SF 30 - Amendment 002.pdf

(x)

DTFH7112R00009

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Sterling VA 20166-6511

EFLHD-AC

21400 Ridgetop Circle Acquisitions Office Eastern Federal Lands Highway Div.

Federal Highway Administration

EFLHD

Sterling VA 20166-6511 21400 Ridgetop Circle Eastern Federal Lands Highway Div.

Federal Highway Administration

07/18/2012002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/25/2012

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of the amendment is to:

1. Add Section M, Technical Evaluation Criteria(Pass/Fail).

2. Repleace the Table of Content with the attached Table of Content.

3. Delete Section L in it's entirely and replace with the attached Section L.

4. To provide questions and answers to date.

5. Extend the proposal due date from July 25, 2012 to July 31, 2012 by 2:00pm EST.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Section M

DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

REQUEST FOR PROPOSAL (RFP) NUMBER DTFH71-12-R-00009 – Amendment 002

General

Seal bids will be accepted from all Service-disabled Veteran Owned Small Business in a 50 miles radius of Eastern Federal Lands Highway Division Office in Sterling, Virginia. The Government will award a contract resulting from this RFP to the responsible offeror whose offer conforms to the RFP which will be most advantageous to the Government. This RFP is for five clerical and one account clerk positions.

TECHNICAL EVALUATION CRITERIA (PASS/FAIL)

Proposal Evaluations

The Government will evaluate each offeror on the basis of its written proposal. In making the evaluation, the Government will consider an offeror’s ability to provide the services required by the Statement of Work. The evaluation will include an appraisal of the offeror’s knowledge of the statement of work’s relationship to office operations, management approach, including the offeror’s approach to quality control and quality assurance, staffing and other information considered necessary to present and understanding of and the offeror’s ability to accomplish these services.

• The technical proposal is limited to twenty five (25) pages, excluding resumes.

Technical and price proposals must be submitted as separate documents. The electronic versions of the documents must be in Microsoft Word format that can be read in Microsoft Office 2007 or a searchable Adobe PDF formal.

• There should be no references to price in the technical proposal. At the Government’s prerogative, award may be made without discussions. However, the Government may open discussions and final terms may be agreed upon during negotiations. All changes/revisions to the Contractor’s proposal must be submitted through the provision of a complete revised proposal to the Contracting Office as directed during discussions.

• The contractor’s proposal must clearly demonstrate the ability to perform the activities and tasks and meet all goals identified in the statement of work. Proposals will be evaluated for compliance with the statement of work.

NOTE: Competing technical proposals are evaluated against the RFP requirements; they are not compared with each other. Each of the technical factors described below will be rated on a pass/fail basis, and must receive a passing score for an offeror’s proposal to receive further consideration. If an offeror receives a fail rating on any technical factor, their cost proposal will not be evaluated and will be returned unopened. Failure to receive a passing score for any technical evaluation factor will result in rejection of an offeror’s proposal. Technical acceptability will be determined by evaluating each responsive proposal against the technical requirements specified in the RFP. After all of the technically acceptable proposals have been evaluated, the cost proposals will be opened and the award will be made to the firm with the lowest price.

Evaluation Factors: Listed in descending order of importance.

1. Technical Approach and Key Personnel: Under this evaluation factor, the government will consider whether the key personnel proposed by the offeror to perform the tasks possess sufficient experience and expertise to successfully perform the work. For each key personnel proposed, the offeror must submit a resume (no more than two pages) detailing the proficiency as required by the RFP. Include information on any subcontractors that will be used on the project. The proposal must address how training will be provided to the offeror’s employees to keep them current with changing technologies.

NOTE: Where there are DOT/FHWA proprietary systems, such as CASTLE that is used for Time and Attendance, or PRISM that is used for the creation of purchase requests (PRs), or Delphi that is the agency financial system (Accounting Clerk III only), the Eastern Federal Lands Highway Division will provide user training to the contractor’s staff for these systems.

The proposal must show experience with the items listed below:

• Ability to use computer software including Microsoft Office (including MS Word, Power Point, Excel and Outlook)

• Quality control of correspondence or other written materials

• Use of basic office equipment such as document scanners, create CD/DVD disks, copiers, facsimile machines and calculators.

• Timekeeping and Attendance in an electronic system

• Office Administration and Customer Service to include reception duties, telephone coverage, call routing, mail distribution, filing and correspondence preparation.

• For the Acquisitions Clerical Support ONLY – the proposal must show experience for the following:

o Ability to upload information to a web page (for solicitations) o Ability to handle sensitive and proprietary information related to contracting activities.

