DTFACT-17-R-00008 SIR.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

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C. E-MAIL ADDRESS

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B. TELEPHONE (NO COLLECT CALLS)A. NAME

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INFORMATION

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CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

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OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

03/06/2017 X

AAQ610-AFN

AAQ-610 Facilities & Grants FAA William J. Hughes Technical Center Building 300, Fourth Floor Atlantic City International Airport Atlantic City NJ 08405

1400 ES 03/29/2017

Stephanie Linck 609 Stephanie.Linck@faa.go v 485-5965

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William F. Zeiger

DTFACT-17-R-00008

Section B - Supplies or Services/Prices

Section B - Schedule

B.1 CLIN STRUCTURE

The Pricing Schedule for this Contract, by labor category and ordering period, is provided in Attachment J-2. Labor hours ordered under this Contract must be performed in accordance with the basic IDIQ SOW, applicable Task Order SOW, and delivered in accordance with individual Task Order requirements. Below is the Contract Line Item Number (CLIN) structure for the IDIQ contract.

CLIN # DESCRIPTION HOURS TOTAL PRICE $

0001 Facilities Eng. Support 59,640 *TBD

0002 Facilities Operations Support 9,940 *TBD

0003 Quality Management Support Services 9,940 *TBD

0004 Center Service Liaison & Imaging 9,940 *TBD

0005 Production Control and Planning 9,940 *TBD

0006 Travel $5,000 (NTE)

0007 ODCs $1,000

(NTE)

* CLIN TOTAL PRICE: The total estimated price for each CLIN is the sum of the total price labor, travel and ODCs from Attachment J-2.

B.2 MINIMUM ORDERING OBLIGATION AND MAXIMUM CEILING

The minimum ordering obligation under this contract is $20,000.00 and this amount will be obligated on Task Order No. 0001. The Government has no obligation to order additional services or issue additional orders to the Contractor beyond the minimum ordering obligation specified.

The total contract ceiling amount is To Be Determined (TBD) at contract award and was determined based on the total value of all labor hours (99,400 total hours) and not-to-exceed (NTE) Other Direct Cost (ODC) values identified in Attachment J-2, Pricing Schedule. Orders may be placed on a yearly basis and incrementally funded in accordance with Acquisition Management System (AMS) clause 3.3.1-39. The aggregate value of all Task Orders placed against this IDIQ will not exceed the total maximum contract ceiling amount identified above. Regardless of the estimated period of performance of Task Orders, the Contractor must only continue work until the obligated amount of funds are depleted. The Contractor is required to notify the CO when 75% of the obligated funds are depleted at the Task Order level in accordance with AMS clause 3.3.1-39.

B.3 SCHEDULE

The Pricing Schedule – contains the Contractor’s fully burdened labor rates by labor category and ordering year.

These labor rates will be used to price the individual Task Orders awarded against this IDIQ contract.

B.4. Time and Materials (T&M) TASK ORDERS

In performance of this Contract, the Contractor must provide the necessary personnel based on the amount of T&M labor hours as specified within individual Task Orders. Unless otherwise specified in the Task Order, the Contractor may deliver 90% to 110% of the hours specified for each labor category without formal modification as long as the Contractor does not exceed the obligated funding for the Task Order. All work will be performed in accordance with the SOW provided for each individual Task Order.

The functional descriptions and the minimum education and experience requirements for the required labor categories are provided in the SOW, Section C. It is estimated that the T&M labor hours provided at Attachment J-2 are necessary to accomplish the requirements of this Contract.

(a) T&M Fully Burdened Labor Rates

The fully burdened hourly rates identified in the Pricing Schedule – Attachment J-2 will apply to all direct labor hours. The fully burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe, overhead, G&A, and cost of money if applicable), and profit. These fully burdened rates will apply to all direct labor hours regardless of whether the labor hour is expended by the Contractor or its Subcontractor(s). These rates represent the maximum labor rates that the Government will consider and/or accept during the contract period of performance.

(b) No Change to Rates if Subcontractors are Added or Deleted

The fully burdened hourly rates identified in the Pricing Schedule - Attachment J-2 represent the hourly rates of the Contractor and all of its Subcontractors, if applicable, and are not subject to change after the Contract is awarded, even if a Subcontractor is added or removed by the Contractor during the performance period of this IDIQ Contract.

