Draft RFP.pdf

Contract No.:

U S DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

PROJECT DEWA 14(13)

DELAWARE WATER GAP DESIGN-BUILD

Partially Funded under the American Recovery & Reinvestment Act

Request for Proposal

RFP NO: DTFH71-10-R-00008

This Contract Cites Standard Specifications FP-03

U.S. Customary Units

CONTRACTOR:

ADDRESS:

shirley.anderson Typewritten Text

STATE: Dingman Township

COUNTY: Pike Co. Pennsylvania

PARK: Delaware Water Gap National

Recreation Area

ROADWAYS: STATIONS

Raymondskill Creek Bridge U.S Route 209 Milepost 18

TYPE OF IMPROVEMENT:

This D-B project includes the design and reconstruction of the Raymondskill Creek Bridge on U.S. Route 209 at milepost 18; it consists of replacing the existing superstructure with a 4-inch Latex Modified Concrete (LMC) overlay, new approach slabs, abutment seats, and suitable wingwall and abutment repairs. Miscellaneous work will include placing engineered riprap at the north and south abutments to counteract scour, removing debris from the channel, removing vegetation growth throughout the structure, replacing the existing guardrail, structural transitions, and terminal sections, and minimal approach work.

The proposed project limits are within existing National Park Service (NPS) right-of-way.

shirley.anderson Typewritten Text shirley.anderson

D. Division 130—Archeological Protection ………………………………..117 through 118

TABLE OF CONTENTS

Solicitation/Contract Form (SF-1442)………………………………………… 4 through 5

I. INSTRUCTIONS TO OFFERORS

A. General Information……………………………………………………….6 through 9 B. Procurement Process ……………………………………………………10 through 16 C. Proposal Requirements……………………………………………………17 through 22 D. Government Furnished Information……………………………………….Page 23

II. CONTRACT TERMS AND CONTITIONS

A. Special Terms and Conditions…………………………………………….24 through 37 B. Contract Clauses…………………………………………………………..38 through 46

III. MINIMUM WAGE SCHEDULE…………………………………………47 through 57

IV. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS.

K. Representations and Certifications………………………………………...58 through 64 L. Instructions, Conditions, and Notices To Offerors or Respondents……….65 through 75

V. SPECIAL CONTRACT REQUIREMENTS

A. Division 100—General Requirements…………………………………… 76 through 108

B. Division 110—Design Criteria……………………………………………109 through 111

C. Division 120—Submittals and Reviews…………………………………..112 through 116

E. Division 150 – Project Requirements…………………………………… 119 through 145

F. Divisions 200 through 700—Work Item and Material Requirements…….146 through 185

VI. PERMIT - NEPA Documents

Please note that the National Environmental Policy Act (NEPA) compliance Categorical Exclusion (CE) will be completed by the Federal Highway Administration prior to the issuance of the final RFP.

Other Government Furnished Documents

Section 107. — Legal Regulation and Responsibility to the Public Page 186

Section 109. — Measurement and Payment Page 186 shirley.anderson

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

Federal Highway Administration

Eastern Federal Lands Highway Div.

Acquisitions Office 21400 Ridgetop Circle

EFLHD-AC

Sterling VA 20166-6511

SEE BLOCK 7

Shirley Anderson eflhd.contracts@dot.gov

PRA-DEWA 14(13)

x 03/10/2010

DTFH7110R00008

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

RECOVERY - The proposed D-B project includes the design and reconstruction of the

Raymondskill Creek Bridge on U.S. Route 209 at milepost 18, located in Dingman

Township in Pike County, PA within the Delaware Water Gap National Recreation Area.

It consists of replacing the existing superstructure with a 4-inch Latex Modified

Concrete (LMC) overlay, new approach slabs, abutment seats, and suitable wingwall and abutment repairs. Miscellaneous work will include placing engineered riprap at the north and south abutments to counteract scour, removing debris from the channel, removing vegetation growth throughout the structure, replacing the existing guardrail, structural transitions, and terminal sections, and minimal approach work.

The proposed project limits are within existing National Park Service (NPS) right-of-way.

