DRCP-25-3400 Career Training for Incarcerated Individuals.docx

REQUEST FOR PROPOSALS

DRCP-25-3400

The Ohio Department of Rehabilitation and Correction, is requesting proposals for:

Career Training for Incarcerated Individuals

Proposals received after the due date and time will not be evaluated.

OHIOBUYS

STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the “Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier Training Video linked below.

Learner Guide https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S- LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q EVzArAN9EzaVdQ%3d%3d

Viewing and Responding to Solicitations https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be INQUIRIES. Offerors may make inquiries regarding this proposal any time during the inquiry period listed in the Calendar of Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit their inquiry.

Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered.

Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ORDC will not respond to any inquiries received after 4:00 pm. on the inquiry end date.

PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC), is soliciting competitive sealed proposals for Career Training Programs and this RFP is the result of that request. If a suitable offer is made in response to this RFP, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the selected Offeror (the Contractor) perform all or part of the Project (the Work). This RFP provides details on what is required to submit a proposal for the Work, how the State will evaluate the proposals, and what will be required of the Contractor in performing the Work.

This proposal also gives the estimated dates for the various events in the submission process, selection process, and performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them as they currently stand.

Once awarded, the term of the Contract will be from the award date through June 30, 2025.

Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of the Project may result in ODRC refusing to consider the Proposal of the Offeror.

PART ONE: EXECUTIVE SUMMARY

PURPOSE. This is a Request for Competitive Sealed Proposals (RFP) under Section 125.071 of the Ohio Revised Code (ORC) and Section 123:5-1-08 of the Ohio Administrative Code (OAC). The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed proposals (Proposals) for a Career Training Program and this RFP is the result of that request. If a suitable offer is made in response to this RFP, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the selected Offeror (the Contractor) perform all or part of the Project (the Work). This RFP provides details on what is required to submit a Proposal for the Work, how the State will evaluate the Proposals, and what will be required of the Contractor in performing the Work.

This RFP also gives the estimated dates for the various events in the submission process, selection process, and performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them as they currently stand.

Once awarded, the term of the Contract will be from the award date through 06/30/2025. Any further renewals will be by mutual agreement between the Contractor and ODRC for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed five (5) years and are subject to and contingent upon the discretionary decision of the Ohio General Assembly to appropriate funds for this Contract in each new biennium. ODRC may renew all or part of this Contract subject to the satisfactory performance of the Contractor and the needs of the Agency.

Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of the Project may result in ODRC refusing to consider the Proposal of the Offeror.

BACKGROUND. ODRC was established under House Bill 494. Its responsibilities are defined in ORC 5120. ODRC is the largest agency in the State of Ohio with operations throughout the State and is the fifth largest prison system in the nation, consisting of twenty-five (25) state-administered adult correctional institutions and three (3) privately-operated institutions. The current ODRC population is approximately 45,000. The institutions vary in level of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency. The values of the agency are as follows: (1) Take care of our staff; they will transform our offenders (2) One team-one purpose (3) Civility towards all and (4) Hope is job one.

The Ohio Central School System (OCSS) was chartered in 1973 by the Ohio Department of Education to provide quality educational opportunities to those incarcerated with DRC. Ohio Revised Code Section 5146.06 mandates DRC, through OCSS, to make educational opportunities available to all incarcerated individuals in need of educational programming, including those with special needs and/or disabilities. OCSS provides an incarcerated person the opportunity to obtain their High School Equivalency, High School Diploma, Adult Diploma’s, some Career Technical programming, and college opportunities to obtain a degree.

OVERVIEW. Ohio Central School System (OCSS) is seeking proposals from any and all accredited career technical/career centers and/or state community colleges in Ohio that will provide in-person career training program courses to incarcerated individuals within 1 or more of OCSS’s 25 prison school locations (See Supplement 1). These programs and their related courses must provide employable skills and Industry-recognized credentials that align not only with the program, but also with Ohio’s currently identified in-demand jobs. OCSS is seeking to supplement their current career technical programs offered at their correctional school locations (See Supplement 2). Interested schools/colleges should offer OCSS 1 or more career training opportunities for consideration. Ohio Central School System desires effective and positive outcomes for incarcerated individuals on the inside and restored citizens on the outside. With that in mind, Collateral Sanctions for areas of employment that have no exemptions, shall be reviewed closely as they may eliminate opportunities for employment upon release for certain crimes and may not be considered for this proposal. Proposed career training programs should coincide with current labor job market projections for respective trades per the Bureau of Labor statistics and/or the Ohio Department of Job and Family Services.