(c) Geographic Area

The fully burdened labor rates set forth in the Pricing Schedule - Attachment J-2 reflect the rates for performance at Government-site location; the William J. Hughes Technical Center located in Atlantic City, NJ.

(d) Government vs. Contractor Site Rates

Government-site Rates: When performing at Government sites, the fully burdened labor rates must take into account that the Government will provide adequate workspace, software, hardware, utilities, telephone, office supplies, janitorial services, and other FAA provided services necessary to meet the performance requirements.

B.5 PRODUCTIVE LABOR HOURS

The Government will only pay for productive, direct labor hours, i.e. those hours authorized by the CO and applicable Task Order(s), in performing work under this Contract. This does not include sick leave, holiday, vacations, jury duty, military leave, administrative leave, etc.

B.6 ADDITIONAL LABOR CATEGORIES

During performance of this Contract, at the request of the Government, the Contractor may propose additional labor categories, rates and descriptions necessary to support requirements of this Contract or a specific Task Order. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis and may be incorporated into Attachment J-2 for use within Task Orders.

(End of Section B)

Clause List

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Section C - Description/Specifications

Scope of Work

1.0 Scope

The Center Operations Division requires supplemental services for facility operations and maintenance, engineering design and construction, and operational support services for all organizations and personnel residing on properties located at the William J. Hughes Technical Center (WJHTC). It is the responsibility of Center Operations to provide a safe, healthy, and secure work environment while operating, maintaining and enhancing the Technical Center's support infrastructure (buildings, roads, utilities, and land). The Center Operations Division is committed to ensuring campus compliance to environmental laws, policies, directives, and initiatives and we manage our cross-agency relationships through support agreements and land permits. Center Operations is also responsible for the internal audits and quality management systems for the Federal Aviation Administration’s (FAA's) ISO certified organizations, providing logistics support to all FAA residents, and producing award winning videos, exhibits, displays, and graphics that document the technical work performed within the WJHTC campus. The ongoing sustainment and enhancement of the physical infrastructure of the campus and requisite supporting services is the responsibility of the Center Operations Division.

2.0 Specific Tasks

2.0.1 Work Assignment Form (WAF)

Typically, tasks will be issued from the COR to the Contractor via a Work Assignment Form (WAF). A sample of this form can be found in Section J, Attachment J-3. Each form will include the necessary information for the assignee to perform the required task. The form will be signed by the COR and sent to the Task Area Lead for signature and assignment. The Task Area Lead shall email or submit a hard copy of the signed WAF to the COR.

Electronic signatures are acceptable. The Task Area Lead shall also notify the COR of the completion date of each task. This shall be done either via email or ARCHIBUS notes.

2.0.2 ARCHIBUS Web Central Updates

Contractor personnel are required to update the status of assigned tasks that reference a Facility Service Request (FSR), Work Request (WR) ID, Action Item (AI) ID, or Project Number (PN) on a WAF. The updates shall be done in Archibus Web Central, which is a web-based application. The contractor assignee shall provide project status notes at least once every two weeks for each assigned task. The notes shall be dated and include an identifier so that the creator of the note is easily identifiable.

2.1 Facilities Engineering Support

2.1.1 Facilities Engineering Branch Overview

The Facilities Engineering Branch is comprised of the Architecture & Electrical Engineering Section (ANG-E341), the Mechanical & Structural Engineering Section (ANG-E342) and the Site Engineering Section (ANG-E343).

These sections primarily provide design and construction support for the Technical Center and its Tenant organizations.

2.1.2 Facilities Engineering Branch Support

The Offeror shall provide qualified staff to supplement the Facilities Engineering Branch. Duties of the staff will include:

· Development of design documents - primarily involving the disciplines of electrical, mechanical, civil, environmental, chemical, or fire protection or architectural design.

