RFP_No._DTFH6116R00016.pdf

DTFH6116R00016

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 92

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (120 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

HRDS420216005

X

HCFA-23

FEDERAL HIGHWAY ADMINISTRATION

OFFICE OF ACQUISITION & GRANTS MGMT

OFFICE OF CONTRACTING OPERATIONS -

1200 NEW JERSEY AVENUE, SE

LOCATION: E62-204

WASHINGTON DC 20590

1630 ES

Brendon T. Ricketts 202

C. E-MAIL ADDRESS

Brendon.Ricketts@dot.gov

FHWAContractingOperations@Dot.gov 366-9075

PAGE(S)

Tiffany A. Youther

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

See Section L.8

See Block 7 above (physical) and Section L.8 (email) July 22, 2016

June 1, 2016

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 92

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTFH6116R00016

(A) (B) (C) (D) (E) (F)

00001 Technical Support Services for the FHWA Office of Safety Research and Development

Type: Multiple Award IDIQ Total Potential IDIQ Amount: $50,000,000.00 Pricing: Fixed Price and Time & Material task orders Period of Performance: See F.1 Payment: See G.1 and 52.216-7

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SECTION B – Supplies or Services/Prices

B.1 ID/IQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

During the term of this Indefinite-Delivery-Indefinite-Delivery (IDIQ) contract, the Government shall place orders totaling a minimum of $50,000. The maximum amount of all task orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of

$50,000,000.

The task orders placed under the contract will be Firm-Fixed Price (FFP), Time-and-Materials

(T&M), or a hybrid of the two types based on a determination by the Contracting Officer (CO) at the task order level.

B.2 SCHEDULE OF RATES

Labor skill sets and rate ceilings governing this contract shall conform to the descriptions found in

Attachment No. J.1 and shall be listed in the Microsoft Excel format found at Attachment No. J.2 and apply for each of the described categories for each of the contract years. The unit of issue

(rates) is the fully burdened fixed price hourly rate. Please see 52.216-29(c)(2).

The maximum amount of the contract listed in Section B.1 includes travel and materials. Travel and materials will be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

SECTION C - Description/Specifications

C.1 BACKGROUND

C.1.1 FHWA Office of Safety Research & Development

Nearly 400,000 people have died as a result of traffic crashes in the United States during the last decade. Another 23 million people have been injured. The toll on society is more acute as many of the victims were young and healthy prior to their crash. A societal problem of this magnitude begs for scientific and systematic inquiry. We have seen the study and practice of road safety steadily transition/advance from decision-making based on history and judgment to decision-making based on research, evidence, and technology.

FHWA’s safety research also focuses on the causes of roadway fatalities and injuries by closely examining highway designs, road construction practices, and maintenance operations. One of

FHWA’s strategic safety goals is to improve safety data and expand capabilities for analysis and evaluation of such data.

Road safety researchers seek to: 1) identify and understand the factors that contribute to the occurrence of traffic crashes in a variety of contexts, and 2) identify related “treatments” (e.g., combination of research driven policies, actions, decisions, design changes, countermeasures, and operational strategies) that reduce the number of crashes as well as the severity of injuries resulting from those crashes. The challenge is immense. Crashes are relatively rare events defined by complex sequences of actions and a range of interacting elements impact the likelihood of their occurrence.

This research program emphasizes interdisciplinary collaboration and strong stakeholder involvement, to support the FHWA’s overall strategic priorities. The Office of Safety Research and Development (HRDS) works closely with the FHWA Office of Safety and the Resource

Center Safety and Design Technical Service Team to develop research agendas and implement them through practical tools and guidance for practitioners.

HRDS is composed of the following three teams of research engineers, scientists, and psychologists:

Human Factors Team: The primary goal of the Human Factors Team is to improve the understanding of how road users perceive, process, and respond to the roadway environment to improve highway safety through better roadway design.

Roadway Team: The Roadway Team works to help keep vehicles on the roadway, and to minimize the consequences of leaving the roadway.

