RFO DTFAWN-16-R-0097 R4 Sections L and M.doc

DTFAWN-16-R-00097

L0001. SOLICITATION SUBMISSION REQUIREMENTS

The offeror must provide a single point of contact, along with -email address, business address, telephone number, and fax number where FAA inquiries or notices maybe addressed. An authorized representative of the offerors’ firm must sign the letter. Your point of contact for questions is the Contracting Officer. This is the only person authorized to make clarifications or changes to the solicitation and resultant contract.

A.

Business Proposal Content:

1.

Submit a cover letter on the offerors’ letterhead stating no exceptions are taken to any specification requirements or contract terms, provisions, conditions, or, a detailed summary of all exceptions taken. The offeror must provide a person of contact regarding the proposal, along with email address, business address, telephone number, and fax number where the FAA inquiries or notices should be directed. An authorized representative of the offerors organization must sign the letter. The offeror must provide a statement declaring the offerors intent, if selected to participate and enter into a contract with FAA to deliver two completed communication towers – ready for installation/erection at the delivery point in the event the offeror is ultimately selected for award.

2.

Submit a signed SOLICITATION, OFFER, AND AWARD Form (SF-33), with “offer” portion including completed. Typed or print name and, if applicable, and acknowledged any AMENDMENTS to the RFO, Form (SF-30).

3.

Completed Part I, Section B, PRICE SCHEDULE – with all Contract Line Items (CLINs) completed. Please submit all pricing and support data (if applicable) in separate sealed envelope or container.

4.

Completed Part IV – Section K, REPRESENTATIONS, CERTIFICATINS, AND OTHER STATEMENTS OF OFFERORS

5.

Completed BUSINESS DECLARATION form Part III – Section J, LIST OF ATTACHMENTS. Please complete all entries that may apply.

B.

Technical Proposal:

All offerors submitting a technical proposal must have no less than five (5) years’ experience in design, fabrication and construction of steel antenna towers of the same or similar types called out in the Scope of Work, Part I – Section C. Offerors must also have experience in design of concrete supporting foundations based on sound geotechnical information. Wiring all components and associated equipment and be capable and experienced in transporting antennas to active FAA facilities using specialized trucks, trailers and cranes. The offeror must be regularly engaged in the fabrication of antenna towers with existing plant facilities equipped for year around antenna production. As such, the FAA will use your response to determine if your firm is technically qualified and/or have the resources to furnish the communication towers and all related work required by the Scope of Work in Part I – Section C: Technical acceptability will be determined on a Go or No Go basis for each of the factors listed below: All technical evaluator factors are even except Price/cost, which is submitted under separate cover.

1. Must provide detailed information to demonstrate they have a minimum of five (5) years of experience designing, fabricating and constructing/erecting steel antenna towers of the same or similar types called out in the scope of work (SOW).

2. Must provide detailed information to demonstrate they have experience in the design of concrete supporting foundations based on sound geotechnical information.

3. Must provide detailed information to demonstrate they have experience wiring all components and associated equipment; and the capability and experience to package, transport the antennas to an active FAA facility using specialized trucks, trailers and cranes.

4. Must have been regularly engaged in the fabrication of antenna towers with existing plant facilities equipped for year around antenna manufacturing.

5. Price/Cost – Evaluated Separately (DO NOT INCLUDE WITH TECHNICAL PROPOSAL)

Must furnish a minimum of one (1) reference(s) but up to five (5) to support each of the four (4) technical requirements listed above for each year the firm has been in business designing, building, delivering and off loading at destination the types of metal antenna tower called out in the SOW.

All offerors must submit a complete technical proposal that is consistent with the requirements of the Scope of Work and all Attachments. Failure to submit the required documents may result in rejection of the offerors’ proposal.

Offerors are advised that the Government reserves the right to award a contract without discussions. Offerors should ensure (1) that the proposals are complete and accurate and (2) the proposal represents the best pricing available. Failure to submit the required information may result in the proposal being rejected in accordance with AMS guidelines.

L0002.

SUBMISSION DATE AND PLACE

e-mail (preferred), mail, or hand-carry proposal.

Email: clarence.davis@faa.gov

[NOTE: 5 MB maximum file size for Email]

EMAILED PROPOSALS WILL BE ACCEPTED and ARE PREFERRED FOR THIS SOLICITATION. PLEASE SEE 3.2.2.3-20 – ELECTRONIC OFFERS, FOR ADDITIONAL TERMS AND CONDITIONS OF ELECTRONIC SUBMISSIONS.

The due date for receipt of proposal is:

June 30, 2015, 2:00 P.M. Pacific Day Light Time.

Offerors wishing to submit an offer, modification, or withdrawal through the U.S. Postal Service, Certified and Registered mail, Special Delivery, or U.S. Postal Expr\1601 LIND AVENUE S.W.

