SF 30 Amend 001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable debbie debbie pschaad Line

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Amendment No. 001 Chattahoochie National Forest

Project GA-PFH 002-2(2)

DTFH71-10-R-00001

The purpose of this Amendment is to:

1) Rename the project to GA-PFH 002-2(2)

2) Revise the RFP (Request For Proposals) based on comments as a result of the site visit of 10/16/09 and other changes.

3) Provide additional government-provided data – bridge inspection reports.

Site Visit Meeting Minutes

1. Attached are the Site Visit Meeting Minutes and list of attendees.

Government Provided Data

1. Attached are the bridge inspection reports for the bridges to be used for hauling (the inspection reports for bridges only with controlling (lowest) loads were provided).

RFP Changes

1. Delete the second sentence of the first paragraph of Subsection 1.B.3.a of the RFP, page IB-4, and substitute the following:

The Offeror shall submit prices for each Lump Sum Bid Item as described in FP Section 109.

2. Delete the fourth sentence of the first paragraph of Subsection 1.B.3.a of the RFP, page IB-4, and substitute the following:

The number of calendar days cannot exceed a maximum of 350 calendar days.

3. Delete the last sentence of the first paragraph of Subsection 1.C.4.f of the RFP, page IC-4, and substitute the following:

Also include documentation procedures, and procedures for keeping EFLHD and USFS informed and up-to-date.

4. Delete the first sentence of Subsection STC05 of the RFP, page IIA-2, and substitute the following:

In connection with the services covered by this contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that were specifically identified and agreed to during the RFP submittal process.

5. Delete the second sentence of the first paragraph of Subsection STC09 of the RFP, page IIA-4, and substitute the following:

The roadway or bridge plans may be submitted to the CO in logical subsections (such as from bridge to bridge) and consisting of work packages such as: 1) clearing and grubbing along with erosion and siltation control, grading and drainage, 2) aggregate surface course placement, and 3) traffic control.

6. Delete the last sentence of Clause 52.211-10 of the RFP, page IIB-4, and substitute the following:

(c) complete the entire work ready for use not later than February 2011.* The time stated for completion shall include final cleanup of the premises.

7. Delete the first paragraph of Subsection 102.01 the RFP, page VA-4, and substitute the

102.02 Preparation of Proposal. Execute and submit all required standard forms and solicitation provisions contained in the solicitation as part of the proposal. The work will be completed on a lump sum basis. Insert a price, in figures, for each lump sum line item shown on Bid Schedule A. Total the line items for Schedule A.

8. Delete the second paragraph of Subsection 107.01 the RFP, page VA-11, and substitute the following:

Staging Area: Store materials at the open grass area immediately southeast of the project bridge.

Clean, mulch and seed the staging area at the end of the project.

Provide access to the campgrounds/picnic areas immediately southwest of the project at all times from March to October.

9. Add the following after the second bullet (a) of Subsection 107.01 the RFP, page VA-11:

GA EPD contact is Catherine Samay, Environmental Specialist, (tel.) 404-675-1625.

10. Add the following after bullet (c) of Subsection 107.01 the RFP, page VA-11:

US Corps of Engineers contact is Mary E. Dills, (tel.) 678-422-2727.

11. Delete the second sentence of the fifth paragraph of Subsection 107.02 the RFP, page VA-12, and substitute the following:

There are phone and power utility conduits attached to the bridge superstructure on the west side.

Maintain these utility services during the project and reattach to the new structure at the end of the project.

12. Delete the second paragraph of Subsection 108.01 the RFP, page VA-13, and substitute the

A Start-up Conference will be held after the contract is awarded and before the NTP is issued.

13. Delete the seventh paragraph of Subsection 108.01 the RFP, page VA-13, and substitute the

Minimize hauling over new aggregate surface course.

