RFP_FINAL_April_30.pdf

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE of PAGES

1 102

2. CONTRACT NO. 3. SOLICITATION NO. 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NO.

DTFH61-13-R-00007 SEALED BID (IFB) 4/30/2013 42-30-13011

x NEGOTIATED (RFP)

7. ISSUED BY CODE: HAAM-20 8. ADDRESS OFFER TO (If other than Item 7) US Dept. of Transportation / Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave., SE, Mail Stop E65-101 Washington, DC 20590

NOTE: In sealed bid solicitation “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original hard copy plus 6 copies* for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7 until 1:00 pm Washington, D.C. Time 6/4/13. (*See Section L for Proposal Instructions.)

THIS SOLICITATION IS OPEN TO ALL SOURCES (FULL AND OPEN COMPETITION).

CAUTION - LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

FOR

AREA CODE NUMBER EXT.

INFORMATION

CALL: Sarah Tarpgaard Sarah Berman

366-5750 366-4233

Sarah.Tarpgaard@dot.gov Sarah.Berman@dot.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 62

X B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 6 X J LIST OF APPENDICES 75

X D PACKAGING AND MARKING 26 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 26 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 27

X G CONTRACT ADMINISTRATION DATA 30 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 44 X M EVALUATION FACTORS FOR AWARD 99

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT

PAYMENT (See Section I, Clause No. 52.232-8)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)

14. ACKNOWLEDGMENT OF

AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A.

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO. 15C.CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD

(Signature of Contracting Officer) IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR {48 CFR} 53.214(c)

DTFH61-13-R-00007

Pre-proposal Conference and Site Visit

RSVP by May 10, 2013 to attend – see below

The Federal Highway Administration (FHWA) will hold a Pre-proposal Conference and Site Visit to allow potential Offerors and interested parties to view the FHWA Human Factors Laboratory (HFL) and related resources, view the facilities, and ask questions. FHWA officials will present and discuss the procurement process and requirements for this procurement, as well as answer relevant questions from interested parties.

Attendance at the Pre-proposal Conference and Site Visit is not mandatory in order to submit a proposal under this solicitation. Offerors may submit proposals under this solicitation even if they have not attended.

FHWA will summarize all questions and answers discussed during the Pre-proposal Conference and Site Visit for release as a Solicitation Amendment at www.FedBizOpps.gov under this Solicitation Number DTFH61-13-R-00007.

To attend the Pre-proposal Conference and Site Visit, you must RSVP by May 10, 2013 by emailing Sarah.Tarpgaard@dot.gov the following information:

• Company Name and Address

• Names and Titles of all Attendees in your Party

Note: If necessary, the Government reserves the right to limit the number of attendees from a party.

Pre-proposal Conference and Site Visit Details:

DATE: Thursday, May 16, 2013 TIME: 10:00 am to 1:00 pm LOCATION: Federal Highway Administration

Turner-Fairbank Highway Research Center 6300 Georgetown Pike McLean, Virginia 22101

Room T-105

RSVP: Email Sarah.Tarpgaard@dot.gov

Questions in Advance: Interested parties are encouraged to submit questions in advance of the Pre-proposal Conference and Site Visit. Submit questions in advance by email to Sarah.Tarpgaard@dot.gov.

http://www.fedbizopps.gov/ mailto:Sarah.Tarpgaard@dot.gov mailto:Sarah.Tarpgaard@dot.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The Contractor shall furnish all non-personal support services to perform the tasks described herein under this contract entitled, “Human Factors On-Site Support Services.” The Contractor shall furnish technical human factors and transportation engineering research support services in support of the highway safety and operations research programs of the Federal Highway Administration (FHWA), Office of Safety, Research and Development (HRDS), Human Factors (HF) Team. The Contractor shall perform the contract’s on-site services at FHWA’s Turner- Fairbank Highway Research Center (TFHRC) in McLean, Virginia.

The maximum potential amount for all work under this contract is $(to be filled in at award) over five years (three 12-month base periods with two 12-month option periods) as follows.

This is a hybrid contract consisting of the following categories which are summarized by Contract Line Item Numbers (CLINs) in the pricing tables below. See Tables 1-4.

1. Laboratory Maintenance, Operation & Support for the Human Factors Laboratory (Tables 1 & 2)

The Contractor shall perform Basic Laboratory Maintenance, Operation & Support. This CLIN includes overall project management for this contract as well. See Section C, Statement of Work.

a. Table 1: Monthly Services (Labor): Firm Fixed Price (FFP); and

b. Table 2: Other Direct Costs (ODCs): Cost Reimbursement (CR).

