DTFH6115R00032.pdf

DTFH6115R00032

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 52

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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F

E

D

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B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

HRDI-41-30-1501506/15/2015

X

HCFA

FEDERAL HIGHWAY ADMINISTRATION

OFFICE OF THE CHIEF FINANCIAL OFFICER

OFFICE OF ACQUISITION & GRANTS MGMT

1200 NEW JERSEY AVENUE, SE

WASHINGTON DC 20590

FHWA/Ofc of Acquisition & Grants Mgmt.

1200 New Jersey Avenue, SE Washington, DC 20590 Rm E 62-204 Attn: Pauline Jaffe

See item 8 1100 ES 07/15/2015

Pauline Jaffe 202 Pauline.Jaffe@dot.gov

366-1822

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PAGE(S)

Robin K. Hobbs

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1 - 2 3 - 3

4 - 9 10-10 11-11 12-12 13-17 18-27

28-34

35-35

36-39

40-49

50-52

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTFH6115R00032

(A) (B) (C) (D) (E) (F)

Delivery Location Code: HRDI

COTR

FEDERAL HIGHWAY ADMINISTRATION

RESEARCH DEVELOPMENT & TECHNOLOGY

OFFICE OF INFRASTRUCTURE

6300 GEORGETOWN PIKE

MCLEAN VA 22101-2296

Period of Performance: 10/02/2015 to 10/01/2020

00001 "LTPP program Technical Support Services Contract

(TSSC)"

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Solicitation Number: DTFH61-15-R-00032 Page 3 of 52

SECTION B- Supplies or Services/Prices

B.1 ID/IQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

This is an Indefinite Delivery/Indefinite Quantity Contract utilizing Firm-Fixed Price (FFP), Time and Materials (T&M)/Labor Hour, or a combination of task orders in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of $25,000.00. The maximum amount of all task orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $9,000,000.00

B.2 SCHEDULE OF RATES

Labor skill sets and rate ceilings governing this contract shall conform to the descriptions herein and be listed in the Microsoft Excel format found at Section J.1 and apply for each of the described categories for each of the contract year(s). The unit of issue (rates) is the fully burdened fixed price hourly rate.

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SECTION C – Description/Specifications

C.1 BACKGROUND

LTPP Program Overview

The mission of the Long-Term Pavement Performance (LTPP) Program is to promote increased pavement life through:

Collecting and storing performance data from a large number of in-service highways in the United States and Canada, over an extended period, to support analysis and product development.

Analyzing the data to describe how pavements perform and to explain why they perform as they do.

Translating these insights into knowledge and usable engineering products related to pavement design, construction, rehabilitation, maintenance, preservation, and management.

As highway agencies transition to a performance-based approach to managing highway investments, the LTPP program is more important than ever.

Since 1989, the LTPP database has grown exponentially and has included a collection of electronic information from over 2,500 pavement test sections throughout the United States and Canada. The LTPP program has two sets of experiments, the General Pavement Studies (GPS) and the Specific Pavement Studies (SPS). The GPS test sections were established on existing pavements. An experimental matrix was used to guide the selection of GPS test sections that would cover, to the greatest extent possible, the range of factors required to explain pavement performance. Test sections for SPS experiments were built to specific designs and thicknesses, as defined in the experimental plans.

Today, the LTPP program continues to collect performance data for over 700 test sections. Approximately 50 percent of the remaining test sections are GPS experiments with the majority falling into the GPS-6 experiment that evaluates asphalt concrete overlay of asphalt concrete pavement. Many GPS-3 experiment sections, that evaluate jointed plain concrete pavements, also remain. The remaining 50 percent are SPS experiments.

Key LTPP stakeholders recognize the necessity of strategically establishing new LTPP experiments. In light of rapid growth in the use of warm-mix asphalt (WMA), a new LTPP Warm-Mix Asphalt experiment (SPS-

10) has been underway since 2013. The purpose of the SPS-10 experiment is to provide short- and long-term data on the performance of WMA relative to traditional hot mix asphalt (HMA) to answer the simple question; "Is there any significant difference?" Similarly, the growing importance of pavement preservation and evolution in pavement preservation practices in recent years have brought about a need for better understanding of the long-term performance implications of different pavement preservation treatments.

