RFP_No._DTFH6116R00016_-_TOPR_Instructions.pdf

The Impact of Vehicle Based Technology on

Roadway Departure Crashes

DTFH6116R00016

EXHIBIT J.6 -- TASK ORDER PERFORMANCE WORK STATEMENT AND

INSTRUCTIONS TO OFFERORS

Task Order Proposal Request

Instructions to Offerors

Page | 1

1 GENERAL INSTRUCTIONS

This Task Order Proposal Request (TOPR) will result in a Firm Fixed Price task order under Safety Research & Development Technical Support IDIQ.

In response to this TOPR, the Offeror shall prepare a detailed proposal for meeting all stated requirements and comply with the following limitations and characteristics:

Do not include marketing materials

Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)

Submission shall be provided in electronic format

Arial size 11 font shall be used

Offers shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, or in text searchable PDF format, as applicable.

Section 1 Technical Proposal is limited to a total of 15

Section 2 Price Proposal does not have a page limitation.

The subject line of your email and all correspondence must include the TOPR number found on the cover page.

2 COMMUNICATIONS AND QUESTIONS

Any information given to one Offeror concerning this requirement will be furnished at the same time to any other prospective Offeror, if that information is necessary in submitting offers, or if lack of it would be prejudicial to any prospective Offeror.

3 PROPOSAL ORGANIZATION

Proposal materials will be organized as follows: Section 1 Technical Proposal and Section 2 Price Proposal. All Sections are to be clearly separated from the other (i.e., Separate electronic files). Each Offeror shall provide all price information only in the Price Proposal. The Technical Proposal shall not contain any price information.

To be acceptable, the proposal must meet all of the constraints set forth in the Performance Work Statement (PWS).

4 SECTION 1 TECHNICAL PROPOSAL

This volume addresses the technical aspects of the requirement. It shall indicate the firm’s capabilities and the means used to satisfy the requirements stated in the attached Performance Work Statement. The Offeror is encouraged to propose innovative solutions that meet FHWA’s performance requirements for this procurement. Reference the PWS section 1.3, Detailed Requirement for specifics of the Government’s requirements for this service.

The Offeror shall describe and provide the following:

Detailed technical approach and understanding to performing the work;

The offeror shall provide the title and a description of the duties the personnel will perform.

Appropriate staffing levels and mix of professionals to perform the requirement

Page | 2

Management plan for ensuring the deliverables are submitted on time and how the work will be overseen

The Technical Proposal shall set forth any information that the Offeror wishes to bring to the attention of the Government.

Level of Effort table (table displaying labor categories and labor hours per task. (Names and cost information shall not be provided in the technical proposal.

5 SECTION 2 PRICE PROPOSAL

Firm Fixed Price:

The offeror shall provide a price proposal that includes adequate detail and supporting documentation of how the total price was reached (i.e., proposed labor category, proposed hourly price multiplied by the proposed number hours to reach the subtotal price for each task.

Total price equals the sum of subtotals).

Material Costs and Travel

Material costs and travel costs proposed shall be supported by explanation of estimating factors and other relevant supporting details. For example, Offerors shall support travel costs with detailed information on the estimated trips, number of travelers, and associated costs for airfare, per diem, other transportation, etc. Per diem for travelers is billable under this task order not to exceed the GSA allowable rate (http://gsa.gov/perdiem) and must be included in the price proposal, but special meals or receptions are not payable items by FHWA under this task order and should not be included in the proposal. All travel requires Government approval/authorization and notification to the COR The Offeror shall provide detailed descriptions for all other material costs.

NOTE: Material costs and travel will be reimbursed at cost. Fee or profit will not be accepted.

http://gsa.gov/perdiem

Page | 3

6 SCHEDULE OF SERVICES

CLIN DESCRIPTION

Number of

Units Price Per

Unit Total Price

Three Needs Assessment Webinars Pricing: Firm Fixed Price Period of Performance: Six months from award

3 $ $

Final report documenting Literature Review and Technology Scan Pricing: Firm Fixed Price Period of Performance: Eight months from award

1 $ $

Final report documenting Needs Assessment Pricing: Firm Fixed Price Period of Performance: Eight months from award

1 $ $

Final report documenting Research Implementation Plan Pricing: Firm Fixed Price Period of Performance: 10 months from award

1 $ $

Final Report Pricing: Firm Fixed Price Period of Performance: 14 months from award

1 $ $

0006 Materials–Cost Reimbursable N/A

0007 Travel–Cost Reimbursable

$5,000.00

TOTAL: $