2. Human Factors Research and Support - Indefinite-Delivery/Indefinite Quantity (IDIQ)

(Table 3)

The Contractor shall perform human factors research and support for defined projects on a Task Order Basis within the Task Areas described in Section C. Under the IDIQ Contract Line Item Numbers (CLINs) listed below, the Government anticipates awarding Firm-Fixed-Price (FFP) and/or Cost-Plus-Fixed-Fee (CPFF) Task Orders depending on the nature of the requirements and in accordance with Federal Acquisition Regulations (FAR) Part 16.5 and Section G, Task Order Procedures. The distribution of the maximum amounts between cost and profit/fee shall be determined based upon the individual Task Orders awarded. The Government anticipates the majority of the activity under Task Orders will require performance on-site at TFHRC. (Note: See Government’s Estimated Level of Effort in Section L.)

See pricing by Contract Line Item Number (CLIN) presented below in Tables 1-3.

Table 4 summarizes maximum amounts by contract year.

Table 1 - Laboratory Maintenance, Operation & Support CLINs 1-5: FFP Labor

CLIN

No.

Contract

Year Description Qty. Unit Fixed

Unit Price

Total Amount

1 Base Yr. 1 Basic – FFP Labor 12 mo. $TBD $TBD

2 Base Yr. 2 Basic – FFP Labor 12 mo. $TBD $TBD

3 Base Yr. 3 Basic – FFP Labor 12 mo. $TBD $TBD

4 Option Yr. 1 Basic – FFP Labor 12 mo. $TBD $TBD

5 Option Yr. 2 Basic – FFP Labor 12 mo. $TBD $TBD

TOTAL $TBD

NOTE FOR CLINS 1 – 5 (FIRM FIXED PRICE LABOR CLINS): Each 12-month period described above for CLINs 1 – 5 (base years and option years) is further subdivided into four (4) quarterly periods, each consisting of three (3) months. At the Government’s Option, the above CLINs 1-5 may be awarded and funded for periods of three (3) months and up to twelve (12) months each time. The award document and subsequent modifications will state the performance period funded.

Table 2 - Laboratory Maintenance, Operation & Support CLINs 6-10: ODCs Cost Reimbursement (CR)

Contract

Year Description Not-to-Exceed (NTE)

Amount

6 Base Yr. 1 Basic - ODCs (CR) $TBD

7 Base Yr. 2 Basic - ODCs (CR) $TBD

8 Base Yr. 3 Basic - ODCs (CR) $TBD

9 Option Yr. 1 Basic - ODCs (CR) $TBD

10 Option Yr. 2 Basic - ODCs (CR) $TBD

Table 3 - Human Factors Research and Support – IDIQ CLINs 11-15: Task Orders

Contract

Year Description Minimum

Amount Total Maximum

Amount

11 Base Yr. 1 Task Orders (CPFF or FFP) $0 $TBD

12 Base Yr. 2 Task Orders (CPFF or FFP) $0 $TBD

13 Base Yr. 3 Task Orders (CPFF or FFP) $0 $TBD

14 Option Yr. 1 Task Orders (CPFF or FFP) $0 $TBD

15 Option Yr. 2 Task Orders (CPFF or FFP) $0 $TBD

TOTAL $0 $TBD

Table 4 - Summary of Cost/Price Maximum Amounts by Year

Contract Year CLIN No. and Descriptions Total Maximum Amount by Year

Base Yr. 1 CLIN 1: Basic – FFP Labor CLIN 6: Basic - ODCs (CR) CLIN 11: Task Orders

$TBD

Base Yr. 2 CLIN 2: Basic – FFP Labor CLIN 7: Basic - ODCs (CR) CLIN 12: Task Orders

$TBD

Base Yr. 3 CLIN 3: Basic – FFP Labor CLIN 8: Basic - ODCs (CR) CLIN 13: Task Orders

$TBD

Option Yr. 1 CLIN 4: Basic – FFP Labor CLIN 9: Basic - ODCs (CR) CLIN 14: Task Orders

$TBD

Option Yr. 2 CLIN 5: Basic – FFP Labor CLIN 10: Basic - ODCs (CR) CLIN 15: Task Orders

$TBD

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

The Federal Highway Administration (FHWA), Office of Safety, Research and Development (HRDS), Human Factors (HF) Team is the lead organization responsible for human factors activities in the Research, Development and Technology (RD&T), Safety, and Operations program areas. To fully meet its research responsibilities and agency’s mission in a timely and effective way, the HF Team requires both technical and administrative support services from a Contractor. In particular, the HF Team requires Contractor services to support the following activities: (1) human factors and behavioral research concerning highway safety; (2) human factors and behavioral research concerning highway operations; (3) traffic engineering activities;

(4) Intelligent Transportation Systems (ITS) research; and (5) driving simulator experiments and analysis.

This contract will provide support to the FHWA with the administration and execution of its behavioral research programs and will require human factors, experimental design and data analysis, and traffic engineering expertise. However, ultimate decision-making responsibility remains with the FHWA. Contractor staff will handle technical and administrative program activities. FHWA staff will always handle programmatic decision-making.