Through these efforts, the LTPP program will continue to play a critical role in answering the primary question, “How and why do pavements perform as they do?”

LTPP Information Management System (IMS)

The 25+ year LTPP program has accumulated a huge amount of data, as well as a mass of documentation, research reports, and related tools. This data, documentation, and tools comprise the comprehensive LTPP Information Management System (IMS). The IMS consists of both the Pavement Performance Database (PPDB) and the LTPP Ancillary Information Management System (AIMS). It is the world’s largest pavement performance database. Researchers and engineers in the federal government, state highway departments, industry associations, consulting firms, international community and universities use the LTPP database in research, development, and design projects.

The main LTPP IMS database is housed, operated, and maintained by the current LTPP Technical Support Services Contractor (TSSC), with the data processing workstation residing at the Contractor site and the main LTPP IMS server operated and housed at the FHWA Turner-Fairbank Highway Research Center

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(TFHRC).

The LTPP PPDB was designed to store and manage the data collected by the LTPP program for public dissemination and use. It is a relational database originally implemented in Oracle® 5 format and currently in Oracle® 12 housed on a Microsoft Windows server. The PPDB contains pavement related data, computed parameters, climate, and traffic data. In addition to a production database, the system development environment is stored on the server. Two clones of the production database, along with data loader programs, data quality checks programs, and data entry forms comprise the development environment.

LTPP InfoPaveTM

First launched in January 2014 at the 93rd Transportation Research Board (TRB) Annual Meeting, LTPP InfoPaveTM is the gateway to the LTPP IMS on-demand through a web interface portal (www.infopave.com), and contains tools to maximize user understanding and utilization of the information.

The LTPP Reference Library, containing hundreds of documents developed by the LTPP program, is also available through InfoPave.

LTPP InfoPave production environment is deployed on Amazon Web Services (AWS) cloud infrastructure.

Amazon Virtual Private Cloud (VPC) is a commercial cloud computing service that provides a virtual private cloud, allowing enterprise customers to access the Amazon Elastic Compute Cloud (EC2) over an IPsec based virtual private network. The LTPP InfoPave Infrastructure includes Web, Application, and Database Servers deployed on AWS. Backend database for LTPP InfoPave is Oracle Standard Edition One 11G hosted on Amazon Relational Database Service (RDS).

LTPP InfoPave infrastructure also includes a Google Search Appliance (GSA), a rack-mounted device providing document indexing functionality that can be integrated into web site using a Google Search-like interface for end-user retrieval of results. GSA makes searching for information as easy as searching on Google.com.

The software development environment for LTPP InfoPave comprises of various code development tools and technologies. Primary web front-end for LTPP InfoPave is developed using the latest ASP.NET Model View Controller (MVC) framework as a server-side web technology, while JQuery and other popular Model View ViewModel (MVVM) libraries including KnockoutJS were used for the client-side development to deliver a robust and responsive application. Additional third-party tools, components, and Application Programing Interfaces (APIs) including Google Maps, Google Earth API, Google Charts, Social Networking API, Google Analytics, Log4Net, Devart ADO.NET Provider, AWS Software Development Kit (SDK) for .NET, and Amazon Simple Email Service (SES) were used for LTPP InfoPave development.

Microsoft Visual Studio 2012 was the primary Integrated Development Environment (IDE) that was used for web and services development while Microsoft Message Queuing Service was used for inter process communication. Database development and modeling tools including Oracle PL/SQL Developer, SQL Loader, MS SQL Server 2012 Management Studio, and Toad Data Modeler were used for database design and development.

C.2 OBJECTIVE

The LTPP Technical Support Services Contract (TSSC) shall provide technical support to the FHWA Long- Term Pavement Performance (LTPP) program.

C.3 DETAILED REQUIREMENT

The Contractor shall be knowledgeable with all LTPP program and IMS operations guidelines, technical directives, and IMS and InfoPave software documentation within 3 months after the effective date of this contract. Most of the LTPP program guidelines and documentations are available at:

http://www.infopave.com/Reports/Index/C10, additional LTPP program operations and development

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TASK AREAS

The general task areas from which the Government will issue task orders under this contract are described below.