· Construction inspection support

· Planned Power Shutdown support and other Facilities Oriented Emergencies*

*Planned Power Shutdowns and Facilities Oriented Emergencies: In the absence of the COR in the event of an emergency, contractor personnel may receive emergency direction from onsite Facilities Operations and Engineering management. Work during the Planned Power Shutdown and Facilities Orientated Emergencies will be accomplished outside of normal hours and must be scheduled so as not to exceed a 40 hour work week.

Deliverables (due as required):

• Monthly Progress and Financial Summary Report

• Project Designs

• Inspection Reports

• Design Review Packages

• Systems/Software Tools

• Archibus comments

It is anticipated that CLIN I will be issued coincident with contract award.

2.2 Facilities Operations Branch

2.2.1 Facilities Operation Branch Overview

The Facilities Operation Branch is comprised of the Infrastructure Operations and Maintenance Section (ANG- E331), the Facility Operations and Maintenance Section (ANG-E332) and the Security and Operations / Safety & Health Section (ANG-E333). The Infrastructure Operations & Maintenance Section (ANG-E331) is responsible for ensuring the equipment and process reliability inherent to the efficient 24/7 operation of the Technical Center's utilities and facility infrastructure systems, in addition to meeting the needs of various tenant organizations. The Facility Operations and Maintenance Section (ANG-E332) provides oversight techniques and contract management of a wide variety of contracted services. This section also includes a metal shop and is responsible for the communications infrastructure at the Technical Center. The Safety & Health Section (ANG-E333) supports the agency's mission by providing technical expertise and assistance to promote and ensure a safe and healthful workplace. ANG-E333 manages the Technical Center's aircraft ramp activities, coordinates the telephone conference bridge systems and maintains the Technical Center Operating Status web page, and 6100 telephone line along with keeping management informed to respond to routine and emergency operations, and events. This section also manages the physical security, facility access, and emergency contact and dispatch for the entire Technical Center Campus and an array of emergency preparedness contingency plans to respond to all-hazard events and continuity of essential center operations and services.

2.2.2 Facilities Operation Branch Support

The Offeror shall provide qualified staff to supplement the Facilities Operations Branch. Duties of the staff will include:

• Quality assurance support provided by appropriate engineers, technicians, and construction inspectors to ensure contracts are being followed

• Planned Power Shutdown support and other Facilities Oriented Emergencies*

• Support in developing contract requirements and modifications

• Development of scopes of work and designs related to maintenance activities.

*Planned Power Shutdowns and Facilities Oriented Emergencies: In the absence of the COR in the event of an emergency, contractor personnel may receive emergency direction from onsite Facilities Operations and Engineering management. Work during the Planned Power Shutdown and Facilities Orientated Emergencies will be accomplished outside of normal hours and must be scheduled so as not to exceed a 40 hour work week.

Deliverables (due as required):

• Monthly Progress and Financial Summary Report

• Maintenance Related Statements of Work

• Inspection Reports

• Design Review Comments

• Archibus comments

It is anticipated that CLIN II will be issued coincident with contract award.

2.3 Quality Management & Support Services Branch

2.3.1 Quality Management & Support Services Overview

The Quality Management and Support Services Branch provides communication and quality management services in support of NextGen Initiatives and promotes the Technical Center's capabilities. This branch is responsible for the management of: FAA WJHTC Visitor Program; Directives (including Orders, Notices, and Policies); Freedom of Information Act; FAA WJHTC website; Special Events; Internal and external communications; Quality Management Systems for several organizations at the Technical Center. In addition, it is the responsibility of this branch to coordinate Performance Management activities for ANG-E and manage ANG-E Training activities.

2.3.2 Quality Management & Support Services Support

The Offeror shall provide qualified staff to supplement the Quality Management and Support Services Branch.

Duties of the staff will include:

• Assistance with the Quality Management System (QMS) o Update, review and document ISO procedures o Organize and participate in internal audits o Document audits and actions o Provide guidance to the government on how to improve QMS o Assist with training activities related to the QMS

Deliverables (due as required):

• Monthly Progress and Financial Summary Report

• Audit Documentation (schedules, plans, outcomes/opportunities for improvement, etc.)

• Updated ISO Documents

• Archibus comments

It is anticipated that CLIN III will be issued coincident with contract award.

