Draft_RFP_-_VA_A-AD_637(1).pdf

TELEGRAPH ROAD AND U.S. ROUTE 1

INTERSECTION AT

UNITED STATES MARINE CORPS BASE

QUANTICO

PROJECT NO. VA A-AD 637(1)

DESIGN-BUILD (D-B) SOLICITATION

DTFH71-13-R-00008

REQUEST FOR PROPOSALS

TABLE OF CONTENTS

i

Solicitation/Contract Form (SF-1442) . . . . . . . . . . . . . . . . . . . . . . . . . . 1 through 2

1. INSTRUCTIONS TO OFFERORS

A. General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1A-1 B. Procurement Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1B-1 C. Proposal Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1C-1 D. Government Furnished Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 1D-1

2. CONTRACT CLAUSES, TERMS AND CONDITIONS

H. Special Terms and Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-H-1 I. Contract Clauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-I-1

3. WAGE DETERMINATION

J. Minimum Wage Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-J-1

4. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS.

K. Representations and Certifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-K-1 L. Instructions, Conditions, And Notices To Offerors Or Respondents. . . 4-L-1

5. DIVISION I - SPECIAL CONTRACT REQUIREMENTS

A. General Requirements Section 101. Terms, Format, and Definitions . . . . . . . . . . . . . . . . . 5A-3 Section 102. Bid, Award, and Execution of Contract . . . . . . . . . . . 5A-15 Section 103. Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-21 Section 104. Control of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-23 Section 105. Control of Material . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-25 Section 106. Acceptance of Work . . . . . . . . . . . . . . . . . . . . . . . . . 5A-27 Section 107. Legal Relations and Responsibility to the Public. . . . 5A-32 Section 108. Prosecution and Progress . . . . . . . . . . . . . . . . . . . . . 5A-44 Section 109. Measurement and Payment . . . . . . . . . . . . . . . . . . . . . 5A-48 B. Design Criteria Section 111. Roadway and Access Control Point Design . . . . . . . 5B-2 C. Submittals and Reviews Section 121. Design Submittals and Reviews . . . . . . . . . . . . . . . . . 5C-2 D. Project Requirements General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-2 Section 151. Mobilization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5D-8 Section 152. Construction Survey and Staking . . . . . . . . . . . . . . . . 5D-9 Section 153. Contractor Quality Control . . . . . . . . . . . . . . . . . . . . . 5D-15 Section 154. Contractor Sampling and Testing . . . . . . . . . . . . . . . . 5D-19 Section 155. Schedules for Design and Construction . . . . . . . . . . . 5D-21 Section 156. Public Traffic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-35 Section 159. Facilities and Services . . . . . . . . . . . . . . . . . . . . . . . . 5D-41

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RDRDR26 Federal Highway Administration Federal Lands Highway A/P Branch, AMZ-150 PO Box 25710 or E-Mail

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

EFLHD-CO

Federal Highway Administration Eastern Federal Lands Highway Div.

Construction Office 21400 Ridgetop Circle Sterling, VA 20166-6511

1A-1

PART 1. INSTRUCTIONS TO OFFERORS

SUBPART 1.A GENERAL INFORMATION

1.A.1 General

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD), in cooperation with the Virginia Department of Transportation (VDOT), the United States Department of Defense (DOD), and the County of Stafford, Virginia (County) to solicit competitive proposals for a design/build contract for a series of roadway and intersection improvements near the United States Marine Corps Base Quantico (MCBQ). These improvements are necessary to improve traffic operations at the intersection of Telegraph Road and U.S. Route 1 which provide critical ingress/egress to a DOD facility on the MCBQ. This RFP is issued as a design/build selection process. Those Offerors selected are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP. Selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in the selection process.

Offerors are directed to FAR Subpart 9.5 and must describe any actual, apparent, or potential organizational conflict of interest if awarded the contract. Offerors shall also describe any action(s) it has taken or proposes to take to avoid or mitigate any conflict, and shall set forth any other information that the Offeror believes would be helpful to the Contracting Officer in analyzing the situation.

