RFP - GA-PFH 002(2).pdf

Contract No.:

U S DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

PROJECT GA-PFH 002(2)

Chattahoochee National Forest

SOLICITATION

IFB NO. DTFH71-10-R-00001

This Contract Cites Standard Specifications FP-03

U.S. Customary Units

CONTRACTOR:

ADDRESS:

STATE: GEORGIA

COUNTY: TOWNS

PARK / REFUGE / NF: CHATTAHOOCHEE NATIONAL FOREST

ROADWAYS: STATIONS FEET

TALLULAH RIVER RD. N/A 235+/-

(FOREST RD #70)

PROJECT LENGTH TOTAL: 235 ft =0.04 miles

TYPE OF IMPROVEMENT:

Replacement of existing bridge at Tate Branch on Tallulah River Road. Construction of a temporary bridge during the bridge replacement to detour traffic. Place aggregate surface course at bridge approaches.

Section 107. Legal Relations and Responsibility to the Public. . . . VA-11

TABLE OF CONTENTS

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SOLICITATION/CONTRACT FORM (SF 1442)

I. INSTRUCTIONS TO OFFERORS

A. General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .IA-1 B. Procurement Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IB-1 C. Proposal Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IC-1 D. Government Furnished Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . ID-1

II. CONTRACT TERMS AND CONTITIONS

A. Special Terms and Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IIA-1 B. Contract Clauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IIB-1

III. MINIMUM WAGE SCHEDULE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III-1

IV. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS.

K. Representations and Certifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IVA-1 L. Instructions, Conditions, And Notices To Offerors Or Respondents. . . . IVB-1

V. SPECIAL CONTRACT REQUIREMENTS

A. Division 100—General Requirements. . . . . . . . . . . . . . . . . . . . . . . . . VA-2 Section 101. Terms, Format, and Definitions . . . . . . . . . . . . . . . . . VA-3 Section 102. Bid, Award, and Execution of Contract . . . . . . . . . . . VA-4 Section 103. Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VA-6 Section 104. Control of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . VA-7 Section 105. Control of Materials . . . . . . . . . . . . . . . . . . . . . . . . . . VA-10 Section 106. Acceptance of Work . . . . . . . . . . . . . . . . . . . . . . . . . VA-10

Section 108. Prosecution and Progress . . . . . . . . . . . . . . . . . . . . . VA-12 Section 109. Measure and Payment . . . . . . . . . . . . . . . . . . . . . VA-13 B. Division 110—Design Criteria. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VB-1 Section 111. Roadway and Bridge Design . . . . . . . . . . . . . . . . . . . VB-2 C. Division 120—Submittals and Reviews. . . . . . . . . . . . . . . . . . . . . . . . . VC-1 Section 121. Design Submittals and Reviews . . . . . . . . . . . . . . . . . VC-2 D. Division 150—Project Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . VD-1 Section 151. Mobilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VD-3 Section 152. Construction Survey and Staking . . . . . . . . . . . . . . . . VD-4 Section 153. Design and Construction Quality Control . . . . . . . . . VD-5 Section 154. Contractor Sampling and Testing . . . . . . . . . . . . . . . . VD-10 Section 155. Schedules for Design and Construction . . . . . . . . . . . VD-12 Section 156. Public Traffic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VD-14 Section 157. Soil Erosion Control . . . . . . . . . . . . . . . . . . . . . . . . . . VD-16

Appendix B – Preliminary Roadway Typical Section

TABLE OF CONTENTS

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E. Divisions 200 through 700—Work Item and Material Requirements. . . VE-1 Section 201. Clearing and Grubbing . . . . . . . . . . . . . . . . . . . . . . . . VE-2

Section 203. Removal of Structures and Obstructions . . . . . . . . . . VE-2 Section 204. Excavation and Embankment . . . . . . . . . . . . . . . . . . . VE-2 Section 251. Riprap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-3 Section 301. Untreated Aggregate Courses . . . . . . . . . . . . . . . . . . . VE-4