2.4 Center Service Liaison & Imaging Technologies Support

2.4.1 Center Service Liaison & Imaging Technologies Overview

The Center Service Liaison staff is responsible for the development and management of Support and Service Level Agreements between the FAA and its resident tenant organizations, including the management of all reimbursable finances. The Liaison staff is also the consolidated main point of contact between the WJHTC tenants and the FAA.

The Imaging Technologies Support Branch provides a wide variety of services to the Tech Center and its tenants, including: Conference Room Management, Audio Visual Support, Photography, Video Production, Graphic Design, Digital Signage, Interior Design, and the Center Operations internal newsletter.

2.4.2 Center Service Liaison & Imaging Technologies Support

The Offeror shall provide qualified staff to supplement the services of the Center Service Liaison & Imaging Technologies Support Branch. Duties of the staff will include:

• Conference Room Management o Scheduling o Room setup, including audio/visual support o Room improvements

Deliverables (due as required):

• Monthly Progress and Financial Summary Report

• Conference Room Schedules

• Conference Room Setup

• Archibus comments

It is anticipated that CLIN IV will be issued coincident with contract award.

2.5 Production Control and Planning Branch

2.5.1 Production Control and Planning Overview

The Production Control and Planning Branch is responsible for maintaining detailed inventory data on buildings, equipment and utility distribution systems at the Technical Center. This branch also provides automated facility management along with reporting and service history capabilities. This branch is also responsible for the management of the Facility Master Plans for the Technical Center, capitalization services supporting projects and assets, real estate contracting request, management of the WJHTC Master Planning and Siting Board, specialized software support for the Center Operations Division and the condition assessment surveys of buildings, utilities and equipment.

2.5.2 Production Control and Planning Support

The Offeror shall provide qualified staff to supplement the Production Control and Planning Branch. Duties of the staff will include:

• Condition Assessment Team o Survey areas of the Tech Center, as directed o Report any facility-related problems found to the FAA o Provide estimates and statements of work related to correcting issues found o Submit work requests for problems to the trouble desk and/or FAA personnel.

o Follow up on work requests o Provide insight to the FAA as to how to improve facilities o Assist with the collecting and maintaining inventory data for buildings, equipment, and utility distribution.

o Provide support with updating the Facilities Master Plan

Deliverables (due as required):

• Monthly Progress and Financial Summary Report

• Survey Reports

• Work Request submissions

• Cost Estimates

• Statements of work

• Inventories

• Facility Master Plan updates

• Archibus comments

It is anticipated that CLIN V will be issued coincident with contract award.

3.0 Travel

Travel in support of this vehicle is expected to be limited. The Contractor must be reimbursed in accordance with the Federal Travel Regulations, except as stipulated in the FAA Travel Policy.

Current travel and per diem reimbursement rates may be obtained via Internet at: http://www.gsa.gov/perdiem.

Normal commuting expenses are not allowed. Travel between the contractor's facility and the customer's location will not be reimbursed.

Any burden added to travel will be allowed only as defined in the Contractor's standard accounting practice.

The Contractor must only incur travel expenses when prior written approval is received from the COR and CO.

The travel authorization request submitted by the Contractor must include:

a) Name(s) of the traveler(s);

b) Destination;

c) Duration of the trip;

d) Breakdown of the estimated cost of the trip;

e) Brief description and reason for the trip;

f) Signature Block for FAA Functional Lead overseeing the travel; and

g) Signature Block for CO and COR for approval.

4.0 Other Direct Costs

Other Direct Costs (ODC) shall be approved in advance by the COR prior to any purchase. ODCs include travel, material, equipment, hardware, software, etc. The procurement of these cost-reimbursable, non-profit bearing items must only be incurred when a specific Task Order authorizes them AND prior written approval is received from the CO AND COR. ODCs, including, but not limited to, travel, will be reimbursed on a cost plus applicable indirect cost (no profit) basis. Indirect costs may be applied to ODCs in accordance with the Contractor’s established accounting practices. The indirect rate to be applied to ODCs must be included on each individual request to the CO and COR for ODC approval.

5.0 Government Furnished Equipment/Product

The Government shall provide workspace at the Technical Center and associated Office Equipment. However, the Contractor shall provide Personal Protective Equipment (PPE), as required by code, for their employees at their sole expense.