The Contractor shall perform the majority of the work under this contract on-site at FHWA’s Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia. On-site support is necessary to maintain, operate and support the Human Factors Laboratory at TFHRC; and to utilize the Human Factors Laboratory resources in the conduct of defined research projects.

Organization of Human Factors Team

FHWA’s Human Factors Program cuts across many programs within the areas of safety and operations such as intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, and ITS/Connected Vehicle. Consequently, funding sources for human factors research projects come from various FHWA offices and programs such as Office of Operations, Office of Safety, and the Exploratory Advanced Research Program.

The work described in this Request for Proposals (RFP) is primarily for support of the Human Factors Team within the Office of Safety, Research and Development (HRDS) at TFHRC. Most research projects will be conducted at the Human Factors Laboratory at TFHRC in McLean, Virginia, or at field sites in the greater Washington D.C. metropolitan area. The Government will provide the Contractor with Government-furnished equipment and facilities to conduct such research projects on-site at TFHRC, or the Government will reimburse the Contractor for the acquisition of any additional equipment needed as approved by the Contracting Officer’s Representative (COR).

Human Factors Research Resources Located at TFHRC

Note: The Human Factors Laboratory (HFL) consists of the following five items described below:

1. Highway Driving Simulator (HDS);

2. Field Research Vehicle (FRV);

3. Sign Design and Research Facility (Sign Lab);

4. MiniSimTM Driving Simulator; and

5. Data Analysis Facility

Item 1, the Highway Driving Simulator (HDS), is maintained and operated under a separately awarded FHWA contract. Items 2 – 5 shall be maintained and operated under the contract resulting from this RFP as described in Section C. See Section C for specific Contractor responsibilities relative to these resources.

1. Highway Driving Simulator (HDS): The HDS is fully interactive highway driving simulator and it is used for a variety of behavioral studies related to safety and operations conducted for FHWA and other stakeholders. The simulator consists of a full automobile chassis surrounded by a semicircular projection screen. Five projectors render a seamless 240-degree view (motorists’ field-of-view) of high-fidelity, computer-generated roadway scenes. HDS was recently upgraded to enhance the motion base, from 3 to 6 degrees of freedom. This improvement makes the motion and vestibular feedback much more realistic. Although HDS is serviced and operated under a separate FHWA contract, the Contractor under this prospective contract shall be able to perform technical and administrative support for the HDS as requested by the Contracting Officer’s Representative (COR).

Note: The HDS is maintained and operated under FHWA Contract No. DTFH61-13-C- 00001 awarded in January 2013 to AAI Corporation of Hunt Valley, Maryland.

2. Field Research Vehicle (FRV): FRV is an instrumented 2007 Jeep® Grand Cherokee Sport

Utility Vehicle. FRV has been outfitted with equipment to record GPS position, vehicle speed, and vehicle acceleration. FRV is also equipped with an eye-tracking system that consists of two infrared (IR) light sources and three face cameras mounted on the dashboard of the vehicle.

Note: Maintenance and operation of the FRV is included in Section C of this RFP.

3. Sign Design and Research Facility: This facility, known as the “Sign Lab,” consists of a 60in.

LED/LCD Hi-definition TV connected to a computer control center that enables researchers to present traffic signs to participants in a controlled environment. In the development of new traffic signs, it is important to determine the maximum distance at which the sign can be recognized as well as a participant’s comprehension. To this end, signs are displayed as small distant objects and are enlarged such that their appearance approximates that of driving towards the sign at a specified speed. The size of the image at the moment the sign is recognized is then used to approximate the sign's recognition sight distance. Precise control of sign display duration, image size, and the measurement of participant reaction time are achieved through computer control. Sign comprehension is generally recorded using open-ended questions relating to a participant’s understanding of a traffic sign.

Note: Maintenance and operation of the Sign Lab is included in Section C of this RFP.

4. MiniSimTM Driving Simulator: In partnership with the National Highway Traffic Safety

Administration (NHTSA), the MiniSimTM is a part-task simulator consisting of a quarter cab set up that includes an adjustable driver's seat, driver controls, and meter cluster. Recently, MiniSimTM was upgraded to three 42" forward display LCD TVs, as well as software upgrades, and computers for generating driving scenes and controlling vehicle dynamics.

This tool is useful for evaluating driver performance in simpler environments.

Note: Maintenance and operation of the MiniSimTM Driving Simulator is included in Section C of this RFP.

5. Data Analysis Facility: This facility is used for the review and analysis of analog and digital imagery and data recorded during behavioral research experiments. The facility uses customized video analysis software and high-end video capture and data recording devices.

Note: Maintenance and operation of the Data Analysis Facility is included in Section C of this RFP.

C.2 INCUMBENT CONTRACTOR

The subject work is currently being performed under Contract No. DTFH61-08-C-00006 by Science Applications International Corporation (SAIC). Ceiling value of the current contract is $10,258,203 for the period 4/1/2008 – 9/30/13.

