RFQ_DEWA 14(13).pdf

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

DELAWARE WATER GAP NATIONAL RECREATIONAL AREA

PROJECT DEWA 14(13), RAYMONDSKILL CREEK BRIDGE

DESIGN-BUILD SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

DTFH71-10-R-00008

In accordance with Public Law 104-106 (41 U.S.C. 253m), the Eastern Federal Lands Highway Division (EFLHD) of the Federal Highway Administration is conducting a "two phased" Design- Build (D-B) selection process. Under this Notice, the EFLHD is soliciting D-B firms/teams (Offerors) to participate in Phase One - Qualifications Based Selection of this "two phased" D-B selection process.

Project Description: The proposed D-B project includes the design and reconstruction of the Raymondskill Creek Bridge on U.S. Route 209 at milepost 18, located in Dingman Township in Pike County, PA within the Delaware Water Gap National Recreation Area. The construction work consists of replacing the existing superstructure with fourteen (14) AASHTO BI-36 adjacent box girders and overlay with 4-inch Latex Modified Concrete (LMC), constructing new approach slabs and reconstructing the abutment seats, as well as performing suitable wingwall and abutment repairs. The work includes placing engineered riprap at the north and south abutments to counteract scour, removing debris from the channel, removing vegetation growth throughout the structure, replacing the existing guardrail, and reestablish the roadway approaches. The proposed project is within existing National Park Service (NPS) boundaries.

The substructure will not be replaced and additional investigation is required to determine if the abutments and foundations require strengthening through the use of tiebacks and/or underpinning. The bridge was constructed in 1955 and consists of non-reinforced concrete abutments and wingwalls supporting fourteen 36-inch x 27-inch pre-stressed concrete adjacent box beams overlaid with 8 inches of bituminous paving. The bridge spans about 52 feet and provides a clear deck width of 40.5 feet. The bridge shoulders are lined with concrete curbs and galvanized steel, structure-mounted guardrail. No bridge as-builts are available. The roadway approaches are on a horizontally curved alignment and the bridge superstructure is superelevated to accommodate the curvature.

The National Environmental Policy Act (NEPA) compliance Categorical Exclusion (CE) will be completed by the FHWA. Only proposals that comply with the requirements outlined in the CE will be accepted; proposals that include the replacement of the entire structure will be rejected.

The CE definition is being applied to allow for a design and final construction that minimizes the potential effects on the cultural and natural resources of the project site. The requirements of this D-B project will include the application and acquisition of all environmental permits required for construction.

The design and construction cost for this D-B project is expected to fall within the price range of $1,000,000 to $3,000,000. The project at this time is “Subject to Availability of Funding”. This D-B project will be partially funded through the American Recovery and Reinvestment Act.

Design-Build Statement of Work (SOW): The SOW for this project includes Design and Construction work, Project Management and Quality Assurance/Quality Control (QA/QC) for Design and Construction (including Materials Sampling and Testing), and includes, but is not limited to, the following:

Design Work:

Field survey and mapping Subsurface soils and water investigation Anomaly detection during field investigations and design of avoidance or mitigation methods when applicable Roadway design including approach to the bridge and guardrail installation Bridge design Geotechnical analysis and design Temporary traffic control Context Sensitive Solution for bridges Landscape restoration design Hydraulic and Hydrologic analysis and design including computation of scour numbers Soil erosion and sediment control design Temporary support of excavation and safety protection systems design

Construction Work:

Construction of bridge Construction of roadways Construction of drainage devices and storm water management facilities Construction of guardrail Landscape restoration Installation of temporary and permanent sediment and erosion control measures Obtaining all environmental permits and implementing permit requirements including erosion and sediment control measures Construction in environmentally sensitive areas Installation of sheeting, shoring, and other temporary safety protection devices

Procurement Overview of the Project

A copy of the draft Request for Proposal (RFP) and other Government provided information will be available to interested Offerors during Phase One on or about March 8, 2010. All interested Offerors are strongly encouraged to review the Draft RFP.

A selection committee will review and evaluate the Statement of Qualifications (SOQ) submitted by all responsive Offerors. The selection committee will select two or more of the most highly qualified Offerors based on the established RFQ evaluation criteria to participate in Phase Two of this D-B selection process. During Phase Two, the short-listed Offerors will be sent a final RFP, which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed Offerors to submit both a Technical

Proposal and a Price Proposal during Phase Two. Those short-listed Offerors will be required to provide the necessary RFP information to the EFLHD within 35 calendar days after receiving the RFP (see RFP SF1442 block 13 for specific date). During the Phase Two period, a site visit/pre-proposal meeting will be held within 21 calendar days to discuss Contractor’s questions and to provide project clarifications (see RFP Section E for specific date).