6.0 Period of Performance

The period of performance of this contract is for a total of five (5) years from the date of contract award.

The Task Order period of performance will be specified within each individual Task Order.

7.0 Contract Restrictions

The successful Offeror may be prohibited from bidding, either as a prime or subcontractor, on construction or maintenance contracts at the William J. Hughes Technical Center issued by the FAA or its resident Tenants.

At this time, the Center Operations Division has in place construction and maintenance support vehicles with the following Companies: Turtle Associate, FedCap, and AECOM. The successful Offeror shall not be affiliated with these companies.

The successful Offeror shall immediately notify the Contracting Officer (CO) if it becomes aware of any potential conflict of interest between itself and any entity contracted by FAA to perform services at the Technical Center.

The Offeror and the CO shall work together to determine if a Conflict of Interests exists and if so if it may be ameliorated. The determination of the CO in terms of amelioration is final.

All deliverables are to be in electronic format. At this time the FAA requires deliverables in Microsoft Office 2010 format (Word, Excel, Access, Visio, Project), Autodesk (.dwg 2006) Adobe Portable Document Files (.pdf) copies may additionally be required. Changes in deliverable format are at the discretion of the COR and shall not be at additional cost to the Government.

For estimating purposes a full time equivalent (FTE) year is estimated at 1,888 hours.

8.0 Labor Categories

The Contractor shall provide personnel who possess the required knowledge and work experience in the disciplines needed to conduct and complete the work defined in this SOW. At a minimum, the disciplines will include a mix of engineering, applied sciences, mathematics and business administration areas.

The following labor categories are required to support this contract. New categories may be added after contract award by the CO. Categories not currently identified may be added on a case-by-case basis, depending on the requirement. It is expected that all employees possess reasonable office automation skills (i.e., word processing, spread sheet manipulation, presentation graphics to function in a modern engineering office).

Administrative personnel such as secretaries, administrative assistants, accountants, and business managers whose primary responsibility is corporate rather than Government support are not directly billable to the contract.

Any new or replacement personnel shall be approved by the CO and COR to ensure that they meet the qualifications of the labor category for which they are proposed.

The Contractor shall not provide individuals with less than the specified level of education and experience for each of the specified levels of labor quality as indicated above. The CO, with the concurrence of the COR, may waive the education and experience requirements in special circumstances.

The term "relevant experience" means experience applicable to labor skill categories defined in this SOW and related to the specific requirements defined in each delivery order and as determined by the COR.

Owing to the sensitive nature of work performed by the FAA, Contractors are reminded that current security regulations regarding the use of foreign nationals by both prime and subcontractors will be adhered.

Definition of Labor Categories

Task Area Lead: This candidate provides overall management of personnel working in a technical environment on individual Task Orders. Candidate shall be proficient in Government contract and design standards, planning tools (i.e. work breakdown structures, Gantt charts, critical path analyses, PERT charts, etc.), and report development.

This category is designated as Key Personnel. The Task Area Lead category is designated as Senior Level, and the candidate must possess a bachelor’s degree in engineering, construction management, business management, or a related technical field from an accredited college or university.

Engineer: Provides expertise in the application of state-of-the-art technology to meet the mission requirements of the Customer with a primary focus on facility and site infrastructure and systems. The candidate must possess, at a minimum, a Bachelor’s degree in engineering (civil, structural, electrical, electronic, chemical, environmental, fire, architectural, mechanical) from an accredited college or university. The specific discipline shall be specified by delivery order.

Technician: Provides critical skills suitable for maintaining customer facility and site infrastructure and systems related to the following disciplines: civil, structural, electrical, electronic, chemical, environmental, fire protection, architectural, and mechanical. Additionally, designs of limited complexity may be developed subject to engineering review. A college degree is not required for this position.

