Attach 1 - Specifications.pdf

NOVEMBER 2015

SPECIFICATIONS

FOR

OAKLAND ARTCC ADMIN WING BASEMENT RESTROOM

MODIFICATIONS

ZOA ARTCC

FREMONT, CALIFORNIA

Prepared by: Federal Aviation Administration

ATO Enroute Engineering Services Western Service Area (AJW-2W12C)

ZOA ARTCC ADMIN RESTROOM MODS November 2015 Fremont, CA

Table of Contents i

TABLE OF CONTENTS

SECTION TITLE No.

DIVISION 1 – GENERAL REQUIREMENTS

010000 SUMMARY OF WORK 4

Appendix 1 - FAA Form 3900-18, FAA Pre-Construction And 8 Maintenance Project Safety and Health Checklist

010200 SITE ACCESS, CONSTRUCTION LIMITS. 5

USE OF FACILITIES, AND WORK HOURS

Badging Process Outline Attachment 9

010300 CONTRACTOR QUALITY CONTROL, COORDINATION,

PERMITS, TESTING 4

010400 CUTTING AND PATCHING 2

010900 MATERIALS AND EQUIPMENT 2

013000 SUBMITTALS 9

017300 SAFETY AND HEALTH REQUIREMENT 3

017500 PROTECTION OF EXISTING CONDITIONS AND INSTALLED WORK 2

017600 ORDERLY WORKSITE AND SITE CLEANUP 2

017700 CLOSEOUT PROCEDURES 2

DIVISION 2– SITE WORK

020700 SELECTIVE DEMOLITION 7

020800 ASBESTOS ABATEMENT 22

020900 LEAD CERAMIC TILE DEMOLITION AND DUST CLEANUP 13

DIVISION 3– CONCRETE

033000 CAST-IN-PLACE CONCRETE 6

DIVISION 4– MASONRY

042000 UNIT MASONRY 7

DIVISION 5 – METALS

055300 SLIP-RESISTANT PLANK 3

DIVISION 7 – THERMAL & MOISTURE PROTECTION

074570 CEMENTITIOUS PANELS 6

078400 THROUGH-PENETRATION FIRESTOPPING SYSTEMS 8

079200 JOINT SEALANTS 4

DIVISION 8 – DOORS

081113 STEEL DOORS AND FRAMES 3

087100 DOOR HARDWARE 10

DIVISION 9 – FINISHES

092200 METAL SUPPORT ASSEMBLIES 3

092900 GYPSUM BOARD 5

Table of Contents ii

093000 TILING 4

096519 RESILIENT TILE FLOORING 5

099000 PAINTS AND COATINGS 10

DIVISION 10 – SPECIALTIES

101550 TOILET COMPARTMENTS 4

010281 TOILET ACCESSORIES 4

DIVISION 22 – PLUMBING

221119 PLUMBING SPECIALTIES 6

221316 SANITARY WASTE AND VENT 4

224200 PLUMBING FIXTURES 7

DIVISION 23 – MECHANICAL

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC 10

230713 DUCT INSULATION 11

233113 METAL DUCTS 15

233300 AIR DUCT ACCESSORIES 6

DIVISION 16 – ELECTRICAL

260519 LV ELECTRICAL POWER CONDUCTORS AND CABLES 4

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS 9

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 7

260923 LIGHTING CONTROL DEVICES 4

262726 WIRING DEVICES 7

265100 INTERIOR LIGHTING 11

Total Pages 277

SUMMARY OF WORK 010000-1

SECTION 010000

SUMMARY OF WORK

PART 1 – GENERAL

1-1 PROJECT LOCATION

ZOA ARTCC (Oakland ARTCC) 5125 Central Ave.

Fremont, CA94536

1-1.1 Work Covered by Contract Documents – These specifications together with the referenced specifications, standards, and drawings specified in the contact documents cover the requirements for all work associated with the ZOA ARTCC Administration Building Basement Restrooms Renovation of the ZOA ARTCC facility. All work must be coordinated in order to allow continued operations in the facility. The total contract duration for all work shall be 60 calendar days.

Prospective offerors are required to perform a site visit to assess the actual conditions.

The site visit is not mandatory, but HIGHLY ENCOURAGED so that the offeror can get an accurate estimate and get a firm grasp of the specifics of the project.

1-2 SCOPE OF WORK

1-2.2 ARTCC Buildings -. These specifications, together with the referenced specifications, standards, design data, and drawings specified in the contract documents, cover the requirements for all work associated with the renovation of the Admin Building Restooms for Mens and Womens in the basement. It shall meet the ABA/ADA (American Barriers Act and American Disabilities Act).

This project will renovate the existing Rooms B105 and B106 (Mens Restroom) to meet the ABA/ADA requirements for Federal facilities at the ZOA ARTCC facility. In addition, there is work in the Janitor’s Closet (Room B132). The existing rooms B105 and B106 have some asbestos and lead materials which are outlined in the project drawings. Work includes:

1. Removal and disposal of the portions of the concrete wall, doors and frames, janitors sink, portions of the concrete floor slab, plumbing and waste fixtures and piping, plaster ceiling for both B105, B106, lights, floor tiles, wall boards, tiles, portions of the exhaust/HVAC system and ACM materials for floor tile, baseboard mastic, and TSI fittings, as well as lead-based paint.

