Final FSS FC Surveys SCOPE dated May 15 2017.pdf

ALASKA FLIGHT SERVICE STATIONS – FACILITY AND CONDITION SURVEYS

ALASKA FLIGHT SERVICE STATIONS

FACILITY AND CONDITION SURVEYS

STATEMENT OF WORK

MAY 2017

BACKGROUND

The FAA has responsibility for the sustainment (i.e. maintenance and upkeep) of the Alaska FSS buildings to ensure that these facilities adhere to an acceptable level of habitability and where flight service operations can be conducted in a safe and reliable manner. This includes compliance with Occupational Safety and Health Administration requirements. The FAA's Flight Service Program Office (FSPO) needs comprehensive FSS facility condition assessments to get a current, objective and documented assessment of building interior, exterior and associated infrastructure condition on which to base sustainment efforts.

The purpose of the assessments is three fold:

1. Establish budget requirements for FSS facility maintenance and repair.

2. Identify deferred maintenance* items that can be incorporated into sustainment projects

3. Help the FSPO, the Alaska Flight Service Information Area Group (AFSIAG), Technical Operations District personnel and Western Service Center (WSC) Planning and Requirements Group (PRG) plan ahead for major upcoming facility repair or replacement requirements.

*Deferred maintenance is defined as the cost of rebuilding or replacing components whose service life has exceeded their scheduled lifetime as of the Forecast Year. Preventative maintenance and minor repairs are not included.

SCOPE

The Contractor shall perform facility condition assessments for the specified Flight Service Station Facilities (FSS) in Alaska and submit individual assessment reports describing the condition of each FSS building using the attached Facility Site Inspection Checklist as the minimum criteria. The assessment reports shall include the FSS buildings and all associated outbuildings which contain FSS-associated infrastructure systems or equipment listed in the Facility Assessment List.

The Contractor shall furnish all travel, lodging, labor, and equipment to accomplish this scope of work.

The functional elements to be assessed shall include, but is not limited to, all applicable areas in attached Facility Site Inspection Checklist. Examples include building condition (roof, siding, floor, walls, doors, windows, structural elements including foundation), ground surface, parking lots; power panels, emergency power generation systems and associated structures; heating, ventilation, & air conditioning systems (HVAC); interior lighting, plumbing, plumbing fixtures, kitchen appliances; lightning protection, grounding, bonding & shielding systems (LPGB&S); and physical security (fences, exterior lighting). Detailed seismic assessment under ASCE/SEI 41-13 Seismic Evaluation and Retrofit of Existing Buildings is excluded unless facility drawings and/or site evaluation investigation indicates assessment is warranted. If further analysis is warranted the contractor shall prepare a time and cost estimate within thirty (30) business days of the site assessment visit. A Tier 1 assessment shall be performed and documented based on available drawings and the site visit. No siding removal or other destructive inspection will be performed as part of the site assessment.

The Facility Assessment List indicates FSS locations and is listed in the estimated order of visit. The list includes required locations and locations that shall be treated as an option in the contract.

All available drawings of the facilities will be provided by the FAA.

Facility Assessment List:

1. Barrow

2. Cold Bay

3. Iliamna (see note below)

4. McGrath

5. Homer

6. Sitka

Note: Air travel to the Iliamna FSS will be on either single engine propeller aircraft or twin engine propeller light aircraft. Contractor must be able to travel on these aircrafts. Multiple days of travel may be required.

Optional Facility Assessment List:

7. Palmer

TRAVEL

The Contractor shall coordinate with the FAA Project Engineer on all travel arrangements.

The specific order of inspection will be agreed based on flight/hotel availability, weather conditions and FSS staff availability.

It is intended to perform one assessment per week starting in August and finishing before the end of October at the latest.

Multiple trips per week may be possible after the first assessment has been completed pending agreement with all parties.

The FAA Project Engineer will coordinate with local FAA FSS staff and arrange local transport, if possible.