Section 552. Structural Concrete. . . . . . . . . . . . . . . . . . . . . . . . . . . VE-5 Section 554. Reinforcing Steel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-5

Section 556. Bridge Railing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-5 Section 562. Temporary Works. . . . . . . . . . . . . . . . . . . . . . . . . . VE-5

Section 575. Temporary Bridge. . . . . . . . . . . . . . . . . . . . . . . . . . VE-6 Section 602. Culverts and Drains . . . . . . . . . . . . . . . . . . . . . . . . . . VE-7 Section 605. Underdrains, Sheet Drains, and Pavement Edge Drains. VE-7 Section 625. Turf Establishment . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-8

Section 635. Temporary Traffic Control. . . . . . . . . . . . . . . . . . . . . VE-9 Section 637. Facilities and Services. . . . . . . . . . . . . . . . . . . . . . . . . VE-10 Section 703. Aggregates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-11

Section 704. Soil. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-11 Section 705. Rock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-12

Section 711. Concrete Curing Material and Admixtures. . . . . . . . . VE-14 Section 713. Roadside Improvement Material. . . . . . . . . . . . . . . . . VE-14 Section 717. Structural Metal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VE-15 Section 718. Traffic Signing and Marking Material. . . . . . . . . . . . . VE-15

Appendix A – Preliminary Bridge Site Plan, Bridge Description of Work and Rail Details

Appendix C – Location Map Appendix D – Geotechnical Subsurface Exploration Data and Soil Borings Appendix E – Analysis of Existing Bridge Hydraulics Appendix F – Highway Design Standards Appendix G – Standards and Details Appendix H – NEPA – Approved Categorical Exclusion Document

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I. INSTRUCTIONS TO OFFERORS

I.A GENERAL INFORMATION

I.A.1 General

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD) to solicit competitive proposals for a design/build contract for the replacement of the Tate Branch Bridge (MP 8.7 bridge on Tallulah River Road) over Tallulah River, Towns County, GA [Project No. GA-PFH 002(2)]. This RFP is being issued as a design/build.

I.A.2 Description of Project

The project is located in the Chattahoochee National Forest. The project consists of demolition and removal of the existing structure and the design and replacement of the Tate Branch Bridge (MP 8.7 bridge on Tallulah River Road) over Tallulah River, Towns County, GA Project No. [GA-PFH 002(2)]. The major work items include the design and construction for the replacement of the Tate Branch Bridge, including roadway approaches and installation and removal of the temporary bridge, including roadway approaches. The design and construction of this project is estimated to cost between $500,000 and $1,000,000.

I.A.3 Definitions

FAR Clause 52.202-1 and FP Subsection 101.04, Definitions, are supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

I.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes design, construction, maintenance during construction, project management, project scheduling, quality control/quality assurance for design and construction, materials sampling and testing, obtaining permits (see FP Section 107), and coordination with other governmental agencies and entities including federal, state, and local governments.

EFLHD Responsibilities -- EFLHD is the representative for the owner, which is the US Forest

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Service (USFS). EFLHD will perform management, design, and construction oversight activities of the Contractor’s operations and end products to satisfy the Government that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews, construction acceptance, independent verification testing activities, and oversight of maintenance of traffic and environmental compliance as outlined in this RFP.

USFS Responsibilities -- The USFS will provide input to EFLHD to assure that the project design and construction conforms to the basic character and needs of the area.

I.A.5 Procurement Schedule

The following milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

October 1, 2009 Issue RFP to Offerors.

October 16, 2009 Site Visit.

October 23, 2009 Deadline for Offerror’s Questions on RFP.

October 30, 2009 Technical and Cost Proposal DUE.

November 29, 2009 Award of Contract to one Offeror.

December 7, 2009 Notice to Proceed (NTP) issued.

I.A.6 Organization of Request for Proposals

This RFP is divided into five parts. Part I provides instructions to the Offerors. Part II contains contract terms and conditions. Part III contains the Minimum Wage Schedule for on site work. Part IV contains representations, certifications and other statements to be filled out by the Offerors.

