Drupal_Website_Support,_Maintenance_and_Development_Services_RFP_(Addendum_#1_Revision).pdf
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- Solicitation number
- ISD-20251905
- Issued by
- San Mateo County, California
About this file
This addendum to a Request for Proposals (RFP) is issued by the County of San Mateo's Information Services Department for Drupal Content Management System (CMS) support, maintenance, and development services under procurement identifier ISD-20251905. The County seeks a qualified vendor to provide subject matter expertise and development services to maintain security and enhance the functionality of its Drupal website and content management system, with services including at least 80 hours per month of developer support, platform security maintenance, system performance optimization, and project management. Key deliverables include upgrading CKEditor, migrating to Drupal 11, implementing a multi-language solution, and transitioning the domain from smcgov.org to sanmateocounty.gov. A non-mandatory pre-proposal meeting is scheduled for May 7, 2025, at 10:00 a.m. via Microsoft Teams, with a deadline for questions and comments on May 9, 2025, at 1:00 p.m., and proposals due on May 23, 2025, at 1:00 p.m., submitted electronically through https://secure.procurenow.com/portal/smcgov. Tentative interviews and demonstrations are scheduled for the week of June 16, 2025. The contract term is 36 months with an optional 24-month renewal potential.
Proposers must meet minimum qualifications including five years of experience supporting government customers in production environments, five years of experience implementing similar solutions, and completion of at least three successful government agency implementations within the last five years. Proposers must be registered and active on sam.gov and cannot be barred from public contracting. Insurance requirements include $1,000,000 for general and motor vehicle liability, $1,000,000 for professional liability, and $5,000,000 for cyber liability. The total contract value is $1,000,000. Work must be performed without subcontractors, and proposers must submit a price proposal template, references, a technology security assessment, and review the County's standard contract template. The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Evaluation will be conducted in two phases, allocating 40% to technical proposal methodology, 35% to experience and organizational capacity, and 25% to pricing.
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ISD-20251905
DRUPAL WEBSITE SUPPORT, MAINTENANCE AND
DEVELOPMENT SERVICES RFP
County of San Mateo
455 County Center
Floor 3
Redwood City, CA 94063
RELEASE DATE: April 25, 2025
DEADLINE FOR QUESTIONS: May 9, 2025
RESPONSE DEADLINE: May 23, 2025, 1:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/smcgov https://secure.procurenow.com/portal/%7bproject.government.code%7d
County of San Mateo
Drupal Website Support, Maintenance and Development Services RFP
1. Introduction
2. Scope of Work
3. Vendor Questionnaire
Attachments:
A - Attachment A_Drupal Website Support, Maintenance and Development Services RFP ISD-20251905
B - Attachment B_Price Proposal Template
C - Attachment C_References Template
D - Attachment D_Technology Security Assessment
E - Attachment E_County Standard Contract Template
1. Introduction
1.1. Summary
The County of San Mateo (County) is seeking proposals for Drupal Content Management System (CMS) support, development, and maintenance services from qualified proposers. The selected partner will provide subject matter expertise and development services to maintain the security and enhance the functionality of the County’s Drupal website and content management system.
1.2. Contact Information
Mikey Brogonia Contract Administrator Email: isd_solicitations@smcgov.org Phone: (650) 363-4556
Department:
Information Services
Department Head:
Director/Chief Information Officer
1.3. Timeline
RFP Released Date April 25, 2025
Pre-Proposal Meeting (Non-Mandatory) May 7, 2025, 10:00am
The purpose of this conference is to help answer administrative questions regarding the submission process.
Via Teams:
Meeting ID: 268 544 106 036 0 Passcode: 4it6rf68
Dial in by phone:
Phone #: +1 (628) 212-0105 Phone conference ID: 381 531 988#
Deadline for Questions, Comments and
Exceptions
May 9, 2025, 1:00pm
Proposal Due Date and Time May 23, 2025, 1:00pm mailto:isd_solicitations@smcgov.org tel:(650)363-4556
Interviews/Demonstrations (Tentatively week of)
June 16, 2025
2. Scope of Work
2.1. Project Scope and Documents
See Attachments.
https://procurement.opengov.com/portal/smcgov/projects/165554/document?section=1516601
3. Vendor Questionnaire
3.1. Minimum Qualifications and Requirements of Proposed Platform(s): Proposer confirms the proposed platform has a minimum five (5) years operating in a production environment and supporting government customers with the requirements detailed in this RFP. **
Proposer confirms this requirement is met, and proposal contains a detailed response.
☐ Please confirm
*Response required
3.2. Minimum Qualification and Requirement: The proposer has a minimum five (5) years’ experience implementing the proposed solution(s), performing similar services as those detailed in this RFP.**
Proposer confirms the minimum qualification is met, and the proposal contains a detailed response.
☐ Please confirm
*Response required
3.3. Minimum Qualifications and Requirement: The proposer has completed at minimum three (3) successful implementations for government agencies of similar size and requirements within the last five (5) years. **
Proposer confirms the minimum qualification is met, and the proposal contains a detailed response.
☐ Please confirm
*Response required
3.4. Minimum Qualifications and Requirements of Proposer: Proposer must provide evidence of the insurance requirements and coverage limits for each of the checked categories as outlined in
Section IV-Insurance. Proposer understands that expired certificates will not meet this requirement.**
Proposer confirms this minimum qualification is met, and a copy of the Certificate of Insurance (COI) has been uploaded. Proposer has reviewed the COI, and confirms all coverage limits meets or exceed the RFP requirements.
*Response required
3.5. Minimum Qualifications and Requirements of Proposer: Proposer has provided evidence the proposer is registered, active, and in good standing with sam.gov and is not barred from public contracting by any federal or state authority. Incomplete registrations will not meet this requirement.**
Proposer confirms the minimum qualification is met, and has provided evidence in the form of a printed report or snapshot from the sam.gov website. Proposer acknowledges the uploaded document must clearly show the proposer with an Active Registration status, and the Unique Entity ID number.
*Response required
3.6. Minimum Qualification and Requirement: sam.gov Unique Entity ID**
Proposer's sam.gov Unique Entity ID number:
Maximum response length: 15 characters
*Response required
3.7. Proposal**
Upload all required documents, forms, and related information as described in the solicitation.
(Do not include pricing in this area)
*Response required
3.8. Attachment B: Price Proposal Template**
Proposer confirms Attachment B: Price Proposal Template has been completed and uploaded.
(Upload Attachment B)
*Response required
3.9. Attachment C: References**
Proposer confirms Attachment C: References has been completed and uploaded.
(Upload Attachment C)
*Response required
3.10. Attachment D: Technology Security Assessment**
Proposer confirms Attachment D: Technology Security Assessment has been completed and uploaded.
(Upload Attachment D)
*Response required
3.11. Attachment E: County Standard Contract Template (Part 1)**
Proposer confirms Attachment E: County Standard Contract Template has been reviewed.
If requested redlines are not submitted, the proposer confirms their acceptance to the terms and conditions in the County's Standard Contract Template without modifications.
If requesting redlines for County's consideration, proposer has included them with the proposer's submission. Please refer to #12 for instructions on how to upload.
☐ Please confirm
*Response required
3.12. Attachment E: County Standard Contract Template (Part 2)*
Proposer's requested redlines to the County Standard Contract Template are submitted for County's review and consideration. Proposers should not rely on the County's agreement to modified terms.
(Upload proposed redlines. Microsoft Word is preferred)
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