The Offerors invited to submit proposals are as follows:

1. *******

2. *******

3. *******

4. *******

1.A.2 Description of Project

The intersection of Telegraph Road and U.S. Route 1 is located in Stafford County, VA near the MCBQ. These roadway and intersection improvements are necessary to improve traffic operations at the intersection of Telegraph Road and U.S. Route 1, which provide critical ingress/egress to a DOD facility on the MCBQ. The base contract for the project includes, but is not limited to, the design and construction of the following improvements:

Intersection and connecting roadways design and construction – Design turn lane improvements as shown in the Government provided preliminary plans and analyze impacts to the intersection’s level of service. Construct the expansion from 2 to 3 lanes on eastbound Telegraph Road west of U.S. Route 1 and lengthening of the U.S. Route 1 northbound left turn lane. Through lanes and turn lanes are to be designed to meet VDOT design and construction standards except where otherwise excluded in the RFP and the Government provided preliminary plans, or by a VDOT and EFLHD approved design waiver or exception, which will be the responsibility of the Contractor to obtain. Provide connections to all driveways connecting to U.S. Route 1 and maintain access during construction. Replace or reset all of the roadway elements to include, but not limited to, traffic signals, signs, pavement, etc., that are impacted by construction.

1A-2

Perform an operational analysis and warrant study for traffic operations of the intersection according to VDOT requirements. Incorporate in the analysis traffic numbers and models included with this RFP, and incorporating planning data from VDOT, DOD, and the County planning traffic models for the area. The Contractor will be required to use the FHWA toolbox that can be found on VDOT’s website for determining level of effectiveness for the intersections traffic models and analysis.

Provide Street lighting that meets the requirements of VDOT standard and specifications for street lights, and other documents that cover street lighting. Provide street lighting to replace existing street lighting impacted by construction operations within the Project limits.

Design and construct Storm Water Management (SWM) water quality and quantity requirements to VDOT’s MS4 requirements.

Coordinate with all utility owners for relocation of their utilities impacted by the Project. The Contractor will be responsible for the utility owner’s incurred design costs. Follow the procedures used in the VDOT Utility Manual 2011 for determining shared costs for construction relocation of gas, electric, fiber optic, and communication utilities both overhead and underground. Present documentation for the CO’s and VDOT’s review and approval of UT-9 determinations and forms, and other documents supporting the Contractor’s shared cost and utility owner’s shared cost. Provide all utility owner Plans and Estimates (P&E) for the CO’s and VDOT’s review.

Additional utilities design and construction requirements are as follows:

(a) Note: the Stafford County Department of Utilities reserves the right to provide the Contractor a design for all water mains and appurtenances to be relocated in public right of way or dedicated easement for their utilities. The Contractor will be responsible for all costs covering Stafford County Utilities design, and Stafford County Utilities cost for providing inspection services during construction. The Contractor will be responsible for the design of all sanitary sewer lines and appurtenances, meeting the requirements of the Stafford County Utilities. The Contractor will be responsible for all construction, including costs. The costs for betterments will be provided by the utility owners directly to the Contractor.

The Contractor will be required to sign an agreement with Stafford County Utilities prior to sanitary sewer design and construction relocation. No change in the agreement language will be allowed.

(b) Steel plates covering open trenches are forbidden under U.S Route 1 traffic.

(c) Replace all utility pipe and conduits under pavement within the Project Limits that are made of clay, or evaluated as deteriorated upon inspection.

The design, relocation of utilities, and construction cost for award is expected to fall within the price range of $1,000,000 to $2,500,000. This project is “Subject to Availability of Funds”.

In addition to the work outlined above, there will be one option that EFLHD has the right to exercise. The option at this time is “Subject to the Availability of Funding”. EFLHD has the

1A-3 right to exercise this option within 3 months after the contract Notice to Proceed.

Option 1 consists of constructing a new southbound right turn lane on U.S. Route 1 to westbound Telegraph Rd. Design the turn lane to minimize right of way acquisitions and utility relocations and to meet current VDOT design standards.

1.A.3 Definitions

FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

1.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes: design; construction; maintenance during construction; project management; project scheduling; quality control/quality assurance for design and construction; materials sampling and testing; obtaining permits (see Section 107);

acquisition of right-of-way, permanent and temporary easements following VDOT’s Design- Build process for contractor acquisition of right-of-way; utilities relocations, adjustments, design or coordination for relocation, and utility service re-installment to impacted properties;

maintenance of traffic; coordination with other design and construction within or adjacent to the project; public involvement; and coordination with other governmental agencies and entities including federal, state, local governments, and private property owners impacted by the construction.