C.3.1 Pavement Performance Data Collection

The Contractor shall provide technical assistance in collecting pavement performance related data in support of the LTPP program. Pavement performance related data include the following:

Pavement distress evaluation data Pavement surface characteristics, such as pavement profile (both longitudinal and transverse), texture, noise and friction data Deflection testing with falling weight deflectometers Traffic loading characteristics Climatic and environmental factors Pavement materials characteristics Miscellaneous information, such as pavement design features, construction, maintenance, and rehabilitation.

Other pavement performance related data.

Activities for each of the above listed pavement performance related data may include:

Preparing and issuing program directives Evaluating, comparing and resolving equipment issues Supporting and improving data collection and processing software. For example, the LTPP Traffic

Analysis Software (LTAS) Developing and maintaining Quality Control (QC) and Quality Assurance (QA) procedures and reviewing, updating pertinent documentation Resolving Data Analysis and Operations Feedback Report (DAOFR).

Preparing, conducting, and reporting on topic specific workshops. For example, distress identification/evaluation workshops to train designated personnel responsible for visual (manual) and automated distress surveys; profile measurement workshops and evaluating the degree to which the various profile measurement devices used in LTPP provide comparable data, etc.

C.3.2 LTPP IMS Development and Database Hardware/Software Operations

The Contractor shall provide assistance with data processing, QC/QA execution, and data extraction from the central LTPP IMS, including both PPDB and AIMS. The Contractor shall operate, support, and enhance the LTPP Data Entry Portal (LDEP), the LTPP Ancillary Data Entry Portal (ADEP), and other LTPP IMS software as needed.

The Contractor shall conduct the following activities to further develop and enhance the LTPP IMS.

1. IMS Specifications –Provide specifications for add-on software or database structure in the LTPP PPDB and AIMS, to incorporate future computed parameter tables, newly collected data, new experiment and test sections, and for other needs.

2. IMS QC/QA System – Support and maintain a system of automated QC/QA procedures and checks on data stored in the LTPP IMS on an on-going basis; perform QA checks for the data uploaded into the central IMS as well as the data extracted for the LTPP Standard Data Releases (SDRs);

periodically update the IMS QC manual to reflect the new and revised QC checks. Assist in tracking the status of new and existing test sections, and ensure that status changes are properly recorded in the IMS.

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3. IMS Database Operations – Maintain and operate the central IMS hardware and software operations at FHWA TFHRC site in McLean Virginia (or in the cloud), including:

Implement and maintain security and backup procedures for the LTPP database on a continuous basis. Identify and carry out the LTPP database secure off-site backup storage.

Assist in the LTPP IMS system Certification and Accreditation process, as well as comply with other US DOT/FHWA IT regulations, and meet the intent of the Data Quality Act (http://www.thecre.com/pdf/20021026_dot-final.pdf ). Ensure that LTPP IMS is fully in compliance with FHWA IT regulations and rules, including the Federal Information Security Management Act (FISMA).

Work with FHWA IT group to migrate the LTPP IMS to a .gov weblink, and/or possibly Government cloud.

Execute the annual public release of the LTPP IMS and data (SDRs).

4. IMS Software Development and Support – Write, update, and maintain the necessary software for the LTPP IMS database operations, including both the LTPP Data Entry Portal (LDEP) and the Ancillary Data Entry Portal (ADEP) to resolve and track Software Performance Reports (SPRs).

This shall include but not be limited to software for data upload, quality checks, processing and extraction, materials, monitoring, traffic and any other data that will be residing in the LTPP Database.

5. Technical Support and Coordination – Provide assistance to the LTPP regional contractors and other LTPP contractors on data entry and processing, QC and QA checks, procedural issues and data extraction. Develop and modify software to assist the LTPP regional contractors with the tracking of data.