• For the Accounting Clerk III ONLY – the proposal must show experience for the following:

o Monitoring, tracking and reconciliation of funds o Preparation of financial reports such as profit/loss statements o Creating accounts and allocations in an electronic system o Asset management in a financial system, including cost depreciation.

• The proposal must include the following staff: Four (4) Contract Clerical Support, one (1) Acquisitions Clerical Support and one (1) Accounting Clerk level III per the statement of work.

2. Creation and maintenance of desk procedures Management and Staffing: The offeror will be rated on their Management Plan.

The proposal must include a plan on how coverage will be provided when the offeror’s employees are on extended leave (greater than two weeks.) The contractor must ensure that three of the four primary Contract Clerical Support personnel are on duty at all times to assure appropriate office coverage, unless there are extenuating circumstances.

Extenuating circumstances include inclement weather, potentially hazardous or unsafe working conditions, or special circumstances where the office is closed either by Executive Order and/or when administrative leave is granted to on-site Federal employees, on-site contractor personnel will also be dismissed. Whenever administrative leave is granted to contractor personnel, it shall be without loss to the contractor.

In the event of a government shutdown or furlough of federal employees that is required by law or necessary because of a lapse in an appropriations act, continuing resolution, or authorizing legislation, this contract will be suspended during that time. Payment will not be made to the contractor, and no adjustment shall be made to the contract for the day(s) that the Government is shutdown or for the time that Federal employees are furloughed.

If the offeror plans to use sub-contractors on the project, include the name of the subcontractor, information on their experience and the work they will be performing.

Resumes for all proposed employees must be provided. In addition, a Project Manager must be designated and a resume provided. The Project Manager will serve as the contractor’s site employees’ supervisor, managing contractor time and attendance, approving leave, assuring office coverage and supervising employees to include performance management. The Project Manager does not have to be an on-site employee. For the base (first) year, the Project Manager must meet at least quarterly with the Contracting Officer and Contracting Officers’ Representatives (COR) or as requested to ensure contracting activities are monitored appropriately and that issues, if any, are addressed timely. For option years, the meetings may be semi-annual or as requested.

3. Past Performance: Provide a list of at least three (3) contracts or subcontracts completed during the past three years for which you have performed similar work. Please include the following information:

• Name of contracting activity

• Contract number

• Contract type

• Total contract value

• Contract work performed

• Name of contracting officer

• Telephone number of the contracting officer

• Fax number of the contracting officer

• Email address of the contracting officer

• Name of the government or commercial program manager

• Telephone number of the government or commercial program manager

• Fax number of the government or commercial program manager

• Email address of the government or commercial program manager

The contact information must be current.

References will only be contacted for the vendor(s) that meet the technical requirements.

The Government will determine how many past performance checks will be made. It could be just for one offeror or multiple offerors. The references will be asked to complete a past performance survey by phone or email. Past performance is a measure of the degree to which an offeror, as an organization, has satisfied its customers and complied with federal, state, and local laws and regulations. The Government or their agent will inquire about the following elements, which are of equal importance in relation to each other:

1. The quality and timeliness of the offeror’s work;

2. The reasonableness of the offeror’s prices, costs and claims;

3. The reasonableness of the offeror’s business behavior including its willingness to cooperate and helpfulness in solving problems;

4. The offeror’s concern for the interest of customers;

5. The offeror’s viability; and,

6. The offeror’s integrity.

In the evaluation of past performance, the Government or its agent will contact former customers, government agencies and other private and public sources of information.

This may include a visit to the offeror’s office to verify the information in the proposal concerning past performance, procedures and other claims in its proposal. An offer with good past performance will enhance the evaluation value to the Government, which will be reflected in its relative standing among offerors. An offeror with no past performance history will receive a failing rating. Include past performance information on sub-contractors, if any, that you plan on using on this contract. If the sub-contractor will be doing a large portion of the work, they will be subject to the same past performance checks.

4. Offeror Capacity: State how soon after award your company will be able to start work on the project and the resources that would be dedicated to the project at that time. Work must begin within 15 days of the award, on or after October 1, 2012 but no sooner than October 1, 2012. The Government intends to award in sufficient time to assure a start date of October 1, 2012.

In addition, an analysis of the vendor’s cost proposal will be performed to ensure that the vendors’ prices are fair and reasonable.

Note: No overtime hours will be authorized on this contract unless a contract modification is issued.

