Conference-_District_Summer_Learning_Network_Conve.pdf
PDF 26 KB Posted
- Solicitation number
- 2000015919
- Issued by
- Ramsey County, St. Paul City, Minnesota
About this file
This document is a solicitation issued by the Minnesota Department of Education (MDE) to establish a contract for lodging, catering, and meeting space rental for the District Summer Learning Network Convening. The event will be held from Thursday, September 19, 2024 to Saturday, September 21, 2024, and is estimated to have up to 32 attendees. The State is seeking a location within downtown St. Paul, Minnesota and requires single occupancy lodging for 32 people, as well as breakfast, lunch, and possibly snacks on September 20-21, 2024, and dinner on September 20, 2024. Bidders must provide pricing for meeting space and AV equipment rental, and state any potential cancellation fees.
The solicitation specifies that prices submitted will be firm and not adjusted if the number of attendees is lower than the estimate. Bidders must be registered as either a bidder or supplier to participate, and the State encourages participation from small, minority-owned, women-owned, and veteran-owned businesses. The contract will be awarded to the responsive and responsible bidder who provides the best value to the State.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DSLN_SWIFT_4-_Price_Schedule_(002).xlsx | XLSX spreadsheet | |
| Request_for_Bid-_1.docx | DOCX document | |
| Sample_Contract-_3_of_4.docx | DOCX document | |
| Attachments_A-D_-_2_of_4_(1).docx | DOCX document |
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Text version
Event Description The purpose of this solicitation is to establish a Contract(s) for lodging, catering, and meeting space rental to hold the District Summer Learning Network Convening.
The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
This event requires a location within the downtown St. Paul, MN
Required Dates:
Thursday, September 19, 2024 – Saturday, September 21, 2024
Single occupancy lodging is estimated for 32 people, September 19-21, 2024 (no alternative dates).
Attendee estimates up to 32.
Catering- breakfast, lunch, possibly snack is only offered September 20-21, 2024. Dinner on September 20, 2024
Bid amounts for meeting space and AV rental should be provided in final cost with any discounts already included in price at the time of bid on price schedule.
Conference venue must be able to accommodate 32.
Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.
General Comments
- **ATTENTION BIDDERS**
You must submit all responses electronically through the Swift portal. See line items for specifications. MDE does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including Event Details and the Responder Declarations Documents.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 1 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 2 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 3 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: LODGING; MEETING ROOM; AV EQUIPMENT; CATERING PER THE PRICE SCHEDULE ATTACHMENT
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 4 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 5 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: LODGING; MEETING ROOM; AV EQUIPMENT; CATERING PER THE PRICE SCHEDULE ATTACHMENT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 06/22/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 6 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Education Department Contact: Collins,Rachel L Phone: 651/582-8649
Email: Rachel.Collins@state.mn.us
Event ID Format Type Page E3701-2000015919 Sell RFx 7 Event Round Version 1 1 Event Name Conference- District Summer Learning Network Conve Start Time Finish Time 06/06/2024 08:32:05 06/17/2024 10:30:00
Event Currency: US Dollar Bids allowed in other currency: No
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