6. IMS Technical and Database Operation Manuals and Policy Documents – Compile and further develop a comprehensive IMS specifications, components, and operation manual detailing the IMS QC/QA checks performed on the LTPP IMS, as well as the processes and tools used to QC/QA and create LTPP annual Standard Data Releases (SDRs). Assist in the development and revision of existing IMS manuals, procedures and documentation, and in the development of new IMS policies, procedures, documentation and reports.

7. IMS Evaluation and Enhancement – Evaluate the LTPP IMS as the development continues and provide recommendations for modernization, enhancements and future directions. This shall include performing necessary data studies on the LTPP data collected since the previous LTPP data studies were performed, post regional data extraction evaluations, database evaluation in response to DAOFRs. Furthermore, this shall include evaluation and enhancements to make the LTPP database easier to use by the pavement community, as well as keeping up with the technology. The Contractor shall plan and execute the migration of the IMS operations from the current servers into the ‘cloud’.

C.3.3 LTPP InfoPaveTM Operation, Support and Enhancements

The Contractor shall operate, maintain, and further enhance the LTPP Web Interface Program, LTPP InfoPaveTM, including the following:

Infrastructure Provisioning, Application and Data Management – Provide ongoing infrastructure provision and management for InfoPave production and development infrastructure. Provide ongoing LTPP InfoPave application support and maintenance. Includes data backup and restore, system security, and other data management activities.

Work with FHWA IT group to migrate the LTPP InfoPave program to a .gov weblink. Ensure that InfoPave is in compliant with FHWA IT regulations and rules, including the Federal Information Security Management Act (FISMA).

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End-User Support – Provide ongoing end-user support for with respect to LTPP InfoPave application. Provide support to FHWA for posting announcements and updating to the LTPP Reference Library, as needed.

LTPP InfoPave Content and Feature Enhancement—

a. Integration of the future LTPP IMS and SDRs

b. Infrastructure and data warehouse (including metadata) enhancement to effectively support further development of the InfoPave features

c. Further enhance the LTPP InfoPave features based on the user and stakeholder inputs.

C.3.4 Overall Support and Coordination of the LTPP Program

The Contractor shall perform the following activities:

Coordinate with the FHWA LTPP staff and other LTPP contractors on the scheduling and prioritization of work, the reviews of procedures, and all other activities of the LTPP Program.

Provide a mechanism (e.g. an FTP site) for effective transfer of electronic data and documents for coordination among the LTPP contractors, FHWA, and other stakeholders.

Coordination and integration activities with other LTPP contractors, other FHWA offices, participating States and Canadian Provinces, TRB committees and Expert Task Groups (ETGs), other stakeholders, and LTPP customers as required. Attend and contribute to various meetings.

Review, document, recommend and assist in the resolution of operational problem reports (OPR), feedback reports, and software problem reports (SPR) submitted by LTPP regional contractors and other FHWA and NCHRP contractors.

Provide technical assistance to FHWA in developing newsletter articles, presentation materials, and program documentation as directed by the COR.

Coordinate with the FHWA and other LTPP contractors, through regular phone conversations as well as face to face meetings. Prepare for and participate in FHWA/LTPP program scheduled teleconferences or webinars, take notes, and work and track on action items resulting from those teleconferences.

Provide technical support to the LTPP Customer Support Services team and to data users.

Provide support to the LTPP research, including helping the researchers to assess data availability and completeness, to develop good data assembly and manipulation strategies, and to review interim and/or final reports.

Provide technical support in the general planning, assessment, and coordination of the LTPP program, reviewing and assessing LTPP experimental design and status, plan and design new test sections and/or experiments, assisting LTPP regional field operations, and addressing special needs that may arise.

Investigate and implement LTPP IMS database enhancements and expansion. Examples include incorporation of additional data collection on both the existing and new pavement sections, database refinement, enhancement of the IMS database, possibility of incorporating other data sources, such as ALF, TFHRC materials lab, Long-Term Bridge Performance Data, etc. into IMS.

Provide technical support services on special projects and data studies as directed by the COR.

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C.3.5 Special Activities

The Contractor shall perform special activities in support of the LTPP program goals as described in specific task orders. Examples of the Special Activities that may be requested include:

LTPP Data Studies such as development of data analysis data sets for mechanistic –empirical pavement performance modeling and development of new computed parameter tables.

