Amendment_No._3.pdf

(x)

DTFH61-12-R-00057

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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HAAM-20

WASHINGTON DC 20590

1200 NEW JERSEY AVENUE, SE

OFFICE OF ACQUISITION MANAGEMENT

FEDERAL HIGHWAY ADMINISTRATION

HAAM-20

WASHINGTON DC 20590

1200 NEW JERSEY AVE, SE

OFFICE OF ACQUISITION MANAGEMENT

FEDERAL HIGHWAY ADMINISTRATION

000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/06/2012

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is issued as a result of an email with the following questions:

Question 1:

RFP Section L.8 entitled "Volume I - "Relevant Technical Capabilities"

Regarding the structure of Volume I of the proposal, are we allowed to include an

Introduction section to the proposal before we begin to address the six CLINs, in order to introduce the company? If so, what is the page limitation?

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Robin K. Hobbs

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Lise.Lyles Typewritten Text

Lise.Lyles Typewritten Text 9/24/2012

Lise.Lyles Typewritten Text 9/24/2012

Lise.Lyles Typewritten Text

Lise.Lyles Typewritten Text Signed copy on file

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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DTFH61-12-R-00057/000003

FHWA’s answer:

Under L.7 PROPOSAL FORMAT, Page Limitations, Volume I – Part I states: “Resumes limited to 3 pages in length. No other page limitations.”

Although there is not a specific instruction to

“introduce” your company, this amendment provides the opportunity to do so. An introduction section limited to five pages may be included in Volume I.

Question 2:

RFP Section L.8 entitled "Volume I - "Relevant

Technical Capabilities" and L.10 entitled

"Estimated Level of Effort and Other Direct

Costs"

Regarding the Program Manager(s) position description, please clarify the meaning of

"On-Site PM." Is this person required to be on-site at TFHRC full-time even though this is estimated to be a less than half-time requirement

(the estimated annual hours are 800 in RFP

Section L.10)? Or, can this position be filled by a PM who is stationed off-site but nearby (e.g., within a 1-2 hour response time of TFHRC)?

FHWA’s answer:

An on-site PM should be at TFHRC approximately 16 hours a week.

More questions were sent as follows:

1. SOW Section C. page 24/25 - Records &

Reporting description of work to be addressed in the Progress report is different from Section

G.1, page 66/67 and also different from

Attachment 1.

Question: What is/are the proper format/requirements for the Progress Report?

FHWA's response:

Please refer to Section G. 1.

On pages 24 and 25, delete the entire section called Description of work accomplished on each project including:,,,,,,,,, On pages 65 and 66, Delete Section G. 1 QUARTERLY

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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DTFH61-12-R-00057/000003

PROGRESS REPORTS and replace with the following:

G. 1 QUARTERLY PROGRESS REPORTS

The Contractor shall furnish electronic (pdf) copies of a quarterly narrative progress report to the COR, and one copy to the CA, on or before the 15th of the month following the quarter being reported. Each report shall provide a separate section for CLINs 0001 thru 0007. Each Report shall contain concise statements addressing: a) thru i) below for each project under CLINs 0001 thru 0006. Each report shall contain concise statements addressing: a), d), e), f), g), and h) below for each Task Order under CLIN 0007 (if applicable). Each report shall provide a narrative addressing “Management and

Miscellaneous Items” (if applicable).

a) Description of work accomplished on each project including:

o Assigned staff o Types of tests completed o Qualitative summary of findings from data analyses o A description of any tests and samples discarded, problems encountered and/or anticipated, that will affect the completion of the effort within the timeframe and fiscal constraints as set forth in the contract, together with recommended solutions to such problems; or, a statement that no problems were encountered. Include any troubleshooting performed and by whom.

b) Supplies and materials purchased

c) Training taken as a result of government requirement

d) A tabulation of the planned, actual and cumulative person-hours expended by the contractor personnel.

e) A chart showing current (reporting period) and cumulative expenditures.

f) Completed deliverables

g) Expected future actions and deliverables

h) Travel taken

i) Efforts to recruit new hires to fill vacancies (if applicable).

2. Part IV Section K 52.204-8 and 52.219-1 versus

Announcement on FedBizOpps - Different NAICS

Continued ...

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codes specified

Question: What is the correct NAICS code for this

RFP?

FHWA's response:

The NAICS code in the RFP is the correct one:

541712.

3. Section K. 52.204-8 versus Announcement on

FedBizOpps – on FedbizOpps, the small business size standard of $11M is specified, which according to the sba.gov website is incorrect and should be $14 Million (as of March 2012)

Question: What is the correct Small Business size standard?

FHWA's response:

The small business size standard is 500 employees.

4. Section K. 52.204-8

Question: Will you be replacing FAR 52.204-8 by

FHWA’s individual provisions in lieu of FAR

52.204-8 since CCR/ORCA have been moved into the new System for Award Management (SAM) and SAM is experiencing problems? (DoD published a

Memorandum on August 21, 2012 with a Class

Deviation – System for Award Management (SAM)).

FHWA's response: No we are not.

5. Section K. 52.204-8

Question : Will you be replacing FAR clause

52.204-7 Central Contractor Registration with FAR clause 52.204-99 System for Award Management

Registration, since CCR and ORCA are no longer available but have been moved into the new System of Award Management (SAM)?

FHWA's response: No we are not.

6. Section M. under B. Cost

Question : It says “The total contract amount, total cost and fee per task, and all of the elements contained within will be evaluated for reasonableness, appropriateness, acceptability, and realism.

Continued ...

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DTFH61-12-R-00057/000003

Did you mean to say “CLIN” instead of ‘task’ as highlighted?

FHWA's response: Please replace "task" with

"CLIN."

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)