14. Delete Price Form 02, page VA-26, and substitute the following:

Price Form 02

Bid Item Price Proposal Form

Offeror:

Bid Item Number

Bid Item Description

Unit

Unit Price

Quanti ty

Total Price

15100-0000

Mobilization LPSM $ All

15201-0000

Contractor Surveying and Staking

LPSM $ All

15401-0000

Contractor Testing LPSM $ All

15701-0000 Soil Erosion Control, Silt Fence

(Wire-Backed)

15702-1000 Soil Erosion Control, Temporary

Diversion Channel

20102-0000

Clearing and Grubbing

20304-2000

Removal of Bridge

N/A

Roadway Grading

21102-1000

Roadway Obliteration, Method 1

Aggregate Surface Course

57502-0000

Temporary Bridge

58001-0000

Alternate Bridge

Furnishing and Placing Topsoil, 4-inch Depth

Turf Establishment

Permanent Signing

63501-0000 Temporary Traffic Control

N/A Cellular Phone Service

Form Subtotal =

Notes:

1. With the exception of Items 15100-0000, 15201-0000, and 15401-0000, breakdown each Lump Sum Bid Item shown. Additional Lump Sum Items not already shown may be added at the Contractor’s option. If deemed unnecessary, some of the items shown may be deleted at the Contractor’s option.

15. Delete Form PP02, pages VA-29 & VA-30, and substitute the following:

Form PP02

Request for Lump Sum Bid Item Payment Contractor:

Progress Payment Number:

Progress Payment Dates: to

Item

Description

Total

Quantity

Bid

Price

Current

Previous

To Date

Extension

15100-0000

Mobilization

LPSM

all

15201-0000

Contractor Surveying and Staking

15401-0000

Contractor Testing

15701-0000 Soil Erosion Control, Silt

Fence (Wire-Backed)

LPSM

15702-1000 Soil Erosion Control, Temporary Diversion Channel

20102-0000

Clearing and Grubbing

20304-2000

Removal of Bridge

Roadway Grading

21102-1000

Roadway Obliteration, Method 1

Aggregate Surface Course

Item

Description

Total

Bid

Price

Current

Previous

To Date

Extension

57502-0000 Temporary Bridge LPSM all $ $

58001-0000

Alternate Bridge

Furnishing and Placing Topsoil, 4-inch Depth

Turf Establishment

Permanent Signing

63501-0000 Temporary Traffic Control

N/A Cellular Phone Service

Form Subtotal =

16. Delete Section VB, pages VB-1 thru VB-3 of the RFP, and substitute the following:

V.B. DIVISION 110 – DESIGN CRITERIA

Section 111. ROADWAY AND BRIDGE DESIGN

Description

111.01 Philosophy and Intent. This project will include the design and construction for the Replacement of Tate Branch Bridge over Tallulah River (MP 8.7 bridge on Tallulah River Road). Special attention to aesthetic features must be taken into consideration during the design and construction of this project. Bid the design work for the new bridge under the pay item 58001-0000.

Design Requirements

111.02 Design Standards. Use the following design standards. EFLHD must approve any deviations from the standards before incorporation into the design.

(a) AASHTO--A Policy on Geometric Design of Highways and Streets, 2004.

(b) AASHTO—Roadside Design Guide, 2006.

(c) Manual on Uniform Traffic Control Devices (MUTCD), 2003.

(d) Work Zone Safety and Mobility Policy- Georgia Department of Transportation, latest edition.

(e) AASHTO—LRFD Bridge Design Specifications, 2007.

(f) AASHTO—Guide for Design of Pavement Structures, latest edition.

(g) Federal Lands Highway Project Development and Design Manual, Volume 1, with supplements.

111.03 Design Speed. Use a design speed of 20 mph for Tallulah River Road. For the temporary bridge approaches use 15 mph design speed and a stop condition may be assumed to minimize grading.

111.04 Typical Section. Use aggregate surface course, 6” depth or provide a pavement recommendation for a different depth. Use 3-4% cross-section slope to drain. Provide proposed structure cross-section mimimum width of 16 feet curb-to-curb but not to exceed 16’-6”. Do not exceed 16 feet for the gravel road width at the bridge approaches. Use the travel way, shoulder, and slopes as shown on the Government preliminary design plan Typical Sections. Since providing ditches requires extensive excavation resulting in adverse environmental impacts, the use of new ditches requiring excavation will not be allowed.