C.3 CONTRACT OBJECTIVE

The objective of this contract is to provide support to the FHWA Human Factors Team in: (1) human factors and transportation engineering to address complex technical program issues; and

(2) administration and execution of its research projects.

Primary objectives of this contract are:

Planning and conducting human factors research in the following areas – intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, ITS/Connected Vehicle, and/or other related areas.

Providing technical support in the design and execution of contract and in-house research to fulfill program requirements.

Providing technical and administrative support in ongoing and planned special projects.

Analyzing and reviewing specific technical and/or program issues.

Preparing documentation to support FHWA in planning, executing, and managing program activities.

Ensuring that program documentation, research designs, and laboratory products are technically sound and cost effective.

Maintaining, operating and supporting the equipment and resources in the Human Factors Laboratory at TFHRC.

C.4 SCOPE OF WORK

The Contractor shall provide technical human factors and transportation engineering research support services to address complex technical program issues and manage the Human Factors Laboratory onsite at FHWA’s Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia. The Contractor shall furnish non-personal support services to provide behavioral research support for the highway safety and operations research programs. The Contractor shall:

(1) provide on-site support to maintain, operate and support the Human Factors Laboratory at TFHRC; (2) as needed and as defined by Task Orders, provide on-site support to FHWA in the administration and execution of its human factors research program; and (3) as needed and as defined by Task Orders, conduct defined human factors research projects on-site or off-site, as appropriate.

C.5 DELINEATION OF CONTRACTOR TASKS / STATEMENT OF WORK

Task Task Title Corresponding Section B CLINs:

A Project Management

1 through 5 (FFP) 6 through 10 (CR)

B Lab Maintenance, Operation & Support

1 through 5 (FFP) 6 through 10 (CR)

C Human Factors Research and Support

– IDIQ (either FFP or CR as stated in Task Order)

11 through 15 (IDIQ)

TASK A: Project Management

The Contractor shall manage all work activities and supervise the personnel assigned to the contract. This includes the management of the schedule for all activities, the control of costs allocated to the Task C IDIQ Task Orders, the review of deliverable materials for compliance with the requirements of the Statement of Work (SOW), Task Orders and contract, and other ancillary activities required to ensure the successful execution of the Task B activities and the Task C IDIQ Task Orders.

The Contractor shall effectively manage the Task C IDIQ Task Orders issued under this contract.

This Task A is intended to describe overarching Project Management activities that cross Task B activities and numerous or all Task C IDIQ Task Orders.

TASK A.1: General Project Management

The Contractor shall perform the following activities:

1. Participate in a Kick-Off Meeting: Anticipated to be held within 2 weeks after the effective date of the contract, the Contractor shall attend a kick-off meeting to be held at TFHRC with the USDOT and its representatives to ensure that all parties have a common understanding of the contract tasks and requirements. The Contractor shall bring, as a minimum, its key personnel (see Section G for list of Key Personnel) to this meeting and the USDOT will arrange the location, the agenda, and the list of other USDOT attendees.

2. Attend administrative meeting(s) requested by the Government.

3. Meet with the Contracting Officer’s Representative (COR) and other appropriate

FHWA staff annually to review best practices from the previous year, discuss reporting process and invoices with staff as necessary. COR will initiate meetings to be in person or by teleconference.

4. Develop and maintain a schedule and work plan for performing contract activities commensurate with the scope, level of effort, and level of complexity of the effort.

5. Inform the Contracting Officer’s Representative (COR) and the Contracting Officer (CO), as soon as possible, of any problems encountered or anticipated that might affect the successful completion of a deliverable or task.

6. Deliver quarterly progress reports, as described in Section G.

7. Deliver other program status reports and briefings, as required by the Government.

8. Ensure that necessary facilities, equipment and management tools needed to carry out the contract and Task Orders are on-hand.

9. Ensure adequate technical staffing and work schedules to successfully complete tasks.

10. Implement a comprehensive Quality Assurance / Quality Control (QA/QC) program to ensure successful completion in accordance with Task Order and contract requirements.

TASK A.2: Regular Meetings with the COR and Documentation of CO/COR

Approval of Activities

At the COR’s discretion, estimated to occur every other week on average, the Contractor shall meet with the COR on a regular basis to discuss as necessary current contract activities and/or issues. The topics to be discussed may include (but are not limited to) the following:

1. On-going and planned activities under Task B, including upcoming tours if any.

2. COR approval to perform specified activities under Tasks B.

3. On-going and planned activities under approved Task C IDIQ Task Orders.

4. Planned upcoming new Task C IDIQ Task Orders.

5. Activities requiring CO or COR advance approval.

6. Identification of laboratory needs.

7. Coordination of future actions.

The Contractor shall maintain documentation in electronic format summarizing the meeting topics discussed and resulting COR approvals, for submittal to the COR as requested. Upon request by the COR or CO, the Contractor shall submit the maintained documentation.