Safety Data and Analysis Team: The central objective of the Safety Data and Analysis

Team is to support good safety resource allocation decisions through the collection of consistent, high–quality data, the development of analytical tools to transform data into actionable information, and the formal evaluation of the effectiveness of potential safety improvements.

C.1.2 Research Focus Areas – The research focus areas and objectives of the HRDS program reflect the following current FHWA strategic focuses:

Safety Data and Analysis – Safety resource allocation decisions through consistent high-quality data collection and analysis and analytical tool development, and evaluate safety improvements.

Human Factors – Drivers’ capabilities and limitations when interacting with the vehicle and the roadway to inform better roadway design. Other research topics include distraction, older drivers, traffic management centers, and the effects of changes in visibility.

Intersection Safety – Our understanding of intersection safety, and establishing short- and long-term strategies for safety improvements. The research involves designing and evaluating nontraditional intersections and interchanges and developing systems to improve safety in or near intersections.

Pedestrians and Bicyclists Safety – Professional awareness of pedestrian and bicyclist safety issues, develop and evaluate countermeasures, and provide engineering resources for practitioners at national, State, and local levels.

Roadway Safety – Research that emphasizes two fundamental objectives: keeping vehicles on the roadway and minimizing the consequences of leaving the roadway. Roadway safety studies are conducted in five focus areas: roadway departure, speed management, intersection safety and design, visibility, and intelligent transportation systems (ITS).

Speed Management – Develop and test engineering approaches to speed management and to encourage wider adoption of travel speeds appropriate for the class of road, roadway design, and travel conditions.

Visibility – Improve visibility on and along the roadway, and of traffic control devices.

Geometric Design – Roadway geometric design, safety and operational effects for roadway geometric elements; roadway safety analysis tools and methodologies; and, rural and local roads safety programs.

Intelligent Transportation Systems – Intelligent transportation systems safety research including Connected and Automated Vehicle technologies, and emerging trends in work zone safety and driver information.

A searchable database of Turner Fairbank Highway Research Center activities is available at http://www.fhwa.dot.gov/research/tfhrc/projects/. Some projects managed by Turner–Fairbank

Highway Research Center are conducted in phases and can last for several years. Those projects are listed at http://www.fhwa.dot.gov/research/tfhrc/projects/projectsite/index.cfm.

http://www.fhwa.dot.gov/research/topics/safety/safetydataanalysis/ http://www.fhwa.dot.gov/research/topics/safety/humanfactors/ http://www.fhwa.dot.gov/research/topics/safety/intersections/ http://www.fhwa.dot.gov/research/topics/safety/pedbike/ http://www.fhwa.dot.gov/research/topics/safety/roadwaydeparture/ http://www.fhwa.dot.gov/research/topics/safety/speedmanagement/ http://www.fhwa.dot.gov/research/topics/safety/visibility/ http://www.fhwa.dot.gov/research/tfhrc/projects/ http://www.fhwa.dot.gov/research/tfhrc/projects/projectsite/index.cfm

C.1.2.1 Haddon Matrix

Much of the research on why traffic crashes occur, as well as understanding what leads to the severity of injury outcomes becomes evident when considering the Haddon Matrix.

The first dimension of the matrix, represented in rows, divides a traffic crash into three temporal crash phases: pre-crash, crash, and post-crash. The second dimension, represented by columns, identifies factors contributing both to crash occurrence and to injury outcomes resulting from a crash. First developed in 1980 by William Haddon, the matrix is still widely referenced and considered very useful as it provides information on the range of possible safety issues and provides potential appropriate solutions.

Human

Vehicle/

Equipment

Physical

Environment Socioeconomic

Pre-Crash Poor vision or reaction time, alcohol, speeding, risk taking

Failed brakes, missing lights, lack of warning systems

Narrow shoulders, ill-timed signals

Cultural norms permitting speeding, red light running, DUI

Crash Failure to use occupant restraints

Malfunctioning safety belts, poorly engineered air bags

Poorly designed guardrails

Lack of vehicle design regulations

Post-Crash

High susceptibility, alcohol

Poorly designed fuel tanks

Poor emergency communication systems

Lack of support for

EMS and trauma systems

Source: http://safety.fhwa.dot.gov/hsip/resources/fhwasa09029/app_c.cfm#tabc1 (Accessed on

October 14, 2015)

This contract will support HRDS in its efforts to elevate the science of highway safety countermeasures.