Facilities Resource Coordinator: Provides all necessary support for the scheduling and overall management of the conference and meeting rooms of the FAA William J. Hughes Technical Center. Evaluates conference room usage and scheduling policies to make recommendations to the FAA to improve efficiency and availability to the Technical Center community. Possesses extensive knowledge of the Conference Room Scheduler (CRS) software application in order to test, evaluate and work with the FAA software developers to make changes and improvements when necessary. Conducts daily inspections of the conference rooms to ensure a safe and effective meeting space for users. This includes ensuring furniture and audio-visual equipment is in a safe and organized condition, including cabling which could pose a trip hazard. Also monitors the physical appearance of the rooms and submits work requests for repairs such as painting and carpeting as necessary. Identifies rooms requiring complete renovation including audio-visual upgrades. Acts in project management role for renovations including planning, scheduling and oversight of required work with Facilities. Provides recommendations and gathers cost quotes for audio-visual equipment purchases. Provides audio-visual technical support for the conferences and meeting rooms of the WJHTC campus. Responsibilities will include setup, operation, maintenance and troubleshooting of the audio-visual and presentation equipment including, but not limited to video projection systems, portable computers, televisions, video conferencing systems, DVD players and audio projection systems.

Coordinates with the National Service Center (NSC) to resolve any IT related issues. A college degree is not required for this position.

Quality Management Specialist: The candidate must be well versed with the ISO 9001 quality management system requirements. Provides support with internal audits, including scheduling, preparation, review and follow up activities and documentation/reports. Attends external audits and assists with any required follow up documentation.

Assists with creating and updating work instructions. Also assists in updating the Quality Manual. Familiarity with Lotus Notes Quickr is a plus. A college degree is not required for this position at the Developmental level. The candidate must possess, at a minimum, an associate’s degree in a technical field or business management to be eligible at the Journeyman and Senior levels.

Additional Labor Categories may be added at the discretion of the CO.

Definition of Labor Skill Levels

The Contractor shall segregate the skilled labor categories according to the following Labor Quality Levels: Senior, Journeyman, and Developmental.

Senior - Applicable degree, if required, and 10 years minimum of relevant experience. High school diploma or GED required.

Journeyman - Applicable degree, if required, and 5 years minimum of relevant experience. High school diploma or GED required.

Developmental – Applicable degree, if required, or relevant experience / training / practical on job training. High school diploma or GED required.

Additional Skill Levels may be added at the discretion of the CO.

9.0 Notification of Absences

The contractor is required to notify the COR and the appropriate group secretary of any expected or unexpected absences. Notification should be made as soon as possible, and they can be made either in person, over the phone, or via email. Notifications can also be made directly by the absentee or through the Task Area Lead or Program Manager.

10.0 Labor

The following is a FAA estimate of the direct labor requirements for this requirement. The negotiated labor requirements will be included in the award. The resultant task order will be awarded with a minimum ordering obligation of $TBD. The Government has no obligation to order additional effort beyond the minimum ordering obligation. The maximum ordering obligation for this 5 year requirement is 99,400 hours. The aggregate value of all orders placed against this task order will not exceed the maximum total hours. This effort will be funded as hours are ordered.

An estimate of hours can be seen in the table below:

CLIN I - Facilities Engineering Support Position Section Hours Task Area Lead ANG-E34 3000 Electrical Engineer Senior ANG-E341 9440 Civil Technician Senior ANG-E342 9440 Electrical Engineer Journeyman ANG-E341 9440 Electrical Technician Senior ANG-E341 9440 Mechanical Engineer Senior ANG-E342 9440 Mechanical Technician Senior ANG-E342 9440 Subtotal: 59,640

CLIN II - Facilities Operations Support Position Section Hours Task Area Lead ANG-E34 500 Electrical Technician Senior ANG-E331 9440 Subtotal: 9,940

CLIN III - Quality Management & Support Services Position Section Hours Task Area Lead ANG-E34 500 Quality Management Specialist Journeyman ANG-E31 9440 Subtotal: 9,940

CLIN IV - Center Service Liaison & Imaging Technologies Position Section Hours Task Area Lead ANG-E34 500 Facilities Resource Coordinator Developmental ANG-E32 9440 Subtotal: 9,940

CLIN V - Production Control and Planning Position Section Hours Task Area Lead ANG-E34 500 Structural Technician Journeyman ANG-E37 9440

Subtotal: 9,940

Grand Total: 99,400

11.0 Contract Type

Contract type for this requirement is an Indefinite-Delivery, Indefinite-Quantity (IDIQ), Time and Materials (T&M) contract.