2. Installation of new portions of the concrete floor that will be removed, CMU wall to seal the gap between both rooms, new Metal doors, new ceiling, bathroom fixtures and accessories, piping, new janitor’s service sink, janitor’s floor tile, ABA/ADA signages, metal plank over the ceiling to facilitate service of valves and other above the ceiling items in the air plenum.

3. Contractor shall take all measures to ensure that existing Restrooms 1024 (Big Blue) and

1024A (Big Pink) remained operational throughout with minor outages during the

SUMMARY OF WORK 010000-2

disconnection to the main sewer and vent lines as well as reconnection. Other than these two short periods of time the two major restrooms must be open since they have a major effect on operations of the facility.

4. Contractor shall ensure that the functions of the Janitor’s Closet (B-132) are fully operational throughout the project. All functions shall be temporarily provided during the closure of the Closet until the renovation of the Closet is complete.

All work must be coordinated in order to maintain an operational facility. The total contract duration for completion of all work shall be 60 calendar days, excluding the following FAA Holiday Moratorium.

FAA Holiday Moratorium: No work shall be scheduled or take place during the week of and the weekend preceding the following: the Thanksgiving, Christmas and New Year’s Holidays. Only emergency work to restore critical services to the facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration for the project.

1-3 INTENT OF SPECIFICATIONS

A. This specification identifies all labor and equipment to perform the work required to construct the facility. All work performed and all materials and equipment used shall be approved by the Contracting Officer (CO) and/or the Contractors Officer’s Representative (COR). This shall include, but not be limited to inspection, scheduling, reporting, and submittals.

A. Title - Titles to division and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work, are introduced merely for convenience in reading the specifications and drawings and do not imply any separate contractual arrangements of work assignments. Such separations into titled divisions and sections shall not operate to make the Government an arbiter to establish subcontract limits between the contractor and subcontractors, or between the subcontractors themselves.

1-4 CONTRACT DOCUMENTS

A. The construction of this facility shall be in accordance with the lines and grades shown on the drawings. The contractor shall not use dimensions scaled from drawings. All dimensions shown on the drawings shall be verified by the contractor by actual measurements in the field. Any discrepancies between the drawings and specifications and the existing conditions shall be referred to the CO for adjustment before any work affected is performed.

Contractor shall field verify all project and contract items prior to any work, ordering of materials, and installation work.

1-6 CONTRACTING OFFICER

A. The term "Contracting Officer" (CO) as used herein denotes the person designated to act on behalf of the Government in the performance of this contract. Where reference is made to "Federal Aviation Administration" (FAA), "Contracting Officer's

SUMMARY OF WORK 010000-3

Representative" (COR), or the like, this shall mean the Contracting Officer or his/her authorized representative.

1.10 KNOWN ACCEPTABLE SOURCES

The use of the term "Known Acceptable Sources” and “Brand Name or Equal” in referencing a specific product or manufacturer is not intended to indicate a preference for the products mentioned, but indicates the quality and characteristics of products that will meet the Governments requirements. Should the contractor decide to use a product other than that identified as a "Known Acceptable Source" or “Brand Name or Equal”, the Contractor shall provide a submittal for this product. This does not relieve the Contractor from providing submittals for products or materials required in other sections of this specification.

1.12 FACILITY SHUTDOWN AND CUTOVERS

Not Applicable.

1.13 AS-BUILT DRAWINGS

The Contractor shall maintain at the job site two sets of full-size contract drawings marked to show any deviations which have been made from the contract drawings, including buried and concealed construction and utility features revealed during the course of construction. These drawings shall be available for review by the Contracting Officer at all times. Upon completion of the work, deliver the marked sets of prints to the Contracting Officer. Requests for partial payments will not be approved if the marked prints are not current, and request for final payment will not be approved until the marked prints are delivered to the Contracting Officer.

1.14 PROJECT SAFETY PLAN

A. Safety Plan: The contractor must submit to the Contracting Officer fifteen (15) days after award of contract an Accident Prevention/Safety Plan. The plan shall be accepted by the Contracting Officer prior to start of work. The plan shall be project site specific and contain as a minimum the following major elements:

a. Management commitment and employee involvement,

b. Work site analysis

c. Hazard prevention and control

d. Fall protection

e. Safety and health training

f. Construction safety checklist

g. Emergency preparedness and procedures

h. Accident investigation forms.

B. Hazcom Plan: The Contractor shall provide a project site specific HAZCOM Plan to the

COR prior to commencing site work. The HAZCOM plan shall be prepared in accordance with 29 CFR, Part 1910.1200 - Federal Hazard Communications [HAZCOM] Standard. As a minimum, the plan shall contain the following:

1. Provide a name for the responsible HAZCOM person.

2. Provide the name of the person responsible for updating the MSDS’s.

SUMMARY OF WORK 010000-4

3. Provide the name of the person responsible for “LABELING” all material on site.

4. Provide the name of the person responsible for training employees.

5. Provide the name of the person responsible for the Contingency Plan.

6. Provide the name of the person responsible of disseminating information to the FAA

HAZCOM Point of Contact within 24 hours.

7. Provide the training and records of employees trained in HAZCOM.

8. Provide an MSDS for each and all chemicals brought on site.

9. Written procedures for the introduction of unanticipated chemicals at the job site.

C. Pre-Construction Safety Meeting and Checklist: Prior to start of work on the project, the

Contractor shall meet with the COR and representatives from the facility to review safety procedures, project hazards and risk analysis, and safety and health requirements. FAA Form 3900-18, FAA Pre-Construction and Maintenance Project Safety and Health Checklist (See Appendix 1), will be filled out, and all parties shall sign the form to document discussion of the items on the form.