Part V contains the Special Contract Requirements (SCR’s). The SCR’s amend and supplement the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP- 03, US Customary Units, U.S. Department of Transportation, Federal Highway Administration.

Refer to Section 101 of the SCR’s for a further description of Part V.

I.A.7 Offeror Site Visits

Offerors may visit the project at any time during proposal phase. Obtain approval from EFLHD and USFS prior to site visits. An accompanied site visit will be held at 8 am on October 16, 2009 see Part IV clause 52.236-27 -- Site Visit (Construction) for location.

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I.B PROCUREMENT PROCESS

I.B.1 Procurement

I.B.1.a Method of Procurement

EFLHD is seeking Technical and Price Proposals to design and construct the project in accordance with the Design Build selection process as prescribed in the FAR. The Design Build process includes a Technical & Price Proposal submittal, and a determination of award. EFLHD will award the contract (if at all) to the responsible offeror determined to provide the “Lowest Cost Technically Acceptable” to the Government.

I.B.1.b Examination of RFP Documents

The RFP documents, including all addendums, will be posted on FedBizOpps (FBO). The offeror shall be solely responsible for examining the RFP documents, including all addendums issued, and for informing himself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the offeror to examine and inform himself shall be solely his risk and no relief for error or omission will be provided by EFLHD.

I.B.1.c Interpretation of RFP Documents

The offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing pursuant to FAR Clause 52.214-6, Explanation to Prospective Bidders.

For procurement related inquires, contact:

Primary Ms. Shirley Anderson Contract Specialist Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, Virginia 20166 Phone: 703-948-1407

FAX: 571-434-1551

Email address: EFLHD.Contracts@dot.gov

Alternate Ms. Peggy Schaad Contract Specialist Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, Virginia 20166 Phone: 571-434-1596

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FAX: 571-434-1551

Email address: EFLHD.Contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the offeror has meetings or discussions with other agencies or entities during the procurement phase, the offeror shall be responsible for verifying this information with EFLHD.

I.B.1.d Receipt of RFP Documents and Other Notices

Revisions to RFP documents (addendums) as well as other contract notices will be posted on FBO.

I.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents anytime before award of contract. Such revisions, if any, will be announced by amendments to the RFP documents. Amendments will be posted to FedBizOpps (FBO).

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

As part of the proposal, the offerors shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions. Failure to acknowledge receipt of amendments may cause the proposal to be deemed non-responsive and result in rejection.

I.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations any time up to three weeks prior to the PROPOSAL DUE DATE.

The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms. Shirley Anderson at the address specified in RFP Subsection I.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP by posting to FBO.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

I.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly addressed and identified for “Project GA-PFH 002(2).” Both the Price Proposal and most resent Audit Report shall be in sealed envelopes separate from the Technical Proposal. See Section I.C for format requirements and number of copies required.

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Submit all proposals so that they will arrive at EFLHD’s office at 21400 Ridgetop Circle, Sterling, Virginia, 20166, on the due date as specified in Section I.A.5. Proposals shall be sent directly to the attention of Ms. Shirley Anderson or Ms. Peggy Schaad. It is the Offeror’s sole responsibility to see that its proposal is received. Proposals received after the time due will be rejected without consideration or further evaluation.

I.B.2 Evaluation and Selection Procedure Steps

EFLHD will use a Lowest Cost Technically Acceptable Selection procedure. Technical and Price Proposals will be evaluated separately with separation retained until final technical and price evaluations are made. Selection will be made based on both technical and price consideration as described in Subsection I.B.3 & I.B.4.

A final recommendation, based upon technical and price criteria that provides the “Lowest Cost Technically Acceptable” to the Government, will be made to the Selection Official.

The selection procedure will involve the following major steps:

• EFLHD receives Technical and Price Proposals.

• Technical and Price Proposals are separated and Evaluation Board (Board) begins reviewing the Technical Proposals.

