2010 Multi-discipline AE Services SOW.pdf

MULTI-DISCIPLINE ARCHITECT/ENGINEER (A/E) SERVICES

STATEMENT OF WORK

Western Federal Lands Highway Division Indefinite Delivery, Indefinite Quantity Contract

A. INTRODUCTION: Work may require any or all of the following Architect- Engineer services:

• Planning

• Highway Design

• Environmental

• Highway Safety

• Geotechnical

• Hydraulics/Hydrology

• Survey and Mapping

• Landscape Architecture

• Right-of-Way and Utilities

• Bridge and highway-related Structural Engineering

• Value Engineering

• Materials and Pavements

• Construction Engineering Support

This contract is for Architect and Engineer Services (A/E) to be performed for the Western Federal Lands Highway Division (WFLHD) of the Federal Highway Administration (FHWA), Vancouver, Washington. This Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract will operate in accordance with Federal Acquisition Regulation (FAR) 16.5. A/E services will be initiated by the issuance of task orders for individual project engineering services in accordance with the terms of the IDIQ contract. The IDIQ contract will be in effect for a period of 5 years.

A minimum of $5,000 of A/E services will be ordered during the life of the contract. The total amount of services ordered shall not exceed $10,000,000 during the life of the contract (see Clause 52.216-18, Ordering, and Clause 52.216-19, Order Limitations).

B. PURPOSE: The primary purpose of this contract is to provide a full range of planning, engineering and environmental services for transportation projects.

C. LOCATION: The majority of the projects will be within the states of Alaska, Idaho, Montana, Oregon, Washington, and Wyoming. Services may be required at other locations within Federal Lands Highway. Project sites will generally be in or near National Forests on either public lands or on public route corridors with abutting private land, in National Parks, in National Wildlife Refuges, or on or

Multi-Discipline Architect/Engineer (A/E) Services Solicitation No. DTFH70-09-R-00023

Statement of Work Page 2 of 6 near other Federal properties. The projects are frequently in remote locations on steep terrain on low volume roads.

D. SCOPE OF WORK: The work will principally be for planning, engineering and environmental services needed in support of design and development of highway, bridge, and other associated transportation facilities. A significant amount of the design work will be for mountainous roads with difficult access requirements.

Additionally, engineering and environmental support services may be required for construction and post-construction tasks. The work will generally consist of the following types of services:

1. Develop transportation planning studies and reports, and assist in public involvement meetings and outreach.

2. Develop preliminary, intermediate, and final plans, specifications, and estimates (PS&E) packages for the construction of roads, bridges, multi-modal facilities, and trails. The work generally consists of transportation design using context sensitive solutions balanced with safety, design standards, environmental and economic restrictions. The completed design should include all documents necessary to support the design decisions, associated risk evaluation and provide compliance with national laws and regulatory policy. The completed design would provide a set of documents that would be used for the bid and award of a construction project.

3. The environmental clearance work generally consists of developing and providing documents that address compliance with national environmental laws and policies. This may include performing studies, investigations, or inventories of various social, cultural, and environmental resources contained within the project limits or impacted by the proposed construction activity. This clearance may also involve the coordination with the public as well as various federal, state, local, or tribal agencies within the project corridor.

4. The highway safety work generally consists of collecting and analyzing traffic and crash data history to support the environmental clearance process and to guide the selection of appropriate engineering solutions. Additional tasks may include using the Interactive Highway Safety Design Model (IHSDM) and conducting Road Safety Audits (RSA).

5. Geotechnical field investigations, analysis, reports and studies in support of highway design and environmental clearance issues. The work generally consists of performing geotechnical reconnaissance, subsurface exploration, geophysical studies, data collection, mapping, geologic interpretations, analysis, and alternative development for geotechnical aspects of roadway design and construction. A formal report is generally issued that documents the findings and recommendations of the geotechnical work. This report is

Statement of Work Page 3 of 6 used to supply supporting information for the highway design phase and is also used as a resource during project construction.

6. Hydrology and hydraulics engineering services in support of highway design and environmental clearance issues. The work generally consists of field reconnaissance, flow determinations, design of drainage structures which may include fish passage, flood analysis and scour potential determinations. The hydraulic recommendations are appropriately documented indicating the type of analysis used. These recommendations will be used as appropriate in the support of highway design.

7. Survey and mapping of roadway corridors, bridge sites, environmental resources, and property location surveys. The work generally consists of topographic, planimetric and hydrological location surveys.

8. Landscape Architecture associated with visual landscape management, visual mitigation, and revegetation plans. Development of design visualization of project designs.

9. Right-of-way and utilities engineering including preparation of right-of-way and utilities plans and descriptions for the acquisition of right-of-way and coordination with landowners, state and county agencies, and utility companies, and right-of-way acquisition negotiations with landowners.

10. Structural designs for various highway-related structures, including major hydraulic structures, retaining walls, and bridges. The work generally consists of the design of structures including analysis of required structure type, size and location. The completed design should include appropriate documentation to indicate compliance with federal law and policies. The completed design provides a set of documents that can be used for the bid and award of a construction project.

11. Value Engineering of projects under development, including conducting studies, assisting with arranging and conducting meetings, and providing analyses and reports.

12. The materials and pavement engineering work generally includes highway material testing and the appropriate documentation of results. Pavement engineering service includes field reconnaissance, existing pavement structural evaluation, documentation of existing pavement distress, and structural pavement analysis and design. A formal report is issued properly documenting the analysis and recommendations. This report is used to supply supporting information for the highway design phase and is also used as a resource during project construction.

Statement of Work Page 4 of 6

13. Engineering support during and post construction generally consists of providing revisions to the PS&E package for roads, bridges, and trails as requested by FHWA during construction of a project.