C.1.3 Laboratories and Facilities Managed by HRDS

Federal Outdoor Impact Library

The Federal Outdoor Impact Laboratory (FOIL) enables researchers to understand crash events and dynamic loading that occur during impacts. One way this is accomplished is by staging controlled, high-speed motor vehicle collisions into roadside hardware (e.g., guardrails, sign supports, cable barriers, and concrete safety shapes). Researchers use this facility to generate data on which to base mathematical models or to confirm the accuracy of computer-generated crash simulations.

http://safety.fhwa.dot.gov/hsip/resources/fhwasa09029/app_c.cfm#tabc1

Geometric Design Laboratory

The Geometric Design Laboratory (GDL) focuses on research related to the geometric design of roadways and the impacts of design on safety. The GDL provides technical support to develop, maintain, and enhance tools for the safety evaluation of highway geometric design alternatives.

This includes coordination of the Highway Safety Manual (HSM) with related tools, e.g., the

Interactive Highway Safety Design Model (IHSDM) and Safety Analyst.

Human Factors Laboratory

The Human Factors Laboratory is comprised of several pieces of equipment and facilities to consider the needs of the driver, pedestrian, and special users, and the capabilities of each, including:

The Highway Driving Simulator (HDS), which supports a range of behavioral studies and visualization projects for the FHWA and other stakeholders. The simulator consists of a full automobile chassis surrounded by a cylindrical projection screen for a seamless

200-degree field of view of high-quality computer-generated highway scenes. A six-degree-of-freedom motion-based system that provides pitch and surge, lateral, roll, yaw, and heave synchronized with the visual environment to simulate nearly any motion a driver would experience. Engine, wind, tire noises, and other environmental sounds complete the immersive sensory experience.

The Field Research Vehicles collect driver behavior and performance data on actual roadways. These vehicles are equipped with a state-of-the-art eye-tracking system to monitor the head position and eye gaze of the driver.

The Highway Sign Design and Research Facility, often called the "sign lab," enables researchers to present traffic signs to participants in a controlled environment. This facility enables researchers to determine the moment a sign is recognized to approximate the sign's recognition sight distance.

In partnership with the National Highway Traffic Safety Administration (NHTSA), the

MiniSim

TM

is used for various studies of in-vehicle distraction studies (e.g., use of an MP3 player while driving) and other infrastructure-related studies that do not require the full immersive HDS simulation environment.

Safety Training and Analysis Center

The Safety Training and Analysis Center (STAC) assists the research community and State DOTs when using data from the second Strategic Highway Research Program’s (SHRP2) Naturalistic

Driving Study (NDS) and Roadway Information Database (RID). The STAC will advance the design, development, and execution of training to support research and analysis focused on addressing the safety of the roadway environment, specifically the impact of roadway features on driving behavior. The STAC will serve as an incubator of new ideas throughout the research community, by providing sponsored opportunities for graduate and postdoctoral students, fellows, and other researchers to gain experience working with the data.

Highway Safety Information System

The Highway Safety Information System (HSIS) is a multistate database that contains crash, roadway inventory, and traffic volume data for a select group of States. It uses data already being collected by States for managing their highway systems and studying highway safety. The data are acquired annually from a select group of States, processed into a common computer format, documented, and prepared for analysis. HSIS can be used to analyze a large number of safety problems. They can range from the more basic "problem identification" issues to identify the size and extent of a safety problem to modeling efforts that attempt to predict future crashes from roadway characteristics and traffic factors.

C.2 CONTRACT SCOPE

The Contractor shall furnish non-personal technical support services to perform the activities described under this contract titled, “Technical Support Services for the FHWA Office of Safety

Research & Development.”