The Contractor’s Design Field Representative must be on-site during construction to ensure that the approved design is what is represented by construction in the field.

FHWA/EFLHD Responsibilities -- EFLHD is the representative for the owners VDOT and significant stakeholders: the DOD and Stafford County. EFLHD will perform management, design, and construction oversight activities of the Contractor’s operations and end products to satisfy the owners and the stakeholders that the Contractor meets the contract requirements.

Included in the oversight activities will be design reviews, construction acceptance, independent verification testing activities, and oversight of construction operations including maintenance of

1A-4 traffic during construction and environmental compliance as outlined in this RFP.

VDOT Responsibilities -- The VDOT will provide input to EFLHD to ensure that the project design and construction are in accordance with applicable VDOT and AASHTO specifications, standards, and guidelines for this project including: review of design submittals, and review and approval of VDOT issued permits for work within VDOT right-of-way. VDOT will also be responsible for providing review in the contractor’s land acquisition for right-of-way, permanent and temporary easements identified in the RFP, including Government owned property. VDOT will also perform independent QA plant testing of pipe for culverts, storm drains and underdrains, precast concrete structures, bituminous concrete, aggregate (dense and open graded) and poured cement concrete. This QA testing will require VDOT/EFLHD coordination.

DOD Responsibilities -- The DOD will provide input to EFLHD to ensure that the project design and construction conforms to the basic character and need of the area including review of design submittals, and review and approval of any DOD issued permits.

County of Stafford Responsibilities -- The County will provide input to EFLHD to assure that the project design and construction are in accordance with applicable County specifications, standards, and guidelines for this project including: review of design submittals, and review and approval of water and sewer utilities and services.

1.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

March, 2013 Issue RFP to Offerors.

****, 2013 Pre-Proposal Conference and Project Walk-Through with

VDOT, DOD, County of Stafford, EFLHD, and Offerors.

****, 2013 Deadline for Recommendations for Changes to RFP.

*****, 2013 Technical and Cost Proposals DUE by 2:00 pm.

****- ****, 2013 Evaluation Panel Technical Proposals

*****, 2013 Approval for Award by EFLHD

*****, 2013 Award of Contract to one Offeror, Notification and Debriefing to Unsuccessful Offerors.

****, 2013 Notice to Proceed (NTP) issued.

1.A.6 Stipulated Fee

A stipulated fee will be awarded to each Offeror, which provides a technically acceptable, but

1A-5 unsuccessful, proposal. If no contract award is made, all technically acceptable Offerors will receive the stipulated fee. The amount of the fee will be $30,000 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in a proposal in connection with any contract awarded for the Project, or in connection with a subsequent procurement, without any obligation to pay any additional compensation to the unsuccessful Offeror.

1.A.7 Organization of Request for Proposals

This RFP is divided into five parts:

(a) Part 1 provides Instructions to the Offeror.

(b) Part 2 contains Contract Clauses and Conditions.

(c) Part 3 contains the Wage Determination for on-site work.

(d) Part 4 contains the Representations, Certifications and Other Statements to be filled out by the Offeror.

(e) Part 5 contains the Special Contract Requirements (SCR’s).

The SCR’s provide specific amendments and supplements to the VDOT Road and Bridge Specifications (2007). Refer to Section 101 of the SCR’s for a further description of Part 5.

1.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection 1.A.5, an Offeror may visit the project during the proposal phase to conduct other investigations or studies, including geotechnical test borings, pavement borings, test holes for utilities verification, survey, etc.

The Offeror must comply with all permit requirements, and obtain approval from EFLHD, a Land Use Permit from VDOT, and signed letters of permission from private land owners in order to conduct site visits. At a minimum, provide a plan of access to conduct investigations and studies, a restoration plan to restore all disturbed areas back to original condition, a traffic control plan for any survey investigation in public rights of way, and dates and hours of work.

No investigations or studies will be allowed on private property prior to right of way acquisition except where acquired from the private property owner. Submit copies of all signed letters of permission or Rights of Entry to the Government.

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken reasonable steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions, which can affect the work or its cost.

After award of the contract, subsurface or latent physical conditions at the site which differ materially from those indicated in this RFP, or unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the RFP, will be addressed in accordance with FAR Clause 52.236-2 Differing Site Conditions.