Bridge Inspection Report, pages 1 through 18

See Other Government Furnished Documents

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 323 calendar days and complete it within ________________ ________________ calendar days after receiving

Part 1, Subpart I.B.4.a

06/10/2010

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

DRAFT

shirley.anderson

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Federal Highway Administration Eastern Federal Lands Highway Div.

Construction Office 21400 Ridgetop Circle

EFLHD-CO

Sterling VA 20166-6511

Wanda A. Peffer

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

DRAFT

sanderson Typewritten Text Federal Highway Administration Federal Lands Highway A/P Branch, AMZ-150 PO Box 25710 or E-Mail

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125 sanderson Typewritten Text sanderson Typewritten Text sanderson Typewritten Text shirley.anderson

PART I. INSTRUCTIONS TO OFFERORS

SUBPART I.A GENERAL INFORMATION

I.A.1 General

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD) to solicit competitive proposals for a design/build contract for Raymondskill Creek Bridge Project (DEWA 14(13). The RFP is issued as Phase Two of a “two phased” design/build selection process. Those Offerors selected in Phase One are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP. Phase One selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in Phase Two of the selection process.

The Offerors invited to submit Phase Two proposals are as follows:

Firm 1 Xxxxxxxxxxxxx Xxxxxxxxxxx Xxxxxxxxxxxx

Firm 2 Xxxxxxxxxxxx Xxxxxxxxxxx Xxxxxxxxxx

Firm 3 Xxxxxxxxx Xxxxxxxxx Xxxxxxxxxx

I.A.2 Description of Project

The proposed D-B project includes the design and reconstruction of the Raymondskill Creek Bridge on U.S. Route 209 at milepost 18, located in Dingman Township in Pike County, PA within the Delaware Water Gap National Recreation Area. The construction work consists of replacing the existing superstructure with fourteen (14) AASHTO BI-36 adjacent box girders and overlay with 4-inch Latex Modified Concrete (LMC), constructing new approach slabs and reconstructing the abutment seats, as well as performing suitable wingwall and abutment repairs. The work includes placing engineered riprap at the north and south abutments to counteract scour, removing debris from the channel, removing vegetation growth throughout the structure, replacing the existing guardrail, and reestablish the roadway approaches. The substructure will not be replaced.

However, the abutments and foundations will require strengthening through the use of tiebacks and/or underpinning. EFLHD will provide subsurface investigation findings. The bridge was constructed in 1955 and consists of non-reinforced concrete abutments and wingwalls supporting fourteen 36-inch x 27-inch pre-stressed concrete adjacent box beams overlaid with 8 inches of bituminous paving. The bridge spans about 52 feet and provides a clear deck width of 40.5 feet.

The bridge shoulders are lined with concrete curbs and galvanized steel, structure-mounted shirley.anderson guardrail. No bridge as-builts are available. The roadway approaches are on a horizontally curved alignment and the bridge superstructure is superelevated to accommodate the curvature. It is anticipated that the project will fall under the Categorical Exclusion (CE) definition as long as the reconstruction stays within the exiting limits.

The proposed project is within existing National Park Service (NPS) boundaries. The design and construction cost for this D-B project is expected to fall within the price range of $1,000,000 to $3,000,000. The project at this time is “Subject to Availability of Funding”. This D-B project will be partially funded through the American Recovery and Reinvestment Act.

I.A.3 Definitions FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

I.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes design, construction, maintenance during construction, project management, project scheduling, quality control/quality assurance for design and construction, materials sampling and testing, obtaining permits (see Section 107), coordination and design assistance for removal, clean up, and coordination with other governmental agencies and entities including federal, state, and local governments.

EFLHD Responsibilities -- EFLHD is the representative for the owner which is the National Park Service (NPS). EFLHD will perform management and construction oversight activities of the Contractor’s operations and end products to satisfy the Government that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews, construction acceptance, independent verification testing activities, and oversight of maintenance of traffic and environmental compliance as outlined in this RFP.

NPS Responsibilities -- The NPS will provide input to EFLHD to assure that the project design and construction conforms to the requirements of the Delaware Water Gap National Recreation Area.

shirley.anderson

I.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

April 26, 2010 Issue RFP to Offerors.

