DS 260000000042 Orphan Well Gilbert 1 Well Plugging Project.docx

STATE OF MICHIGAN

Department of Environment, Great Lakes, and Energy Gilbert 1 Orphan Well Plugging Project (Kent County) – 1 Well

Direct Solicitation (DS) 260000000042 Solicitation Manager Name: Lisa VanOstran Direct Phone: 517-599-7680 Email: vanostranl@michigan.gov

This is a Direct Solicitation for:

Plugging, drilling, re-drilling, and site restoration at the Gilbert 1 well (Kent County), which is located in a lake within the Millennium Park property.

Only vendors who have been awarded a contract through the prequalification process are eligible to submit a proposal for these services. All terms, conditions, and specifications agreed upon during the DS process remain in effect for this project.

RFP Timeline

TBD

Anticipated project begin date

TBD

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This DS is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

MANDATORY PRE-PROPOSAL MEETING

A pre-proposal meeting will be held on Tuesday, September 29, 2026, at 12:00 noon Eastern. Only those Contractors who attend the meeting will be able to submit a proposal. The meeting will be held at the Gilbert 1 project site:

From Grand Rapids on I-196, take Lake Michigan Drive NW (exit 45) west to Collindale Ave. NW, turn left onto Collindale Ave. NW. Take Collindale Ave. NW to O’Brien Rd. SW and turn right onto O-Brien Rd. SW and take to Maynard Ave. SW. Turn left onto Maynard Ave. SW. Take Maynard Ave. SW to the Millenium Park entrance on the west side of Maynard Ave. SW. (The Meadows at Millenium Park). Lat. 42.93869, Long. -85.74354. See Pre-Bid Location Maps.

The purpose of the pre-proposal meeting will be to inspect the site and discuss the work to be performed. Statements made by the Solicitation Manager or designee at a pre-proposal meeting are not considered modifications to the DS. If, however, the Solicitation Manager determines modifications to the DS are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in the Modifications section of this document.

The meeting will start promptly at 12:00 pm Eastern.

MODIFICATIONS

The State may modify this DS at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the DS may be modified.

QUESTIONS

Bidder questions about this DS must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

DELIVERY OF PROPOSAL

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

EVALUATION PROCESS

If all mandatory minimum requirements are met, the State will evaluate each proposal based on the following factors:

Only those proposals receiving 80 or more technical evaluation points will be considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal.

SCHEDULE A - STATEMENT OF WORK

Properly Plug and Abandon 2 Wells and Restore Locations in Newaygo & Mecosta Counties

Prior to mobilization, a pre-construction meeting will be conducted with the successful vendor to review and confirm items. Successful bidder will secure a barge to access the wells in the lake (Not named) at Millennium Park. Access to the well location will be achieved by using the existing gravel lease road on the north side of the parking lot at The Meadows at Millenium Park. Take the lease road to the north and cross the paved path. Use open space land area on the north side of the paved path to go east to the landing area/equipment storage area at the lake. Poly mats will be used as necessary across the walking path, and in areas on land, to minimize property damage.

Poly mats will be required to cross paved walking path. See Maps for well location access.

Contractor will have to secure all applicable PPE (life jackets/rescue rings for all workers, etc.) in accordance with all water safety requirements. Contractor to construct temporary sheet piled landing area on shoreline near well location. This area will also allow for equipment staging, as needed. MIRU rig and all equipment. Will need to set up two buoy lines from shore to barge connected to bermed lined tanks on the shore. Will need to secure supply boat to transport materials and workers to and from Barge. EGLE-GRMD will coordinate with Kent County Parks management staff, and the appropriate authorities for this project.

SCHEDULE B – PRICING MATRIX

Gilbert 1 Orphan Well Plugging Project (Kent County) – 1 Well

SEE ATTACHED PRICING MATRIX FOR BID TABLE

BID AMOUNT (should be the same as Grand Total from Pricing Matrix)

Bidders should provide pricing for ALL items in the ‘Price per Unit’ column of the pricing matrix (even if not necessarily needed for this project). These ‘per unit’ prices are referred to as ‘rated items’ by EGLE staff in the event a change order or approved change to the scope of work is required to complete the project.

Should an award result from this DS, all rates quoted in response to this DS will be firm for the duration of the project. No price changes will be permitted.

Bidders must submit a project timeline in conjunction with their Schedule B - Pricing Matrix. The timeline must be broken down into a minimum of four categories as follows: Site Prep, Mobilization/Demobilization, Plugging, Site Restoration.

An example of a single well project timeline might look like this: 1 day to clear/grub the site, 1 day to mobilize to site, 1 day to rig up, 3 days to plug well and flush/abandon/remove flowline, 1 day to rig down, 2 days to restore site for a total of 9 days to plug the well and finish project.

An example of a multi-well and facility project might look like this: 3 days to clear/grub locations, 1 day to mobilize equipment to project area, 50 days to plug wells (includes time needed to mob between wells, and address flowlines), 15 days to decommission facilities, 5 days to restore sites, 1 day to demobilize equipment from project area for a total of 75 days to complete the project.

The state will review at a minimum the bidder’s estimated timeline, reasoning, staffing, availability, and pricing to determine the winning bidder. The winning bidder will be the bidder that we determine provides the best value to the state.

The winning bidder and all of its subcontractors must adhere to Davis Bacon Prevailing Wages for this project. It is the responsibility of the winning bidder to ensure that its subcontractor’s pricing for this bid includes Davis Bacon Prevailing Wages.

Please make sure that when you obtain pricing for this bid you inform all subcontractors that they must adhere to Davis Bacon Prevailing Wages. The state will not approve a change order related to improper bidding due to the awarded contractor or its subcontractor failing to include Davis Bacon Prevailing Wage rates when calculating their bids.

Federal funds will be used on this project. The awarded Contractor must comply with the Davis-Bacon Act as agreed upon in the signed Contract (Master Agreement) within the Federal Provisions Addendum.

*The federal wage rates included with this DS uses wages that were previously approved for a similar project. Once wage rates are received for this project, EGLE may ask the bidder to submit a revised pricing proposal.

Davis-Bacon Act (Prevailing Wage) If this Contract is a prime construction contract in excess of $2,000, the Contractor (and its Subcontractors) must comply with the Davis-Bacon Act (40 USC 3141-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”), and during performance of this Contract the Contractor agrees as follows:

1) All transactions regarding this contract shall be done in compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable. The contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable.

2) Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.

3) Additionally, contractors are required to pay wages not less than once a week.

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GILBERT 1 PRE-BID LOCATION MAP

GILBERT 1 PRE-BID LOCATION MAP

GILBERT 1 PRE-BID LOCATION MAP (zoomed in extent)

GILBERT 1 WELL ACCESS ROUTE

GILBERT 1 WELL ACCESS LAKE DEPTHS

GILBERT 1 WELL ACCESS LAKE DEPTHS

EXAMPLE OF RIG SET UP ON WATER

GIL

EXAMPLE OF SHEET PILED LANDING AREA

MISCELLANEOUS WELL PHOTOS

Gilbert 1, leaking well casing in lake.

Sheen on water next to the Gilbert 1 well casing.

Gilbert 1 with sorbent boom placed around well casing in lake.

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