IB-1

SUBPART 1.B PROCUREMENT PROCESS

1.B.1 Procurement

1.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals.

The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, and finally a determination of award. EFLHD will award the contract (if at all) to the responsive Offeror determined to provide the “Best Value” to the Government.

EFLHD intends to award a fixed price contract without discussions with offerors (except clarifications as described in FAR 15.306(a)); therefore, the offeror's technical and price proposal should be clear and complete and contain the offeror's best terms. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest. Each offeror shall submit an offer that fully addresses the evaluation factors contained in this solicitation and complies with the preparation and submission instructions contained in this solicitation.

1.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government preliminary Design Plans and other documents) and the information called out in Section 1.D will be available to each short-listed Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all amendments issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief for error or omission will be provided by EFLHD.

1.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing pursuant to FAR Clause 52.214-6, Explanation to Prospective Bidders.

For procurement and technical related inquires, contact:

Mr. Jason Albright Contract Specialist Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, Virginia 20166

1B-2

Phone: 703-404-6212 Fax: 571-434-1551 E-mail: EFLHD.contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

1.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to so notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from

EFLHD.

1.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents anytime before the PROPOSAL DUE DATE. Such revisions, if any, will be announced by amendments to the RFP documents.

Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offeror shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions.

1.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations any time up to three weeks prior to the PROPOSAL DUE DATE. The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms.

Shirley Anderson at the address specified in RFP Subsection 1.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

mailto:EFLHD.contracts@dot.gov

1B-3

1.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly addressed and identified for “Project No. VA A-AD-637(1) Telegraph Rd/US Rte 1 D/B” The Price Proposal shall be in a sealed envelope separate from the Technical Proposal. See Section 1.C for format requirements and number of copies required.

Submit all proposals so that they will arrive at EFLHD’s office at 21400 Ridgetop Circle, Sterling, Virginia, 20166, on the due date as specified in Section 1.A.5. Proposals shall be sent directly to the attention of Mr. Jason Albright. It is the Offeror’s sole responsibility to see that its proposal is received. Proposals received after the time due will be rejected without consideration or further evaluation. In addition, it is the Offeror’s responsibility to ensure all requirements of the Technical Proposal for the RFP are included.

1.B.2 Pre-Proposal Conference/Site Visit

A Pre-Proposal Conference will be held at, or near, the project site on the date listed in Section 1.A.5. The purpose of the conference is to explain or clarify the project specifications and requirements. Offerors are to submit written questions to the address or e-mail listed in Subsection 1.B.1.c. Remarks and explanations at the conference shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

Immediately following the Pre-Proposal Conference, the Offerors will have the chance to walk through the project with opportunities to stop and examine most sites. Government personnel will be available to clarify requirements at key sites. A written record of the conference will be furnished to all Offerors.

EFLHD will coordinate the site visit to the Telegraph Road and U.S. Route 1 area of the site following the Pre-Proposal Conference.

1.B.3 Evaluation and Selection Procedure Steps

EFLHD will use a Best Value Selection procedure as described in Subsection 1.B.5.

The selection procedure will involve the following major steps:

(a) EFLHD receives Technical and Price Proposals.

(b) Technical and Price Proposals are separated and Evaluation Panel (Panel) begins reviewing the Technical Proposals.

(c) Technical Proposals evaluated by the Panel in accordance with the technical evaluation factors in subsections 1.B.4.b

(d) Price Proposals evaluated by the Panel.

(e) Relationship of quality versus price evaluated per Section 1.B.5, with the overall proposal providing the best value to EFLHD forwarded to the Selection Official.

(f) Contracting Officer makes determination of award.

1B-4

1.B.4 Proposal Submittal

1.B.4.a Review of Price Proposal

The Price Proposal will include the Contract Bid Price total (from Table 1 of Price Form 01, Subsection 109.06 of the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-03 Is Table 1 of Price Form 01 available electronically) plus the Government’s Contract Administration Costs based on $1,100 per calendar day necessary to complete all contract work from Notice to Proceed (NTP) to final construction completion. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in Section 109. In addition, the Offeror shall also provide the number of calendar days that they will commit to completing the project. The number of calendar days cannot exceed beyond June 1, 2014 for final completion of the project. The number of calendar days indicated by the Offeror will thereby establish the final completion date stated in Section 108, in which liquidated damages will be assessed for work required beyond that date.