D. Ventilation: Furnish, install, and maintain temporary ventilation and other controls as required to prevent hazardous or objectionable accumulations of dust, fumes, mists, vapors, or gases in areas occupied during construction.

Pre-Construction Environmental and Occupational Safety and Health Checklist

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 1 of 8

INSTRUCTIONS FOR COMPLETING FAA FORM 3900-18

Section A. Purpose. FAA Form 3900-18, Pre-Construction Environmental and Occupational Safety and Health (EOSH) Checklist, is intended to be used to review construction, installation, and maintenance activities involving construction prior to commencement of work that potentially has EOSH impacts on NAS operations and employees. The organization that directly manages the construction project is responsible for completing the checklist. They shall coordinate with the appropriate District Office prior to commencement of the project. Actual work on the project (i.e., construction) may not be initiated prior to completion and review of the checklist. The form must be used, as appropriate, during critical phases of the work (e.g., during a mandatory pre-construction meeting). Emphasis should be placed on using this checklist as a tool to assess as well as reassess hazards as the work progresses.

1. Responsibilities: Responsibility for submitting the checklist may fall on several individuals depending on the work being performed.

a. For example, the District Office Manager will be responsible for District Office projects.

b. The engineer for Engineering Services projects.

c. The FMP manager for Field Maintenance Program (FMP) projects.

d. For turnkey projects managed by Headquarters organizations, the Headquarters program office will be responsible for submitting the checklist.

Section B. Work Summary Information. The individual/organization initiating the checklist will complete this portion of the checklist.

1. District Office: Name of the District Office.

2. Work Location: City, State, Airport, building, room within building.

3. Facility: Facility type, associated runway, facility ID.

4. Work Description: Provide a concise statement as to the nature of the work to be accomplished. Example:

Asbestos abatement of the control room attic.

5. Originator of Work: This is the individual/organization responsible for initiating the work (e.g., project engineer, senior engineer, technical support office).

6. Planned Start Date: Provide the expected start date of the work.

7. Expected Completion Date: Provide the expected completion date of the work.

8. Contractor Contact: Provide the name and telephone/pager number for a contractor representative who has the authority to make decisions and implement stop work/change orders. If the work is being accomplished by an FAA employee(s) or FAA contract employee(s), provide the name, organization, and telephone/pager number of the on-site lead (e.g., work order carrier, etc.).

9. Project/Design Representative: Provide the name for the designer of the work (e.g., Engineering Services project engineer, District Office engineer, Headquarters program manager for turnkey projects).

10. COTR/Specialist: Provide the name, organization, and telephone/pager number of the on-site lead (e.g., COTR, work order carrier).

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 2 of 8

11. District Office EOSH Contact: Provide the name and telephone/pager number of the person responsible for the occupational safety and health/environmental program for the District Office (e.g., SECM, District Office OSH Professional).

12. Facility Representative: Provide the name and telephone number for an ATO representative at the facility who has the authority to make decisions for facility management.

Section C. Evaluation: The District Office Manager or designee will determine whether the work will have a potential EOSH impact to NAS operations. The District Office Manager or designee must sign and date this section. If there is an impact (yes), complete the checklist. If there is no impact, proceed to Section I, Distribution of Copies, for distribution only.

Section D. Facility Procedures: The individuals/organization performing the work, and their contractors, along with the facility POC, must review all applicable facility specific procedures and plans.

1. Asbestos Contingency Plan: Determine the responsibilities of the personnel doing the work in the event of an incident that requires implementation of the asbestos contingency plan.

2. Hazard Communications: The personnel performing the work must be made familiar with the facility hazard communication program. Information such as material safety data sheets (MSDS) must be shared between the facility and the personnel performing the work.

3. Lockout/Tagout (LOTO): The work must be performed in accordance with the facility LOTO program.

Determine if the facility LOTO procedures require equipment to be locked out/tagged out by an FAA technician, or if the personnel performing the work will be allowed to LOTO the equipment.

4. Energized Work Permits: Applicable FAA facility, District Office, or regional energized work permits must be submitted by the individuals/organization performing the work, signed and posted at the work site. General note:

All work permits should be included in this document (e.g., hot work permit, welding, cutting, brazing).

5. Emergency Plans: Describe the responsibilities, including the points of contact, in the event of an incident that requires implementation of the facility Occupant Emergency Plan.

6. Impacts to Fire Alarm and Suppression Systems: Identify the Fire Alarm and Suppression System and instructions to avoid unintentional impact to it. If the work involves intentional impact to the Fire Alarm and Suppression System, determine what coordination has to be done to ensure no disruption of the NAS. Determine what interim life safety measures will be required during the project.

7. Confined Space Entry: Describe the facility procedures used in and around confined spaces. In addition, describe specific procedures for permit-required confined space in and around where the work will take place.

8. Work at Heights: Describe procedures for working at elevated surfaces (catwalks, towers, roofs) that may require fall protection procedures or equipment.

9. Restricted Areas Due to OSH Concerns: Describe those areas of the facility that have restricted access due to safety and health hazards (e.g., asbestos regulated areas, noise).

10. Bloodborne Pathogens: Describe the facility procedures for dealing with emergency first aid situations and other trauma situations.