TASK B: Lab Maintenance, Operation & Support of the Human Factors Lab

The Contractor shall maintain the existing equipment/hardware and software of the following resources in the Human Factors Laboratory, in support of human factors research:

1. Field Research Vehicle (FRV);

2. Sign Design and Research Facility (Sign Lab);

3. MiniSimTM Driving Simulator; and

4. Data Analysis Facility.

NOTE: See attached list of existing equipment/hardware and software.

NOTE: The Contractor shall not enter into any maintenance agreements without the express written authorization of the CO.

NOTE: The Contractor shall not purchase any components or parts without the express written authorization of the COR.

NOTE TO OFFERORS: See Section L for instructions for Offerors regarding mandated plug numbers for pricing purposes for Other Direct Costs (ODCs) including equipment/hardware/software/service agreements.

TASK B.1: Maintenance/Service Agreements

The Contractor shall obtain maintenance/service agreements with appropriate vendors for designated equipment/hardware and software. This will include software maintenance agreements for software packages, as agreed upon with the COR and approved in writing by the CO. The agreements may also provide vendor services to perform preventative maintenance, repair malfunctioning equipment, and conduct software tests, as appropriate.

TASK B.2: Equipment/Hardware Maintenance

The Contractor shall conduct equipment/hardware maintenance including, but not limited to, the following activities:

1. Perform preventative maintenance to equipment/hardware.

2. Investigate all equipment malfunctions noted by the on-site team, researchers, and

COR. Isolate and determine the sources and causes of equipment/hardware malfunctions by utilizing appropriate diagnostic test procedures.

3. Repair and replace all defective components and parts. The Contractor shall procure replacement parts or other components that are not covered under vendor service agreements. Repairs shall only be made with prior approval of the COR. The Contractor shall provide to the COR technical, descriptive and source information before obtaining necessary parts or other components. All repairs shall be accomplished in accordance with good engineering practice and are subject to approval by the COR.

4. Conduct appropriate test and calibration procedures, once the repair is completed.

Bring the performance of repaired equipment/hardware within applicable performance specifications, as defined by the equipment manufacturers. All test and calibration procedures are subject to the approval of the COR.

5. Conduct calibration activities as necessary to satisfy yearly calibration requirements of Government test equipment.

6. Document equipment/hardware maintenance in a summary maintenance log or equivalent record.

TASK B.3 Software Maintenance

The Contractor shall conduct software maintenance including, but not limited to, the following activities:

1. Repair any latent or induced software anomalies or bugs that would interfere with operations.

2. Document software maintenance in a summary maintenance log or equivalent record.

TASK B.4: Review of Laboratory Resource Needs

The Contractor shall provide input to the Government’s periodic reviews of scientific equipment/hardware and software needs and other technical issues related to the laboratory.

The Government estimates such reviews to occur roughly every six months.

TASK B.5: Support Tours and Demonstrations in the Human Factors

Laboratory

From time to time the Contractor shall support and facilitate tours and demonstrations of the laboratory and its use. The COR or an appointed designee will inform the Contractor of upcoming tours and demonstrations and the nature and content of materials that must be shown. The Contractor shall support these tours and demonstrations in such a way as to cause minimal negative impact on the schedule of ongoing laboratory activities.

NOTE TO OFFERORS: The Government estimates an average of 2 tours per month. The Government estimates an average of 2 hours per tour to prepare for and provide a tour. These estimated hours are included in the Level of Effort chart in Section L.

TASK C: Human Factors Research and Support - IDIQ

The Contractor shall perform human factors research and support activities as defined in individual Task Orders, anticipated to fall under the following Task Areas:

NOTE: This contract does not include a separate administrative Task Order to cover the costs of proposal preparation costs for bidding on Task Orders. The Contractor shall handle such Task Order bid and proposal costs in accordance with their disclosure statements/cost accounting system. Task Order bid and proposal costs are expressly unallowable as direct costs under this contract.

TASK C.1: Conduct Human Factors Research

On a Task Order basis, conduct empirical and analytical human factors and behavioral research in one or more of the following areas: intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, ITS/Connected Vehicle, Pooled Fund Studies, and Exploratory Advanced Research.

Activities may include, but are not limited to:

1. Perform literature reviews and gather other background information;

2. Interface with other researchers conducting joint efforts within FHWA;

3. Prepare experimental designs;

4. Participate in peer review of work plans for in-house studies;

5. Prepare and test experimental apparatus and equipment;

6. Recruit research subjects/participants and manage subjects/participants payments;

7. Train, instruct, and prepare subjects/participants for experimental procedures;

8. Obtain subjects’/participants’ informed consent;

9. Collect data;

10. Conduct statistical and other analyses on obtained data;

11. Prepare draft and final reports of study results, including annotated bibliographies and state-of-the-art synthesis reports;

12. Provide support in the processing of reports through the review, approval, and

Government publication cycles; and

13. Present research findings to FHWA staff and others.

TASK C.2 Provide Support for the FHWA Human Factors Program

On a Task Order basis, provide technical and administrative program support for the FHWA Human Factors Program. Activities may include, but are not limited to:

1. Establish and maintain updated computer and paper files for the Human Factors program overall, research projects performed and ongoing, staff studies and program related items (e.g., updated status synopses, budget information, etc.);

2. Provide support in the preparation of letters or other materials for use by FHWA in responding to congressional and other inquiries;

3. Prepare visual aids and provide technical and administrative support in writing reports and presentations;

4. Provide support on outreach activities related to the Human Factors Program, including travel to Government designated meetings and conferences for the purpose of disseminating information;

5. Provide support for activities related to the Highway Driving Simulator;

6. Assist with activities related to Pooled Fund Studies;

7. Provide other administrative support as required by the COR;

8. Participate in planning for laboratory equipment and software upgrades and enhancements;

9. Implement enhancements and upgrades to laboratory equipment and software as required by the COR;

10. Participate in planning for potential research projects to include planning meetings with the COR and other Federal or FHWA contractor staff, drafting research work plan outlines, etc.;

11. Provide full and detailed program descriptions, including summaries of each study within the program, how the work will be coordinated with other federal programs, and potential benefits of the research; and

12. Provide supporting program documentation as required by the COR.

C.6 TRANSITION ACTIVITIES

Transition (End of Contract): The Contractor shall provide services needed to assist in a smooth and orderly transition between the incumbent Contractor and a successor Contractor to ensure minimum disruption to vital Government business. These services may include, but are not limited to: data and other file transfer, material transfer, coordination with existing Contractor, and other activities to assist in an orderly transfer and establishment of continued operation of the contract services. The Contractor shall cooperate fully in the transition.

Transition (Beginning of Contract): Transition period is a maximum of one month and shall occur during the first month of the Base Period Year 1 as applicable. The Contractor shall be fully operational and capable of performing Tasks A and B of the Statement of Work activities within one month after the effective date of the contract. Accordingly, the Base Period Year 1 shall include a one month Transition Period.

NOTE TO OFFERORS: Estimated award and effective date is 9/1/2013. Accordingly, assuming award is made by 9/1/2013, the Contractor shall be fully operational and responsible for performing Tasks A and B activities by 10/1/2013.

During the Transition Period, the FHWA will provide to the Contractor existing laboratory Standard Operating Procedures. FHWA will also provide onsite hands-on training to the Contractor staff on the laboratory equipment and operations.

C.7 PROFESSIONAL STAFFING REQUIREMENTS

Due to highly specialized technical nature of the work performed under this contract, the Contractor is required to provide the following professional staffing positions. See Section G for further notification requirements related to Key Personnel and Professional Staffing.

NOTE TO OFFERORS: See Section L for the FHWA’s Estimated Level of Effort by

Labor Category by contract year.

Staff On-Site at TFHRC

1. A Project Manager to oversee the support service staff and to work with the Human Factors Team Leader/COR in carrying out Team’s responsibilities.

2. Research Psychologists/Human Factors Specialists ranging from mid- to senior level who will be assigned to manage and conduct behavioral research in one or more projects.

3. A Statistician/Data Analyst ranging from mid- to senior level who will conduct statistical analysis from various projects.

4. An Electronics Technician to assist with a variety of technical activities related to the Human Factors Team.

5. An Administrative Assistant to provide word processing, fiscal record management, and other assistance as assigned by the Human Factors Team.

Other Staff (not required to be on-site at TFHRC)

6. Transportation Engineer(s) ranging from mid- to senior level to assist in managing and conducting behavioral research in one or more projects.

7. Research Assistants who will provide support to human factors/behavioral research in one or more projects.

Staff and Qualifications

Project Manager

Minimum requirements for the Project Manager include the following:

1. At least a Master’s Degree in human factors/behavioral science, or equivalent field, with at a minimal of ten years of research experience. The person shall also have at least five years of experience in managing large multi-disciplinary teams.

2. Demonstrated skill and extensive experience in:

• Achieving high quality work completed on or ahead of schedule,

• Managing a multi-disciplinary team of professionals,

• Supervising subordinate personnel,

• Analyzing research programs and needs and developing and reviewing complex research programs,

• Interfacing with Government personnel,

• Communicating technical information to audiences of diverse backgrounds,

• Providing technical and administrative support in developing Government programs and budgets,

• Providing support in Government procurement activities, and

• Allocating human resources to meet the requirements.

3. Ability to serve as a principal investigator and lead research studies.

Research Psychologist/Human Factors Specialist

Minimum requirements for Research Psychologist/Human Factors Specialist positions include the following:

1. Advanced degrees (Master’s Degree or higher) in experimental psychology or human factors, or equivalent field, with a minimum of five (mid-level) to ten (senior level) years demonstrated experience in research specific to the transportation field including highway safety and operations.