Clause List

Section D - Packaging and Marking

Clause List

D.1 Content of Deliverables

Technical reports/plans must be delivered in accordance with the SOW- Section C, or as specified in individual Task Orders.

Section E - Inspection and Acceptance

Clause List

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

E.1 Inspection and Acceptance

The CO or the COR (listed in Section G), as the CO’s duly authorized representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data or services to be provided. In this regard the COR is an authorized representative of the CO. The COR will perform inspection on behalf of the Government for the purpose of acceptance of all services and/or items (deliverables/reports) to be provided as part of this Contract. If the COR determines that there are omissions, errors, and/or deficiencies in the Contractor’s deliverables (excluding equipment), the Contractor must make the necessary corrections that will allow the Government to accept the final product. The COR will provide a written notification of acceptance or rejection within thirty (30) business days of receipt of the final product, or as specified within each Task Order SOW. The Contractor must correct the report or deliverable within fifteen (15) business days unless otherwise specified. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies and/or services furnished under this Contract conform to contract requirements.

Final acceptance of all services and/or deliverable items under this Contract will be made in writing by the CO or the assigned Task Order COR. Inspection and acceptance will be at destination.

Inspection, review, or the anticipation of acceptance/approval of a contract item in the course of its preparation, shall not be construed as assurance of acceptance of the finished product.

(End of Section E)

Section F - Deliveries or Performance

Clause List

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 90 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 14 days (if a security clearance must be obtained, at least 30 days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 CONTRACT PERIOD OF PERFORMANCE

The period of performance of this contract is for a total of five (5) years from the date of contract award.

The Task Order period of performance will be specified within each individual Task Order.

F.2 PLACE OF PERFORMANCE

The place of performance for this Contract is at the FAA William J. Hughes Technical Center located in Atlantic City, NJ.

F.3 DELIVERY OF SERVICES AND DELIVERABLES

Delivery of Services: The services required under each individual Task Order must be delivered and received at destination within the time frame specified within each Task Order.

Deliverables:

(a) All Task Order deliverables and reports, required delivery dates, and destination of delivery and schedule for completion of work to be performed will be specified within individual Task Orders issued under this contract, as applicable.

(b) For purposes of delivery, all deliverables must be made by close of business (COB) 4:30 P.M. Eastern Standard Time (EST) at destination, Monday through Friday, unless otherwise stated within the individual Task Order.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) Each deliverable must be accompanied by a cover letter from the Contractor on company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

(e) In the event the Contractor anticipates difficulty in complying with any delivery schedule, the Contractor must immediately provide written notice to the CO and COR. Each notification must give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

(f) In the event that a Contractor is non-compliant in submission of deliverables, the Government may reflect the non-compliance in the Contractor’s past performance report.

(g) All deliverables must be submitted to the COR and Task Order COR in electronic format unless otherwise specified in a Task Order. A courtesy copy of the deliverables must be submitted to the CO and CS.

F.4 DELAYS AND NON-PERFORMANCE

The Contractor is liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, must remedy such occurrence with all reasonable dispatch, and must promptly give written notice to the CO of the cessation of such occurrence.

(End of Section F)

Section G - Contract Administration Data

Clause List

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G.1 DESIGNATION OF CONTRACTING OFFFICER AND CONTRACT SPECIALIST

The FAA CO’s name and address assigned to this contract are as follows:

William Zeiger - (609) 485-4389 FAA William J. Hughes Technical Center (WJHTC) Acquisition and Grants – AAQ 610 Bldg. 300, 4th Floor Atlantic City International Airport, NJ 08405 Email: william.zeiger@faa.gov

The FAA CS’s name and address assigned to this contract are as follows:

Stephanie Linck – (609) 485-5965 FAA William J. Hughes Technical Center (WJHTC) Acquisition and Grants – AAQ 610 Bldg. 300, 4th Floor Atlantic City International Airport, NJ 08405 Email: stephanie.linck@faa.gov

The Contract Specialist identified above, has been authorized by the CO to assist in the administration of contractual matters under the Contract. All correspondence regarding contract administration should be addressed to the CS with a courtesy copy sent to the CO.