111.05 Geometric Requirements. Fully design the Tate Branch Bridge over the Tallulah River within the project limits shown on the Government preliminary design plans. Only minor deviations to the existing horizontal alignment and profile from the Government furnished mapping will be allowed due to the approval previously received during the NEPA process. The profile of the proposed bridge will be raised a maximum of 2.5 feet from the existing. Locate the temporary bridge on the upstream side and within 50+/- feet of the existing Tate Branch Bridge.

111.06 Bridge Requirements. See appendix A “Design Requirements” sheet.

111.07 Design Exceptions for Geometric Roadway Design. Design exceptions for geometric roadway design will be considered on a case-by-case basis, where the Contractor demonstrates that substantial benefits to the project would accrue. Submit design exception requests on the standard EFLHD Design Exceptions form (Section ID). Submit design exception requests with the initial design submittals as defined in Section 121.

111.08 Geotechnical Requirements. Perform the required geotechnical investigation, testing, analysis, and design as necessary to construct the project elements, in accordance with Chapter 6 of the Federal Lands Highway Project Development and Design Manual. The attached boring logs (see Appendix D) are for preliminary evaluation only and the contractor should perform his/her own geotechnical study.

111.09 Drainage Requirements. Supplement the Government-provided survey and mapping to provide additional stream cross-sections of Tate Branch, at 100-ft spacing, within 500 ft upstream and downstream of the existing bridge. The new cross-section x-y-z data should be incorporated into the project mapping, but a TIN file and contours do not need to be created.

Perform survey and mapping in accordance with Chapter 5 of the Federal Lands Highway Project Development and Design Manual.

Perform hydraulic analyses in accordance with Chapter 7 of the Federal Lands Highway Project Development and Design Manual. Where permit submittals require design standards and criteria that differ from Chapter 7, use the permit requirements as the check design. Document and justify in the Hydraulics Report any exceptions to hydraulic design standards or criteria.

Comply with the provisions of all permits obtained per Section 107.

The following highlights particular design standards, criteria, and procedures to be used on this project:

Bridge/Culvert Hydraulic Analysis: Use Government-supplied flowrates. Perform hydraulic analysis using the US Army Corps of Engineers HECRAS v4.0 software. Provide freeboard analysis for the 2-year, 10-year, 25-year, 50-year, 100-year, and 500-year return events. It is anticipated that both bridge and bottomless culvert options will need at least preliminary hydraulic analysis. Model the bottomless culvert as a bridge in HECRAS, and use the bridge-related definition of freeboard. The existing bridge does not meet current design standards and freeboard criterion, with the girder in the water for approximately the 10-year event. Noting the limitations to raising the profile grade line, provide a bridge opening that meets standards or at a minimum, improves bridge opening hydraulics. Limit to 1 foot any increase in 100-year water surface elevations above existing conditions. Limit to 2.5 foot any raise of the profile of the proposed structure over existing.

Use engineering judgement for the hydraulic capacity design of diversion berms and the temporary crossing. Design the temporary bridge for the 2-year return event and provide freeboard analysis for temporary bridge for the 2-year return event.

"Abutment Scour and Abutment Scour Countermeasures: Analyze the recommended structure using the scour analysis methods found in FHWA publication HEC-18, “Evaluating Scour at Bridges, Fourth Edition.” Refer to the FHWA report FHWA-HRT-07-026 “Bottomless Culvert Scour Study: Phase II Laboratory Report” (http://www.fhwa.dot.gov/engineering/hydraulics/pubs/07026/) if needed.

111.10 Erosion Control Requirements. Expected erosion control items on this project are wire-backed silt fence, temporary diversion berms or cofferdams, and seeding and mulching.