Duration for each site visit is estimated as two days with an overnight stay except for Palmer and Iliamna.

Palmer would be a day trip from Anchorage.

Iliamna is likely to be one or two separate day trips with an overnight stay unlikely.

GENERAL FACILITY DESCRIPTION

The Flight Service Stations vary in size from approximately 2000 to 8000 square feet over two stories and rarely three stories.

Building material is typically wood frame but wood frame with steel elements are also common. Other building types are less common. Building age varies from roughly 40 to 20 years old.

HVAC systems vary but are generally consistent with commercial buildings in northern climate regions.

Some rooms may have additional heating load due to electrical equipment necessitating an air conditioner for cooling.

Likewise, electrical systems are generally consistent with commercial building with some FSS having back-up generators.

TECHNICAL REQUIREMENTS

The Contractor shall submit a separate assessment report for each FSS location.

The reports shall be comprehensive and shall address all applicable functional elements in attached checklist and shall include captioned photographs of all exterior and interior walls, ceilings, floors and the roof and specifically identify all deficiencies found.

The report shall include the following:

1. Executive Summary

a. Facility summary - current status of the facility to identify number of buildings, square footage, and range of original construction dates, and deferred maintenance costs.

b. Facility forecasted life cycle maintenance and repair costs - average forecasted annual maintenance and repair funding requirement for the facility over the next 10 years, broken down into current year, 5-year, and 10-year.

c. Deferred Maintenance - represents those building components that require replacement based upon their age or condition.

d. Deficiencies related to Architectural Barriers Act (ABA) and seismic requirements shall be addressed as separate categories.

2. Methodology/Process Description

a. Alaska Flight Service Information Area Group (AFSIAG) - Establish AFSIAG Point of Contact (POC) and interview for known conditions and validated requirements

b. Western Service Center Planning & Requirements (PRG) - Establish PRG POC and interview for known conditions and validated requirements

c. Technical Operations District personnel should be interviewed for known conditions and validated requirements

d. Site Survey -

i. Visit each facility and survey the major building systems identified in the checklist.

Determine type of construction, locations, and condition of components

ii. Interview facility personnel to get site-specific information concerning issues such as roof condition or weather/temperature-related issues not apparent during the visit.

3. Results

a. General Description - Summary of findings

b. Annual Maintenance and Repair Costs (M&R) - Summarize annual M&R requirements with cost over the next 10 years. There are three categories of M&R costs: Preventive Maintenance and Minor Repair, Unscheduled Maintenance, and Renewal and Replacement. Preventive Maintenance and Minor Repair are those scheduled tasks that are performed on a day-to-day basis to keep a building in good working order. This includes regularly scheduled adjustments and inspections, preventive maintenance tasks and replacement of consumable items such as belts and filters. Unscheduled Maintenance consists of service calls, emergency response, and other tasks that cannot be individually anticipated. Like PM and minor repair, these tasks tend to consume a steady level of annual facility resources. This includes minor repairs to equipment and components. Renewal and Replacement consists of component overhaul or replacement tasks.

These are tasks that extend a components lifetime, and reset the schedule of PM and minor repair tasks. These tasks tend to be expensive, infrequent, and require specialized expertise and equipment.

c. Annual M&R Costs by System - Break down annual M&R costs to system and % of total annual costs d Deferred Maintenance - Identify costs for those building components that were beyond their expected life cycle.

e. High M&R Costs - Show the top 10 most costly tasks and their average annual cost forecasted over the next 10 years

d. Recommendations - Provide recommendations based on analysis. Recommendations should, as a minimum, include discussion on forecasted service lives of facility components. This discussion should include: how long the anticipated service life of the component will be and; at what time should the FAA inspect the component to confirm whether or not its replacement would be required.