• Technical Proposals evaluated by the Board with ratings assigned for predetermined technical criteria.

• Price Proposals with the lowest bid determined.

• Relationship of price and quality evaluated per Section I.B.3 & I.B.4, with the overall proposal providing the Lowest Cost Technically Acceptable proposal to EFLHD forwarded to the Selection Official.

• Contracting Officer makes determination of award.

It is currently anticipated that the Evaluation Board will be made up of individuals with the following titles/responsibilities:

1. Design Project Manager (EFLHD)

2. Construction Operations Engineer (EFLHD)

3. Bridge Design Team Leader (EFLHD)

EFLHD reserves the rights to change, add to, or delete any of the above Board member titles/responsibilities at its sole discretion and at any time, without written notification to the Offerors.

I.B.3 Proposal Submittal

I.B.3.a Review of Price Proposal

The Price Proposal will include the Contract Bid Price total (from Table 1 of Form PP01) plus the Government’s Contract Administration Costs based on $1,100 per calendar day necessary to complete all contract work from Notice to Proceed (NTP) to final construction completion. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in FP

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Section 109. In addition, the Offeror shall also provide the number of calendar days that they will commit to completing the project. The number of calendar days cannot be lower than 130 calendar days and cannot exceed 259 calendar days. The number of calendar days indicated by the Offeror will thereby establish the final completion date stated in FP Section 108, in which liquidated damages will be assessed for work required beyond that date.

See Subsection I.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

I.B.3.b Review of Technical Proposal

EFLHD will use the criteria as stated in Subsection I.C.4 in assigning a numerical technical rating for each Offeror.

I.B.4 Lowest Cost Technically Acceptable Determination

The Board will rate the Technical Proposals based on the evaluation criteria listed in Subsection I.C.4. EFLHD will perform a separate assessment of price and provide a recommendation to the Selection Official of the proposal representing the Lowest Cost Technically Acceptable to the Government.

Determination of the Lowest Cost Technically Acceptable proposal will be as follows:

The Overall Technical Score will be determined by each Board member first determining a numerical rating for each evaluation criteria in the Technical Proposal. The consensus method will then be used by the Board to determine a final numerical rating for each evaluation criteria. The final numerical ratings will then be summed to determine the Overall Technical Score for each Offeror’s Technical Proposal. The maximum possible Overall Technical Score is 100 for each proposal.

After the overall technical scores are assigned, the technically acceptable proposal will be determined as the proposal with a score of at least 70. The Price Proposals from the firms with the scores of less than 70 will then be discarded. The remaining price proposals from the firms having a technical score of at least 70 will then be evaluated. The lowest cost price proposal will be considered Lowest Cost Technically Acceptable.

The proposal offering Lowest Cost Technically Acceptable to the Government will be forwarded to the Selection Official.

I.B.5 Award

The Selection Official will select for contract award the proposal, which offers the Lowest Cost Technically Acceptable to the Government.

The technical proposal will be incorporated into the contract by reference and the contractor shall be bound by its contents.

I.C PROPOSAL REQUIREMENTS

I.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Technical Approach to Design and Construction

2. Project and Management Plan

3. Project Completion Time

d) Price Proposal

e) Audit Report

The proposal shall include the Offeror's complete technical response to this RFP and contain all required supporting documentation. All items shall be organized, clearly indexed, and easily identified by EFLHD. Submit the package to Ms. Anderson or Ms. Schaad at the address shown in RFP Subsection I.B.1.c. The Offeror shall submit one (1) Original and (8) copies of the Cover Letter, eight (8) copies of the Executive Summary, eight (8) copies of the Technical Proposal, one

(1) copy of the Price Proposal and one (1) copy of the Audit Report for review. The Price Proposal and Audit Report shall be in sealed envelopes separate from the Technical Proposal.

Only the Technical Proposals and the Price Proposals will be evaluated during the Lowest Cost Technically Acceptable Determination (Subsection I.B.4). The Cover Letter and Executive Summary will not be scored. The contents of the proposals and all discussions regarding proposals will be kept in strictest confidence during the evaluation process and prior to payment of the stipulated fee.