The Contracting Officer assigned to this Contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the Contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this Contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this Contract, and notwithstanding any provision contained elsewhere in this Contract, the said authority remains solely with the CO.

No verbal statement by any person, or unwritten statement by anyone other than the CO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. It is the responsibility of the Contractor to contact the CO and mailto:debra.stuart@faa.gov mailto:christine.yezzo@faa.gov

CS immediately if there is even the appearance of any technical direction that is or may be outside the scope of the Contract. Costs incurred that were not authorized by the CO and/or work outside the scope of the Contract may be considered unallowable costs and will not be reimbursed by the Government.

G.2 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Work to be performed under this Contract shall be subject to the technical direction of the FAA COR listed below:

(TBD at time of award):

Attn: (TBD)

Routing Symbol/Mail Stop: (TBD)

Phone: (TBD)

E-mail: (TBD)

The CO has the overall responsibility of the Contract and resultant Task Orders. The CO is authorized to take actions on behalf of the Government to amend, modify, or deviate from the Contract terms, conditions and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or COR.

The COR identified above has been appointed for the overall IDIQ contract. Task Order CORs may also be delegated by the CO for each Task Order issued. The appointment(s) will be effective until the Task Order is completed or a written, or electronic, notice of termination is received from the CO responsible for the Task Order, whichever occurs first. Changes to the COR/Task Order COR (if applicable) may be made by the CO via electronic mail or by Task Order modification (changes, directed by electronic mail will be confirmed in the next subsequent modification, as applicable).

The COR/Task Order COR has the authority to monitor the technical progress of the services that are to be delivered under Task Orders. This includes visits to the place of performance, meetings and telephone conversations with the contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the

CO.

The COR/Task Order COR cannot authorize or order cessation of work or delete, change, or waive any of the technical requirements or other terms and conditions of the Contract and/or Task Order. Should the Contractor desire a change (monetary or otherwise) to a Task Order, a written request to the CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion regarding contractual terms/scope of work between the Contractor and the COR/Task Order COR occurs, the Contractor must notify the CO immediately.

G.3 CORRESPONDENCE PROCEDURES

The Contractor must assure an electronic means for communicating with FAA personnel and that communications are compatible with the FAA’s electronic mail system which is Microsoft Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments. All correspondence relating to the Contract and applicable Task Orders must include the Contract number and a Task Order number (if applicable).

To promote timely and effective contract administration, correspondence submitted under this Contract (except for invoices and deliverables) is subject to the following procedures:

(a) Technical correspondence of a routine nature must be addressed to the designated COR with an information copy of the correspondence to the CO and CS;

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the contract, must be addressed to the CO and CS, with information copies to the COR; and,

(c) Correspondence regarding schedule changes or problems with performance must be addressed to the CO with a courtesy copy to the COR.

G.4 INVOICE PROCEDURES

The contractor must submit invoices in accordance with AMS 3.3.1-5 (Payments under Time-and-Materials and Labor-Hour Contracts). Invoices will not be processed prior to receipt of the Monthly Progress Report, which reports the services bill for by the invoice. Invoices received prior to receipt of the applicable Monthly Progress Report shall be considered to have been submitted, and received, upon submission of the applicable Monthly Progress Report. The technical and cost sections of the Monthly Progress Report shall not be co-mingled. The following information shall be provided

Invoices will not be processed unless they reference the contract and delivery order numbers, period covered by the invoice, and include the information described below:

1. Name and address of the contractor.

2. Contract number and delivery order number.

3. Invoice date.

4. Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

5. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

6. Shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

7. Name and address of contractor official to which payment is to be sent (must be the same as that in the contract or on a proper notice of assignment).

8. Name (where practicable), title, phone number, and mailing address of person to be notified in event of a defective invoice.

9. Any other information or documentation required by the contract (such as evidence of shipment).

For purposes of financial tracking the contractor’s invoice should provide the following information (if not already provided in items 1 through 9, above):

The invoice should reflect all the expenditures to date for the entire contract (Cumulative expenses), and the funds remaining with regard to funding…