After receipt of the Phase Two Technical and Price Proposals, an Evaluation Board will conduct a "best value" analysis, to include Offeror presentations, and the Evaluation Board will submit their recommendations to the Selection Official for approval. Award of one Firm Fixed Price contract is anticipated in July 2010, with a Notice to Proceed anticipated in August 2010.

A stipend of $25,000 will be awarded to each Phase Two Offeror who provides a responsive, but unsuccessful proposal.

It is not the intent of the EFLHD to receive project specific design or engineering recommendations as part of this Phase One selection process. Offerors should limit their SOQs to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of Phase One SOQs.

Evaluation and Weighting Criteria: All Offerors responding during Phase One will be evaluated using the following criteria and weightings:

1. Experience (Total Maximum Score = 30). The Government will review and evaluate the Offeror’s personnel and highway and bridge design experience, including technical and geographical similarities between the Offeror’s design experience and the work described in this solicitation.

Submit documentation for all key design and construction personnel to be involved in the design and construction of the project, indicating their specific experience within the past five (5) years performing technically the same or similar bridge, highway, geotechnical, field survey and mapping, erosion control, permitting, traffic control, project management, construction, landscape restoration, and QA/QC work for the EFLHD, NPS, Pennsylvania Department of Transportation (Penn DOT), and/or similar Department of Transportation (DOT) or agencies. Submit documentation for the following key personnel, demonstrating a minimum of three (3) projects within the past five (5) years performing technically the same or similar proposed design and construction method, including experience in superstructure replacement in stages, concrete repair, and substructure and foundation rehabilitation:

Design-Build Project Manager - The Contractor’s principal point of contact for all activities throughout the entire design-build process.

Designer of Record - The Contractor’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed Professional Engineer in the State of Pennsylvania.

Project Engineer - The Contractor’s on-site engineer, responsible for all engineering decisions, judgments, and work at the site.

Construction Superintendent - The Contractor’s authorized representative in charge of the construction work.

QA/QC Manager - The Contractor’s single point of responsibility for all quality management procedures and decisions. The Contractor will need to separate the design and construction QA/QC Manager responsibilities by assigning a Design QA/QC Manager separate from the Construction QA/QC Manager. The Construction QA/QC Manager will need to be on site during the construction work.

Bridge Engineer - The Contractor’s representative in charge of the bridge design.

This individual shall be a registered, licensed Professional Engineer in the State of Pennsylvania.

Geotechnical Engineer - The Contractor’s representative in charge of the bridge foundation repair/stabilization and geotechnical design/analysis. This individual shall be a registered, licensed Professional Engineer in the State of Pennsylvania.

Permitting Coordinator - The Contractor’s single point of contact for coordinating with permitting agencies. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

Safety - Contractor’s need to provide your accident frequency as indicated by the

Experience Modification Rating (EMR) for the last two (2) years.

Obligation to keep team intact:

In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that are specifically identified during the RFQ submittal process.

The Contractor shall inform the Contracting Officer two (2) weeks in advance in order to obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

2. Construction Capability and Resources (Maximum Score = 30). The Government will review and evaluate the information about each Offerors' past performance in the design and construction of roadway, bridge and foundation rehabilitation projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size and scope.

Submit the organizational chart to include the identification of major participants and the description of their roles in the project. Identify how each partner and subcontractor will interact and fit into the overall D-B team makeup.

Submit documentation that shows direct experience of the Offeror, joint venture partners, Offerors related by an ownership agreement, and/or experience of subcontractors that the Offeror proposes to utilize in the execution of this D-B project.

Identify any projects where the lead contractor and the lead designer have worked together, on the same project, in a D-B relationship. The lead design firm and lead construction contractor shall each list at least three (3), but no more than five (5), relevant roadway, bridge, and foundation rehabilitation projects, including any D-B projects, performed in the past five (5) years. The lead construction contractor’s projects should be those with a contract value of greater than $1,000,000. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction contractor, then the Offeror shall identify the design professional or construction entity with whom it contracted for each such project.

Submit documentation detailing any claims withheld against the primary offeror, joint venture partner(s), or subcontractors that were filed within the last ten years and are relative to the construction of a roadway or bridge facility. Provide this documentation for failure to meet or complete contract obligations within the contract period, for default terminations, for termination for convenience, or for the assessment of damages by the owner subsequent to the determination that the work was not performed in a timely, safe, or contractual manner.