May 12, 2010 Pre-Proposal Conference and Project Walk-Through with FHWA, NPS and Offerors.

May 19, 2010 Deadline for Recommendations for Changes to RFP.

June 10, 2010 Technical and Cost Proposal DUE.

??? Oral Presentations to be held at EFLHD Office in Sterling, Virginia.

July 29, 2010 Award of Contract to one Offeror, Notification and Debriefing to

Unsuccessful Offerors.

August 2010 Notice to Proceed (NTP) issued.

I.A.6 Stipulated Fee

A stipulated fee will be awarded to each Phase Two Offeror which provides a responsive, but unsuccessful, proposal. If no contract award is made, all responsive Offerors will receive the stipulated fee. The amount of the fee will be $25,000 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in the proposals in connection with any contract awarded for the Project, or in connection with a subsequent procurement, without any obligation to pay any additional compensation to the unsuccessful Offerors.

I.A.7 Organization of Request for Proposals

This RFP is divided into five parts. Part I provides instructions to the Offerors. Part II contains Contract Clauses and Conditions. Part III contains the Wage Determination for on site work. Part IV contains the Representations, Certifications and Other Statements to be filled out by the Offerors. Part V contains the Special Contract Requirements (SCRs). The SCRs amend and supplement the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-03, U.S. Department of Transportation, Federal Highway Administration.

Refer to Section 101 of the SCRs for a further description of Part V.

I.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection I.A.5, Offerors may visit the project during the shirley.anderson proposal phase to conduct additional investigations or other studies other than geotechnical. Obtain approval from the EFLHD and the NPS prior to site visits. At a minimum, provide dates and hours of work. An eight working day approval period will be in effect from the date an acceptable proposal is received to the date approval is given.

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost.

After award of the contract, subsurface or latent physical conditions at the site which differ materially from those indicated in this RFP, or unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the RFP, will be addressed in accordance with FAR Clause 52.236-2 Differing Site Conditions.

shirley.anderson

SUBPART I.B PROCUREMENT PROCESS

I.B.1 Procurement

I.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals. The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, oral presentations, and finally a determination of award. EFLHD will award the contract (if at all) to the responsible Offeror determined to provide the “Best Value” to the Government.

I.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government Preliminary Design Plans) and the information called out in Section I.D will be available to each pre-qualified Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all addendums issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief for error or omission will be provided by EFLHD.

I.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing pursuant to FAR Clause 52.214-6, Explanation to Prospective Bidders.

For procurement related inquires, contact:

Primary: Alternate:

Ms. Shirley Anderson Ms. Peggy Schaad Contracting Specialist Contracting Specialist Federal Highway Administration Federal Highway Administration Eastern Federal Lands Highway Division Eastern Federal Lands Highway Division 21400 Ridgetop Circle 21400 Ridgetop Circle Sterling, Virginia 20166 Sterling, Virginia 20166 Phone: 703-948-1407 Phone: 571-434-1596

FAX: 703-404-6217 FAX: 703-404-6217

EFLHD.contracts@dot.gov EFLHD.contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the mailto:EFLHD.contracts@dot.gov mailto:EFLHD.contracts@dot.gov shirley.anderson

RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

I.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to so notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from EFLHD.

I.B.1.e Amendments

EFLHD reserves the right to revise the RFP documents anytime before PROPOSAL DUE DATE. Such revisions, if any, will be announced by amendments to the RFP documents. Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offerors shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions. Failure to acknowledge receipt of amendments may cause the proposal to be deemed non-responsive and result in rejection.

I.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations any time up to two weeks prior to the PROPOSAL DUE DATE.

The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms. Shirley Anderson at the address specified in RFP Subsection I.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

I.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly addressed and identified for “Project DEWA 14(13)”. The Price Proposal shall be in a sealed envelope separate from the Technical Proposal. See Subpart I.C for format requirements and number of copies required.

Submit all proposals so that they will arrive at EFLHD’s office at 21400 Ridgetop Circle, Sterling, Virginia, 20166, on the due date as specified in Section I.A.5. Proposals shall be sent directly to the attention of Ms. Shirley Anderson. It is the Offeror’s sole responsibility to ensure that its proposal shirley.anderson is received. Proposals received after the time due may be rejected without consideration or further evaluation.