11. Other: The personnel performing the work should be made familiar with other facility programs, procedures, and requirements.

Section E. Activity Hazard: The individuals/organization performing the work, and their contractors, along with the facility POC, must identify potential OSH hazards that may be encountered during the accomplishment of the work. Determine the possibility of causing disruption of NAS operations.

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 3 of 8

1. Asbestos: Determine if known or assumed asbestos containing material will be impacted by this work.

2. Chemical, Gas, Fumes, Dust, Radiation: Determine if any products or methods will be used that may cause odors or vapors (from chemicals volatizing or biological agents), fumes (from welding or burning), excessive dust (e.g., sanding, grinding), or radiation (e.g., heat sources, light sources such as lasers, ionizing radiation sources such as X-ray equipment).

3. Storage of Hazardous Materials: Determine if substances that exist at the facility may be impacted and what substances may be brought into the facility, which may have an impact on the facility and/or occupants.

4. Impact on HVAC System: Determine whether the environmental control elements of the facility may be impacted by the accomplishment of the work.

5. Equipment Removal/Installations: Determine if work activities will cause disturbance of excessive dust, e.g.

disturbance of equipment, which has been in place for a long time.

6. Fire Protection: Determine if work activities will impact fire protection systems and procedures at the facility (e.g., blocking egress, removing fire stopping, impacting fire rated barriers).

7. Impact to Integrity of Fire Alarm/Suppression System: Identify the Fire Alarm and Suppression System and instructions to avoid unintentional impact to it. If the work involves intentional impact to the Fire Alarm and Suppression System, determine what coordination has to be done to ensure no disruption of the NAS. Determine what interim life safety measures will be required during the project.

8. Lead Exposure: Determine if activities will expose FAA/contract employees to lead dust, lead fumes or other exposure to lead from known or assumed lead containing material during the construction project.

9. Electrical Safety: Determine if work activities will expose FAA employees to electrical safety hazards (e.g., open electrical panel doors, exposed energized conductors, energized work).

10. Noise: Determine if work activities will expose FAA employees to excessive noise.

11. Walking Working Surfaces: Determine if work activities will expose FAA employees to tripping, slip and fall hazards, e.g. open panels in a raised floor, uneven floors, raised or loose carpeting, stairs, wet floors, etc.

12. Work Above Equipment/People: Determine if work activities will expose FAA employees to objects dropped from above.

13. Water Quality/Sanitation: Determine if work activities may cut off or contaminate the facility’s potable water system.

14. Cranes/Rigging/Hoisting: Determine if work activities will expose FAA employees to hazards associated with rigging, hoisting and cranes.

15. Lighting: Determine if work activities will create insufficient lighting for FAA employees.

16. Machinery and Mechanized Equipment: Determine if work activities may expose FAA employees to hazards such as being struck by, caught in, or injured by machinery and mechanized equipment.

17. Excavation: Determine if work activities performed near facilities may cause catastrophic failure of a NAS facility.

18. Other: Other work activities that may impact NAS operations and employees.

Section F. Site Safety and Health - Controls. Ensure that measures and controls to address applicable site safety and health risks (e.g., through discussions, available site safety plans, or other applicable documents)

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 4 of 8 have been identified. If a hazard has been identified in Section E, Activity Hazard, briefly describe the controls to be used.

1. Identify issues/hazards in Section E, Activity Hazard.

2. “Has this been addressed in the site safety plan?” – The purpose of this column is to review the site safety plan for the work with regard to any hazards identified in Section E, Activity Hazard.

3. “Description of Controls” – The purpose of this column is to very briefly describe the controls in place for addressing each hazard.

Section G. Site Walk-Through: Following review of all applicable facility procedures, activity hazards and applicable control measures, the personnel performing the work must participate in a walk-through of the area of the facility where the work will be accomplished, led by a facility representative. The purpose of the walk-through is to allow the personnel performing the work to be introduced to the facility and the potential hazards as referenced in Sections E and F. It also allows the personnel performing the work to become familiar with the facility with respect to the work being done and awareness of the method of implementation of the various emergency plans. The time, date, and personnel present for the walk-through must be recorded in Section G.

Section H. Review Information. This form should be reviewed by those individuals identified below, as appropriate, during design of the project, during pre-bid conferences, prior to the beginning of work (preferably at or prior to the pre-construction conference) and periodically throughout the completion of the project.

1. Originator: This is the individual/organization responsible for initiating the work (e.g., project engineer, senior engineer, technical support office) or the organization directly managing the day-to-day activities in the construction project.

2. Contractor/Installation Crew Lead/Specialist: These are the individuals performing the work who have the authority to make decisions and implement stop work/change orders. If the work is being accomplished by an FAA employee or an FAA contract employee, the employee should sign the form and provide a routing symbol and platform title.

3. District Office Manager or designee: This person must be the District Office Manager or designee. The designee may be the Contracting Officer’s Technical Representative, SSC Manager, or other party.

Section I. Distribution of Copies: The form must be signed and copies forwarded to the individuals identified below.

1. District Office Manager.

2. SECM (Safety and Environmental Compliance Manager) or District Office EOSH Professional.

3. Engineering Services EOSH (Environmental and Occupational Safety and Health) Coordinator.

4. Engineering Services Manager.

5. Engineering Services Project Engineer.

6. Contracting Officer.

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 5 of 8

Section A. Purpose This checklist is intended to review construction, installation and non-routine maintenance activities, prior to commencement, that potentially have occupational safety and health related impacts on NAS operations and employees. This tool must be used, as appropriate, during critical phases of the work (e.g., the pre-construction meeting, prior to commencement of work, etc.). Emphasis should be placed on using this checklist as a tool to assess as well as reassess hazards as the work progresses.