RENTON, WA 98057-3356

L0003. HAND CARRIED OFFERS, MODIFICATIONS OR WITHDRAWALS

HAND CARRIED offers, modifications, or withdrawals of offers that are Hand Delivered BY OTHER TYPES OF EXPRESSED MAIL SERVICES (commercial carriers, e.g. Federal Express, United Parcel Service, Airborne Express, etc.) must be Hand Delivered to:

Federal Aviation Administration

Customer Service Center

1601 Lind Avenue S.W.

Renton, WA 98057-3356

ATTN: Clarence Davis, 424-227-2938

Offerors are cautioned that when hand-carrying proposals to the Customer Service Center individuals not affiliated with the Federal Aviation Administration must obtain a Visitor’s Pass and be escorted prior to entrance to the Customer Service Center. The main entrance to the building has been designated as the “Visitor Control Point” and Offerors proposing to hand-carry proposals should allow sufficient time to obtain a Visitor Pass in order that they may arrive at the Customer Service Center prior to the time established for receipt of proposals.

L0004. LATE OFFERS/PROPOSALS

Late offers or proposals will be processed in accordance with the provision entitled “Late Submission, Modification, and Withdrawal of Proposals”, AMS 3.2.2.3-14.

L0005. RELATIONSHIP BETWEEN SECTIONS L AND M

All offerors’ attention is invited to the functional relationship between Sections L and M of this RFP. Section L provides information for the purpose of organizing your proposal and is not intended to be all-inclusive. Section M describes the evaluation factors for award. It is important to note the Government evaluation of proposals will cover all areas identified in Section M. Each proposal should fully address all areas of each evaluation factor. Vague or undistinguishable responses to any one evaluation factor may lead to rejections of the entire proposal.

(End of Part IV – Section L)

PART IV – SECTION M

EVALUATION FACTORS FOR AWARD

3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.3.1-30 Progress Payments Not Included (November 19970)

Offerors are advised that the Government reserves the right to award a contract without discussions. Offerors should ensure (1) that the proposals are complete and accurate and (2) the proposal represents the best pricing available. Failure to submit the required information may result in the proposal being rejected in accordance with AMS guidelines.

The Government will make award to the responsible offeror who is technically qualified and whose proposal conforms to the solicitation terms and conditions and represents the lowest overall evaluated price.

M0001. Evaluation factors for Award are Go or No Go to determine if an offeror is technically qualified or not. All Factors are Even

· Must provide detailed information (no more than ten (10) pages for each reference please) to demonstrate they have a minimum of five (5) years of experience designing, fabricating and constructing/erecting steel antenna towers of the types called out in the statement of work (SOW).

· Must provide detailed information to demonstrate they have experience in the design of concrete supporting foundations based on sound geotechnical information.

· Must provide detailed information to demonstrate they have experience wiring all components and associated equipment; and the capability and experience to package, transport the antennas to an active FAA facility using specialized trucks, trailers and cranes.

· Must have been regularly engaged in the fabrication of antenna towers with existing plant facilities equipped for year around antenna manufacturing.

Must furnish a minimum of one (1) reference(s) but no more than five (5) to support each of the four (4) technical factors listed above for each year your firm has been in business designing, building, delivering and off loading at destination the types of metal antenna tower called out in the Scope of Work. The references should be from clients that he offeror has furnished the same or similar communication antenna towers. Please provide at a minimum the following information:

· Project Title, description and contract number

· Client name, business address, telephone number, email address and the name of the contact

· Dollar Value of the Project

· Scope of Work Performed

· Performance period

· Any contractual or technical matter disputed, and resolution thereof.

· Any claims or schedule issues that would reflect on the offeror’s ability to meet the required delivery

· Any other pertinent information

M0002. Contract Award

The award will be made to the overall lowest evaluated priced, responsible, responsive offeror whom is technically qualified.

The government may 1) reject any or all submissions if such action is in the public interest, 2) accept the lowest price submission, and 3) waive informalities and minor irregularities in offers received.

A written award or acceptance of this offer mailed or otherwise furnished to the successful offer with the time for acceptance specified in the offer shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer (or part of an offer), whether or not there are communications after its receipt, unless a written notice of withdrawal is received before award. Discussions conducted after receipt of an offer do not constitute a rejection or counteroffer by the government.

The government may determine that an offer is unacceptable if the prides proposed are materially unbalanced between line items or sub-line items. An offer is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly over stated in relation to cost for other work, and if there is reasonable doubt that the offer will result in the lowest overall cost to the Government, wen though it may be the low evaluated offer, or is so unbalanced as to be tantamount to allowing an advance payment.

The government may disclose the following information in post-award debriefing to other offerors:

1. The low price

2. The winning offeror

(End of Part IV – Section M)