I.B.2 Pre-Proposal Conference/Site Visit

A Pre-Proposal Conference will be held at the project site on the date listed in Section I.A.5. The purpose of the conference is to explain or clarify the project specifications and requirements.

Offerors are to submit written questions to the e-mail address listed in Subsection I.B.1.c. Remarks and explanations at the conference shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

Immediately following the Pre-Proposal Conference, the Offerors will have the chance to walk through the project. Government personnel will be available to clarify requirements and answer questions. A written record of the conference will be furnished to all Offerors.

Offerors are limited to fifteen personnel attending the Pre-Proposal Conference and site visit.

Names of the Offerors’ attendees are to be submitted to the address or e-mail address listed in Subsection I.B.1.c.

I.B.3 Evaluation and Selection Procedure Steps

EFLHD will use a Best Value Selection procedure. Technical and Price Proposals will be evaluated separately with separation retained until final technical and price evaluations are made. Selection will be made based on both technical and price consideration as described in Subsection I.B.6.

A final recommendation, based upon technical and price criteria that provides the “Best Value” to the Government, will be made to the Selection Official. EFLHD reserves the right to seek the technical opinions and advice from appropriate divisions within the Government to be considered during the evaluation of the technical proposals.

The selection procedure will involve the following major steps:

1. EFLHD receives Technical and Price Proposals.

2. Technical and Price Proposals are separated and Evaluation Board (Board) begins reviewing the Technical Proposals.

3. Oral presentations on Technical Proposals.

4. Technical Proposals evaluated by the Board with ratings assigned for predetermined technical criteria.

5. Price Proposals evaluated by the Board.

6. Relationship of price and quality evaluated per Section I.B.6, with the overall proposal providing the best value to the Government forwarded to the Selection Official.

7. Selection Official makes determination of award.

I.B.4 Proposal Submittal

I.B.4.a Review of Price Proposal

The Price Proposal will include the Contract Bid Price total (from Table 1 of Price Form 01, Subsection 109.06) plus the Government’s Contract Administration Costs based on $2,200 per calendar day necessary to complete all contract work from Notice to Proceed (NTP) to final construction completion. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in Section 109. In addition, the Offeror shall also provide the number of calendar days that they will commit to completing the project. The number of calendar days cannot exceed a maximum of 323 calendar days (combined design and construction). The number of calendar days indicated by the Offeror will thereby establish the final completion date stated in Section 108, after which liquidated damages will be assessed for work required beyond that date.

The price used for evaluation purposes will be the sum of the Base Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. The Government may reject a proposal as nonresponsive if the prices shown are materially unbalanced between line items or subline items.

A price proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the price proposal will result in the overall best value to the Government, or if it is so unbalanced as to be tantamount to allowing an advance payment.

See Subsection I.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

I.B.4.b Review of Technical Proposal

EFLHD will use the evaluation criteria shown in I.C.4 in assigning a numerical technical rating for each Offeror. The main categories of the technical proposal and maximum scores for each category are listed below:

Management/Coordination/Project Control. Maximum Score = 275.

Engineering. Maximum Score = 475.

Aesthetics/Workmanship. Maximum Score = 250.

I.B.5 Oral Presentations

I.B.5.a General

All responsive Offerors will be given the chance to make formal oral presentations on their Technical Proposals.

The purpose of the oral presentations is to afford the Offerors an opportunity to highlight the significant aspects of their written Technical Proposals, and to orally communicate their understanding of the RFP. Oral presentations shall not be used to fill in missing or incomplete shirley.anderson information that was required in the written proposals. Topics or issues not addressed in the written proposal shall not be discussed during the oral presentations. Offerors shall not include any price or price information in their oral presentations. The Board will use the information gained from the oral presentations to supplement the written proposals in the evaluation of the Technical Proposals.

If an Offeror chooses not to participate in the oral presentations, then the technical score will be based solely on the written proposal.