I.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize EFLHD personnel with the Offeror's project approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three

(3) pages of text.

At a minimum, the Executive Summary shall include the following:

• A description of the major components of the project.

• A summary of the Offeror’s Management/Coordination/Project Control plan.

• A summary of the Offeror’s Engineering approach to the project.

• A summary of the Offeror’s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project.

In cases where the Executive Summary conflicts with the Technical Proposal, the Technical

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Proposal shall govern.

I.C.3 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01 through 02; and the Offeror developed Form PP05 shall be sealed in a separate package and be clearly marked “PRICE PROPOSAL.”

The price to be used for the price proposal evaluation and the contract amount will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror. The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in FP Section 102.

I.C.4 Technical Proposal

The information submitted in the proposal will be evaluated by the Board using the below criteria.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include standard manuals or detailed discussions in this proposal. Approach and discussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the Board to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The technical solutions shall be organized into the following major sections and shall provide proposed solutions, analyses, and other information necessary for the Board to be able to evaluate the Offeror’s reasoning and approach:

I.C.4.a Bridge Design Experience (Maximum Score = 15)

EFLHD will review and evaluate each Offeror’s design personnel and the bridge design experience, including technical and geographical similarities between the Offeror’s bridge design experience and the proposed bridge design described in this solicitation. Direct experience of the Offeror, joint venture partners, Offerors related by an ownership agreement, and/or experience of subcontractors that the Offeror proposes to utilize in the execution of this bridge design will be considered. Experience working on Design-Build type projects will not be required in this solicitation.

Submit the Offeror's bridge design experience within the past five (5) years performing technically the same or similar bridge design, geotechnical work, hydrology/hydraulics and erosion control, permitting, bridge design project management, and bridge design QA/QC work for EFLHD, FHWA, GADOT and/or state or local DOT. As a minimum, experience performing technically the same or similar work on two (2) projects in the state of Georgia within the past

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five (5) years will be required. (Maximum Score = 7.5)

Submit key personnel to be involved in the project, indicating their specific experience within the past five (5) years performing technically the same or similar bridge design, geotechnical work, hydrology/hydraulics and erosion control, permitting, bridge design project management, and bridge design QA/QC work for EFLHD, FHWA and/or state or local DOT. As a minimum, include the Designer of Record, the Design QA/QC Manager, the individual responsible for permitting, each having a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work in the state of Georgia. Also submit the Design- Build Project Manager, and his/her experience performing technically the same or similar design project management. (Maximum Score = 7.5)

I.C.4.b Contractor’s Construction Capability and Resources (Maximum score = 15).

The Government will review and evaluate the information about each Offeror’s past performance in the design and construction of roadway and bridge projects based on the Offeror’s record and reputation for satisfactorily completing projects similar in size and scope. Evidence of performance with past and present customers; past and present subcontractors; Federal, State and local government agencies; and/or consumer protection organizations will be considered. Include names, titles, and phone numbers for all references submitted.

Submit Offeror's experience within the past five (5) years performing technically the same or similar bridge construction work, bridge construction project management, and bridge construction QA/QC for GADOT, FHWA and/or a similar DOT. As a minimum, experience performing technically the same or similar work on two (2) projects of similar contract value in the state of Georgia or in a similar environment within the past five (5) years will be required.

(Maximum Score =7.5)

Submit key personnel to be involved in the project, indicating their specific experience within the past five (5) years performing technically the same or similar bridge construction work, bridge construction project management, and bridge construction QA/QC work for GADOT, FHWA and /or similar DOT. As a minimum, include the Construction Superintendent and the Construction QA/QC Manager, each having a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work in the State of Georgia or in a similar environment. Also submit the Design-Build Project Manager, and his/her experience performing technically the same or similar construction project management work. (Maximum Score = 7.5)

I.C.4.c Quality Control Plan (Maximum score = 12.5). The Government will review and evaluate each offeror’s quality control plan to assess the soundness and reasonableness of the offeror’s planned QA/QC for Design and Construction including Materials Sampling and Testing.