4. Appendices

a. Rough Order of Magnitude (ROM) cost estimate - detail cost estimates for deferred maintenance and M&R detail cost breakdown by system over 10 year period

b. Facility Summary Report - detail findings report broken down by system (see facility checklist)

c. Key Deferred Maintenance & Forecasted Renewal and Replacement Costs - Identify significant system components needing deferred maintenance and/or forecasted renewal and replacement costs. Identify by building, deferred maintenance or replacement year, component, task, ROM, and any notes/comments.

d. Summary of Deferred Maintenance - summarize by building, component, cost, and notes.

e. Summary of Building Components by system - Identify components by system, component, quantity, and unit of measurement.

DELIVERABLES

Facility Assessment Reports:

The Contractor shall submit a complete Draft facility assessment draft report for FAA review within 30 business days of inspection completion. The FAA shall provide review comments to the Contractor 15 business days after receipt of the draft report for incorporation into the Final Draft report.

The Contractor shall submit the Final Draft facility assessment report to the FAA within 10 business days after receipt of FAA comments on the Draft report. The FAA shall provide review comments to the Contractor 10 business days after receipt of the Final Draft report for incorporation into the Final report.

The Contractor shall submit the Final facility assessment report to the FAA within 10 business days after review comments are received.

This allows two review cycles per site assessment report.

A complete Draft report means a report that includes all sections and is at least 75% complete.

The facility assessment report shall be in the following order:

Introduction, Executive Summary Methodology/Process Description Results Recommendations Appendices Rough Order of Magnitude (ROM) Cost Estimate Facility Summary Reports Key Deferred Maintenance & Forecasted Renewal and Replacement Costs Architectural Barriers Act (ABA) Deficiencies Seismic Deficiencies Summary of Deferred Maintenance

The Contractor shall provide the FAA with copies of each Draft, Final Draft and Final facility assessment reports as follows:

- One – color printed and bound hardcopy for the Final report

- One – black and white printed and bound hardcopy for the Draft and Final Draft report.

- Two – USB flash drives with source and PDF files.

Soft copies to be in Office Open XML format (Microsoft Word DOCX) and Portable Document Format

(PDF).

The draft copies shall be marked as such by watermark or other means.

STATUTORY AND REGULATORY REQUIREMENTS

FAA Specifications

FAA-C-1217 Electrical Work, Interior FAA-C-1391 Installation of Splicing of Underground Cables FAA-G-2100 Electronic Equipment General Requirements

Federal Specifications

FED-SPEC WW-C-563 Electrical Metallic Tubing (EMT)

Code of Federal Regulations

29 CFR 1910 Occupational Safety and Health Administration 29 CFR 1926 Safety and Health Regulations for Construction

Building and site work codes and standards as adopted by the State of Alaska including International Building, Fire, Mechanical Codes and the National Electrical Code as adopted by the State of Alaska.

FACILIT'/i SlliE INSPECTION €HECKLIST

Date: - --- ---- - ----Fa c i Ii ty Type: _ _ _ _________ _

Location ID: - -------- - --- Revised 6930.25A Appendixes 1 - 4 City, State: ___ _ ____ _ ___ _

Inspected by: _ _ ____ ____ __ _

Not Not

PRE-INSPECTION ITEMS Available Necessary

1. Map to Facility

2. List of current NAP entries for the Facility

3. Existing Environmental Reports (i.e. Lead, Asbestos, etc.)

4. Personal Protective Equipment (PPE)

5. Existing Facility Drawings

6. Ladder for Roof Inspection

7. RMLS Outage Report

8. Land Lease/ Ownership Information

9. NASTEP Reports

1 O. Fuel Tank Inspections Reports 11 . WIT Reports

12. GPS with Lav Long coordinates

13. Camera

INSPECTION OF FACILITY

Latitude: _________ _ Longitude: _ ________ _

1. Trails & Roads

a. type _____ ___ _________________ _ ______ _

b. length _ _ ____ _________ _______________ ___ _

c. condition _ _____ ___ ____ ____ ____ ______ _ _ ____ _

d. culverts --------------- ---- ----------- --- -

e. swales ____________________ _________ ____ _

I. gates _____ _ ________ ____ ____ ____ _ ___ ___ _

g. grading ___ _____ ____ _______ ___ _ _ _ _ _ ______ _

2. Fencing

a. type _________ ____ _______________ _ ____ _

b. condition ___ ____ ________ ___________ ___ ___ _ _ c . grounding straps _______ _ _ _ _ _ _ _ _ _ _____________ _ ___ _