Special Equipment Evaluation, Comparison and/or Purchases. For example, evaluation of the automated distress collection equipment and techniques.

Contract transition activities either at the beginning or toward the end of the contract consisting of meeting with the Government and/or contractors, transferring Government Furnished Equipment, training, delivery of contract deliverables, etc.

C.4 CONTRACT LEVEL DELIVERABLES

C.4.1 QUARTERLY PROGRESS REPORTS

The Contractor shall submit a quarterly progress report by the 10th of the month following the reporting period. The report shall provide at a minimum:

(a) Clear and complete account of the work performed under each task order during the reporting period.

(b) An outline of the work to be accomplished during the next reporting period.

(c) A description of any problem encountered or anticipated that will affect the completion of any individual Task Order within the time and fiscal constraints as set forth in the Task Orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each task order (applies to Time & Material task orders only).

(e) A chart showing current and cumulative expenditures versus planned expenditures for each task order (applies to Time & Material task orders only).

C.5 TASK ORDER DELIVERABLES

Technical, progress, administrative and other required reports will be specified by task order. Technical reports shall be prepared in accordance with the Communications Reference Guide, http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm

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SECTION D - Packaging and Marking

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2. SHIPMENT AND MARKING

The contractor shall clearly mark each shipment with the company name, the contract number, Task Order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

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SECTION E - Inspection and Acceptance

E.1 CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.246-6 Inspection - Time-and-Material and Labor-Hour. (MAY 2001)

E.2 ACCEPTANCE

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any task orders issued, and all amendments/modifications. Acceptance of the final deliverables shall be made in writing by the Contracting Officer’s Representative.

E.3 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere in each task order, the Federal Highway Administration (FHWA) will have 30 calendar days to review draft deliverables and make comments. The Contractor shall have 5 calendar days to make corrections and return the corrected deliverable to the Government. Upon receipt of the final deliverables, the FHWA will have 10 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance. When the Government fails to complete review within the review period, the deliverable will be deemed acceptable.

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SECTION F- Deliveries or Performance

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 Stop-Work Order. (AUG 1989)

52.242-17 Government Delay of Work. (APR 1984)

52.247-34 F.O.B. Destination. (NOV 1991)

F.2 PERIOD OF PERFORMANCE

The period of performance under this contract (for the purposes of placing orders) is five years from the effective date of the contract. Task orders may be issued up to the final day of the contract period of performance provided that the task order can be completed in accordance with FAR 52.216.22. There are no option periods under this contract. Options may be used for task order performance.

F.3 METHOD OF DELIVERY

Electronic copies shall be delivered using Microsoft (MS) Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) version 2010 or later, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the Contracting Officer’s Representative (COR).

F.4 CONTRACT DELIVERABLE/DELIVERY SUMMARY

Deliverable SOW Reference Delivery Date Format Recipient Quarterly Progress Reports

C.4.1 By the 10th of the month following the reporting period

Electronic CO, COR

F.5 TASK ORDER DELIVERABLES

Task order deliverables will be specified at the task order level.

F.6 PLACE OF PERFORMANCE

The location of work performed under this contract will be specified in each task order.

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SECTION G- Contract Administration Data

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document. Specifically, the Contractor shall designate a single manager to oversee this contract and supervise staff assigned to this contract.

G.2 CONTRACTING OFFICER”S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirement of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer’s Address:

Department of Transportation Federal Highway Administration 1200 New Jersey Avenue, SE Room: E65-1101-Mail Code: HCFA-22 Washington, DC 20590

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer shall designate a Contracting Officer’s Representative (COR) by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract.

The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor

Solicitation Number: DTFH61-15-R-00032 Page 14 of 52 need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.4 PAYMENT

For each firm fixed price task order, the Government shall pay the contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the firm fixed price deliverable(s) by the Government.

For each time and material task order, the Contractor may request payment on a monthly basis for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue costs in excess of the amount funded under a time and material task order.

Any work performed in excess of the amount funded is at the Contractor’s own risk.