Submit documentation of the Workmen’s Compensation Experience Modifier Rates for the last 3 years.

Submit documentation that shows evidence of performance with past and present customers; past and present subcontractors; Federal, State, and local government agencies; and/or consumer protection organizations. Include names, titles, e-mail, and phone numbers for all references submitted.

3. Quality Control Plan (Total Maximum Score = 15). The Government will review and evaluate each Offerors’ quality control plan to assess the soundness and reasonableness of the Offeror’s planned QA/QC for Design and Construction (including Materials Sampling and Testing).

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials and QA/QC. Describe how the systems will be updated and monitored.

Submit evidence of construction performance within the past five (5) years, indicating that quality work was completed on-schedule and within budget. Include any statements as to the Offeror’s integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction. Submit a minimum of two (2) current references.

4. Financial Condition (Total Maximum Score = 10). The Government will review and evaluate each Offerors’ financial condition to perform the design and construction of the project.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or similar audit, reflecting the Offeror’s rates and detailing the makeup of cost pools from which the rates are derived. Include audits for all joint venture partners and architect-engineering firm subcontractors. Include a Dun and Bradstreet Comprehensive Report, or a similar report, prepared by an independent business reporting agency that provides a company profile to include the number of employees;

a debt to asset ratio; payment history; a credit evaluation/rating and a comparison of this rating to other firms in the same industry; and a history of the Offeror’s ownership.

If the Offeror is a limited liability company, joint venture or any form of partnership, provide complete copies of the organizational documents that allow, or would allow by the time of contract award, the Offeror to do business in the State of Pennsylvania.

Describe any projects that the lead contractor or lead designer were involved in within the past five (5) years that resulted in: (a) the assessment of liquidated damages against one of such parties; (b) claims being submitted by or against one of such parties that involve the project owner; (c) one such parties having received a notice to cure a default due to the party’s non-performance or poor performance of the underlying contract; or (d) one of such parties being terminated for cause. For any such situation, explain the circumstances and identify the project owner’s representative and his/her current telephone number.

Disclose any outstanding litigation that could materially and adversely affect the financial condition of the lead contractor and/or the lead designer.

5. Project Understanding and Approach (Maximum Score = 15). The Government will review and evaluate each Offerors’ understanding of tasks involved and approach to managing, designing, and constructing the project.

Submit a general description of the tasks involved in the project and the approach the Offeror will take for design and construction administration, including the involvement of the design members of the Offeror’s team during construction. Identify potential risk factors regarding substructure rehabilitation and foundation stablization, special issues or problems that are likely to be encountered and explain the approach to mitigate those risks, issues or problems. Include discussion on how the Offeror intends to maximize the benefits of the D-B process.

Phase One Submittals: Interested Offerors will use the Standard Form (SF) 330, U.S.

Government Architect-Engineer Qualifications, for their SOQ. SF 330’s are available on the

U.S. General Services Administration website at: http://www.gsa.gov/forms/. Although the SF 330 is formatted for Architect-Engineer and Related Services, the construction elements of the Offeror’s SOQ may also be included on the SF 330. Alternate forms and formats will not be accepted.

The SOQ will address each of the evaluation criteria in the same order as listed above. The SOQ will contain no more than forty (40) pages typed on one side only. The SOQ will be printed on 8.5" x 11" paper. If dividers are used and contain project-specific information they will be counted as pages. All SOQs will be printed using the Times New Roman font, regular with a size of 12-points. The SOQ will be bound and tabbed to correspond with the evaluation criteria as listed above.

Submit one (1) copy of the documents supporting the Contractor’s Financial Condition (Evaluation Criteria 4) (packaged separately) with the Prime Contractor’s Data Universal Numbering System (DUNS) number in the cover letter to the address below along with your completed SOQ. The Financial Condition documents will not be included in the forty (40) page count.

Submit one (1) original (clearly marked) and nine (9) [ten (10) total] copies of the completed SOQ to the following address:

Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, VA 20166 Attn: Ms. Shirley Anderson (Fax and e-mail submissions will not be accepted.)

Questions concerning this solicitation should be submitted to the following e-mail address:

EFLHD.contracts@dot.gov.

Point of contact for this project is Ms. Shirley A. Anderson at 703-948-1407 or in her absence Ms. Peggy L. Schaad at 571-434-1596.

All Phase One SOQs must be received no later than 2:00 p.m. local time on Thursday March 18, 2010 in order to be considered for further evaluation.

http://www.gsa.gov/forms/ mailto:EFLHD.contracts@dot.gov