The scope of this contract is limited to providing technical support to address crashes in which there is some combination of human factors, vehicle factors, physical environment factors, and socioeconomic factors. This technical support may require the Contractor to manage and operate

FHWA laboratory facilities or perform offsite at their facilities.

C.3 OBJECTIVE

The objective of this contract is to support research on determining why traffic crashes occur, as well as, increasing the understanding of what leads to the severity of injury outcomes across the nine research focus areas above.

C.4 DETAILED REQUIREMENT

The Contractor shall perform work as detailed in individual task orders. The requirements of individual task orders will relate to the following Task Areas:

Task Area A: Technical Support on Human Factors

Task Area B: Technical Support on Vehicle and Equipment Factors

Task Area C: Technical Support on Physical Environment Factors

Task Area D: Technical Support on Socioeconomic Factors

Task Area E: Operate and Maintain Laboratory Facilities

Task Area F: Preparation and Delivery of Training and Knowledge Transfer

The individual task orders may span more than one of the defined Task Areas.

C.4.1 Task Area A: Technical Support on Human Factors

The focus of this task area is to support research into the relationships between behavior and safety, by increasing our understanding of the human capabilities of vehicle operators and other roadway users such as pedestrians and bicyclists.

Task Area A shall support, but is not limited to, research in these topics:

Behavioral Analysis – to further the understanding of highway user needs so that those needs can be incorporated in roadway design, construction, repair, and improvement.

Naturalistic Driving Study-based Human Behavior Analysis – to examine how motorists interact with the roadway environment and what cues and measures are the most effective in influencing driver behavior, as created under the SHRP2 Naturalistic Driving Study program.

Sign Design and Research – to determine the maximum distance at which a sign can be understood, the driver’s comprehension of new and alternative sign symbols, sign conspicuity in the right-of-way, and driver visual behavior in the presence of Changeable

Message Signs.

Human Factors Simulation – to study driver comprehension of roadway markings in a range of environmental conditions, driver comprehension of alternative intersection designs, and driver response to traffic signal controls in the roadway and in the vehicle.

Situational Impairment – to study the degradation of driver cognition in short-duration yet overwhelming circumstances, such as observing an extreme maneuver in your proximity or interacting with vehicles that have slowed following an incident downstream.

Pedestrian and Bicyclist Safety – to study the interactions of pedestrians and bicyclists with the entire transportation network and to determine how to achieve visual and attention parity with other vehicles.

C.4.2 Task Area B: Technical Support on Vehicle and Equipment Factors

The focus of this task area is to develop in-vehicle methods of alerting drivers of imminent and situational risk and to comprehend how vehicle occupants are physiologically affected by crashes.

Task Area B shall support, but is not limited to, research in these topics:

In-Vehicle Based Systems – to understand the how the performance of vehicle-based equipment to accurately detect and warn the driver of potential crash risk actually affects crash activity.

Event Data Recorder Analysis – to determine the pre-crash vehicle kinematics.

Naturalistic Driver Study-based Vehicle Data – to determine the vehicle behavior and its interactions with the environment based on operator decisions and external factors, as created under the SHRP2 Naturalistic Driving Study program.

Crash Causation Studies – to comprehend the range of factors and circumstances that caused motor vehicles, motorcycles, and large trucks based on crash data and detailed crash reports.

Speed Analysis – to study how variance in speed and alterations to speed limits affect crash incidence.

C.4.3 Task Area C: Technical Support on Physical Environment Factors

The focus of this task area is to examine the physical characteristics of the roadway and roadside to develop safety countermeasures.

Task Area C shall support, but is not limited to, research in these topics:

Roadside Hardware Performance Analysis – to analyze the effectiveness of longitudinal barriers, barrier systems, and end terminals to prevent road departure and maximizing the protection of the vehicle occupants.

Geometric Design and Analysis – to improve upon alternative designs developed outside of the US and to assess the safety performance of geometric designs.

Crash Modification Factors – to articulate how a particular safety countermeasure can reduce the expected number of crashes.

Roadway Curvature Analysis – to determine how varying vehicle classifications negotiate curves, and developing countermeasures to prevent roadway departures.