By submitting a proposal, the offeror agrees to comply with all of the provisions of this proposal, except when the proposal clearly and expressly sets forth the offeror’s exceptions.

The offeror is to submit their proposal in hard copy and one electronic copy of the technical proposal only. The offeror is to provide one (1) original and four (4) copies of their technical proposal. The Technical Proposal cannot be longer than twenty five (25) pages and the font size is not to be less than a ten (10) point font. The font size can be smaller on images if they are needed in the proposal by the images must still be easy to read. In addition to the technical proposal, the offeror must submit a separate cost proposal that is packaged separately and sealed.

TABLE OF CONTENTS

Amendment 002 DTFH71-12-R-00009

I. INSTRUCTIONS TO OFFERORS

A. General Information Solicitation/Contract Form (SF-1447) B. Section B – Schedule of Services C. Statement of Work D. Annual Representations and certifications G. Contract Administration Data

II. CONTRACT TERMS AND CONTITIONS

H. Local Clauses I. Contract Clauses

III. SPECIAL CONTRACT REQUIREMENT

J. Special Contract Requirements Corporate Certificate/Authority to Bind Partnership

Annex 1 - Award Term Plan Annex 2 - Award Term Organization Annex 3 - Award Term Allocation by Evaluation Periods Annex 4 – Evaluation Criteria

IV. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS.

K. Representations and Certifications L. Instructions, Conditions and Notices to Offerors M. Technical Evaluation Criteria (Pass/Fail)

Attachment: Service Contract Act Wage Determination for Base Year (WD 05-2103 Revision No.: 12 dated 06/19/2012).

SECTION L

Amendment 002 DTFH71-12-R-00009

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INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.arnet.gov/far/ http://www.dot.gov/ost/m60/tamtar/tar.htm http://www.dot.gov/ost/m60/earl/tam.htm

(End of Provision)

The following PROVISIONS are included by REFERENCE only:

PROVISION

NUMBER PROVISION TITLE PROVISION

DATE

52.215-1 Instructions to Offerors-Competitive Acquisition Jan 2004

52.215-16 Facilities Capital Cost of Money Jun 2003

(End of Referenced Provisions)

52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data. (OCT 2010)

(a) Exceptions from certified cost or pricing data. (1) In lieu of submitting certified cost or pricing data, offerors may submit a written request for exception by submitting the information described in the following subparagraphs. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Commercial item exception. For a commercial item exception, the offeror shall submit, at minimum, information on prices at which the same item or similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include -

(A) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities;

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(B) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market;

(C) For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

(2) The offeror grants the Contracting Officer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the offeror's determination of the prices to be offered in the catalog or marketplace.

(b) Requirements for certified cost or pricing data. If the offeror is not granted an exception from the requirement to submit certified cost or pricing data, the following applies:

(1) The offeror shall prepare and submit certified cost or pricing data, data other than certified cost or pricing data, and supporting attachments in accordance with the instructions contained in Table 15-2 of FAR 15.408, which is incorporated by reference with the same force and effect as though it were inserted here in full text. The instructions in Table 15-2 are incorporated as a mandatory format to be used in this contract, unless the Contracting Officer and the Contractor agree to a different format and change this clause to use Alternate I.

(2) As soon as practicable after agreement on price, but before contract award (except for unpriced actions such as letter contracts), the offeror shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.

(End of provision)

52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Fixed Priced - Award Term Contract resulting from this solicitation.

52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Eastern Federal Lands Highway Division, Acquisition Office, 21400 Ridgetop Circle, Sterling, VA 20166.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

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Instructions for Preparation of Proposals

In responding to this solicitation please submit your proposal in two separate parts as follows:

Part I - Technical Proposal-

A technical dissertation describing in detail how you would proceed if awarded a contract. Include the following elements in your technical proposal (see also the statement of work and the technical evaluation criteria):

A. Technical and management approach.

B. Assumptions, deviations, and exceptions (as necessary).

C. Identify technical uncertainties, and make specific proposals for the resolution of any uncertainties.

D. A general history of your firm and a description of your experience with references in providing administrative, clerical, and records management services.

Part II - Cost or Price Proposal-

Your cost or price proposal shall be specific, complete in every detail, and separate from your technical and staffing proposals. Cost figures must not be shown in the forwarding letter or in the technical or staffing proposals.`

A. General.

1. Submit your cost or price breakdown utilizing Standard Form 1447 Section B. The Standard Form 1447 shall be completed and signed.