G.5 NOTIFICATION OF EXPENDITURE OF FUNDS

The Contractor shall notify the Contract Specialist and COR in writing, within 5 calendar days, when costs incurred on Time-and-Material/Labor Hour Orders exceed 75% of the obligated funds.

G.6 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract. The COR will issue the written request for travel if required (excluding local travel).

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.7 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

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(a) [APPROVED SUBCONTRACTOR NAME] Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.8 INVOICES

Submit all invoices to one of the following invoice addresses:

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9- AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist Example: Invoice No. 35 – DTFH6114D00033 – Contractor Name – Attention: Contract Specialist

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: Contract Specialist Express Delivery Point of Contact: Ryan Wisniewski, 405-954-8252

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration Markview Processing P.O. Box 268865 Oklahoma City OK 73126-8865 Attention: Contract Specialist

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

G.9 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor's Project Manager for this shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled.

G.10 AGENCY TASK ORDER OMBUDSMAN

The Contracting Officer’s selection decision on each Task Order request shall be final and is not subject to protest, except for a protest that the Task Order increases the scope, period, or maximum value of the contract. Accordingly, in accordance with FAR 16.505 (b) (5), an ombudsman has been appointed to hear

Solicitation Number: DTFH61-15-R-00032 Page 16 of 52 and facilitate the resolution of contractor’s concerns resulting from task order award. The existence of the ombudsman does not diminish the authority of the Contracting Officer. Further, the ombudsman does not participate in the evaluation of the proposals or the adjudication of formal contract disputes. Therefore, before consulting with the ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the Contracting Officer for resolution.

If the Contracting Officer cannot make resolution, interested parties may contact the FHWA ombudsman at the following address:

United States Department of Transportation Federal Highway Administration 1200 New Jersey Avenue, SE Washington, DC 20590 Location: E65-101 Attention: Director.

G.11 TASK ORDER PROCEDURE

All funds expended under this contract shall be incurred and accounted for under individual task orders. All task orders (TOs) are subject to the terms and conditions of this contract.

The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies. Any supplies/services to be furnished under this contract will be ordered by issuance of written TOs. TOs shall be issued in accordance with FAR 52.216-18, 52.216-19, and 52.216-22 (See Section I). In addition:

(a) Only an authorized FHWA Contracting Officer can issue a task order for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All costs associated with preparation, presentation, and/or discussion of the Contractor’s task order proposal shall not be billable as direct contract expenses.

(d) The Contracting Officer or COR will issue Task Order Proposal Requests (TOPRs) electronically to each IDIQ Contractor awardee in accordance with Fair Opportunity to Compete clause, as requirements are identified. Each TOPR will indicate the Task Order type, the due date for proposal submission, any Government estimates for equipment and/or travel, any special requirements, and the selection criteria.

(e) Upon receipt of a TOPR, the Contractor shall prepare and submit a written task order proposal within the timeframe specified for submission. The task order proposal shall be in accordance with the instructions of the TOPR.

(f) Upon selection/acceptance of a task order proposal, the Contracting Officer shall execute a task order. This task order will contain, at a minimum, the following information:

(i) Name and signature of Contracting Officer

(ii) Task Order Number and Contract Number

(iii) Effective Date of Task Order

(iv) Task Order subject and description of Work (including deliverables/schedule)

(v) Period of Performance

(vi) Total Amount of Task Order

(vii) Accounting Data

(viii) Reporting Requirements

(ix) Work Plan

(x) Key Personnel

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G.12 ON-SITE DUTY HOURS

Working hours shall generally be from 8:00 a.m. until 5:00 p.m. EST, Monday through Friday, exclusive of legal holidays, unless otherwise requested or approved by the COR.

G.13 FEDERAL HOLIDAYS AND CLOSURES

The FHWA offices are closed for the following Federal holidays and occasionally during other designated periods. Contractors who work at the FHWA or other Government facilities will not be able to perform onsite on these days or during those periods designated for closure:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When any such holiday falls on a Saturday, the preceding Friday is observed; when any such holiday falls on Sunday, the following Monday is observed.