Large Scale Vehicle Monitoring and Modeling – to provide high resolution of vehicle movements through a long segment of roadway and to define how discrete vehicle movements are influenced by the geometric design in the subject location.

Roadway Inventory Database (RID) – to develop countermeasures based on the GIS, traffic, and crash record data provided in the RID, as created under the SHRP2 Naturalistic

Driving Study program.

C.4.4 Task Area D: Technical Support on Socioeconomic Factors

The focus of this task area is to consider gender, age, racial, ethnic, and other demographic characteristics that may make some populations more vulnerable to roadway injuries than others.

Task Area D shall support, but is not limited to, research in these topics:

Elderly Drivers – to anticipate the safety countermeasures that support the need of a rapidly growing population in the US.

Teen Drivers – to develop safety countermeasures that address the specific needs of inexperienced and immature young people and to counter behaviors like alcohol or drug use that can further degrade their performance.

Public Health Analysis – to apply statistical approaches that determine geographic areas that are prone to experiencing greater injury and fatality risk than an expected baseline.

Also to determine if there are specific refinements to established safety countermeasures that may make them more effective in minority communities and Tribal Lands.

Economic Analysis – to apply principled analysis to understand cost-based factors that can contribute to behaviors that increase risk of injury or fatality.

Drug and Alcohol Social Studies – to counter behaviors like alcohol or drug use by articulating the influencing factors that lead someone to impaired driving.

Toward Zero Deaths (TZD) Analysis – to observe the effects of TZD programs on varying communities and develop qualitative and quantitative measures of effectiveness based on available data.

C.4.5 Task Area E: Operate and Maintain Laboratory Facilities

The focus of this task area is to sustain the capability for a range of analytical and research techniques that advance the objectives of HRDS and its related laboratories.

Task Area E shall support, but is be limited to, these topics:

Institutional Review Board (IRB) – to provide services compliant with 45 CFR 46 in the protection of human subjects involved in cognitive, diagnostic, aptitude, and achievement experiments and analysis.

Statistical and Numerical Analysis – to advance the mathematical processes applied to various data in order to identify causation of safety problems and to determine the value of a particular safety countermeasure.

Data Management – to collect safety related data from a variety of sources and integrate the data to make it available for users to create new analysis that enables better performing safety countermeasures.

Equipment Inventory and Life Cycle Tracking – to continually perform asset management of laboratory facilities and their equipment to sustain effective laboratory operation.

Data Analysis and Visualization – to enable data discovery among disparate sources of data and to provide visual representations of data sets that enable accurate understanding of complex, data-driven concepts.

Laboratory Certification – to maintain industry-accepted certification of laboratory facilities onsite or offsite.

C.4.6 Task Area F: Preparation and Delivery of Training and Knowledge Transfer

The focus of this task area is to facilitate and to measure the effect of research upon adoption by public agencies, other transportation partners in the public and private sector, and the public at large.

Task Area F shall support, but is not limited to, these topics:

Outcomes and Measures of Effectiveness Development – to articulate (quantitatively and qualitatively) how research and development outcomes compare with observed outcomes from real-world deployment of the research products.

Program Evaluation and Assessment – to determine the value created through components and/or the full portfolio of HRDS activity.

Training Development and Delivery – to translate the concepts of research, the research activity, the results of adoption and implementation, and the effectiveness of the research activity into training that can be conveyed to a range of audiences with varying technical knowledge.

Market Anticipation – to identify trends and events that may be considered for refining the

HRDS portfolio.

Research Assistants – to support in-house research through analysis of large volumes of field collection data, preparation of graphs/tables/other types of presentation material and production of quality research reports/technical papers to communicate the research findings to the highway safety research community.

C.5 PROGRESS REPORTS

The Contractor shall submit a monthly progress report by the 5th of the month following the reporting period. The report shall provide at a minimum:

(a) Clear and complete account of the work performed under each task order during the reporting period.

(b) An outline of the work to be accomplished during the next reporting period.

(c) A description of any problem encountered or anticipated that will affect the completion of any individual Task Order within the time and fiscal constraints as set forth in the Task

Orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each task order (applies to Time & Material task orders only).

