DSU260407-ad1a.pdf

This is Addendum 1 to a Request for Proposal issued by Delaware State University for comprehensive entertainment services under Contract No. DSU260407-ENTERTAINM. The addendum modifies the deadline for submitting written questions from March 18 to March 24, 2026. The procurement seeks qualified vendors to provide turnkey entertainment and stage production services for major campus events, including Homecoming concerts, Spring concerts, Speaker Series, Convocation, Commencement ceremonies, New Student Orientation, and other special events for both indoor and outdoor venues. Services required encompass talent support, technical design, equipment provision, staffing, rehearsals, show execution, and post-event closeout across four tiered event models. A non-mandatory site visit is scheduled for February 24, 2026, at 10:00 AM at the Martin Luther King Building in Dover, Delaware, with contact Ms. Chandra Roberson at 302-857-7911 or croberson@desu.edu. The deadline for submitting written questions is February 27, 2026, at 10:00 AM, with responses to be posted by March 24, 2026. Proposals must be submitted electronically via email to contracts@desu.edu as a single PDF file not exceeding 5 megabytes by 3:00 PM on March 31, 2026. The projected contract start date is April 15, 2026, with a three-year initial term and options to renew for two additional one-year extensions by negotiation. Contractor selection date is to be determined.

Evaluation criteria are weighted at 20 points for meeting specifications and requirements, 20 points for experience in providing such services, and 60 points for pricing and related costs. Vendors must submit comprehensive bid pricing sheets including all-inclusive event pricing, labor rates for straight time, overtime, and double time, equipment rental or ownership costs, and applicable markups capped at specified percentages. All bidders must maintain current Delaware business licenses and comply with state procurement laws, background check requirements for staff accessing University property, cybersecurity standards, and prevailing wage requirements where applicable. Mandatory insurance requirements include Commercial General Liability of $1,000,000 per occurrence/$3,000,000 per aggregate, Worker's Compensation, and Automotive Liability Insurance. The RFP is open to all qualified vendors; however, Minority Business Enterprises, Disadvantaged Business Enterprises, Women-Owned Business Enterprises, and Veteran-Owned Business Enterprises will receive full consideration. The procurement is funded through non-State funds and does not utilize federal appropriations. No specific budget range or award values are disclosed, and no incumbent vendors or current contractors are identified.