I.B.5.b Procedures

The oral presentation of the Technical Proposal may be made by one or more representatives of an Offeror’s team. Suggested representatives include the Design-Build Project Manager, the Engineer of Record, the Construction Superintendent, the QA/QC Manager(s) for design and construction, the geotechnical engineer, the bridge engineer, traffic engineer, and/or other specialists who are knowledgeable about their specialty areas and who will be directly involved with this project.

Presenters may use visual aids to illustrate key points and supporting information. Eight complete copies of all visuals used in oral presentations shall be left with the Board at the conclusion of the presentation. It is anticipated that the oral presentations will be approximately one hour in duration;

however, the Board will ultimately determine when to terminate the presentations.

Upon conclusion of the presentation, the presenters will be asked to recess outside the presentation room for approximately fifteen minutes. At this time, the Board may develop clarification questions on the presentation. After the recess, the presenters may be invited back to answer questions. Questions will be for clarification only on the material already presented. Offerors will not be permitted to ask questions of the Board except to ask the meaning of a clarification question posed by the Board, and no additional time will be allowed to research an answer. Responses to questions will be documented and considered as part of the technical proposal.

I.B.5.c Order of Presentations

EFLHD will establish the order of the Offerors’ presentations by random selection. EFLHD will establish the date and time for oral presentations approximately five days following submission of the RFP.

Offerors will be given a minimum of seven calendar days advance notice of the date and time of their scheduled presentations by telephone and e-mail. Once established, the date and time block for an Offeror’s presentation will be firm and will not be revised. Failure to appear at the designated time will result in an Offeror’s forfeiture of the opportunity to make an oral presentation.

The location for all oral presentations will be at the EFLHD Office at 21400 Ridgetop Circle, Sterling, Virginia.

I.B.6 Best Value Determination

The Board will rate the Technical Proposals based on the evaluation criteria listed in Subsection I.C.4 EFLHD will perform a separate assessment of price and provide a recommendation to the Selection Official of the proposal representing the best value to the Government. The Technical Proposal and the Cost Proposal will be weighted equally.

Calculation of the best value proposal will be as follows:

The Overall Technical Score will be determined by each Board member assigning a numerical rating for each evaluation criterion in the Technical Proposal. Then the consensus method will be used by the Board to determine a final numerical rating for each evaluation criterion. The final numerical ratings will be summed to determine the Overall Technical Score for each Offeror’s Technical Proposal. The maximum possible Overall Technical Score is 1,000 for each proposal.

After the overall technical scores are assigned, the Price Proposals will be opened. A best value cost-technical tradeoff will be determined as follows:

1. The proposals are ranked in order of price (Total Amount Bid plus Contract Administration Cost), starting with the lowest price. The following is an example of the initial ranking according to price:

Offeror Total Amount Bid Overall Plus Contract Admin. Cost Technical Score C $20,600,000 845 D $21,720,000 912 A $23,190,000 880 B $23,800,000 965

2. A cost-technical tradeoff is performed by comparing the top two (2) initially ranked proposals. A Price Increment (P.I.) and Technical Score Increment (T.I.) are computed by the following equations:

P.I. = (PriceOfferor D - PriceOfferor C) ÷ (PriceOfferor C) x 100% P.I. = (21,720,000 – 20,600,000) ÷ (20,600,000) x 100% P.I. = 5.44%

T.I. = (Tech. ScoreOfferor D – Tech. ScoreOfferor C) ÷ (Tech. ScoreOfferor C) x 100% T.I. = (912 - 845) ÷ (845) x 100% T.I. = 7.93%

The T.I. over P.I. ratio is examined. If the ratio is greater than one (1), as in this example, than the second-ranked Offeror (D) is considered to provide a greater value to the government:

T.I. ÷ P.I. = 7.93% ÷ 5.44% = 1.46 1.46> 1.00 ; therefore Offeror D is considered to provide a greater value (Technical Increment outweighs the Price increment).

Offeror D is retained for the next step, while Offeror C is eliminated. If the T.I. over P.I.

ratio had been less than one (1), then Offeror C would have been considered to provide a greater value to the government.