(e) A chart showing current and cumulative expenditures versus planned expenditures for each task order (applies to Time & Material task orders only).

C.6 MINIMUM STANDARDS AND CAPABILITY

The Contractor shall be capable of performing, and have the following certifications:

(a) Responding to a minimum of 80% of all Task Order Proposal Requests (TOPR);

(b) Providing technical support on a short notice (within 3 days) for sensitive timelines; and,

(c) Providing technical support for all task areas described above.

(d) ISO 9001 and 20000. These certifications shall be held by the Prime Contractor.

(e) CMMI®-DEV v.1.3: Maturity Level 3 rating – the Prime Contractor shall maintain a Class A Standard CMMI Appraisal Method for Process Improvement

(SCAMPI) Maturity Level 3 rating from an appropriately accredited institution.

Certification must be acquired within six months from award.

Note: Failure to maintain or receive the certifications listed above will result in your ineligibility to receive or propose on future task orders.

C.7 ANNUAL REPORT

The Contractor shall furnish 1 electronic copy (in Microsoft Office 2010 or equivalent) of a letter-type annual report to the CO and to the Contracting Officer’s Representative (COR) on or before 30 calendar days before the end of each contract year. The annual report shall contain the following:

(a) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The annual report will be used by the COR as part of the annual performance review.

SECTION D- PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

The Contractor shall clearly mark each shipment with the company name, the contract number, task order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

Ship to: Federal Highway Administration

Office of Safety Research & Development

6300 Georgetown Pike

McLean, VA 22101

Marked for: COR

SECTION E – INSPECTION AND ACCEPTANCE

E.1 ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR or Task Order

Contracting Officer’s Representative (TOCOR) as specified in each notification letter at the contract and task order level, is responsible for inspection and acceptance of all incoming shipments, documents, and services.

E.2 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere in each task order, the COR will have 15 calendar days to review draft deliverables and make comments. The Contractor shall have five calendar days to make corrections and return the corrected deliverable to the government.

Upon receipt of the final deliverables, the COR will have 10 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance. Upon receipt of the final deliverables, the COR will have 30 calendar days for final review prior to acceptance or to provide documented reasons for non-acceptance to the Contractor.

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.246-6 Inspection - Time-and-Material and Labor-Hour. (MAY 2001)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance under this contract is five-years, beginning on the effective date of the contract. In no event shall the total contract performance period exceed five-years without written authorization from the CO.

F.2 PLACE OF DELIVERY

The Contractor shall submit interim and final deliverables concurrently to the COR and the Task

Order Contracting Officer’s Representative (TOCOR) once these deliverables have been accepted by the Government. The Contractor shall include the contract number (and task order number if appropriate) in the email for each deliverable. The Government may request the Contractor to include specified keywords in the subject line of emails containing deliverables. Additionally, the

Government may request the Contractor to submit deliverables to an electronic repository as specified by the COR.

F.3 PLACE OF PERFORMANCE (TASK ORDER SPECIFIC)

The location of work performed under this contract will be specified in each task order. It is expected that the majority of all work will be performed at the Contractor’s facility or their

Government provided work space/office space. Otherwise, limited performance may be required onsite at Turner-Fairbank Highway Research Center in McLean, Virginia.

F.4 DELIVERABLE/DELIVERY SUMMARY

For task orders issued under this contract, specific deliverables and due dates will be specified in the task order documents. Below is a general guide for the anticipated deliverables under the contract.

Deliverable Frequency

Number of

Copies Medium/Format

Submit

To

Progress Reports

Section C.4.5.2

Monthly, submitted by the

5th of the month following the reporting reported.

One (1) electronic copy

Electronic copy in either MS Word or

Adobe Acrobat formats.

COR and

CS

Deliverable Frequency

Number of

Copies Medium/Format

Submit

To

Annual Reports

Section C.4.5.2

Annually, on or before 30 calendar days before the end of each contract year.

One (1) electronic copy

Electronic copy in either MS Word or

Adobe Acrobat formats.

