DTFH68-15-R-00001_RFQ.pdf

Central Federal Lands Highway Division 12300 West Dakota Avenue

Lakewood, CO 80228 October 1, 2014 PH: (720) 963-3090

FAX: (720) 963-3360

NM ERFO 207(1) Catwalk Trail Reconstruction Project

Gila National Forest Design-Build Request For Qualifications

Solicitation Number DTFH68-15-R-00001

The Central Federal Lands Highway Division (CFLHD) of the Federal Highway Administration (FHWA) is conducting a "two phased" Design-Build (D-B) selection process for the Catwalk Trail Reconstruction Project in the Gila National Forest. Under this Notice, CFLHD is soliciting D-B firms/teams (Proposer) to participate in Phase 1 – Request for Qualifications (RFQ) – of the selection process. This is NOT a Request for Proposal. A solicitation package is not available.

This Request for Qualifications is being issued concurrently with the development and review of the environmental documentation that will determine the final Scope of Work and other project requirements. NEPA is anticipated to be complete prior to issuing the Request For Proposals. Any Work described herein is subject to adjustment as a result of the environmental process and other decisions of the Government.

An optional site visit will be held during Phase 1. Interested parties will meet at the Glenwood District Ranger Station of the Gila National Forest at 10 A.M. on October 16, 2014. The Glenwood District Ranger Station is located 0.25 miles south of Glenwood, NM on the west side of Highway 180. Upstream portions of the Catwalk Trail are currently closed to the Public. This site visit will serve as the only opportunity to view the upstream limits of the project.

The North American Industry Classification System (NAICS) code for this acquisition is 237310 Highway, Street, and Bridge Construction; the small business size standard is $36.5 million.

Statements of Qualifications (SOQ) will only be accepted from Proposers intending to provide complete services required under the Contract. Responses from individual engineering, construction, or consultant firms not offering to provide all required services will be deemed non-responsive and will not be accepted.

SUBMIT ONE ORIGINAL AND THREE (3) COPIES (PAPER COPIES ONLY) OF YOUR

RESPONSE BY 2:00 PM Local Time, October 31, 2014 at the address below.

ATTN: Aaron Sanford (Solicitation Number: DTFH68-15-R-00001)

MAILROOM—DO NOT OPEN

Central Federal Lands Highway Division

Lakewood, CO 80228

Submit questions to: CFLContracts@dot.gov

Attachments (6):

1-Project Description 2-Procurement Process Overview 3-Request for Qualification Evaluation Criteria 4- Proposal Evaluation Criteria 5-Submittals

NM ERFO 207(1)

Catwalk Trail Reconstruction

Design‐Build Solicitation

Request for Qualifications

ATTACHMENT 1

PROJECT DESCRIPTION

The Catwalk Trail Reconstruction Project is to design and construct trail improvements, three pedestrian bridges, and the suspended, metal works structure along the Catwalk Trail in the Gila National Forest.

The Catwalk Trail was damaged after heavy monsoonal rains and resulting debris flow in Whitewater

Creek in September 2013. Most of the improvements in the Catwalk Recreation Area were damaged in the storm event, including:

Portions of the CCC (primitive) trail and associated suspended metal works, including the hanging catwalk structure and viewing platform areas;

The parking lot;

Landslide damage to both the accessible and primitive trail;

Concrete girder bridge connecting the two trails, and;

The upstream primitive tail.

The Gila National Forest is located in Catron County, New Mexico. The project site is 4.5 miles northeast of Glenwood, NM beginning at the end of Catwalk Road and extending 4,400 feet into the Whitewater Creek drainage.

The limits of the project are within existing National Forest right‐of‐way. The design and construction cost for the Project is estimated to be between $3,000,000 and $5,000,000.

Design‐Build Scope of Work (SOW): The SOW for this Project includes Design and Construction, Project Management, and Quality Assurance/Quality Control (QA/QC), including Materials Sampling and Testing, and includes, but is not limited to, the following:

Design Work

Design surveys

Pedestrian bridge designs

Catwalk structure design (suspended metal works)

Soil erosion and sediment control design and dust control

Temporary traffic management and control including public safety

Geotechnical design

Design QA/QC

Obtain Permits

Construction Work:

Construction of bridges, including suspended metal works

Reconstruction of trail

Installation of sediment, erosion and dust control measures

Implement permit requirements

Installation of temporary traffic control facilities and devices

Removal and disposal of existing structures

Construction QA/QC, including Materials Sampling and Testing

ATTACHMENT 2

PROCUREMENT PROCESS OVERVIEW

CFLHD is using a two-step procurement process to select a qualified D-B firm/team to deliver the Project.