Government closures may occur during the contract performance period as a result of Executive Order, Office of Personnel Management direction or other form of Federal proclamation. These closures are often due to inclement weather, potentially hazardous conditions or other special circumstances. Closures or delays of this nature during the performance period do not entitle the Contractor to additional compensation or to an automatic period of performance extension.

G.14 RESTRICTIONS AND STANDARDS OF CONDUCT ( PERFORMANCE AT FHWA

FACILITY)

The Contractor's employees shall conduct only business covered by this contract during periods paid for by the FHWA and shall not conduct any other business on Government premises. Contractor personnel shall abide by the normal rules and regulations applicable to the FHWA premises, including any applicable safety and security regulations.

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SECTION H- Special Contract Requirements

H.1 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following applies to all FHWA Contracts issued on or after June 25, 2001, for Preparation of Technical reports or other documents that FHWA plans to post on a website.

In addition to the work requirements specified in this statement of work, vendors must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act.

The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) for detailed information.

Applicable Standards:

The following standards have been determined to be applicable to this contract.

___X_ 1194.21 Software applications and operating systems.

___X _1194.22 Web-based intranet and Internet information and applications.

______ 1194.23 Telecommunications products.

___X_ 1194.24 Video and multimedia products.

______ 1194.25 Self-contained, closed products.

______ 1194.26 Desktop and portable computers.

The standards are available at http://www.access-board.gov/508.htm. The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the Electronic and Information Technology (EIT) be compatible with such software and devices so that it can be made accessible, if so required by the agency, in the future.

The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA Contracting Officer’s Representative listed in this statement of work.

Electronic documents with images:

Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

Electronic documents with complex charts or data tables:

When preparing tables that are heavily designed; provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms:

When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and

Solicitation Number: DTFH61-15-R-00032 Page 19 of 52 submission of the form, including all directions and cues.

H.2 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

Contractor Performance Evaluations

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary.

If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Federal Highway Administration utilizes the Contractor Performance Assessment Reporting System (CPARS) to record and maintain past performance information. CPARS hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support. The Architect-Engineer Contract Administration Support System (ACASS) module assesses performance on Architect-Engineer contracts. The Construction Contractor Appraisal Support System (CCASS) module assesses performance on Construction contracts. CPARS reference material can be accessed at http://www.cpars.gov/.

The registration process requires the Contractor to identify an individual that will serve as a primary contact.

This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the FHWA Contract Specialist registers the contract in CPARS, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a CPARS User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from CPARS.

Contractors may access evaluations at http://www.cpars.gov/ for review and comment in CPARS.

H.3 GOVERNMENT FURNISHED OR CONTRACTOR ACQUIRED PROPERTY

Equipment provided by the Government or acquired by the Contractor for the performance of work under this contract shall be maintained and accounted for in accordance with the provisions of FAR Part 45. At the conclusion of the contract, all equipment provided by the Government to the Contractor shall be returned to the Government in the same condition as when provided to the Contractor, less normal wear and tear. The Contractor is responsible for transporting all equipment to FHWA, F.O.B Destination, at the conclusion of the contract.

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H.4 PROTECTION OF INFORMATION

(a) It is anticipated that in performance of this contract, the Contractor through its employees may have access to, or be in receipt of, certain confidential and proprietary information of Government Contractors, and/or data relating to FHWA's plans, programs, technical requirements, budgetary matters, and such other information, the disclosure of which may give the Contractor a competitive advantage or be adverse to the interests of the Government. The Contractor shall not disclose such information acquired to anyone, other than the Government, including Contractor’s other employees, without the prior written consent of the Contracting Officer.

(b) To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and provided such data is marked “Proprietary and Confidential,” the Contractor shall protect such information from unauthorized use and disclosure and agrees not to use it to compete against such companies.

(c) For these purposes, “Proprietary and Confidential” information shall mean any information reasonably so designated that is not generally available to the public; but not information that becomes available on a non-confidential basis from another source, or was known to Contractor on a non-confidential basis prior to its disclosure to Contractor in the performance of this contract.

(d) The Contractor shall include the substance of this confidentiality agreement in all subcontracts and Consultant agreements for performance of work…