OBJECTIVES. ODRC has the following objectives that it wants this Work to fulfill, and it will be the Contractor’s obligation to ensure that the personnel the Contractor provides are qualified to perform their portions of the Work.

ODRC’s vision is to reduce crime in Ohio. ODRC’s mission is to reduce recidivism among those they touch. In alignment with ODRC’s Vision and Mission, the goal of the Career Training Program is to provide needed employment skills and Industry- recognized credentials. Incorporation of additional, non-tradition courses for the Career Training program will help to increase the participation of incarcerated individuals in programs leading to certification and create more pathways to employment for these individuals upon release.

CALENDAR OF EVENTS. The schedule for the Project is given below and is subject to change. If ODRC changes the schedule before the Proposal due date, it will do so through an announcement via Ohio Buys. Inquiries for the RFP may be submitted through Ohio Buys. Answers to each inquiry will be shared with the general public via the Ohio Buys System.

DATES:

Firm Dates

Proposal Due Date:

Estimated Dates June 25, 2024

NOTE: These dates are subject to change.

There are references in this RFP to the Proposal due date. Prospective Offerors must assume, unless it is clearly stated to the contrary, that any such reference means the date and time (Columbus, OH local time) that the Proposals are due.

Proposals received after 1:00 p.m. on the due date will not be evaluated.

PRE-PROPOSAL CONFERENCE. A Pre-Proposal meeting will be held on June 5, 2024, starting at 2:00 p.m. The meeting will be held using Microsoft Teams. The names and contact information for all attendees are to be emailed to Robin.Long@drc.ohio.gov; by 3:00 p.m. June 3, 2024. A calendar invitation will be sent by the end of day on June 4, 2024 to all identified attendees. A phone number to call into the meeting will also be included in the invitation. Suppliers should join the meeting at a minimum of five (5) minutes before the start of the meeting. Attendance will be taken promptly at 3:00 p.m.

The purpose of this meeting is to discuss the RFP and Project with prospective Offerors and to allow them to ask questions arising from their initial review of this RFP. The State will answer questions to the best of its ability. We reserve the right to take questions under advisement and respond through the web-based inquiry process. Offerors are responsible for any and all information exchanged at the meeting and via the Internet inquiry process.

PART THREE: GENERAL INSTRUCTIONS

The following sections provide details on how to get more information about this RFP and how to respond to this RFP. All responses must be complete and in the prescribed format.

CONTACTS. The following person will represent ODRC:

Name: Robin Long Contact via Ohio Buys Inquiries STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the “Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier Training Video linked below.

Learner Guide:

https://procure.ohio.gov/about/03_supplier-training/03_supplier-training Viewing and Responding to Solicitations: https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be INQUIRIES. Offerors may make inquiries regarding this RFP any time during the inquiry period listed in the Calendar of Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit their inquiry.

Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered.

Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ODRC will not respond to any inquiries received after 8:00 a.m. on the inquiry end date.

During the performance of the Work, a State representative (the “Agency Project Representative”) will represent the Agency and will be the primary contact for matters relating to the Work. The Agency Project Representative will be designated at the Contract award.

ADDENDA TO THE RFP. If ODRC revises this RFP before the Proposal due date, an addendum will be issued via Ohio Buys.

PROPOSAL SUBMITTAL. Each Offeror must submit a Technical Proposal and a Cost Proposal as part of its Proposal package.

ODRC will reject any Proposals or unsolicited Proposal addenda that are received after the deadline.

ODRC may reject any Proposal if the Offeror takes exception to the terms and conditions of this RFP, fails to comply with the procedure for participating in the RFP process, or the Offeror’s Proposal fails to meet any requirement of this RFP. Any question asked during the inquiry period will not be viewed as an exception to the Terms and Conditions.

ORC Section 9.24 prohibits ODRC from awarding a Contract to any Offeror(s) against whom the Auditor of State has issued a finding for recovery if the finding for recovery is “unresolved” at the time of award. By submitting a Proposal, the Offeror warrants that it is not now, and will not become subject to an “unresolved” finding for recovery under Section 9.24, prior to the award of a Contract arising out of this RFP, without notifying ODRC of such finding. ORC Section 9.231 applies to this contract.

CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION. ODRC procures goods and services through a RFP in a transparent manner and in accordance with the laws of the State of Ohio. All proposals provided to ODRC in response to this RFP become records of ODRC and as such, will be open to inspection by the public after award unless exempt from disclosure under the Ohio Revised Code or another provision of law. Unless specifically requested by the State, an Offeror should not voluntarily provide to ODRC any information that the Offeror claims as confidential, proprietary or trade secret and exempt from disclosure under the Ohio Revised Code or another provision of law.