17. Delete the address for Emmett Melton, top of page VC-3 of the RFP, and substitute the

Mr. Emmett Melton (3 copies)

Construction Operations Engineer Eastern Federal Lands Highway Division

1827 Jack Delozier Drive, John Marshall Business Park Sevierville, TN 37876

18. Add the following above “Section 635” on page VE-9 of the RFP:

Section 633. — PERMANENT TRAFFIC CONTROL

633.01. Add the following:

Provide and install new object markers after the new structure is in place. Remove and reset any existing signs if impacted by the project at CO approved locations. Provide new sign posts for the reset signs to match existing if directed by the CO.

http://www.fhwa.dot.gov/engineering/hydraulics/pubs/07026/

PROJECT GA-PFH 002-2(2)

Tate Branch Bridge Replacement (MP 8.7 on Tallulah River Rd.)

Minutes/Notes from October 16th Site Visit with potential bidders Meeting

1. The 259 maximum calendar days to design and construct this project are deemed too restrictive considering that it takes 90 days to obtain the 404 permit. The USFS wants the project completed by 3/01/2011 (it is estimated that GA-PFH 2(1) will start on 3/01/11). Based on the estimated NTP date of 12/07/09, the adjusted maximum calendar days should be 350.

ACTION: Revise maximum allowed calendar days from 259 to 350.

2. The site visitors asked that the Army Corps contact and the GA EPD contact are provided to them. The representatives from these agencies attending the 30% field review on 6/23/09 for GA-PFH 2(1) were:

Mary E. Dills Catherine Samay

Environmental Specialist

USA Corps Engineers

GA EPD

678-422-2727 404-675-1625

ACTION: Add this contact information to the bid documents

3. The question was raised that some of the bridges that need to be used to haul to the site are not posted for maximum loads. The lowest rated (controlling structure) was posted.

ACTION: Will provide the inspection reports.

4. The RFP currently calls for the offerors to provide the DOD audit reports, or approved equal. It was pointed out that the State Agencies’ audit reports are considered approved equal.

ACTION: A clarification will be added that the state audit reports are considered acceptable to be submitted as part of the proposal.

5. Emmett Melton mentioned that all the items on the bid proposal form (Price Form

02) need to be lump sum. The current bid proposal form has several items that are currently not lump sum. These need to be removed from the bid form.

ACTION: The non-lump sum bid items will be removed.

6. Question was what design criteria does the temporary bridge have to meet – 2 year flood or 10 year flood or some other criteria?

ACTION: Response from hydraulics is that the temporary bridge has to meet 2-year flood. This issue has to be clarified in the RFP.

7. Question was what design criteria does the permanent bridge have to meet – under the 50-year flood criteria in the PDDM according to the provided hydraulic analysis the new bridge will need to be raised at least 4 feet?

ACTION: USFS will allow a maximum of 2.5 feet profile raise. The issue will be clarified in the RFP that an exception will be issued.

8. The RFP states that the government is not aware of any utilities at the bridge.

However, during the site visit it was noted that there is a phone and a power utility line attached to the superstructure on the west side.

ACTION: This information will be added to the RFP, and that these lines have to remain operational during construction and reattached to the new bridge.

9. Question about the temporary bridge location was raised. It was clarified that the temporary bridge needs to be installed on the upstream side of the existing bridge within 50+/- feet of the existing bridge.

ACTION: This information will be added to the RFP.

10. The RFP stated that the campground may be used as a staging area. During the field review, USFS clarified that they want the open area southeast of the bridge to be used as the staging area. Access to the existing campground shall be provided between March and October.

ACTION: This information will be added to the RFP.

11. A question was raised on the need to provide government with a cell phone when there is no cell phone reception at the project site. The answer was that the cell phones are needed for business use by the CO while located at the field office.

ACTION: None needed.

21400 Ridgetop Circle Sterling, VA 20166

1) Rename the project to GA-PFH 002-2(2)

2) Revise the RFP (Request For Proposals) based on comments as a result of the site visit of 10/16/09 and other changes.

3) Provide additional government-provided data – bridge inspection reports.