2. Clearly identify all costs and data in support of the proposed cost/price.

Other Divisions, Subsidiaries, Affiliated companies involvement

3. If other divisions, subsidiaries, a parent or affiliated companies, will perform work or furnish materials under this proposed contract, please provide the name and location of such affiliate and your intercompany pricing policy.

4. As part of the specific information required, you must submit with your proposal, and clearly identify as such, cost or pricing data (that is, data that are verifiable and factual and otherwise as defined at FAR 15.801). In addition, submit with your proposal any information reasonably required to explain your estimating process, including:

a. The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

b. The nature and amount of any contingencies included in the proposed price.

5. There is a clear distinction between submitting cost or pricing data and merely making available books, records, and other documents without identification. The requirement for submission of cost or pricing data is met when all accurate cost or pricing data reasonably available to you have been submitted, either actually or by specific identification, to the Contracting Officer or an authorized representative. As later information comes into your possession, it should be promptly submitted to the Contracting Officer.

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The requirement for submission of cost or pricing data continues up to the time of final agreement on price.

6. In submitting your proposal, you must include an index, appropriately referenced, of all the cost or pricing data and information accompanying or identified in the proposal. In addition, any future additions and/or revisions, up to the date of agreement on price, must be annotated on a supplemental index.

7. By submitting your proposal, you, if selected for negotiation, grant the Contracting Officer or an authorized representative the right to examine those books, records, documents, and other supporting data that will permit adequate evaluation of the proposed price. This right may be exercised at any time before award. The Federal Highway Administration may use an independent contractor for cost and price analyses.

8. As soon as practicable after final agreement on price, but before the award resulting from the proposal, you shall, under the conditions stated in FAR 15.804-4, submit a Certificate of Current Cost or Pricing Data.

B. Direct Labor.

1. Complete Standard Form 1447 Section and attach supporting schedules indicating types or categories of labor together with labor hours for each category, indicating rate of compensation. Indicate the method used in computing the labor rates. If individual labor rates are proposed, give employee names.

2. State whether any additional direct labor (new hires) will be required during the performance period of this acquisition. If so, state the number required.

C. Facilities and Special Equipment, Including Tooling.

1. It is the general policy of the FHWA not to provide general or special purpose equipment, facilities, or tooling of a capital nature except in unusual circumstances. Items having a unit cost of less than $1,000 will not be provided to you except as authorized with nonprofit institutions or State and local governments. If special purpose equipment of a capital nature is being proposed, provide a description of the items, details of the proposed cost including competitive prices, and a justification as to why the Government should furnish the equipment or allow its purchase with contract funds.

2. was Deleted D. Facilities Capital and Cost of Money.

If you intend to claim facilities capital and cost of money as a cost element of your proposal, you must complete and include Form CASB-CMF in your cost proposal. Form CASB-CMF is not required of offerors who submit the form to support forward pricing rate agreements or who otherwise make annual submissions of the form to FHWA or a cognizant administrative or auditing office.

E. Subcontracts/Consultants.

If subcontractors and/or individual consultants will be used in carrying out the requirements of this project, the following minimum information concerning the subcontractor shall be furnished:

1. Name and address of the subcontractor or consultant.

2. Statement of work and work plan (schedule) for the portion of work to be conducted by the subcontractor or consultant.

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3. Cost proposal

4. Names and positions of personnel who will be working on the Contract.

5. A letter or other statement from each proposed consultant and/or subcontractor indicating that he has been approached on the matter of participation in this Contract and that he is willing and able to do so in the terms indicated.

6. When cost or pricing data are required, a cost and price analysis of each subcontract/consultant proposal shall be performed, as required by FAR 15.805-1(c).

OTHER FINANCIAL/ORGANIZATIONAL INFORMATION

You must attach a supplemental sheet providing the following information:

1. Indicate your fiscal year period (provide month to month dates).

2. Indicate whether the proposed indirect cost rate(s) have been audited and accepted by any Federal audit agency. Give name, location and telephone number of the agency, and the date of acceptance. If no Federal audit has taken place, data supporting the proposed rates over the past three years must accompany the cost proposal.

3. Indicate whether your cost estimating system has been approved by any Government agency. If so, provide the name, location and telephone number of the cognizant agency, and date of approval.

4. Indicate whether your cost accumulation system has been approved by any Government agency. If so, provide the name, location and telephone number of the cognizant agency, and date of approval.

5. Attach a current financial statement, including a balance sheet and statement of profit or loss for the last completed fiscal year.

6 & 7 – have been deleted.