PART FOUR: EVALUATION OF PROPOSALS

EVALUATION OF PROPOSALS. The evaluation process consists of, but is not limited to, the following steps:

1. Certification. ODRC shall open only those proposals certified as timely.

2. Initial Review. ODRC will review all certified Proposals for completeness. ODRC may waive any defects or allow an Offeror to submit a correction. If the Offeror meets all mandatory requirements listed herein, the State will continue to evaluate the proposal.

3. Proposal Evaluation. The ODRC contact representative responsible for this RFP will forward all timely, complete, and properly formatted Proposals to an evaluation committee, which the procurement representative will chair. The evaluation committee will rate the Proposals submitted in response to this RFP based on criteria and weight assigned to each criterion.

The evaluation committee will evaluate and numerically score each Proposal that the contract representative has determined to be responsive to the requirements of this RFP. The evaluation will be according to the criteria contained in this Part of the RFP. ODRC may further refine these criteria and has a right to break these criteria into components and weight any components of a criterion according to their perceived importance.

4. Clarifications & Corrections. During the evaluation process, ODRC may request clarifications from any Offeror under active consideration and may give any Offeror the opportunity to correct defects in its Proposal if ODRC believes doing so does not result in an unfair advantage for the Offeror and it is in the State’s best interests. Any clarification response that is broader in scope than what ODRC has requested may result in the Offeror’s proposal being disqualified.

5. Interviews, Demonstrations, and Presentations. ODRC may require top Offerors to be interviewed. Such presentations, demonstrations, and interviews will provide an Offeror with an opportunity to clarify its Proposal and to ensure a mutual understanding of the Proposal’s content.

6. Contract Negotiations. Negotiations will be scheduled at the convenience of ODRC. The selected Offeror(s) are expected to negotiate in good faith.

a) General. Negotiations may be conducted with any Offeror who submits a competitive Proposal, but ODRC may limit discussions to specific aspects of the RFP. Any clarifications, corrections, or negotiated revisions that may occur during the negotiations phase will be reduced to writing and incorporated in the RFP, or the Offeror’s Proposal, as appropriate. Negotiated changes that are reduced to writing will become a part of the Contract file open to inspection to the public upon award of the Contract. Any Offeror whose response continues to be competitive will be accorded fair and equal treatment with respect to any clarification, correction, or revision of the RFP and will be given the opportunity to negotiate revisions to its Proposal based on the amended RFP.

b) Top-ranked Offeror. Should the evaluation process have resulted in a top-ranked Proposal, ODRC may limit negotiations to only that Offeror and not hold negotiations with any lower-ranking Offeror. If negotiations are unsuccessful with the top-ranked Offeror, ODRC may then go down the line of remaining Offerors, according to rank, and negotiate with the next highest-ranking Offeror. Lower ranking Offerors do not have a right to participate in negotiations conducted in such a manner.

c) Negotiation with Other Offerors. If ODRC decides to negotiate with all the remaining Offerors or decides that negotiations with the top-ranked Offeror are not satisfactory and negotiates with one or more of the lower-ranking Offerors, ODRC will then determine if an adjustment in the ranking of the remaining Offerors is appropriate based on the negotiations. The Contract award, if any, will then be based on the final ranking of Offerors, as adjusted.

Negotiation techniques that reveal one Offeror’s price to another or disclose any other material information derived from competing Proposals are prohibited. Any oral modification of a Proposal will be reduced to writing by the Offeror as described below.

d) Post Negotiation. Following negotiations, ODRC may set a date and time for the submission of best and final Proposals by the remaining Offeror(s) with which ODRC conducted negotiations. If negotiations were limited and all changes were reduced to signed writings during negotiations, ODRC need not require the submissions of best and final Proposals.

It is entirely within the discretion of ODRC whether to permit negotiations. An Offeror must not submit a Proposal assuming that there will be an opportunity to negotiate any aspect of the Proposal. ODRC is free to limit negotiations to particular aspects of any Proposal, to limit the Offerors with whom ODRC wants to negotiate, and to dispense with negotiations entirely.

ODRC generally will not rank negotiations. The negotiations will normally be held to correct deficiencies in the preferred Offeror’s Proposal. If negotiations fail with the preferred Offeror, ODRC may negotiate with the next Offeror in ranking. Alternatively, ODRC may decide that it is in the interests of the State to negotiate with all the remaining Offerors to determine if negotiations lead to an adjustment in the ranking of the remaining Offerors.