COR and

CS

F.5 TASK ORDER DELIVERABLES

Task orders will identify specific deliverables and performance standards required in the performance of each order.

F.6 EDITORIAL REQUIREMENT FOR ALL DELIVERABLES

All drafts submissions and the final must be reviewed by an editor on the Contractor’s staff before being sent to the COR for review. The Contractor shall prepare reports and other deliverables according to the specifications put forth in the Communications Reference Guide (Publication

FHWA-RD-03-074, accessible at http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm). This guide is for

FHWA staff members and contractors who produce Research, Development, and Technology

(RD&T) reports, fact sheets, technical flyers (Tech Briefs, Product Briefs, and Application Notes), brochures, booklets, web pages, articles, other publications, events, and marketing outreach. This is not a technical editor, but someone familiar with the Government Printing Office (GPO) Style

Manual to eliminate redundancy and ensure that proper grammar and punctuation, as well as flow, is incorporated into any product before submission. The FHWA must share documents for review with technical experts, as such, the product—draft as well as final—is a representation of

FHWA and the Contractor. Submissions with grammatical errors will be returned to the

Contractor. Submission of draft or final documents that fail Government review will not be accepted as meeting the deliverable requirements of the task order.

F.7 MINIMUM REQUIREMENTS FOR MATERIALS TO BE POSTED ON FHWA

WEBSITES

All web-based deliverables shall conform to the Minimum Requirements for FHWA Web Pages and be compatible with the current FHWA web platform of Adobe ColdFusion (version 10 compatible) and Microsoft SQL (server 2012 or higher compatible). Deliverables will be evaluated for Section 508 compliance, including graceful degradation when JavaScript is disabled and color contrast tests. Deliverables shall meet W3C coding standards (http://www.w3.org/), FHWA coding standards, and conform to USDOT Secure Web Application standards to prevent cross-site scripting (XSS) and SQL Injection.

F.8 CLAUSES INCORPORATED BY REFERENCE

52.242-15 Stop-Work Order. (AUG 1989) http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm http://www.w3.org/

52.242-17 Government Delay of Work. (APR 1984)

52.247-34 F.O.B. Destination. (NOV 1991)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 PAYMENT

For each FFP task order, the Government shall pay the Contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the Government.

For each T&M task order, the Contractor may request payment no more than monthly, for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under a T&M task order.

Any work performed in excess of the amount funded is at the Contractor’s own risk.

Note: For each T&M task order, allowable materials costs, including travel expenses shall be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

G.2 NOTIFICATION OF EXPENDITURE OF FUNDS

The Contractor shall notify the Contract Specialist (CS) and COR in writing, within 5 calendar days, when costs incurred exceed 75% of the obligated funds.

G.3 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract. The

COR will issue the written request for travel if required (excluding local travel).

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel

Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the CO.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120 https://aoprals.state.gov/web920/per_diem.asp

G.4 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for http://www.gsa.gov/portal/category/100120 https://aoprals.state.gov/web920/per_diem.asp the following subcontracts:

(a) [APPROVEDSUBCONTRACTORNAME]

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.5 INVOICES

Invoices shall not be sent prior to acceptance of the deliverable for FFP or monthly progress report, for FFP and T&M for services being billed.

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address:

9-AMC-AMZ-FHWA-Invoices@faa.gov, and other recipient(s) (if applicable) as directed by the

COR.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist

Example: Invoice No. 35 – DTFH6116D00033 – Contractor Name –

Attention: Contract Specialist

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the

Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd

Oklahoma City, OK 73169

Attention: CS

Express Delivery Point of Contact: Accounting Technician

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration

Markview Processing

P.O. Box 268865

Oklahoma City OK 73126-8865 mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

Attention: Accounting Technician

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

An electronic copy of the invoice shall be sent by email to the CO and the COR.

G.6 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR. The

Contracting Officer may also appoint a Task Order Contracting Officer’s Representative

(TOCOR) to provide Technical Direction related to specific Task Orders under this IDIQ contract.