3. A cost-technical tradeoff is performed by comparing the higher-ranked proposal from Step No. 2 above (Offeror D) to the next proposal listed in the initial ranking chart (Offeror A). A P.I. and T.I.

are computed similar to above:

P.I. = (PriceOfferor A - PriceOfferor D) ÷ (PriceOfferor D) x 100% P.I. = (23,190,000 – 21,720,000) ÷ (21,720,000) x 100% P.I. = 6.77%

T.I. = (Tech. ScoreOfferor A – Tech. ScoreOfferor D) ÷ (Tech. ScoreOfferor D) x 100% T.I. = (880 - 912) ÷ (912) x 100% T.I. = -3.51%

The T.I. over P.I. ratio is then examined:

T.I. ÷ P.I. = - 3.51% ÷ 6.77% = - 0.52

Since the ratio in this example is less than one (1), Offeror D continues to be considered to provide a greater value to the government. In this case, the Technical Increment decreased while the price Increment increased. Offeror D is retained for the next step, while Offeror A is eliminated.

4. Lastly, a cost-technical tradeoff is performed by comparing the higher-ranked proposal from Step No. 3 above (Offeror D) to the next proposal listed in the initial ranking chart (Offeror B). A P.I.

and T.I. are computed similar to the above:

P.I. = (PriceOfferor B - PriceOfferor D) ÷ (PriceOfferor D) x 100% P.I. = (23,800,000 – 21,720,000) ÷ (21,720,000) x 100% P.I. = 9.58%

T.I. = (Tech. ScoreOfferor B – Tech. ScoreOfferor D) ÷ (Tech. ScoreOfferor D) x 100% T.I. = (965-912) ÷ (912) x 100% T.I. = 5.81%

The T.I. over P.I. ratio is then examined:

T.I. ÷ P.I. = 5.81% ÷ 9.58% = .606

Since the ratio in this example is less than one (1), Offeror D continues to be considered to provide a greater value to the Government. In this case, the Technical Increment did not outweigh the Price Increment. Offeror D is retained, while Offeror B is eliminated.

The proposal offering the best value to the Government (Offeror D in the above example) will be forwarded to the Selection Official.

I.B.7 Award

The Selection Official will select for contract award the proposal which offers the best value to the Government.

The technical proposal will be incorporated into the contract by reference and the contractor shall shirley.anderson be bound by its contents

SUBPART I.C PROPOSAL REQUIREMENTS

I.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Management/Coordination/Project Control

2. Engineering

3. Aesthetics/Workmanship

d) Price Proposal – Packaged Separately

The proposal shall include the Offeror's complete technical response to this RFP and contain all required supporting documentation. All items shall be organized, clearly indexed, and easily identified by EFLHD. Submit the package to Ms. Shirley Anderson at the address shown in RFP Subsection I.B.1.c. The Offeror shall submit one copy of the Cover Letter, eight copies of the Executive Summary, eight copies of the Technical Proposal, and one copy of the Price Proposal for review. The Price Proposal shall be in a sealed envelope separate from the Technical Proposal.

Only the Technical Proposals and the Price Proposals will be evaluated during the Best Value Determination (Subsection I.B.7). The Cover Letter and Executive Summary will not be scored.

The contents of the proposals and all discussions regarding proposals will be kept in strictest confidence during the evaluation process and prior to payment of the stipulated fee.

I.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize EFLHD personnel with the Offeror's project approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three pages of text.

At a minimum, the Executive Summary shall include the following:

A description of the major components of the project.

A summary of the Offeror’s Management/Coordination/Project Control plan.

A summary of the Offeror’s Engineering and Aesthetic approaches to the project.

A summary of the Offeror’s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. Verify that major participants and key personnel have not changed from those submitted with the Phase One Request for Qualifications (RFQ).

In cases where the Executive Summary conflicts with the Technical Proposal, the Technical Proposal shall govern.

I.C.3 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01, and 2A through 2C; and the Offeror developed Forms PP01, PP02A-2C, andPP03A-3C shall be sealed in a separate package and be clearly marked “PRICE

PROPOSAL.”

The price to be used for the price proposal evaluation and the contract amount will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror. The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in Section 102.

