DSLN_SWIFT_4-_Price_Schedule_(002).xlsx

XLSX spreadsheet 21 KB Posted Jun 6, 2024

Attached to: Conference- District Summer Learning Network Conve
Solicitation number: 2000015919
Issued by: Ramsey County, St. Paul City, Minnesota

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Written by GovTribe AI · Jun 7, 2024

This document is a price schedule for a state and local contract opportunity issued by the State of Minnesota, Ramsey County, and the City of St. Paul to establish a contract for lodging, catering, and meeting space rental for the District Summer Learning Network Convening. The event is scheduled for September 19-21, 2024 and is estimated to have 32 attendees. The solicitation requests pricing for single occupancy lodging, shuttle services, meeting rooms, audio/visual equipment, and catering for breakfast, lunch, afternoon break, and dinner. Bidders must provide their cancellation policy for the conference and lodging in dollar amounts. No minimum number of attendees is guaranteed, and the State reserves the right to reschedule the conference if it is cancelled for any reason other than lack of funding.

The pricing schedule outlines the specific requirements for each meeting room, catering, and lodging service, with the bidder required to provide line item pricing. Pricing must be firm and not subject to adjustment based on final attendance numbers. The State will not pay any charges not included on the price schedule, and the contractor agrees not to seek any additional costs or fees. The contract will be awarded to the qualified bidder providing the most advantageous pricing for the State.

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Other files

File	Type	Posted
Request_for_Bid-_1.docx	DOCX document	Jun 6, 2024
Sample_Contract-_3_of_4.docx	DOCX document	Jun 6, 2024
Attachments_A-D_-_2_of_4_(1).docx	DOCX document	Jun 6, 2024
Conference-_District_Summer_Learning_Network_Conve.pdf	PDF	Jun 6, 2024

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Sheet1

		Name of the Conference:	District Summer Learning Network Convening
		Date(s) of the Conference:	September 19-21, 2024
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	September 19, 2024
	Check-out Date:	September 21, 2024

Single Occupancy
	Number of Rooms	32	Dates

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)		(preferred)
Tax (per room/night)		(alternate)
Total Cost (per room/night)	$0.00

Double Occupancy
	Number of Rooms	0
			PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)		$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables	0				$0.00
2	Chairs	0				$0.00
4	Electrical Access	0				$0.00
5	Wi-Fi Access	0				$0.00
6	Room Charge	0				$0.00
7	Surcharge	0				$0.00
8	Taxes	0				$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage		0		0	0	$0.00
2	Standing Podium		1		2	1	$0.00
3	Risers for Podium		0		0	0	$0.00
4	Tables and Chairs for Attendees		6		2	1	$0.00
5	Instructor Table		0		0	0	$0.00
6	LCD Projector with Wireless Presenter		1		2	1	$0.00
7	Large Screen		1		2	1	$0.00
8	Microphone (with Table Stand)		1		2	1	$0.00
9	Microphone (with Floor Stand)		0		0	0	$0.00
10	Microphone (Handheld)		1		2	1	$0.00
11	Microphone (Lavalier)		0		0	0	$0.00
12	Mixer System		0		0	0	$0.00
13	Sound Equipment		1		2	1	$0.00
14	Easel for Signage		0		0	0	$0.00
15	Electrical Access		1		2	1	$0.00
16	Wi-Fi Access		1		2	1	$0.00
17	Room Charge		1		2	1	$0.00
18	Surcharge		1		2	1	$0.00
19	Taxes		1		2	1	$0.00
						TOTAL	$0.00
	The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium	0				$0.00
2	Instructor Table	0				$0.00
3	Rear Table for Handouts	0				$0.00
4	Tables and Chairs for Attendees	0				$0.00
5	LCD Projector with Wireless Presenter	0				$0.00
6	Large Screen	0				$0.00
7	Flipchart Stand	0				$0.00
8	Microphone (with Table Stand)	0				$0.00
9	Microphone (with Floor Stand)	0				$0.00
10	Microphone (Handheld)	0				$0.00
11	Microphone (Lavalier)	0				$0.00
12	Mixer System	0				$0.00
13	Sound Equipment	0				$0.00
14	Easel for Signage	0				$0.00
15	Electrical Access	0				$0.00
16	Wi-Fi Access	0				$0.00
17	Room Charge	0				$0.00
18	Surcharge	0				$0.00
19	Taxes	0				$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)	0				$0.00
2	Chairs (per Table)	0				$0.00
3	Linens for Tables	0				$0.00
4	Piping and Draping	0				$0.00
5	Electrical Access	0				$0.00
6	Wi-Fi Access	0				$0.00
7	Room Charge	0				$0.00
8	Surcharge	0				$0.00
9	Taxes	0				$0.00
					TOTAL	$0.00

CATERING
Breakfast			Afternoon Break- add but might not be needed
Number of Attendees	32		Number of Attendees	32
Number of Days	2		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Morning Break			Dinner
Number of Attendees	0		Number of Attendees	32
Number of Days	0		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch			All-Day Beverage Service
Number of Attendees	32		Number of Attendees	32
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Jun 7, 2024.