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials and QA/QC. Describe how the systems will be updated and monitored. (Maximum score = 7.5)

Submit evidence of construction performance within the past five (5) years, indicating that quality work was completed on-schedule and within budget. Also include any statements as to the offeror’s integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction.

A minimum of two (2) references will be required. (Maximum score = 5)

I.C.4.d Financial Condition (Maximum score = 7.5). The Government will review and evaluate

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each offeror’s financial condition to perform the design and construction of the bridge.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or a similar audit, reflecting the firm’s rates and detailing the makeup of cost pools from which the rates are derived. Audits for all joint venture partners and architect-engineering firm subcontractors shall be included.

I.C.4.e Technical Approach to Design and Construction. Maximum Score = 25.

1. Approach to bridge design and construction. Also submit structure design life and maintenance expectations. Maximum score = 17.5.

• Method for delivering a high quality design product. Include a summary of the proposed Quality Assurance and Quality Control plans. Address design and coordination issues in relation to QA/QC.

• Method for delivering a high quality construction project. Include a summary of the proposed Quality Assurance and Quality Control plans. Address construction and coordination issues in relation to QA/QC.

• Proposed Type, Size, and Location (TS&L) Plan.

• Proposed bridge foundations and design parameters.

• Proposed structural design methods and design parameters.

• Approach to bridge construction.

2. Approach to design and construction of other elements, including but not limited to drainage, temporary and permanent erosion control, and temporary traffic control. Maximum score = 7.5.

• Hydrological design methodologies for temporary and permanent erosion control, design storm selections, and materials; and installation to conform to Best Management Practices, State, and local laws.

• Proposed temporary traffic control during construction to ensure proper access to all local residences, schools, facilities and businesses (see Subsection 108.01).

I.C.4.f Project and Management Plan of how the contractor plans to accomplish the work.

Maximum Score = 17.5.

1. Approach to overall QA/QC, in order to deliver a quality design and construction project on-time and within budget (see FP Sections 153 and 155). Maximum score = 10.

• Description of management system to be used to control costs. Include procedures to ensure project is designed and constructed within approved budget. Also include documentation procedures, and procedures for keeping EFLHD and DDOT informed and up-to-date.

• Preliminary Schedule of Values showing approximate quantities and contribution factors for each Pricing Item activity. Do not include pricing information with the preliminary Schedule of Values submitted with the Technical Proposal.

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• Organizational structure. Include a summary of the Design-Build team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. At a minimum, include the Design-Build Project Manager, the Engineer of Record, the Construction Superintendent, the QA/QC Manager(s) for design and construction, the geotechnical engineer, and the bridge engineer. Also include how the design personnel will interface with the construction efforts.

2. Procedures and coordination for obtaining permits (see FP Subsection 107.01), to ensure that the permitting agency’s requirements get incorporated during design and construction, and that the project remains on schedule. Maximum score = 4.

• Procedures for coordinating with each of the permitting agencies listed in Subsection

107.01. Include any other agencies not specifically listed that may potentially require a permit.

• Procedures for ensuring that all of the permitting agency’s requirements are incorporated into the design and construction of the project.

• Procedures for ensuring that permit coordination, submittals, permitting agency reviews, and other requirements do not delay the overall project schedule.

3. Procedures and coordination for ensuring that EFLHD and USFS comments and concerns get incorporated into the design and construction of the project in a timely and efficient manner. Maximum score = 3.5.

• Procedures for coordinating with EFLHD and USFS during design to ensure all comments and concerns are incorporated (see FP Section 121).

• Procedures for coordinating with EFLHD and USFS during construction to ensure all comments and concerns are incorporated.

I.C.4.g Project Completion Time. Maximum Score = 7.5.

1. Procedure and coordination for monitoring the commencement, prosecution and completion of work and reporting to EFLHD.