The issuance of this RFQ is part of the first step to solicit information from interested Proposers in the form of an SOQ.

CFLHD anticipates the following procurement milestone dates. This schedule is subject to revision by addenda to this RFQ, to information in the RFP, and by addenda to the RFP.

Action Dates Phase 1– Request for Qualifications RFQ issued October 1, 2014 Site Visit (optional) October 16, 2014 Deadline for submitting RFQ questions October 20, 2014 Deadline for CFLHD response to questions October 27, 2010 SOQs due October 31, 2014 Short-listed Proposers notified November 21, 2014* Phase 2 – Request for Proposals RFP issued (to short-listed Proposers only) November 21, 2014* Deadline for submitting RFP questions December 12, 2014* Deadline for CFLHD response to questions December 19, 2014* Proposals Due January 9, 2015* Notice of Award issued February 13, 2015* Notice to Proceed issued February 25, 2015* *Dates are subject to change

Phase 1 – Request for Qualifications

CFHLD is issuing this RFQ for interested and qualified D-B firms/teams to submit a SOQ.

The Evaluation Board will review and evaluate the SOQs submitted by all responsive Proposers, based on how well each meets the evaluation criteria.

A “shortlist” of no more than three of the most highly qualified Proposers will be selected and invited to participate in Phase 2 – Request for Proposals. Once the shortlist has been established, Proposers not shortlisted will be notified in a timely manner and offered the opportunity for a debriefing.

It is not the intent of CFLHD to receive specific design or engineering recommendations regarding the Project as part of the Phase 1 process. Proposers should limit their SOQ to the information required by this notice, and other information that may be relevant to the qualifications and experience of the Proposer. No reimbursement will be made for any of the Proposers’ costs associated with the preparation of the SOQ.

Phase 2 – Request for Proposals

The short-listed D-B firms/teams will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed D-B firms/teams to submit both a Technical Proposal and a Price Proposal.

After receipt of the Phase 2 Technical Proposal and Price Proposal, an Evaluation Board will conduct a "best value" analysis. Attachment 4 contains the criteria to be used in the Phase 2 evaluation process.

The Evaluation Board will submit their recommendation to the Source Selection Authority. Award of one firm fixed price contract is anticipated.

To promote innovation by the Proposers and to maintain flexibility of design and construction, CFLHD may allow submission of Alternate Technical Concepts (ATCs) in Phase 2.

A stipend of $10,000 will be offered to each Phase 2 Proposer who provides a responsive, but unsuccessful, Proposal.

ATTACHMENT 3

STATEMENT OF QUALIFICATIONS EVALUATION CRITERIA

Phase 1 – Evaluation Criteria: Proposers’ Statements of Qualifications will be evaluated using the following criteria, listed in descending order of importance:

1. Criteria 1: Design-Build Understanding and Technical Approach.

The Evaluation Board will review and evaluate each Proposer’s understanding of tasks involved in a D-B project and the Proposer’s approach to managing, designing and constructing the Project.

Submit a general description of the tasks involved in the D-B process and the approach the Proposer will take for design and construction administration. Include a discussion on how the Proposer intends to maximize the benefits of the D-B process. Discuss the involvement of the design members of the Proposer's team during construction including how design and construction members will interface during construction. Also discuss how review comments will be incorporated and submittals will be addressed during construction.

Describe how the team will coordinate with CFLHD throughout the D-B process.

Describe your Project Management Plan to manage design and construction, project costs and schedule.

Identify potential risk factors, special issues or problems and their impact on the delivery of the Project. Explain the approach to mitigate those risks, issues or problems.

2. Criteria 2: Technical Qualifications.

The Evaluation Board will review and evaluate the Proposers’ individual personnel qualifications and experience, including technical and geographical similarities between the referenced experience/qualifications and the work described in this solicitation.

Submit documentation for each key individual indicating their specialized experience within the past five (5) years and their qualifications for performing Design-Build projects and for projects with technically the same or similar structural, trail, roadway, geotechnical, hydraulic, erosion control, permitting, project management, construction, and QA/QC work as required by the Project.

In addition to the specific information requested in this section, include a resume for each Key Personnel in an appendix to the SOQ. All key personnel shall be available throughout the duration of the contract.

(NOTE: If one individual will be fulfilling multiple roles during the Project, list how that individual meets the experience and expertise separately for EACH position).

PROJECT MANAGEMENT KEY PERSONNEL

• Design-Build Project Manager – The Proposer’s overall manager and principal point of contact for activities throughout the entire design-build process.