The purpose of this section is to provide a brief description of the construction project and/or specific maintenance tasks, and identify key personnel responsible for project completion. Fill in the requested site-specific information. Indicate if this work will occur in or adjacent to an occupied space (e.g., equipment room, ATCT cab, etc.). Note: Provide further explanation of activities on additional sheets if necessary.

11. Facility Representative: Name: Phone:

The purpose of this section is for the District Office Manager or designee (e.g., SSC Manager or other frontline manager) to determine if there is a potential safety and health impact to NAS operations from the construction and/or specific maintenance project based on the information provided in Section B. The sections below describing potential impacts to NAS operations are to be completed by the organization managing the construction project or large-scale maintenance task. The District Office Manager or designee must sign and date below. If there is no impact, proceed to Section I.

Is there a potential safety and health hazard that will impact NAS operations? ________

(Checklist to be returned to Yes the organization managing the construction project for completion.)

No _____________________________________

Name (typed or printed)

Signature Date

Section B. Work Summary Information

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

District Office:

Work Location:

Facility:

Work Description:

Planned Start Date: ___________________ Expected Completion Date: ___________________ Contractor Contact:

Project/Design Representative:

COTR/Specialist:

District Office OSH Contact: Name: Phone:

Name: Pho Name: Phone:

Name: Phone:

ne:

Section C. Evaluation

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 6 of 8

Section D. Facility Procedures

Review site-specific FAA procedures and considerations with the contractor/installer/specialist. For example, discuss when or how during the work, emergency plans will be required and/or used .

NOTE: Think about your work and its potential hazards. Consider sensitive NAS operations and all facility personnel that may be impacted by your work. As an example, construction activities with potential for impacting asbestos materials in or near sensitive operations could result in incidents that may disrupt NAS operations.

Section E. Activity Hazard Note: Provide further explanation of potential hazards, locations, etc. below and attach additional sheets if necessary.

Facility Procedures Reviewed?

Notes Yes N/A

1. Asbestos Contingency Plan

2. Hazard Communications (e.g. MSDSs)

3. Lockout/Tagout

4. Work Permits (e.g., Asbestos, Lead, Hot Work)

5. Emergency Plans (e.g., Occupant Emergency Plan)

6. Impacts to Fire Alarm and Suppression Systems

7. Confined Space Entry

8. Work at Heights

9. Restricted Areas Due to OSH Concerns

10. First Aid/Bloodborne Pathogens

11. Other

Potential Hazardous Exposures and/or Activities Consider Sensitive NAS Operations:

Potential for Exposure/Release/ Incident Description of Hazard

Yes No

1. Asbestos (e.g., tiles & insulation)

2. Chemical, Gases, Fumes, Vapors, Mist, Dust, Radiation

a. Painting/Solvent/Adhesive/Sealant

b. Grinding/Sanding/Cutting/Welding/Soldering

c. Indoor Air Quality Control (e.g., biological agents, mold, odors, CO2)

3. Storage of Hazardous Materials (e.g., flammables, compressed gas)

4. Impact on HVAC System

5. Equipment Removal/Installation

6. Fire Protection (e.g. blocked egress, fire barrier penetration)

7. Impact to Integrity of Fire Alarm/Suppression System(s)

8. Lead Exposure (e.g., lead-based paint)

9. Electrical Safety

a. Work on Live Electrical Systems

b. Temporary Wiring

10. Noise

11. Walking/Working Surfaces (e.g., tripping hazards, work at heights)

12. Work Above Equipment/People

13. Water Quality/Sanitation

14. Cranes/Rigging/Hoisting

15. Lighting

16. Machinery and Mechanized Equipment (e.g., operator training and certification and equipment certification)

17. Excavation

18. Other

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 7 of 8

Section F. Site Safety and Health - Controls After reviewing the potential hazards in Section E, ensure that measures and controls to address applicable site safety and health risks (e.g., through discussions, available site safety plans, or other applicable documents) have been identified. If a hazard has been identified in Section E, briefly describe the controls to be used.

Note: Provide further explanation of controls below and attach additional sheets if necessary.

Potential Hazardous Exposures and/or Activities Identified as a hazard in Section site safety

Has this bee addressed plan?

in

E?

n Description of Controls

1. Asbestos (e.g. tiles & insulation)

2. Chemical, Gases, Fumes, Vapors, Mist, Dust, Radiation

a. Painting/Solvent/Adhesive/Sealant

b. Grinding/Sanding/Cutting/Welding/Soldering

c. Indoor Air Quality Control (e.g., biological agents, odors, CO2)

3. Storage of Hazardous Materials (e.g., flammables, compressed gas)

4. Impact on HVAC System

5. Equipment Removal/Installation

6. Fire Protection (e.g., blocked egress, fire barrier penetration)

7. Impact to Integrity of Fire Alarm/Suppression System(s)

8. Lead Exposure (e.g., lead-based paint)

9. Electrical Safety

a. Work on Live Electrical Systems

b. Temporary Wiring

10. Noise

11. Walking/Working Surfaces (e.g., work at heights, tripping hazards)

12. Work Above Equipment/People

13. Water Quality/Sanitation

14. Cranes/Rigging/Hoisting

15. Lighting

16. Machinery and Mechanized Equipment (e.g., operator training and certification and equipment certification)

17. Excavation

18. Other

Section G. Site Safety Walk-Through Time/date of site walk-through with appropriate personnel (e.g., System Support Center Manager, SECM, District Office representative, contractor, COTR).