The price used for evaluation purposes will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. The Government may reject a proposal if the prices shown are materially unbalanced between line items or sub-line items. A price proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the price proposal will result in the overall best value to the Government, or if it is so unbalanced as to be tantamount to allowing an advance payment.

See Subsection 1.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

1.B.4.b Review of Technical Proposal

EFLHD will use the evaluation criteria shown in 1.C.4 in assigning a numerical technical rating for each Offeror. The main categories of the technical proposal and maximum scores for each category are listed below:

• Technical Approach to Design and Construction. Maximum Score = 500.

• Project and Management Plan of how the contractor plans to accomplish the work.

Maximum Score =250.

• Acquisition of right-of-way, permanent and temporary easements. Maximum Score =

• Project Controls. Maximum Score = 50.

1.B.5 Best Value Determination

The Government will select the offer that represents the best value to the Government by using the trade-off process described in FAR Part 15. This process permits tradeoffs between price and technical (“noncost”) factors and allows the Government to accept other than the lowest priced

1B-5 offer. The award decision will be based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. The Government is concerned with striking the most advantageous balance between technical merit (“quality”) and cost to the Government (i.e., the price). The degree of importance of price could become greater depending upon the equality of the technical proposals. If competing technical proposals are determined to be essentially equal, price could become the controlling factor.

1.B.6 Award

The Selection Official will select for contract award the proposal which offers the best value to the Government.

The technical proposal will be incorporated into the contract by reference and the contractor shall be bound by its contents.

1C-1

SUBPART 1.C PROPOSAL REQUIREMENTS

1.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Technical Approach to Design and Construction

2. Project and Management Plan

3. Acquisition of Right-of-Way, Permanent and Temporary

4. Project Controls

d) Price Proposal

The proposal shall include the Offeror's complete technical response to this RFP and contain all required supporting documentation. All items shall be organized, clearly indexed, and easily identified by EFLHD. Submit the package to Mr. Jason Albright at the address shown in RFP Subsection 1.B.1.c. The Offeror shall submit one (1) copy of the Cover Letter, eight (8) copies of the Executive Summary, eight (8) copies of the Technical Proposal, and one (1) copy of the Price Proposal for review. The Price Proposal shall be in a sealed envelope separate from the Technical Proposal.

Only the Technical Proposals and the Price Proposals will be evaluated during the Best Value Determination (Subsection 1.B.6). The Cover Letter and Executive Summary will not be scored.

1.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize EFLHD personnel with the Offeror's project approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three (3) pages of text.

At a minimum, the Executive Summary shall include the following:

(a) A description of the major components of the project.

(b) A summary of the Offeror’s Management/Project Control plan.

(c) A summary of the Offeror’s Technical Approach to the project.

(d) A summary of the Offeror’s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project.

Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ).

In cases where the Executive Summary conflicts with the Technical Proposal, the Technical Proposal shall govern.

1C-2

1.C.3 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01and 02; and the Offeror developed Forms PP01, PP02, and PP03 shall be sealed in a separate package and be clearly marked “PRICE PROPOSAL.”

Include in the Price Proposal the anticipated amounts of the monthly progress payments for the entire contract.

The price to be used for the price proposal evaluation will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror in accordance with Federal Acquisition 52.214-18 -- Preparation of Bids – Construction

The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in Section 102.

The Offeror shall submit a Subcontracting Plan meeting the requirements of Section 108.02 of the RFP.

1.C.4 Technical Proposal

The information submitted in the proposal will be evaluated by the Board using the criteria shown below.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include standard manuals in this proposal. Approach and discussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the Board to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The technical solutions shall be organized into the following major sections and shall provide proposed solutions, analyses, and other information necessary for the Board to be able to evaluate the Offeror’s reasoning and approach. The Offeror shall be responsible to include all Technical solutions requested for evaluation. Failure to include any requested solution to the work items below will result in rejection of the proposal for being technically unacceptable:

1.C.4.a Technical Approach to Design and Construction. Total Maximum Score = 500.