• Project QA/QC Manager – The Proposer’s single point of responsibility for managing quality through design and construction, and who is responsible for all quality assurance and quality control procedures and decisions. The Project QA/QC Manager may also function as the Design QA/QC Manager and/or Construction QA/QC Manager, as qualified.

• Safety Manager – The Proposer’s representative in charge of all aspects of the safety program, with authority to halt work if warranted by unsafe conditions at the Project site.

DESIGN & CONSTRUCTION KEY PERSONNEL

• Designer of Record – The Proposer’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed Professional Engineer in the State of New Mexico.

• Structural Engineer – The Proposer’s engineer who is in charge of all structural aspects of the Project. This individual shall be a registered, licensed Professional Engineer in the State of New Mexico.

• Geotechnical Engineer – The Proposer’s engineer who is in charge of all geotechnical aspects of the Project. This individual shall be a registered, licensed Professional Engineer in the State of New Mexico.

• Design QA/QC Manager – The QA/QC representative responsible for implementing the

Design QA/QC program referenced in Criteria 3.

• Construction Superintendent – The Proposer’s on-site authorized representative in charge of the construction work.

• Project/Construction Engineer – The Proposer’s individual responsible for engineering decisions, judgment and construction work on the Project. This individual shall be a registered, licensed Professional Engineer in the State of New Mexico.

• Construction QA/QC Manager – The QA/QC representative responsible for implementing the Construction QA/QC program referenced in Criteria 3.

Proposer’s obligation to keep Key Personnel intact:

In connection with the services covered by this procurement process, Key Personnel will be limited to the individuals and firms that are specifically identified in the Proposer’s SOQ. The successful Proposer’s Key Personnel will be incorporated into the awarded contract. The selected D-B firm/team shall obtain the Contracting Officer’s written consent before making any substitution of the Key Personnel.

3. Criteria 3: Quality Management Outline.

The Evaluation Board will review and evaluate each Proposer’s approach to quality control to assess the soundness and reasonableness of the Proposer's planned QA/QC for quality of design, materials, and construction products.

Submit an outline of the system to be used to manage the design and construction schedule, and the management system to control the quality of materials and constructed products.

Describe how the quality management system(s) will interact between the design and construction functions and how it will be updated and monitored. Also describe how the system will address non-compliance issues of design and construction and how the system will facilitate strategic interaction with CFLHD.

Submit evidence of construction work within the last five (5) years, indicating that quality work was completed on schedule and within budget.

4. Criteria 4: Design and Construction Capability and Resources.

The Evaluation Board will review and evaluate information about the Proposer’s past performance in the design and construction of structural, trail and roadway projects based on the Project Organizational Structure, and on Design and Construction Performance for projects similar in size and scope.

PROJECT ORGANIZATIONAL STRUCTURE

Submit the proposed D-B team’s organizational structure. Identify major participants, their roles in the Project and their percentage of work hours committed to the Project.

Identify how each partner and subcontractor interacts and fits into the overall D-B team makeup and their experience working together on past projects. Submit documentation that shows the direct experience of the Proposer, joint venture partners, and/or firms/teams related by an ownership agreement. Also include experience of key subcontractors that the Proposer intends to utilize in the execution of this Project. The successful Proposer’s organizational structure will be incorporated into the awarded contract.

DESIGN PAST PERFORMANCE

Provide information on at least three (3), but no more than five (5), structural, trail and roadway projects performed in the past five (5) years. Identify projects where the lead construction firm and the lead design firm have worked together on the same project in a Design-Build relationship. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction firm on this Project,, then the Proposer shall identify the construction firm with whom it was contracted for the design of each such project.

CONSTRUCTION PAST PERFORMANCE

Provide information on at least three (3), but no more than five (5), structural, trail and roadway projects performed in the past five (5) years. Identify any projects where the lead construction firm and the lead design firm have worked together on the same project in a Design-Build relationship. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction firm on this Project, then the Proposer shall identify the design firm with whom it was contracted for the construction of each such project.

ATTACHMENT 4

Phase II (RFP) EVALUATION CRITERIA

Phase 2 – Technical and Price Proposals

The Request for Proposal describes information to be submitted by the Proposers and provides a framework for evaluating the proposals relative to established technical criteria and price.

The purpose of the proposal phase is to evaluate the proposals submitted by the shortlisted proposers. The evaluation will focus on technical elements: characteristics of the proposed project, management of the Design-Build team, design and construction approach, quality management plan and delivery schedule, and the price submitted by the proposer.