3. Grounds

a. type ____ _______ ____ ____ ____ ____ ___ ___ _

b. condition _____ _______________________ ____ _ _

c. foliage growth ___ ____________ _ _ _ _ _ __________ ___ _

d. drainage _ _ _____________________ ____ ____ __ _

Date: ___ ___ ___ ___ _

Facility Type: _ ___ ___ _____ _

Location ID: - - --- ---- --- - Revised 6930.25A Appendixes 1 • 4 City, State: _____ ___ ___ _

Inspected by: ___ ___ _____ _ _

4.Foundation

a. type _ ___ ___ _______ ___ ___ ___ ___ ______ _

b. condition _ _ ___ _______ ___ ___ ______ ____ ____ _

5. Walls Exterior

a. type _ ___ ___ ___ ____________ ____ ______ _

b. condition - - --- --- ---- --- --- ---------- --- --

6. Doors Exterior

a. type _ ___ ___ ___ ____ _ _ ______ ____ ____ __ _

b. condition _ _ ___ ___ ____ ___ ___ __________ ___ _ _

c. door framing _ ___ ________ ___ _ ___ ______ ______ _ _

d. grounding straps ___ _____ _____ ___ ___ _ _ _ _ _ _ ____ ___ _

7. Flooring

a. type _ ___ ___ _______ ___ ___ ___ ___ ____ __ _

b. condition _ _ ___ ___ ___ ____ _ ___ ___ _____ ____ _ _

8. Walls Interior

a. type ___ ___ _ ________ ___ ___ ___________ _

b. condition ___ ___ _____ ___ ___ ___ ___ _________ _

9. Doors Interior

a. type _ _ _ ___ ____ ___ ___ ___ ___ ________ __ _

b. condition _ _ ___ ___ ____ ___ ______ ___ ____ ____ _

c. door framing ___ ___ ____ ___ ___ ___ ___ ____ ______ _

d. grounding straps ___ ___ ___ _____ _____ ___ ___ _______ _

10. Ceiling

a. type _ ___ ___ ___ _______ ___ ___ _________ _

b. condition - - --- --- ------- --- --- --- ---- ---- -

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Date: -------------Fa c iii t y Type: ____ ________ _

Location ID: Revised 6930.25A Appendixes 1 - 4 ----- -------- City, State: _______ ____ _ _

Inspected by: ____ _ _ _ _____ _

11. Roof

a. type ________________________________ _

b. condition ---------------------------------

c. flashings ________________ ________________ _

d. facia ---------------------------------

e. roof penetrations ____ ____ ____ ____________ ____ ____ _

f. pitch pans ________________________________ _

12. Paint

a. interior ---------------------------------

b. exterior ____ ________________________ ____ _

c. tower(s) ________________________________ _

13. Water Damage

a. interior ---------------------------------

b. exterior ---------------------------------

c. roof ________________________________ _

14. Ventilation

a. interior ducting ________________________________ _

b. exterior ducting ________________________________ _

c. screening ________________________ ____ ____ _

15. Lighting

a. type ________________________________ _

b. condition - ------ - - - -----------------------

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Date: ---- ---- ---- -Fa c i Ii ty Type: ___ ____ ____ _ _ Location ID: ________ ____ _ Revised 6930.25A Appendixes 1 - 4 City, State: _ ___________ _