1. Approach to design and construction, including but not limited to any minor adjustments to roadway vertical and horizontal alignments that may reduce construction cost and

1C-3 impacts to adjacent properties, and drainage; methods to reduce grading impacts to adjacent and impacted properties; storm water management design and strategies;

signalized intersection design improvements to maximize level of service; temporary and permanent erosion control; permanent traffic control such as markings, signing, etc,;

temporary traffic control and construction phasing that maintains four (4) lanes of through traffic during peak hours while minimizing impact outside the Typical Section footprint and coordination with other design and construction within or adjacent to the project.

Maximum score = 350.

On a plan and profile view, identify the significant design features of the individual improvement locations, including curbs, inlets, channelization, barriers, guardrail, slopes, major culverts, proposed utility relocations, and other required design elements.

Illumination, signing, and signal details may be provided on plan sheets or separately.

Identify the appropriate design criteria for each feature. Identify any deviations, other than approved design exceptions, from established design criteria that will be utilized.

Explain why the deviation is necessary.

• Proposed preliminary roadway alignments and profiles adjustments, stating any deviations from the preliminary design plans and why the deviations provide a better engineering solution while meeting all VDOT design criteria.

• Approach to determining curb, curb and gutter, drop inlet, and storm drain systems locations.

• Hydrological design methodologies for temporary and permanent erosion control and materials, design storm selections, and installation to conform to Best Management Practices, State, and local laws.

• Approach to methods in design of storm water management quality/quantity requirements.

• Proposed intersection lanes configurations and signalization to maximize level of service for turning movements and overall intersection performance.

• Proposed temporary traffic control during construction to minimize traffic disruptions, and to ensure proper access to all local properties.

• Proposed haul routes to minimize disruptions to local roads and streets.

• Proposed construction staging and storage areas

2. Approach to coordinating with utility owners for relocation of utilities in conflict with the project work (see Subsection 107.02). Maximum score = 150

• Proposed approach to minimizing costs for utility relocations and to coordinate the relocations to utility corridors for minimizing permanent easement acquisition and impact to affected property owners.

1C-4

• Procedures for coordinating with utility companies and ensuring that all of the utility requirements are incorporated into the design and construction of the project. List all utility companies that may potentially be affected by the project. Include procedures for ensuring that submittals, utility company reviews, and other requirements do not delay the overall project schedule.

1.C.4.b Project and Management Plan of how the contractor plans to accomplish the work.

Total Maximum Score = 250.

1. Proposed Quality Assurance and Quality Control plans for design and construction in order to deliver a quality design and construction project on-time and within budget (see Sections 153 and 155). The QA/QC plans shall be developed and the QA/QC testing shall be performed in accordance with VDOT’s Minimum Quality Control & Quality Assurance Requirements for Design Build & Public-Private Transportation Act Projects (August 2008). Maximum score = 100.

• Description of management system to be used to control costs. Include procedures to ensure project is designed and constructed within approved budget. Also include documentation procedures, and procedures for keeping EFLHD, VDOT, the County, and DOD informed and up-to-date.

• Preliminary Schedule of Values showing approximate quantities and contribution factors for each Pricing Item activity. Do not include pricing information with the preliminary Schedule of Values submitted with the Technical Proposal.

• Description of QA/QC procedures for design and construction, including but not limited to independent reviews, and Contractor’s inspection of the construction operations (Section 153).

• Organizational structure. Include a summary of the Design-Build team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. At a minimum, include the Design-Build Project Manager, the Engineer of Record, the Construction Superintendent, and the QA/QC Manager for design, the QA Manager for construction, traffic engineer, right-of-way acquisition manager, and the utilities relocation coordinator. Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ), and are not tasked with multiple key roles in the Project. Also include how the design personnel will interface with the construction efforts.

• Procedures for coordinating with EFLHD, VDOT, the County, DOD, and other property owners impacted by the construction during the design to ensure all comments and concerns are incorporated (see Section 121).

• Procedures for coordinating with EFLHD, VDOT, the County, DOD, and property owners impacted by the construction to ensure all comments and concerns are incorporated.

1C-5

• Procedures for public involvement during design and for addressing public concerns during design and construction.

2. Procedures and coordination for obtaining permits (see Subsection 107.01) to ensure that the permitting agency’s requirements get incorporated during design and construction, and that the project remains on schedule. Maximum score = 75.

