DTFASA-17-R-00442 Amend 1.pdf

1) Are the travel and lodging expenses included in the total budget number of $250K?

ANSWER: Yes.

2) Is time in travel billable? Including delays?

ANSWER: Yes, travel is billable separate from the hourly rate.

3) Will as‐built plans be provided prior to site inspections?

ANSWER: Every effort will be made to provide relevant drawings prior to each site assessment;

however, drawings for leased facilities may not be immediately available or may not be extensive. In such circumstances, it is expected that the inspection still be performed as thoroughly as possible with the available information. The assessment report should indicate if drawings were not available and the resulting ramifications.

4) Are the number of listed site locations fixed, or is there an option of adjustment the number to fit the budget restraints?

ANSWER: The number of site locations is fixed. If the offeror is not able to perform ALL site assessments, it should be clearly stated in that offeror’s proposal.

5) The docs state that the FAA will award a T&M contract. Are all travel costs associated with field inspections expected to be included in the hourly rates submitted, or will they be reimbursed above and beyond the hourly rate?

ANSWER: The not‐to‐exceed amount is inclusive of travel costs. It is required that travel costs be shown separately and not included in the hourly rate.

6) The docs require that the following personnel be involved in the inspection – architect, civil/structural engineer, mechanical engineer, and electrical engineer, and all of them are REQUIRED to have current PE/RA licenses in Alaska. As this requirement is significant overkill for a collection of six (maybe seven) buildings that range in size from 2,000 to 8,000 GSF, is this requirement going to be held firm? Facility condition inspections performed across the nation by the industry are not routinely conducted by licensed engineers and architects. As a condition survey does not involve any design work, nor require stamping of any documents, requiring the presence of such licensed individuals is not necessary to properly assess the condition of structures and systems. Industry standards call for facility inspectors to be working under the guidance of licensed personnel, but not be licensed themselves (see ASTM E02018).

ANSWER: Yes, this is a firm requirement. The firm performing the work must be registered in the State of Alaska as offering architectural/engineering services. The individuals performing the assessment must either be licensed in the state of Alaska or be an engineer/architect‐in‐ training and working under the direction of a State of Alaska licensed engineer/architect. The final report is to be submitted by professionals licensed in the State of Alaska.

Professional services are required for this project as it provides a minimum level of competency.

Professionals registered in the State of Alaska will have had to have taken an Artic Engineering or Northern Design Course that deals with the realities of facilities built and maintained in extreme cold weather climates as well as issues related to the lack of infrastructure in Alaska.