• Description of system to be used to manage the design and construction schedule. Include procedures to ensure a timely completion of the project. Include procedures for rescheduling activities and schedule recovery. Also include documentation procedures, and procedures for keeping EFLHD informed and up-to-date.

• Proposed project schedule. Include major and critical activities for design and construction

(including EFLHD reviews), durations, logical relationships, and design and construction milestones. Include milestones for Intermediate Design Submittals, Final Design Submittals, Beginning of Construction, and End of Construction.

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I.D GOVERNMENT FURNISHED INFORMATION

The Government is furnishing one copy of each of the following documents/information with this

RFP:

Section 104, Control of Work

Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-03, US Customary Units.

Master EFLHD Pay Item List (Electronic copy).

Section 107, Legal Relations and Responsibility to the Public

Categorical Exclusion (CE), dated 08/10/2009.

Section 109, Measurement and Payment

Price Proposal Forms.

Request for Progress Payment Forms.

Section 111, Roadway and Bridge Design

Government preliminary design plans in CADD format, including the following:

1. Preliminary Limited Planimetric & Topographic Mapping. (Appendix A)

Federal Lands Highway Project Development and Design Manual, Volume 1, with supplements (World Wide Web). http://www.wfl.fhwa.dot.gov/design/manual/

EFLHD Standard Drawings and Details (World Wide Web). Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP http://www.efl.fhwa.dot.gov/contracting-manuals-guides.aspx under Construction Specifications

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II CONTRACT TERMS AND CONDITIONS

II.A SPECIAL TERMS AND CONDITIONS

STC01 Government Rights (Unlimited)

The Government shall have unlimited rights in all drawings, designs, specifications, notes and other works submitted during Phase I of the design/build selection process and developed in the performance of this contract, including the right to use some or any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he may assert or establish any claim under design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish the original or copies of all such works on the request of the Contracting Officer.

STC03 Design-Build Contract – Order Of Precedence

(a) The contract includes the standard contract clauses and schedules current at the time of award. It also entails: (1) the solicitation in its entirety, including all drawings, cuts and illustrations, and any amendments during proposal evaluation and selection, and (2) the successful Offeror’s accepted proposal. The contract constitutes and defines the entire agreement between the Contractor and the Government. No documentation shall be omitted which in any way bears upon the terms of that agreement.

(b) In the event of conflict or inconsistency between any of the provisions of the various portions of this contract, precedence shall be given in the following order:

(1) Betterments: Any portions of the Offeror’s proposal, which both meet and exceed the provisions of the solicitation.

(2) The provisions of the solicitation. (See also Contract Clause: SPECIFICATIONS AND

DRAWINGS FOR CONSTRUCTION.)

(3) All other provisions of the accepted proposal.

(4) Any design products, including but not limited to plans, specifications, engineering studies and analyses, shop drawings, equipment installation drawings, etc. These are “deliverables” under the contract and are not part of the contract itself. Design products must conform to all provisions of the contract, in the order of precedence herein.

STC04 Proposed Betterments

(a) The minimum requirements of the contract are identified in the Request for Proposal. All betterments offered in the proposal become a requirement of the awarded contract.

(b) A “Betterment” is defined as any component or system, which exceeds the minimum requirements, stated in the Request for Proposal. This includes all proposed betterments listed in accordance with the “Proposal Submission Requirements” of the Solicitation, and all Government identified betterments.

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(c) “Government identified betterments” include the betterments identified on the “List of Accepted Project Betterments” prepared by the Proposal Evaluation Board and made part of the contract by alteration, and all other betterments identified in the accepted Proposal after award.

STC05 Key Personnel, Subcontractors And Outside Associates Or Consultants

In connection with the services covered by this contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that were specifically identified and agreed to during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

STC06 Designer Of Record

The contractor shall designate the Designer of Record (DOR) for this project. The DOR shall be a registered, licensed, Professional Engineer in the State of Georgia and shall meet the requirements of contract clause 52.236-25 “Requirements for Registration of Designers” and is responsible for the following:

(a) Serves as the single point of responsibility for all design decisions.