• Procedures for coordinating with each of the permitting agencies listed in Subsection

107.01, and for ensuring that all of the permitting agency’s requirements are incorporated into the design and construction of the project. Include any other agencies not specifically listed that may potentially require a permit. Include procedures for ensuring that permit submittals, agency reviews, and other requirements do not delay the overall project schedule.

3. Approach to coordinating with the VDOT, County, DOD, entities such as Fire & Rescue, Police, and local jurisdictions on the preparation of the Traffic Management Plan; and, approach to public safety and public awareness. Maximum score = 50.

• Description of overall approach to coordinating with the VDOT, County, DOD, and affected property owners to ensure that all traffic and access needs are understood and met.

• Proposed public safety plan (including accident management and reporting) and stakeholder and public awareness efforts during construction.

• Proposed stakeholder and public involvement during the design and construction

4. Subcontracting plan; and procedures for housekeeping, clean up, and personnel control.

Maximum score = 25.

• Description of overall subcontracting plan (see Subsection 108).

• Procedures for housekeeping, clean-up, personnel control, and other management or project control procedures.

1.C.4.c Acquisition of right-of-way, permanent and temporary easements. Maximum Score = 200.

Procedures and approach to right-of-way and easement acquisitions using VDOT’s guidelines and procedures outlined in subsection 107.07 of the RFP specifications, and strategy used in order to acquire right-of-way in a timely fashion for construction to begin.

• Procedures for coordinating with EFLHD and VDOT throughout the project for any potential changes and revisions to the design that may impact the acquisition of fee right-of-way and/or easements.

• Procedures for coordinating with EFLHD and VDOT for following procedures and providing transparency in the acquisition process.

1C-6

• Procedures for coordination with impacted and adjacent property owners to ensure all right-of-way concerns are addressed and do not cause delays to the project.

• Procedures for coordination of relocation of affected owners and tenants under the Uniform Relocation Act.

1.C.4.d Project Controls. Maximum Score = 50.

1. Procedure and coordination for monitoring the commencement, prosecution and completion of work and reporting to EFLHD.

• Description of system to be used to manage the design and construction schedule.

Include procedures to ensure a timely completion of the project. Include procedures for rescheduling activities and schedule recovery. Also include documentation procedures, and procedures for keeping EFLHD, VDOT, County, and DOD informed and up-to-date.

• Proposed project schedule. Include major and critical activities for design and construction (including EFLHD, VDOT, County, and DOD reviews), durations, logical relationships, and design and construction milestones. Include milestones for Preliminary Design Submittal; Intermediate Design Submittal; Final Design Submittal; relocation of utilities including milestones for the individual utility owners; the acquisition of right of way, including major stopping points as noted in Subsection 107.07; Beginning of Construction, and End of Construction.

• Project Completion Time. The completion of contract with respect to established contract time, and any proposals for delivering ahead of the Contract completion date.

• Procedures to ensure timely review and approval of submittals, both internal between the Contractor and the Design firm, and external between the Contractor/Designer and EFLHD, VDOT, DOD, County, permitting agencies, and utilities.

1D-1

SUBPART 1.D GOVERNMENT FURNISHED INFORMATION

The Government is furnishing each of the following documents/information with this RFP:

Subpart 1.A.1 General

• Survey and mapping files consisting of a compilation of photogrammetric and field surveys (not yet available).

• Aerial photos

• Preliminary photogrammetric mapping, including horizontal and vertical datum

• Preliminary utilities location mapping information

• Wetland Delineation and Jurisdictional Determination

• Quantico BRAC EIS

• Preliminary U.S. Route 1 Corridor Study

Section 107, Legal Relations and Responsibility to the Public (to be provided separately)

• Environmental Categorical Exclusion, (not yet available)

Section 109, Measurement and Payment

• Master EFLHD and VDOT Pay Item List http://www.virginiadot.org/business/const/default.asp

Section 111, Roadway and Bridge Design

• EFLHD concept plans (PDF files)v (not yet available)

• EFLHD concept design files and mapping (Microstation and Geopak files) (not yet available)

Section 153, Design and Construction Quality Assurance and Quality Control

• VDOT QA/QC Guide (August 2008) http://www.virginiadot.org/business/default.asp

Section 156, Public Traffic

• VDOT IIM-LD-241.2 http://www.virginiadot.org/business/default.asp

• VDOT Speed Limit and Fine Signing in Work Zones, TE-340.1 Memorandum(?)