The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract and task order. The COR and TOCOR do not have the authority to and may not issue any Technical

Direction that:

(a) constitutes an assignment of additional work outside the general scope of the base contract;

(b) constitutes a change as defined in the base contract clause entitled “Changes”;

(c) in any manner causes an increase or decrease in prices set forth in Section B; or

(d) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR or

TOCOR (as applicable) within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued by the COR or TOCOR is within one of the prescribed categories in (i) through (vi) above, the Contractor shall not proceed, but shall notify the

Contracting Officer in writing, within 3 working days after receipt of any such direction. The

Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.7 CONTRACTING OFFICER’S REPRESENTATIVE AND TASK ORDER COR

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer shall designate a Contracting Officer’s Representative (COR) by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance on the overall contract award and inspecting and accepting deliveries under the contract. The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

As needed, the Contracting Officer may appoint a TOCOR. The TOCOR’s responsibilities shall include technical monitoring of the Contractor’s performance as well as inspecting and accepting deliveries under specified task order(s). Any changes to the TOCOR delegation will be made in writing, either by changes to the existing memorandum or by issuance of a new appointment memorandum. Notification of any changes will be provided to the Contractor and COR.

(c) The COR and, if designated, the TOCOR are not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR or TOCOR, if applicable, has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR or TOCOR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the

Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR and TOCOR, if applicable.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.8 CONTRACTOR SUPERVISION

The contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any contractor personnel. The contractor's Project Manager

(PM) for this contract is [See Section I, 1252.237-73], who shall communicate with the COR to determine the Government's work requirements as set forth in the SOW and shall assure that these requirements are fulfilled. In the event the designated PM is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent PM shall be subject to the approval of the CO.

G.9 AGENCY TASK ORDER OMBUDSMAN

The CO’s selection decision on each task order request shall be final and is not subject to protest, except for a protest that the task order increases the scope, period, or maximum value of the contract. Accordingly, in accordance with FAR 16.505 (b) (5), an ombudsman has been appointed to hear and facilitate the resolution of contractor’s concerns resulting from task order award. The existence of the ombudsman does not diminish the authority of the CO. Further, the ombudsman does not participate in the evaluation of the proposals or the adjudication of formal contract disputes. Therefore, before consulting with the ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the CO for resolution.

If the CO cannot make resolution, interested parties may contact the FHWA ombudsman at the following address:

United States Department of Transportation

Federal Highway Administration

1200 New Jersey Avenue, SE

Washington, DC 20590

Location: E65-101

Attention: Ombudsman

G.10 TASK ORDER SELECTION CRITERIA

The FHWA anticipates that the following elements will be the standard criteria for awarding individual task orders: technical, staffing, price, past performance in relation to task order requirements. Each task order will indicate any changes or additions to standard criteria. The order of importance for the factors will be identified in each individual task order proposal request.

Evaluation of past performance will be based on the past performance data at the time of award as supplemented by the Government and Contractor during the period of performance. As work proceeds under this contract, it is probable that the past performance rating from each Contractor’s award will be given less weight than current performance reports received on task orders performed under this contract.

G.11 TASK ORDER PROCEDURE

All funds expended under this contract shall be incurred and accounted for under individual task orders. All task orders are subject to the terms and conditions of this contract.

The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies.

Any supplies/services to be furnished under this contract will be ordered by issuance of written

TOs. TOs shall be issued in accordance with FAR 52.216-18, 52.216-19, and 52.216-22 (See

Section I). In addition:

(a) Only an authorized FHWA CO can issue a task order for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All costs associated with preparation, presentation, and/or discussion of the

Contractor’s task order proposal shall not be billable as direct contract expenses.

(d) The CO or COR will issue Task Order Proposal Requests (TOPRs) electronically to each IDIQ Contractor awarded a contract in response to (Fill-in RFP Number or

Program Name/title), in accordance with Fair Opportunity to Compete clause, as requirements are identified. Each TOPR will indicate the objective or results required by the Government. This objective will be within the scope, period, and maximum value of the contract. Each TOPR will indicate the Task Order type, the due date for proposal submission, the estimated level of effort (if applicable), any