(b) Reviews and seals all record drawings and specifications.

(c) Reviews and approves all shop drawings and subcontractor extensions of design.

(d) Conducts and documents preliminary project acceptance inspections prior to owner/final inspections.

(e) Provides design insurance for the project.

STC07 Responsibility Of The Contractor For Design

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

(b) Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

(c) The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

(d) If the Contractor is comprised of more than one legal entity, each entity shall be jointly and severally liable there under.

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STC08 Warranty Of Construction Work-Aug 1997

(a) In addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

(b) The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect found to not be in conformance with the contract requirements within a period of one year from the dates of Final Acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession. In addition, the Contractor shall remedy at the Contractor’s expense any damage to Government-owned or controlled real or personal property.

(c) The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause.

The Contractor’s warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement, or to the end of the warranty period for the specific item, whichever is longer.

(d) The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

(e) If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect or damage at the Contractor’s expense.

(f) With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall—

(1) Obtain all warranties that would be given in normal commercial practice;

(2) Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and

(3) Enforce all warranties for the benefit of the Government, if directed by the Contracting Officer.

(g) This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes or fraud.

STC08A Extended 4 Year Warranty Of Construction Work

(a) In addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

(b) The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect found to not be in conformance with the contract requirements within a period of four years from the date of termination of the 1 year warranty period described in STC08. In addition, the Contractor shall remedy at the Contractor’s expense any damage to USFS-owned or controlled real or personal property.

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(c) The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause.

The Contractor’s warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement, or to the end of the warranty period for the specific item, whichever is longer.

(d) USFS shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

(e) Contractor shall, within seven (7) days of receipt of written notice from USFS that the Work is not in conformance with the Contract Documents, take meaningful steps to commence correction of such nonconforming Work, including the correction, removal or replacement of the nonconforming Work and any damage caused to other parts of the Work affected by the nonconforming Work. If Contractor fails to commence the necessary steps within such seven (7) day period, USFS, in addition to any other remedies provided under the Contract Documents, may provide Contractor with written notice that USFS will commence correction of such nonconforming Work with its own forces. If USFS does perform such corrective Work, Contractor shall be responsible for all reasonable costs incurred by USFS in performing such correction. If the nonconforming Work creates an emergency requiring an immediate response, the seven (7) day periods identified herein shall be deemed inapplicable.

(f) This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes or fraud.

STC09 Sequence Of Design-Construction

(a) After receipt of the Contract Notice to Proceed (NTP), the Contractor shall initiate design, comply with all design submission requirements as covered under Division 100 General Requirements, and obtain Government review of each submission. The roadway or bridge plans may be submitted to the CO in logical subsections (such as from bridge to bridge) and consisting of work packages such as: 1) clearing and grubbing along with erosion and siltation control, grading and drainage, 2) paving, and 3)traffic control. Individual bridge plans may be submitted to the CO in logical components such as: 1) foundation, 2) remaining substructure, and 3) superstructure. No construction may be started until: the Government reviews the Final Design submission for the individual component and determines it satisfactory for the purposes of construction, and the acquisition of all right-of-way has been completed for the impacted parcel. The CO will notify the Contractor when the design is cleared for construction. The Government will not grant any time extension for any design re-submittal required when, in the opinion of the CO, the initial submission failed to meet the minimum quality requirements as set forth in the Contract.

(b) If the Government allows the Contractor to proceed with limited construction based on pending minor revisions to the reviewed Final Design submission, no payment will be made for any in-place construction related to the pending revisions until they are completed, resubmitted and are satisfactory to the Government.

(c) No payment will be made for any in-place construction until all required submittals have been made, reviewed and are satisfactory to the Government.

(d) In the event that the conditions from (a) are not met, the clearance for construction may never be given for the project.

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STC10 Contractor’s Role During Design

The Contractor’s construction…