VDOT Special Provisions http://www.virginiadot.org/business/const/default.asp http://www.virginiadot.org/business/default.asp

1D-2

• http://www.virginiadot.org/business/default.asp

VDOT Location and Design Forms

• http://www.extranet.vdot.state.va.us/forms/

VDOT’s Road Design Manual (Revised January 2011)

• http://www.virginiadot.org/business/locdes/rdmanual-index.asp.

VDOT’s Instructional and Informational Memoranda

• http://www.virginiadot.org/business/locdes/rd-ii-memoranda-index.asp

VDOT Design Exception Information and Forms

• http://www.extranet.vdot.state.va.us/locdes/electronic%20pubs/iim/llM27.pdf

VDOT Work Zone requirements

• http://www.extranet.vdot.state.va.us/locdes/electronic%20pubs/iim/llM241.pdf

NHS Guidance

• http://www.fhwa.dot.gov/design/0625sup.cfm http://www.extranet.vdot.state.va.us/forms/ http://www.virginiadot.org/business/locdes/rdmanual-index.asp http://www.virginiadot.org/business/locdes/rd-ii-memoranda-index.asp http://www.extranet.vdot.state.va.us/locdes/electronic%20pubs/iim/llM27.pdf http://www.extranet.vdot.state.va.us/locdes/electronic%20pubs/iim/llM241.pdf http://www.fhwa.dot.gov/design/0625sup.cfm

2-H-1

PART 2. CONTRACT CLAUSES, TERMS AND CONDITIONS

2.H SPECIAL TERMS AND CONDITIONS

2.H.1 Government Rights (Unlimited)

The Government (FHWA-EFLHD) shall have unlimited rights in all drawings, designs, specifications, notes and other works submitted during Phase II of the design/build selection process and developed in the performance of this contract, including the right to use same on any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he may assert or establish any claim under design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish the original or copies of all such works on the request of the Contracting Officer.

2.H.2 Design-Build Contract – Order Of Precedence

(a) The contract includes the standard contract clauses and schedules current at the time of award. It also entails: (1) the solicitation in its entirety, including all drawings, cuts and illustrations, and any amendments during proposal evaluation and selection, and (2) the successful Offeror’s accepted proposal. The contract constitutes and defines the entire agreement between the Contractor and the Government. No documentation shall be omitted which in any way bears upon the terms of that agreement.

(b) In the event of conflict or inconsistency between any of the provisions of the various portions of this contract, precedence shall be given in the following order:

(1) Betterments: Any portions of the Offeror’s proposal, which both meet and exceed the provisions of the solicitation.

(2) The provisions of the solicitation. (See also Contract Clause: SPECIFICATIONS AND

DRAWINGS FOR CONSTRUCTION.)

(3) All other provisions of the accepted proposal.

(4) Any design products, including but not limited to plans, specifications, engineering studies and analyses, shop drawings, equipment installation drawings, etc. These are “deliverables” under the contract and are not part of the contract itself. Design products must conform to all provisions of the contract, in the order of precedence herein.

2.H.3 Proposed Betterments

(a) The minimum requirements of the contract are identified in the Request for Proposal. All betterments offered in the proposal become a requirement of the awarded contract.

(b) “Betterment” is defined as any component or system, which exceeds the minimum requirements, stated in the Request for Proposal. This includes all proposed betterments listed in accordance with the “Proposal Submission Requirements” of the Solicitation, and all Government identified betterments.

2-H-2

(c) “Government identified betterments” include the betterments identified on the “List of Accepted Project Betterments” prepared by the Proposal Evaluation Board and made part of the contract by alteration, and all other betterments identified in the accepted Proposal after award.

2.H.4 Key Personnel, Subcontractors And Outside Associates Or Consultants

In connection with the services covered by this contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that were specifically identified and agreed to during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

2.H.5 Designer Of Record

The contractor shall designate the Designer of Record (DOR) for this project. The DOR shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia and shall meet the requirements of contract clause 52.236-25 “Requirements for Registration of Designers” and is responsible for the following:

(a) Serves as the single point of responsibility for all design decisions.

(b) Reviews and seals all record drawings and specifications.

(c) Reviews and…