Time Date Personnel Name Organization Name Organization Name Organization

FAA Form 3900-18 (11/13) Electronic Version (PDF) Page 8 of 8

Section H. Review Information The appropriate FAA point of contact and the contractor/installation crew lead/specialist sign below to document discussion of the items on this form.

Completed By: Date

Date

1. Originator (Project Engineer or Resident Engineer):

2. Contractor/Installation Crew Lead/Specialist, and company name:

Reviewed By:

1. District Office Manager or Designee:

Section I. Distribution of Copies

This form must be forwarded to the following: Name/Routing Symbol

1. District Office Manager

2. SECM/District Office OSH Professional

3. Engineering Services EOSH Coordinator

4. Engineering Services Manager

5. Engineering Services Project Engineer

6. Contracting Officer (if contractor resources perform the construction work)

Site Access, Construction Limits, Use of Facilities, Work Hours 010200-1

SECTION 010200

SITE ACCESS, CONSTRUCTION LIMITS, USE OF FACILITIES AND WORK HOURS

1.1 EXISTING FACILITY OPERATIONS. “PRECAUTIONS”

The ARTCC is a 24 hour, 7 day per week operating facility occupied by Air Traffic and Airway Facilities personnel. The Contractor shall perform all work in a manner which does not conflict with or adversely affect the air traffic operational environment or functions of the ARTCC. In the event of any actual or potential conflict, air traffic control activities shall have priority over all Contractor activities. The Contractor shall plan and schedule for all construction activity and coordinate with the Contracting Office’s Representative (COR) and provide services in such a manner and at such times that will not disrupt facility operations, and shall conform to those procedures considered essential by the FAA for ensuring air traffic safety.

1.2 CONSTRUCTION LIMITS AND ACCESS

Access for the Contractor, Sub-contractors, employees, deliveries, etc., will be designated by the

COR. NO CONTRACTOR OR CONTRACTOR DELIVERIES WILL BE ALLOWED TO

OCCUR IN THE ABSENCE OF THE RE OR THE COR’S DESIGNATED

REPRESENTATIVE ON SITE. The Contractor’s presence on site and all contractor deliveries must be pre-arranged with the COR. No deliveries arriving outside of normal working hours and/or the presence of the contractor on site will be allowed unless as pre-arranged through the COR. The following requirements MUST be followed in order to obtain access to the facility site:

A. All persons entering or delivering to this federal facility must have valid government issued identification.

1. Valid issued government identification is:

a) ID issued by the federal, state, county, or city government or by the military.

b) Must have the persons legal name.

c) Must have a unique ID number.

d) Must have an expiration date.

e) Must have a picture of the individual.

f) Must have the name of the agency issuing it.

(examples: state issued drivers license or IDs, passports, or military ID.)

B. CONTRACTORS MUST HAVE SUBMITTED, TO THE FAA, WORKERS OR

OTHER COMPANY EMPLOYEES NAMES AND INFORMATION WHO THEY ARE

REQUESTING ACCESS TO THE FACILITY AT LEAST 24 HOURS PRIOR TO

ENTRY

C. Persons entering on to federal property are prohibited from having on their person or in their vehicle to include all visitor lots:

1. Weapons of any kind to include but not limited to:

Site Access, Construction Limits, Use of Facilities, Work Hours 010200-2

a) Guns

b) Knifes with blades over 3 inches except for valid tools.

c) Projection devices, bow & arrows, paint ball weapons, blow guns etc.

d) Clubs, batons, collapsible batons, or saps.

e) Stun guns or tazers.

f) Chemical agents, mace, or pepper sprays.

g) Marshal arts weapons of any kind.

2. No alcohol containers permitted sealed or not.

3. No Federally illegal drugs, contraband or paraphernalia permitted.

4. No combination of disassembled items that look or appear that if assembled could make an incendiary explosive device.

5. All animals with the exception of a verified service animal is prohibited on the facility and will never be left in a vehicle on the facility.

6. All persons, vehicles, and property are subject to search at all times.

7. Family members, friends, children or minors not listed on the work contract will not be granted access.

8. Any person suspected of drinking alcohol or otherwise impaired prior to entering facility may be refused entrance at security guards discretion.

D. The contractor shall confine operations, activities, storage of materials and employee parking within the area, as designated by the COR. Additional space the contractor deems necessary shall be obtained off site, at no additional cost to the Government.

E. Access to the construction site shall be kept unobstructed. If temporary access obstruction is unavoidable, the contractor shall advise the COR immediately.

F. Temporary roadways and/or other access may be authorized only by the facility, via the

COR.

G. Vehicles transporting materials shall not be loaded beyond the capacity prescribed by Federal, State or Local law.

H. Vehicles delivering materials shall not have any other project material loaded into/onto the vehicle except for the materials that will be left at the ARTCC job site.

I. No deliveries will be accepted or permitted on site from anyone who does not meet the required Government issued identification requirements listed in this specification section.

J. Obstruction of existing roadways, driveways, etc., to the ARTCC is strictly prohibited.

Access to the loading dock and ramp shall be maintained.

