience in roadway design or ten (10) years supervisory experience in inspection or materials testing on highway transportation construction projects or a combination thereof.

5. Right-of-Way Manager – The Contractor’s single point of responsibility for the acquisition of right-of-way and easements, including coordination activities. This individual must be on VDOT’s prequalified right-of-way contracting consultants list.

This individual shall have a minimum of two (2) years of experience within the past five (5) years performing technically the same or similar work.

6. Permitting and Utility Coordinator – The Contractor’s single point of contact for coordinating with permitting agencies and utilities. The Contractor may separate the permitting and utility coordinator responsibilities by assigning a permit coordinator separate from the utilities coordinator. This individual shall have a minimum of two

(2) years of experience within the past five (5) years performing technically the same or similar work.

7. Superintendent – The Contractor’s authorized representative in charge of the construction work. This individual shall have a minimum of two (2) years of experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $1,000,000.

Obligation to keep team intact:

In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that are specifically identified during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

E. Quality Control Plan (Maximum Score =15) - The Government will review and evaluate each Offerors' quality control plan to assess if it meets the requirements of VDOT’s Minimum Quality Control & Quality Assurance Requirements for Design Build and PPTA Projects, latest edition.

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials. Describe how the systems will be updated and monitored. Explain how the Offeror will provide quality assurance (“QA”) and quality control (“QC”) for both the design and construction elements of the project, including the names of QC managers, the names of independent testing laboratories, and the number of personnel at various certification levels planned for the Project. Describe how the QA/QC organization will operate, including how it will interface with the Offeror's organization, EFLHD, Stafford County, VDOT, and the

DOD. The Offeror should demonstrate how QA and QC functions will be performed independently to maintain the integrity of the QA/QC process.

Submit evidence of construction performance within the past seven (7) years, indicating that quality work was completed on-schedule and within budget. Include any statements as to the Offeror's integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction. Submit a minimum of two (2) references.

F. Legal and Financial Condition (Total Maximum Score = 5). The Government will review and evaluate each Offerors' financial condition to perform the design and construction of the project.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or similar audit, reflecting the Offeror's rates and detailing the makeup of cost pools from which the rates are derived. Include audits for all joint venture partners and architect-engineering firm subcontractors. Include a Dun and Bradstreet Comprehensive Report, or a similar report, prepared by an independent business reporting agency that provides a company profile to include the number of employees; a debt to asset ratio; payment history; a credit evaluation/rating and a comparison of this rating to other firms in the same industry; and a history of the Offeror's ownership.

Describe any project that the lead contractor or lead designer were involved in within the past seven (7) years that resulted in: (a) the assessment of liquidated damages against one of such parties; (b) claims being submitted by or against one of such parties that involve the project owner; (c) one such parties having received a notice to cure a default due to the party’s non-performance or poor performance of the underlying contract; or (d) one of such parties being terminated for cause. For any such situation, explain the circumstances and identify the project owner’s representative and his/her current telephone number.

Disclose any outstanding litigation that could materially and adversely affect the financial condition of the lead contractor and/or the lead designer.

This information should be packaged separately and shall include one audit report with the Prime Construction Contractor and Prime Architecture and Engineering Firm’s Data Universal Numbering System (DUNS) number in the cover letter to the address below.

The Financial Condition documents will not be included in the forty (40) page count.

G. Project Understanding and Approach (Maximum Score = 10). The Government will review and evaluate each Offerors' understanding of tasks involved and approach to managing, designing, acquiring right-of-way and easements, and constructing the project.

Submit a general description of the tasks involved in the project and the approach the Offeror will take for design and construction administration, including the involvement of the design members of the Offeror's team during construction. Identify potential risk factors, special issues or problems that are likely to be encountered and explain the approach to mitigate those risks, issues or problems. Include discussion on how the Offeror intends to maximize the benefits of the D-B process.

Describe the means and methods by which Offeror will plan and control the scheduling of work to meet the contractual completion date(s), including any plans which address the possibility of early completion.

Phase One Submittals: Interested Offerors may use the Standard Form (SF) 330 U.S.

Government Architect-Engineer Qualifications, as the basis for their SOQ. SF 330’s are available on the U.S. General Services Administration website at: http://www.gsa.gov/forms/.

Although SF 330s are formatted for Architect-Engineer and Related Services, the construction elements of the Offeror's SOQ may also be included on the SF 330. Alternate forms and formats may be submitted, provided that the applicable information from the SF 330 is included.

Each Offeror must provide one (1) clearly marked original, eight (8) copies of the completed SOQ, one (1) CD with an electronic version of the completed SOQ in PDF format, and one audit report. The SOQ should contain no more than forty (40) pages typed on one side only. The Phase One SOQ shall be bound and tabbed with the major headings. If tabs contain project-specific information they will be counted as pages. Provide one audit report which should be packaged separately and will not count against the forty (40) page total. The SOQ shall be written on 8.5" x 11" paper. All SOQs shall be written using Times New Roman with a font of 12-point. The SOQ should address each of the rating categories in the same order as listed above.

Submit one (1) copy of the documents supporting the Contractor’s Legal and Financial Condition (Evaluation Criteria F) including one audit report with the Prime Construction Contractor and Prime Architecture and Engineering Firm’s Data Universal Numbering System (DUNS) number in the cover letter to the address below no later than February 26, 2013. The Financial Condition documents will not be included in the forty (40) page count.

Send all information to the following address:

Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, VA 20166 Attn: Jason Albright (Fax and email submissions will not be accepted.)

Copies of the Draft RFP will be available around February 19, 2013. All interested Offerors are strongly encouraged to review the Draft RFP. Questions concerning this solicitation may be directed to Jason Albright at 703-404-6212, e-mail to: EFLHD.contracts@dot.gov, or in his absence, to Chris Close at 703-948-3550. All Phase One SOQs must be received no later than 2:00 p.m. local time on March 5, 2013 in order to be considered for further evaluation.

http://www.gsa.gov/forms/ mailto:EFLHD.contracts@dot.gov