Block 17 of SF 1442:

Amounts should be completed as follows:

Schedule A - $ If additional Schedules and/or Options are included list separately as follows:

Schedule B (Option 1) - $

DO NOT INCLUDE ANY CONTRACT ADMINISTRATION COSTS IN BLOCK 17.

I.C.4 Technical Proposal

The information submitted in the proposal will be evaluated by the Board using the criteria shown below.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include standard manuals or detailed discussions in this proposal. Approach and discussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the Board to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The technical solutions shall be organized into the following major sections and shall provide proposed solutions, analyses, and other information necessary for the Board to be able to evaluate the Offeror’s reasoning and approach:

I.C.4.a Management/Coordination/Project Control. Maximum Score = 275.

1. Approach to overall QA/QC, in order to deliver a quality design and construction project on-time and within budget (see Sections 153 and 155). Maximum score = 125.

• Method for delivering a high quality design product. Include a summary of the proposed

Quality Assurance and Quality Control plans. Address design and coordination issues in relation to QA/QC.

• Method for delivering a high quality construction project. Include a summary of the proposed Quality Assurance and Quality Control plans. Address construction and coordination issues in relation to QA/QC.

• Description of system to be used to manage the design and construction schedule. Include procedures to ensure a timely completion of the project. Include procedures for rescheduling activities and schedule recovery. Also include documentation procedures, and procedures for keeping EFLHD and NPS informed and up-to-date.

• Proposed project schedule. Include major and critical activities for design and construction (including Government reviews), durations, logical relationships, and design and construction milestones. Indicate roadway segments and/or bridges planned for early construction. At a minimum for each roadway segment and bridge, include milestones for Intermediate Design Submittals, Final Design Submittals, Beginning of Construction, and End of Construction.

• Description of management system to be used to control costs. Include procedures to ensure project is designed and constructed within approved budget. Also include documentation procedures, and procedures for keeping EFLHD and NPS informed and up-to-date.

• Preliminary Schedule of Values showing approximate quantities and contribution factors for each Pricing Item activity. Do not include pricing information with the preliminary Schedule of Values submitted with the Technical Proposal.

• Organizational structure. Include a summary of the Design-Build team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. At a minimum, include the Design-Build Project Manager, the Designer of Record, the Project Engineer, the Construction Superintendent, the QA/QC Managers for design and construction, the bridge engineers, the hydraulic engineers, and the geotechnical engineers. Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ). Also include how the design personnel will interface with the construction efforts, and how the construction personnel will interface with the design efforts.

2. Procedures and coordination for obtaining permits (see Subsection 107.01), to ensure that the permitting requirements are incorporated during design and construction, and that the project remains on schedule. Maximum score = 50.

shirley.anderson

• Procedures for ensuring that all of the permitting is incorporated into the design and construction of the project.

• Procedures for ensuring that permit, submittals, agency reviews, and other requirements do not delay the overall project schedule.

3. Procedures and coordination for ensuring that the EFLHD and NPS comments and concerns are incorporated into the design and construction of the project. Maximum score = 50.

• Procedures for coordinating with EFLHD and NPS during design to ensure all comments and concerns are incorporated (see Section 121).

• Procedures for coordinating with EFLHD and NPS during construction to ensure all comments and concerns are incorporated.

4. Approach to public safety and public awareness; and procedures for housekeeping, clean-up, and personnel control. Maximum score = 50.

• Proposed public safety plan (including accident management and reporting) and public awareness efforts during construction.

• Procedures for housekeeping, clean-up, personnel control, and other management or project control procedures. Proposed health and safety plan for contractor personnel.

I.C.4.b Engineering. Maximum score = 475.

1. Approach to bridge design and construction. Describe and/or define the structure type of the bridge that will be used for the project. Steel structures will not be considered. Provide the following: Maximum score = 325.

• Proposed Type, Size, and Location (TS&L) Plans, stating any deviations from the

Government preliminary design plans (see Subsection 111.06) and why the deviations provide a better engineering solution; however, the roadway vertical and horizontal alignments cannot be changed.

• A maximum three page description for the bridge design criteria, methods of structural analysis, construction materials, design life considerations, and a description of creative or innovative aspects of the design and construction that will benefit the quality, time, or cost of the project. Also submit structure life and maintenance expectations.