K. Damage caused by the contractor's activities to existing paving, lawns, curbs, sidewalks, interior/exterior of the ARTCC Building shall be repaired. All costs of repairs shall be paid by the contractor. After notice to proceed and prior to the commencement of construction, the contractor and COR shall conduct joint inspections of the existing areas affected by the construction. Existing damage/defects shall be noted and will be used as the basis for determination of damages caused by the contractor's operations.

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1.3 CONTRACTOR'S USE OF PREMISES

A. Contractor shall assume full responsibility for the protection and safekeeping of products stored on the site.

B. The contractor and his subcontractors shall maintain the job site in a neat and orderly condition. This includes the daily removal of rubbish, waste and tools, equipment and materials not required for the work in progress.

C. Concessionaires shall not be allowed on the grounds of the facility.

D. Use of Facilities:

All necessary water and power will be available at the site. The contractor shall conserve all utilities as much as practical. No contractor’s welding or plasma cutting equipment may be powered using the FAA Facility Power Grid. Contractor shall provide temporary chemical toilets for use by construction personnel.

Storage: The contractor is responsible for storage of his materials. No storage facilities are available withing the building. The contractor may provide a temporary trailer and/or fencing at his option. He will need the permission of the FAA Facility Staff to do this.

Telephone Use: The contractor will be required to furnish his own telephone for job site use. FAA and airport telephones are unavaible except in an emergency.

E. Cleaning: The project work area, the lay down area and other adjacent surfaces used by the contractor shall be kept in clean, neat manner. Daily cleaning (or more if necessary) shall take place to prevent the accumulation of waste materials, rubbish, wind-blown debris, dust and odors resulting from contractor’s operations. Contractor shall conduct cleaning and disposal operations to comply with local, state and federal codes, ordinances, regulations and anti-pollution laws.

1.4 GOVERNMENT USE AND ACCESS TO PREMISES

A. The Government reserves the right to enter the premises during the term of the contract for periodic work inspections and for maintenance of existing equipment. The Contractor shall allow the CO and COR complete access to all portions of the work.

1.5 WORK HOURS

A. Work shall be performed during normal working hours (7:00 a.m. to 3:30 p.m.), Monday through Friday

B. Construction noise within the facility must be minimized during peak hours of air traffic. No work shall be scheduled or take place during the week of and the weekend preceding and following the Thanksgiving, Christmas and New Years Holidays. Only emergency work to restore critical services to the facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration for the project.

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1.6 SECURITY REQUIREMENTS

A. Personnel List – Contractor shall provide the CO prior to Notice-To-Proceed (NTP) with a list of the Contractor’s and Sub-contractor’s personnel who will require access to the ARTCC premises. The list shall be kept current during project work and includes the following:

Full Name, including middle initial Social Security Number Date of Birth Place of Birth

No contractor/sub-contractor employees, associates, or other representatives shall be permitted access to the ARTCC grounds until that person's name and information has been provided and the appropriate security investigation has been completed by an FAA security officer for approval of access to the site with specified restrictions, if any. The FAA security officer may refuse access to the site to any employee, associate or other representative at any time for any reason. Once security clearances are granted, the contractor must schedule dates and times with the COR for appropriate escort badging

See Attachment at the end of this Section Badging Process Outline.

B. Finger Print – Contractor and sub-contractor personnel may be subject to a security investigation by the FAA. Contractor shall provide the CO at the NTP a completed finger print card administered by any local police or county sheriff to all contractors’ personnel working on site for more than 180 calendar days. CO will provide finger prints card.

C. For this project the on-site project superintendent must get approval for a PIV badge.

This badge requires forms to be filled out and an approval process that will take 30 days or longer. Once approved a blue photo ID badge will be issued and the PIV badged on-site superintendent will need to escort sub-contractors and deliveries. The PIV badged on-site superintendent shall retain this badge until the end of the project or the badge expiration date (whichever is sooner). At that time the badge MUST be returned to the

COR.

D. Escort Badging – Contractor/foreman and sub-contractor/foreman shall obtain escort badging. The escort badged contractor/foreman and sub-contractor/foreman will be required to follow facility security requirements for escorting.

1. The contractor/foreman will be responsible for escorting all workers.

2. The escort must maintain visual control at all times for all workers on site.

3. If any escort required workers are found without their escort that worker and escort who signed him/her on, will no longer be allowed on the premises.

E. The escort badged contractor/foreman shall provide the COR with a list of the contractors and sub-contractors personnel working on site for less than 180 calendar days, at least 1 week prior to them coming on site. This list shall be kept current daily for the duration of the project and will require the following:

Site Access, Construction Limits, Use of Facilities, Work Hours 010200-5

1. Workers name

2. Company name

Once the worker arrives at the front security gate they will be required to present 1 (one) photo identification (eg. Drivers License, etc.,) to obtain an FAA visitor/escort required worker badge. These worker badges shall be self-expiring and will be issued on a daily basis to that worker.

F. Security Guard - Contractor's and sub-contractor’s personnel shall report to the FAA Security Guard at the front security gate and submit proper identification to obtain a FAA badge which will be worn on an outside garment at all times while on the ARTCC premises. The badge is a “clip-on” type, this badge shall be returned daily to the security guard when such personnel leave the ARTCC premises. This badge MUST be worn at all times.