Perform all work in accordance with the Federal Lands Highway Project Development and Design Manual (PDDM), and other manuals, guides, references, and requirements as may be specifically stated in the individual task orders. Specifications and standards are defined in the PDDM and may be supplemented in the task order. Generally, National Park Road Standards shall be used for highway design of park roads. American Association of State Highway and Transportation Officials (AASHTO) or state and local standards shall be used on other roads. The Firm’s recommendations shall provide for the use of WFLHD’s standard materials, construction methods, and test procedures as contained in the current or designated edition of the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, unless specified otherwise in the individual task orders.

Utilize bore log, retaining wall design, highway design, survey and mapping platforms and software that ensure compatibility with current WFLHD platforms;

Gint, MSEW (3.0), DARWin, MicroStation (V8) and GEOPAK (V2004).

Provide all needed supplies, materials, equipment, vehicles, qualified personnel and supervision to complete the work specified in each task order.

Assure that work products are accurate and of high quality through an established and documented quality assurance / quality control (QA/QC) process. WFLHD staff may visit the Consultant’s office(s) to verify project progress to date, and verify the use of a quality assurance program. The quality assurance process should be documented and provide appropriate checks to ensure high quality in the final delivered product.

E. PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS

1. RESPONSIBILITY OF A/E CONTRACTOR: In accordance with FAR Clause 52.236-23, Responsibility of the Architect-Engineer Contractor, the Contractor is responsible for the professional quality, technical accuracy, and the coordination of work performed or services provided under this contract and subsequent task orders. The Firm shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, or specifications and other services. The Firm is expected to perform in a professional manner and all work shall be neat, well organized, and in full compliance with the requirements of this contract and the respective task order. The Government will reject any data submitted that does not comply with the above. Any materials testing laboratory proposed by the Firm must be accredited by AASHTO.

Statement of Work Page 5 of 6

2. PERSONNEL: In accordance with FAR Clause 52.236-25, Requirements for Registration of Designers, the Firm is expected to provide personnel qualified in the type of engineering, environmental, and other services to be performed. All personnel in positions of responsibility or who perform major tasks of work must be approved by the Contracting Officer (CO).

Personnel shall be approved prior to task order award. Substitution of personnel during the performance of a task order will be discouraged, but if necessary, the CO shall be notified within 7 working days. The Government reserves the right to have an individual removed from the work if performance is determined by the Government to be unsatisfactory.

The Firm, and not the Government, shall control, manage, and supervise the day to day activities and performance of their employees while performing the services required by the contract. Services to be delivered under this contract by the Firm to the Government are non-personal as defined by FAR Part 37.

F. PROSECUTION OF THE TASK ORDER: Firm-Fixed-Price, Cost-Plus-

Fixed-Fee, and Labor-Hour task orders may be issued under this contract. It is anticipated that Firm-Fixed-Price task orders will be used where work can be clearly defined. In the event the Government decides the work cannot be clearly defined, a Cost-Plus-Fixed-Fee or Labor-Hour task order will be negotiated.

1. FIRM-FIXED-PRICE and COST-PLUS-FIXED-FEE.

a. The Government will initiate Firm-Fixed-Price and Cost-Plus-Fixed-Fee task orders by issuing a request for proposal letter with the following information:

(1) Project name, description, and location

(2) Draft statement of work

(3) Anticipated task order type

(4) Time frame for completion of the project

(5) Name of the Contracting Officer’s Technical Representative

(COTR) for the task order

(6) Maps, plans, or other data as WFLHD determines is needed.

b. Within no less than 10 calendar days of receiving a request for proposal letter (additional time may be provided, based on the complexity of the project), the Firm shall submit the following:

(1) Names and resumes of the personnel responsible for work and performance of major tasks.

(2) Name of the Firm's liaison for the task order.

(3) Proposed schedule of work if one is not in the statement of work or if the Firm is proposing a different schedule.

(4) A price proposal:

i. For Firm-Fixed-Price, the proposal shall be based upon the hourly rates, the overhead, profit, and travel rates contained

Statement of Work Page 6 of 6 in the contract. The proposal shall show work hours, contract rates, and total direct labor costs for each personnel classification, plus contract overhead and profit.

Total travel costs shall be broken into per diem, mileage, and other factors, and be based upon the current government rates. Other direct costs not included in overhead should be listed and justified.

ii. For Cost-Plus-Fixed-Fee, the proposal shall be based upon an estimate of the labor hours, hourly rates, overhead, direct costs, and other costs the Firm believes will be needed to do the work and shall include the Firm’s proposed Fixed-Fee.

(5) Discussion of any item in the scope of work not fully understood.

c. Following receipt of the Firm's proposal for each task order, the

Government will schedule negotiations as necessary. These negotiations will finalize the scope of work, review and approve the proposed personnel, and period of performance of the task order, and will establish the Firm-Fixed-Price or Cost-Plus-Fixed-Fee allowance.

2. LABOR-HOUR.

a. For Labor-Hour orders, the Government will send the firm a Task Order requesting specific services from the Labor-Hour Schedule of Rates.

The order will include the following:

(1) Project name, description, and location.

(2) Work requirements.

(3) Period of performance.

(4) The items and quantities order (from Labor-Hour Schedule of

Rates), including monetary allowance for the estimated travel and per diem costs.

(5) Government furnished data such as maps or plans.

(6) Name of task order COTR.

b. Prior to commencing work on a Labor-Hour task order, the firm shall obtain COTR approval of the personnel proposed to perform the work.

A fee proposal and negotiation is not required.

F. PERFORMANCE EVALUATIONS: The Government may complete a contractor’s performance evaluation at the conclusion of each Task Order or at any other time. The SF 1421, Performance Evaluation (Architect-Engineer) will be used.