• Proposed substructure and foundation rehabilitation design details.

• Approach to bridge construction. Include description of construction method and sequence of construction.

2. Approach to design and construction of other roadway elements, including roadway drainage, and temporary and permanent erosion control. Maximum score = 150.

• Hydrological design methodologies for box culverts and pipe culverts, design storm selections, and materials. Submit design life for pipe culverts (minimum = 50 years).

• Hydrological design methodologies for temporary and permanent erosion control, design storm selections, and materials; and consideration of the highly erodible loess soils for the selection, use, and timing of temporary and permanent erosion control devices and measures.

• Approach to river hydraulics including scour analysis and riprap countermeasure design.

I.C.4.c Resource Protection/Aesthetics/Workmanship. Maximum score = 250.

1. Approach to providing a finished facility that will match the character of the existing bridge.

Maximum score = 150.

• Provide a maximum of one page description for the bridge and Context Sensitive Solutions that are proposed for project.

• Proposed cut and fill slope ratios in order to blend the roadway template into the existing terrain.

• Proposed areas of selective clearing and grubbing to enhance aesthetic appearance, and to match the character of the Delaware Water Gap National Recreation Area.

• Consideration of resource protection and aesthetics when selecting temporary and permanent erosion control materials.

2. Approach to protection of natural and cultural resources within and in the immediate vicinity of the project limits. Maximum score = 100.

• Procedures for protection of natural resources and existing vegetation.

• Procedures for minimizing potential impacts on the stream.

• Procedures for protection of cultural resources in the project vicinity.

shirley.anderson Typewritten Text

SUBPART I.D GOVERNMENT FURNISHED INFORMATION

The Government is furnishing each of the following documents/information with this RFP:

Section 107 - Legal Regulations and Responsibility to the Public

Section 109 – Measurement and Payment

Bridge Inspection Report

PART II. CONTRACT TERMS AND CONDITIONS

II A - 1

SPECIAL TERMS AND CONDITIONS

STC01 GOVERNMENT RIGHTS (UNLIMITED)

The Government shall have unlimited rights, in all drawings, designs, specifications, notes and other works submitted during Phase II of the design/build selection process and developed in the performance of this contract, including the right to use same on any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he may assert or establish any claim under design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish the original or copies of all such works on the request of the Contracting Officer.

STC03 DESIGN-BUILD CONTRACT – ORDER OF PRECEDENCE

(a) The contract includes the standard contract clauses and schedules current at the time of award. It also entails: (1) the solicitation in its entirety, including all drawings, cuts and illustrations, and any amendments during proposal evaluation and selection, and (2) the successful Offeror’s accepted proposal. The contract constitutes and defines the entire agreement between the Contractor and the Government. No documentation shall be omitted which in any way bears upon the terms of that agreement.

(b) In the event of conflict or inconsistency between any of the provisions of the various portions of this contract, precedence shall be given in the following order:

(1) Betterments: Any portions of the Offeror’s proposal which both meet and exceed the provisions of the solicitation.

(2) The provisions of the solicitation. (See also Contract Clause: SPECIFICATIONS AND

DRAWINGS FOR CONSTRUCTION.)

(3) All other provisions of the accepted proposal.

(4) Any design products, including but not limited to plans, specifications, engineering studies and analyses, shop drawings, equipment installation drawings, etc. These are “deliverables” under the contract and are not part of the contract itself. Design products must conform to all provisions of the contract, in the order of precedence herein.

STC04 PROPOSED BETTERMENTS

(a) The minimum requirements of the contract are identified in the Request for Proposal. All betterments offered in the proposal become a requirement of the awarded contract.

(b) A “Betterment” is defined as any component or system, which exceeds the minimum requirements, stated in the Request for Proposal. This includes all proposed betterments listed in accordance with the “Proposal Submission Requirements” of the Solicitation, and all Government identified betterments.

(c) “Government identified betterments” include the betterments identified on the “List of

Accepted Project Betterments” prepared by the Proposal Evaluation Board and made part shirley.anderson Typewritten Text

II A - 2

of the contract by alteration, and all other betterments identified in the accepted Proposal after award.

STC…