2. Demonstrated skill and extensive experience in:

• Managing subordinate technical personnel in a multi-disciplined environment,

• Developing complex behavioral research efforts related to transportation safety and operations,

• Designing and conducting applied behavioral research studies,

• Designing data collection procedures and assuring quality control in data collection,

• Performing statistical analyses and interpreting the results,

• Preparing research reports and summaries of research activities,

• Reviewing and evaluating complex research studies and programs,

• Performing thorough literature reviews and summarizing technical information,

• Interfacing with Government technical and business personnel,

• Communicating technical information to audiences with diverse backgrounds, and

• Providing support in developing Government programs.

3. Ability to serve as a principal investigator and lead research studies.

Statistician/Data Analyst

Minimum requirements for Statistician/Data Analyst include the following:

1. Advanced degrees (Master’s Degree or higher) in statistics or equivalent field with a minimum of three (mid-level) to eight (senior level) years demonstrated experience in analyzing data related to transportation and human factors/behavior studies.

2. Demonstrated skill and extensive experience in:

• Designing experiments and data collection procedures related to various types of transportation studies,

• Performing statistical analyses and interpreting the results,

• Preparing research reports and summaries of research activities,

• Interfacing with Government technical and business personnel,

• Communicating technical information to audiences with diverse backgrounds, and

• Providing support in developing Government programs.

Transportation Engineer

Minimum requirements for the Transportation Engineer position(s) include:

1. Advanced degrees (Master’s Degree or higher) in civil engineering, or equivalent field, with a concentration in transportation with a minimum of three (mid-level) to eight (senior level) years demonstrated experience in human factor research related to highway design and operations studies.

2. Demonstrated skill and experience in:

• Utilizing engineering terminology and theories, including but not limited to crash and safety analysis, roadway design, traffic control devices, highway operations, and driver behavior,

• Performing operational analyses of proposed changes to highway design standards,

• Managing research in the area of traffic control devices,

• Reviewing documents to assure that transportation issues are appropriately addressed,

• Applying findings to highway design standards, and

• Interfacing with Government technical and business personnel.

Electronics Technician

Minimum requirements for the Electronics Technician include:

1. An associate’s degree in electronics, or equivalent field, and at least four years of demonstrated experience in setting up, operating, and maintaining laboratory equipment related to transportation and human factors/behavior studies.

2. Demonstrated skill and experience in:

• Developing, evaluating, operating, and maintaining various types of electronic and mechanical equipment,

• Interfacing with researchers,

• Assisting with setting up programs for computer control of experimental research equipment,

• Assisting with various phases of human factors/behavior experiments and data collection, and

• Interfacing with Government technical and business personnel.

Research Assistant

Minimum requirements for Research Assistant positions include:

1. An associate’s to a Bachelor’s degree in psychology, human factors, engineering, or an equivalent field, and demonstrated experience in behavioral research or highway transportation research.

2. Demonstrated skill and experience in:

• Independently conducting literature reviews and assisting in summarizing technical information,

• Participating in designing and conducting research studies related to transportation safety research,

• Performing data collection activities including subject procurement, scheduling, and preparation, field and laboratory data collection, and subject debriefing,

• Carrying out instructions of senior level research team members with minimal supervision,

• Maintaining logs and experimental notes,

• Setting up and operating certain experimental equipment, and

• Preparing draft versions of technical research reports and summaries.

Administrative Assistant

Minimum requirements for the Administrative Assistant include:

1. Demonstrated skill and experience participating in administrative duties of a research organization or equivalent, such as:

• Monitoring, maintaining, and tracking various types of research and administrative information,

• Preparing, organizing, and checking research and administrative documents,

• Arranging various technical and administrative activities,

• Coordinating and setting up various activities such as meetings and conference calls,

• Interacting with Government personnel or others to coordinate events, and

• Developing and maintaining physical and computer files to easily track past and ongoing technical and other activities.

C.8 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

Deliverables will be defined in each individual Task Order and may take the form of hard copy publications, electronic media, and/or presentation materials. In addition, they may be published by one of several FHWA and/or other US DOT offices/modal administrations. Special requirements will be delineated in each Task Order. However, unless otherwise noted in individual task orders, the following requirements apply to final technical deliverables or other documents that will be provided in an electronic format.

The Contractor must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the Rehabilitation Act http://www.access-board.gov/508.htm and the Federal IT Accessibility Initiative (Home Page) http://section508.gov/ for detailed information.

Applicable Standards

The following standards have been determined to be applicable to this contract:

_______ 1194.21 Software applications and operating systems.

___X___1194.22 Web-based intranet and Internet information and applications.

___X__ 1194.23 Telecommunications products.

___X__ 1194.24 Video and multimedia products.

_______1194.25 Self contained, closed products.

_______1194.26 Desktop and portable computers.

The FHWA has determined that the accessibility requirements contained in the Electronic and http://www.access-board.gov/508.htm http://www.access-board.gov/508.htm http://section508.gov/ http://section508.gov/ http://section508.gov/

Information Technology Accessibility Standards, Section 1194.22, “Web-based intranet and internet information and applications,” apply to this work. The standards are available at www.access-board.gov/sec508/508standards.htm. The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA Contracting Officer listed in this statement of work.