G. Classified Areas - Work shall be arranged so that contractor's and sub-contractor’s personnel can be escorted when required by the FAA, in certain areas which are considered to be restricted. No Contractor and sub-contractor employee, associate, or other representative shall have any visual, audible, or physical access to any area marked as a "closed area". Any persons gaining access to any "closed area" shall report the access to the CO who will coordinate with the FAA security office for a debriefing.

Contractor's personnel shall not violate any security regulations pertaining to the ARTCC facility. Violators may be removed from the premises with the right to re-enter revocable. Contractor's day-to-day work schedules in the restricted areas shall be so arranged to allow for minimum escort.

H. Current procedures at FAA facilities include the "right to search". Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

I. During construction, any doors or access to either the exterior of the building or classified area that must remain undescured for any reason shall not be left unattended by the Contractor.

PART 2 – MATERIAL

NOT USED

PART 3 – EXECUTION

NOT USED

Badging Process Outline

Phase 1

• Contracting Officer (CO) provides the award letter to the contractor. This letter provides further instruction and requirement to the contractor, prior to work on FAA site.

o In addition, the award letter also instructs to the contractor to pursuant to contract clause 3.14-2, Contractor Personnel Suitability Requirements, if performance of the contract work requires his/her personnel to obtain site-access clearance/security badging, to contact FAA Security Office Representative as soon as possible to begin the clearance process. The appropriate Security Office Representative’s name and contact phone number/email address will be provided.

o If the contractor does not have access or have trouble accessing the VAP System, is to contact the Security Office Representative stated in the award letter.

o A list of SSE POC’s is provided to the CO, to include the appropriate SSE to the award letter (see Attachment 1). The “VAP User Directions” is also attached to this “Badging Process Outline” for info only (see Attachment 2).

o Contracting Officer and/or designate (Project Engineer, COR) provides contract documentation with the Period of Performance to the Site POC (for the purpose of allowing the site Sponsor to verify/approve the on-line badge application request).

• Once the contractor has enter his/her personnel, requiring badges, into the VAP System, the SSE will provide further instructions to the contractor to have their personnel complete/submit the OF-306 (Employment Eligibility Verification) and Fingerprint Chart.

Note: The contractor should also indicate the type of badge requested, in the VAP system (under Remarks field).

o The OF-306 is provided by the SSE; Fingerprint Chart is provided by the police station, or the FAA PIV facility, if available. Fingerprinting is accomplished by the contractor at the police station, or at the FAA PIV facility, if equipment is available.

o Note:

If more than 180-day duration, the contractor is also instructed to have their personnel complete the eQIP Application.

If less than 180-day duration and the contractor is requesting one of their personnel “escort duties needed” (i.e., to escort a sub-contractor or anyone with an “escort required” badge), is also instructed to complete the eQIP Application.

• The contractor will identify their POC and provide a list of names requiring a badge to the site POC, ES (or COR), and/or SSE. In turn, the site POC will begin keeping track of the contractor personnel’s badge status and provide an update to the appropriate personnel.

Phase 2

• SSE processes applications, etc. and approves the badge request::

o Less than 180-day: SSE send an approval email notification to the site POC (Tina Harada, ZOA Trusted Agent), as well as, the CO and POC that entered the contractor into the VAP system. The site POC then begins the process of the Yellow ID Badge.

o More than 180-day: SSE issues Interim Suitability Determination (ISD). A letter of

ISD is usually sent to the site POC, as well as, the CO and POC that entered the contractor into the VAP system. The site POC starts the process for the PIV Card.

Phase 3

• Site POC provides instructions to the contractor on the badge processing steps:

o Step 1: Completing the on-line Application (for a Yellow ID Badge or PIV Card) [this is equivalent to the DOT F 1681 Form]

The site POC will provide the contractor the link to the on-line application (has access “behind FAA firewall”) or the DOT F 1681 to complete and return to the site POC, via email (does not have access “behind FAA firewall”). If the contractor’s personnel are completing the DOT F 1681, the site POC will complete Step 1 and provide further instruction, via email.

Note 1: Some PIV Site location will have the contractor’s personnel, that does not have access “behind FAA firewall,” to come into their site to complete the on-line application themself. Therefore, the contractor’s personnel will need to arrange an appointment with the site POC at that location.

Note 2: Each employee must have their own email address to complete the application (work or personal); no duplicate email address. In addition, the employee must know their Sponsor’s Name and Region.

Once the on-line application is submitted, it will be routed to the Sponsor (Peter Grimes for ZOA). The Sponsor will receive an email notification that an application is pending for his/her approval.

o Step 2: Completing the Enrollment Process (on-line photo/fingerprinting)

[this is also equivalent to the I-9 Form]

Once the on-line application has been approved by the Sponsor/SSE, the employee will receive an email notification stating that he/she “can now complete the enrollment process.” At this point, the employee will contact the site POC to arrange an appointment. When the appointment has been confirmed, the site POC will provide further instruction prior to their arrival.

The employee must bring 2 valid identification documents; 1 must be a photo ID; and expired documents are not acceptable, during their arrival appointment.

o Step 3: Badge Arrival

The site POC will notify the contractor and/or employee that their badge has arrived and to arrange an appointment for pickup.

o Step 4: Complete the SAVI Training Course

The site POC will provide the link ( http://ashsavi.faa.gov/ ) or the “read & sign” version-PowerPoint document (does not have access ‘behind FAA firewall’) to the POC contractor.

After the completion of the SAVI Training…