Inspected by: _ _________ __ _

16. Electrical

a. condition __________ ____ ____ ____ _________ _ _ _

b. distribution panel _ ________________ ________________ _

c. transformer condition _ _ _ ___ _ _ _ _ _ _ _ _ _____________ _ _ _ _ _ _ _

d. labeling ___ ___ _ _ ________________ ____ ____ _ _

e. conduit/ raceways/ vaults _ ________________ ____ ____________ _

16a. Electrical Additional Issues _____ ____ ____ ____ _____ ________ ___ _

16b. Electrical Additional Issues _ _ ___ ___ _ ___ _ ___ _ _ _ _ _ _ _____ ___ ___ _

16c. Electrical Additional Issues _ _ _ _ _ ______ _______________ _ _ _ _ _ _ _ _

17. Backup/ Standby Power

a. type ________ ____ _______ ___ _ __ (EG vs DC Bus)

b. manufacturer's date --- ---- ------------ --- - - ----------

c. condition - - - - - - - - - ---- - - --- --- - --- - - - ---- - -

d. transfer switch - - - - - - - - --- - --- - - - - - --- - --- - - - ----

e. day tank ____ ____ ____________ ____ _____ ____ _

f. battery condition _____ _ ________ ____ _ _ _ _ _ _ _ _____ _ __ _

g. grounding _ ____ ___ _ ___ ____ _ ____ ___ _ _____ _ __ _

18.FuelTank

a. type _ _________ _ _ _ _ _ _ _ _ _ _ _ _ ___ _ ___ _ ___ _

b. condition - - --- - ----- - --- - --- ---- - - - - --- - ---

c. grounding ___ ___ _ _____________ _ _ _ _ _ ___ ____ _ _

Date: -------------Fa c i Ii t y Type: _ ___________ _ Location ID: Revised 6930.25A Appendixes 1 - 4 -------------City, State: ____________ _

Inspected by: ____________ _

19. Grounding System

a. interior condition __________________ _____ (multi-point vs single-point)

b. exterior condition ___________________________ ______ _

c. lightning protection ____ ___________ _________ _________ _

d. ESD carpeting installed: yes / no properly grounded: yes I no

20. Tower(s)

a. type ______________________ _ (Guyed vs Self-Supporting)

b. quantity _________________________________ _

c. condition _________________________________ _

d. paint _______ __________________________ _

e. antennas _________________________________ _

f. members _______ __________________________ _

g. hardware _________________________________ _

h. alignment--------------------------- -------

i. lightning rods ________________________________ _ _

j. tower foundations _ ________________________________ _

21. HVAC Units

a. type _________________________________ _

b. refrigerant----------------------------------

c. quantity _________________________________ _

d. size ----------------------------- -----

e. manufacturer's date(s) _____________ ________ ____________ _

f. condition _________________________________ _

22. Env/ Safety Concerns 1 _______ __________________________ _

2 ______________________________ _

Date: - -----------Fa c iii t y Type: _______ ____ _ Location ID: _ __________ _ Revised 6930.25A Appendixes 1 - 4 City, State: ___________ _

Inspected by: ______ _____ _

3 -------- ------- ---------------

4 _ ___ _____ _____ _______ _____ ___ _

23. Weatherproofing

a. condition

24. Caulking

a. condition

25.Windows

a. condition

26.Misc.

Pages

Date: ------ -----Fa c i Ii t y Type: __________ _ Location ID: ----------- Revised 6930.25A Appendixes 1 · 4 City, State: __________ _

Inspected by: __________ _

Description Cost Estimate Degree of Need (1 least .... 5 dire)

1 1 ... 2 ... 3 .. .4 .. . 5 --- ------------- --

2 1 ... 2 ... 3 .. .4 ... 5 ------------------ 3 _________________ _ 1 .. . 2 ... 3 .. .4 ... 5

4 1 ... 2 ... 3 .. .4 ... 5 ------------ ---- --

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18 1 ... 2 ... 3 .. .4 ... 5 ----------------- - 19 _________________ _ 1 ... 2 ... 3 .. .4 .. . 5

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