Financial Report: Enclose one copy of the most current Financial Statement Report(Unaudited) you have for your firm, packaged separately.

NOTE: Contractors are reminded that they are fully responsible for reading and complying fully with all referenced contract clauses and provisions that are included in this document. Contractors should pay special attention to the clauses and provisions that require a time sensitive submittals to the Government.

End of Section L

Questions and Answers to Request for Proposal (RFP)

1. What is current contract number and Incumbent name value of contract?

Answer: DTFH71-04-C-00024 Regis Associates, PC, 1400 Eye Street NW, Suite 425 Washington, DC 20005 Contract value at this time is around $4M The current incumbent cannot bid directly on this proposal.

2. Submission will be by hard copy only(5 copies) and it is on a pass/fail basis

Answer: See Amendment 002 – Section M

3. Would Service Disabled Veteran-Owned Small Business outside the 50 miles radius be excluded from competition?

Answer: Firms must have an office within the 50 mile radius of Eastern Federal Lands Highway Division (EFLHD) Division Office located in Sterling, Virginia as stated in block 9 of SF 1447.

4. Page 71/Section & Page L6 requires the following report: “Financial Report: Enclose one copy of the most current Independent Audit Report you have for your firm, packaged separately.” In our experience, SDVOSB firms competing under this NAICS code, 561110, and Small Business size standard ($7M), rarely maintain Audited Financial Reports.

a. To foster the broadest range of competition among otherwise capable firms, are current financial statements (unaudited) acceptable in lieu of an Audited Financial Report?

Answer: See Amendment 001 for Section L changes (Yes. Current financial statements would be accepted.

5. Section L, Part I – Technical Proposal, item D. requires a specific schedule of work to be performed. We understand contractor provided personnel will be tasked by the COR/Division Administrative Lead and shall be available for work during regular business hours as defined in Section C. However, providing a specific schedule, i. e. start/completion of all activities, for individual work elements for each position will require more information.

a. In order to make our response as accurate as possible, can DOT provide an estimate on the amount of time spent on each task by position description including those on tasks inherently specific to DOT (DOT specific databases and forms)? If this level of detail is too great, is it acceptable to provide a model work schedule discussion that simply encompasses the regular/daily working hours and the tasks to be performed as described in Section C?

Answer: See Amendment 001 for Section L changes - It is acceptable to provide a model work schedule discussing the regular/daily working hours and task to be performed.

6. Section L, Part I – Technical Proposal, item E. requires a “general history of the research segment of the firm and a description of …experience in comparable studies.”

a. What specific areas of research and/or comparable studies are applicable to this SOW? If not found applicable, is a description of our experience providing administrative, clerical, and records management services an acceptable alternative?

Answer: See Amendment 001 for Section L changes - A descriptive account of your experiences would be an acceptable alternative

7. I would like to know is it Best Value or LPTA contract?

Answer: See Amendment 002- Section M (pass/fail)

8. Please clarify the four distinct parts of the requested proposals for solicitation number

DTFH71-12-R-00009.

Answer: See Amendment 002 – Section L where the four distinct parts have been changed to two parts PART I – Technical Proposal & PART II – Cost or Price Proposal.

9. What is the tenure of the incumbent employees?

Answer: 5 to 7 years, we cannot give out the incumbent employees’ names.

10. How and where is the proposal to be submitted and if there is a due date for questions and answers?

Answer: Proposals are to be submitted to the address on the SF1447 in Block #7. Question submitted in the last week of the RFP may not be answered due to time constraints.

11. Would section B of the RFP be available in word format?

Answer: No we have it in the PDF format only.

12. Will there be a transition period?

Answer: It is our intent to award the contract as soon as possible to allow for any new employees to complete security clearances, but the first working day would be October 1, 2012.

13. Will personnel have access to and use of government-furnished computers, software (e.g., Microsoft Office), and basic office equipment (e.g., work stations, copiers, printers) necessary for the performance of their jobs?

Answer: Personnel will only be able to use government furnished equipment in performance of their duties.

14. This is a Services Contract Act/Wage determination contract, correct?

Answer: Yes

15. I did not find a section on the proposal evaluation, usually located in a Section M.

Answer: Please see amendment 002.

16. The 1447 calls for 4 Secretaries for 5 offices. Please confirm that this is accurate, that there is a total of 4 to support all 5 offices.

Answer: Section B Line Item 0001 is for 4 Secretary’s II positions, Line Item 0002 is for 1 Account Clerk III position, and Line Item 0003 is for 1 Secretary II position.