Technical Proposal The proposers shall submit information describing their proposed project and methods they intend to use in designing and constructing it. The submittal shall include drawings, written descriptions and other materials that address the criteria below.

Technical Characteristics of Proposed Project The proposers shall submit drawings, details, technical information and narratives that describe the project they intend to design and construct in response to the requirements presented in the Request for Proposals.

Approach to Design and Construction The proposers shall submit information that describes their approach to designing and constructing their proposed project.

Project Management Plan The proposers shall submit information that describes their plans for managing and controlling schedule and cost for design and construction of the Project. The submittal shall address the Proposer’s plans for delivering a quality project on time and within budget. The plan should also address possible hazardous work conditions in the canyon from July 2015 to September 2015, during monsoon season.

The Final completion date for the Project shall be no later than December 11, 2015. An earlier date may be proposed and must be supported by a Project schedule. This date will become the Final completion date upon which liquidated damages will be assessed. The goal of CFLHD is to complete the overall Project within the shortest reasonable time and proposals will be scored accordingly. The Proposer’s submittal shall address procedures and coordination for monitoring the commencement, prosecution and completion of work and for regular reporting to CFLHD.

Quality Management Plan The proposers shall submit information regarding their overall plan to manage quality throughout the delivery of the Project. The submittal shall include a written Quality Management Plan that describes the Quality Assurance and Quality Control activities that will be undertaken during design and construction.

Price Proposal The proposers shall submit a Price Proposal in a sealed package, separate from the Technical Proposal envelope. The successful Proposer’s Price will become the firm fixed-price amount of the Contract.

Best Value Analysis and Award. After receipt of the Phase 2 Technical and Price Proposals, the CFLHD Evaluation Board will conduct a "best value" analysis. The Technical scores and Price will be combined to rank Proposals for final selection. The Government will use a tradeoff process for this source selection.

Award will be made to the responsible offeror whose offer conforms to the solicitation requirements and provides the best value to the Government considering the stated technical factors and price. Technical evaluation factors (all factors other than price), when combined are approximately equal in importance to price. The award of one firm fixed price contract is anticipated in February 2015.

The Government intends to award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)); therefore, the offeror’s initial proposal should be clear and complete and contain the offeror’s best terms from a price standpoint. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government’s best interest.

ATTACHMENT 5

SUBMITTALS

Phase 1 Submittals: Statement of Qualification

Proposers shall use the Standard Form (SF) 330, Part I, U.S. Government Architect-Engineer Qualifications, as the basis for their SOQ. It is not necessary to complete Part II of the SF 330. SF 330’s are available on the U.S. General Services Administration website at: http://www.gsa.gov/forms/.

Although the SF 330 is formatted for Architect-Engineer and Related Services, the construction elements of the Proposer’s SOQ may also be included on the SF 330. The SOQ shall be bound and tabbed with the major headings. Each SOQ shall include a table indicating page numbers where Phase 1 evaluation criteria 1-4 can be found. Design and Construction projects used for evaluation criteria 3 and 4 should be included in Section F of the SF 330. Section H of the SF 330 should be used to address any evaluation criteria not addressed elsewhere.

Each Proposer shall provide one (1) original AND three (3) copies of the completed SOQ. The SOQ shall contain a cover letter and no more than twenty (20) pages typed, one side only, on 8.5" x 11" paper.

Pages must be numbered consecutively. Pages beyond the 20 page limit will not be considered by the panel during the scoring process. The cover letter and resumes of Key Personnel (Section E of the SF

330) will not be included in the page count and therefore should not be numbered.

Please do not submit any letters of reference, pre-printed brochures or other marketing materials. If dividers or photos are used and contain project-specific information they will be counted as pages. All SOQs shall be written using Times New Roman font with a size no smaller than 11-point (text, figures and tables). The SOQ shall address each of the evaluation criteria in the same order as listed in Attachment 3.

Submit the original and copies of the SOQ on or before that date/time indicated on page 1 of this RFQ, to the following address (fax and email submissions of SOQs will not be accepted):

ATTN: Aaron Sanford (Solicitation Number: DTFH68-15-R-00001)

MAILROOM—DO NOT OPEN

Central Federal Lands Highway Division

Lakewood, CO 80228

Questions concerning this Request for Qualifications shall be submitted via e-mail to CFLContracts@dot.gov.

Only e-mail inquiries will be considered. No hard copy or oral inquiries will be considered.

Phase 1 Submittals: Bonding Capacity

Submit a bonding agent letter verifying the Proposer’s ability to obtain bonding of up to $5 million for a single contract. The bonding agent letter will not count towards the page limit.