Electronic documents with images Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

If copyrighted images are used, an appropriate license shall be obtained, and a copy provided to the COR. Copyrighted images shall show copyright designation and source.

Electronic documents with complex charts or data tables When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Simple tables can use scope codes. However, more complex tables must have headers and ID codes assigned to them.

Electronic documents with forms When electronic forms are designed to be completed on-line, the forms shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the forms, including all directions and cues.

http://www.access-board.gov/sec508/508standards.htm

C.9 COPYRIGHTS

The Government anticipates preparing derivative works based on the contractor’s final publication and anticipates distributing the contractor’s final publications to the public.

Therefore:

1. The Contractor shall develop the materials for products with appropriate supporting photos/graphics/clipart. The contractor shall make efforts to use images from the following sources, in the following order of preference: (1) FHWA stock; (2) DOT stock;

(3) publically available (royalty free) sources; and (4) commercial sources where proper copyright license and permissions are obtained.

2. The Contractor shall be responsible for compiling information provided by the Government, preparing drafts, incorporating edits, proofing, designing the layout, and preparing printing files for GPO offset and digital printing as well as providing section 508 captions and content for web posting by the FHWA web team.

3. As specified in FAR clause 52.227-14 Rights in Data – General (DEC 2007) is incorporated by reference. As required by that clause:

• The contractor shall not, without the prior written permission of the contracting officer, incorporate in data delivered under this contract any data not first produced in the performance of this contractor unless the contractor 1) identifies the data; and 2) grants to the government or acquires on its behalf, a license of the same scope as set forth in FAR 52.227-14(c)(1). See FAR 52.227-14(c)(2).

• Data including images, photographs, pictures, and drawings that are delivered to the Government without any restrictive markings shall be deemed to have been furnished with unlimited rights. The Government is not liable for the disclosure, use or reproduction of such data. See FAR 52.227-14(f).

• The Contractor is responsible for obtaining any and all necessary releases. The contractor shall obtain written permission and releases for recognizable non-public individuals. The contractor is responsible for properly acknowledging and crediting of sources.

C.10 MINIMUM REQUIREMENTS FOR FHWA WEB PAGES

Unless otherwise approved by the Contracting Officer, the following requirements apply to activities involving websites.

In an effort to achieve greater quality, usability and consistency, the Information Technology Division has established these minimum technical standards that must be met by all FHWA web pages. Web documents that do not meet these standards will not be posted.

1. FHWA Web Pages will be encoded to conform to HTML 4.01 Transitional or higher, as defined by the World Wide Web Consortium.

2. File names will not exceed 20 characters in length. File names will be lower case, consist solely of letters, numbers and the underscore and will not contain slashes, spaces, tildes or hyphens. File extensions are to be 3 characters or less whenever possible (i.e. .htm instead of .html).

3. All web pages will have a title in the head section of HTML documents. The title should be unique (to the server), brief, and descriptive - not to exceed 150 characters in length.

4. Web pages must be free of broken links or missing images. All links to pages within the server will be relative.

5. Web pages posted on the public Internet will have a standard header and footer. Web pages posted on StaffNet must have a standard footer.

6. FHWA web pages will comply with Section 508 web accessibility standards as established by the Architectural Transportation Barriers Compliance Board.

7. All textual files posted on the FHWA Internet server will be available in HTML format.

All other formats (PDF, Word, Excel, PowerPoint, etc.) will have HTML equivalents.

8. The bodies of web pages will use sans-serif fonts, e.g., Arial or Helvetica.

9. Internet web pages will feature “exit doors” on links to non-government web sites

(anything other than a Federal, State, or local government).

10. All entry point web pages on the Internet will feature a privacy policy statement (or a link to the Agency privacy policy statement on the main server).

11. Web pages that collect survey information from the public must be approved by the

Office of Management and Budget, in accordance with the Paperwork Reduction Act.

12. New FHWA Web sites must be approved by the FHWA CIO before posting.

13. The use of "persistent" cookies on FHWA web sites is forbidden. "Sessions" cookies are permitted, subject to the COR’s approval on a case-by-case basis.

These minimum requirements for FHWA Web pages can be found at:

http://www.fhwa.dot.gov/wpcz/minimum.htm.

C.11 SPECIFICATIONS FOR PUBLICATION DELIVERABLES

Deliverables may take the form of hard copy publications, electronic media, and presentation materials. In addition, they may be published by FHWA or other US DOT modal administrations.

The following specifications apply to these deliverables, though which specifications to follow may depend upon which office is supporting the publishing activity. In addition, the Contractor will be responsible for maintaining the accuracy of the delivered material as necessary and scoped within the appropriate task.