From the opening of the Proposals to the award of the Contract, everyone working on behalf of the State to evaluate the Proposals will seek to limit access to information contained in the Proposals solely to those people.

with a need to know the information. They will also seek to keep this information away from other Offerors, and the evaluation committee will not be allowed to tell one Offeror about the contents of another Offeror’s Proposal in order to gain a negotiating advantage.

Before the award of the Contract or cancellation of the RFP, any Offeror that seeks to gain access to the contents of another Offeror’s Proposal may be disqualified from further consideration.

The written changes will be drafted and signed by the Offeror and submitted to ODRC within a reasonable period of time. If ODRC accepts the change, ODRC will give the Offeror written notice of ODRC’ acceptance. The negotiated changes to the successful offer will become a part of the Contract.

e) Failure to Negotiate. If an Offeror fails to provide the necessary information for negotiations in a timely manner, or fails to negotiate in good faith, ODRC may terminate negotiations with that Offeror and collect on the Offeror’s proposal bond, if a proposal bond was required in order to respond to this RFP.

7. Best and Final Offer. If best and final proposals, or best and final offers (BAFOs), are required, they may be submitted only once; unless ODRC makes a determination that it is in the State's interest to conduct additional negotiations. In such cases, ODRC may require another submission of best and final proposals. Otherwise, discussion of or changes in the best and final proposals will not be allowed. If an Offeror does not submit a best and final proposal, the Offeror’s previous Proposal will be considered the Offeror’s best and final proposal.

8. Determination of Responsibility. ODRC may review the highest-ranking Offerors or its key team members to ensure the Offeror is responsible. The Contract may not be awarded to an Offeror that is determined not to be responsible.

ODRC’s determination of an Offeror’s responsibility may include the following factors: the experience of the Offeror and its key team members; past conduct and past performance on previous contracts; ability to execute this contract properly; and management skill. ODRC will make such determination of responsibility based on the Offeror’s Proposal, reference evaluations, and any other information ODRC requests or determines to be relevant.

9. Reference Checks. ODRC may conduct reference checks to verify and validate the Offeror’s or proposed candidate’s past performance. Reference checks indicating poor or failed performance by the Offeror or proposed candidate may be cause for rejection of the proposal. In addition, failure to provide requested reference contact information may result in ODRC not including the referenced experience in the evaluation process.

The reference evaluation will measure the criteria contained in this part of the RFP as it relates to the Offeror’s previous contract performance including, but not limited, to its performance with other local, state, and federal entities. ODRC reserves the right to check references other than those provided in the Offeror’s Proposal. ODRC may obtain information relevant to criteria in this part of the RFP, which is deemed critical to not only the successful operation and management of the Project, but also the working relationship between the State and the Offeror.

10. Financial Ability. Part of the Proposal evaluation criteria is the qualifications of the Offeror which may include, as a component, the Offeror’s financial ability to perform the Contract. This RFP may expressly require the submission of financial statements from all Offerors in the Proposal contents attachment. If the Proposal contents attachment does not make this an expressed requirement, the State may still request that an Offeror submit audited financial statements for up to the past three (3) years if the State is concerned that an Offeror may not have the financial ability to carry out the Contract.

In evaluating an Offeror’s financial ability, if requested, the State will review the documentation provided by the Offeror to determine if the Offeror’s financial position is adequate or inadequate. If the State believes the Offeror’s financial ability is not adequate, the State may reject the Proposal despite its other merits.

ODRC will decide which phases are necessary. ODRC has the right to eliminate or add phases at any time in the evaluation process. To maintain fairness in the evaluation process, all information sought by ODRC will be obtained in a manner such that no Offeror is provided an unfair competitive advantage.

MANDATORY REQUIREMENTS. The following Table 1 contains items that are considered minimum requirements for this RFP.

Determining the Offeror’s ability to meet the minimum requirements is the first step of the ODRC evaluation process. The Offeror must demonstrate, to ODRC, it meets all minimum requirements listed in the Mandatory Requirements section (Table 1). The Offeror’s response to the minimum requirements must be clearly labeled “Mandatory Requirements” and collectively contained in Tab 1 of the Offeror’s Proposal in the “Cover Letter and Mandatory Requirements” section. (Refer to Attachment Two of the RFP document for additional instructions.)

ODRC will evaluate TABLE 1, alone, to determine whether the Proposal meets all Mandatory Requirements. If the information contained in Table 1 does not clearly meet every Mandatory Requirement, the Proposal may be disqualified And ODRC may not evaluate any other portion of the Proposal.

TABLE 1 - MANDATORY PROPOSAL REQUIREMENTS

Offeror must be an Ohio career center or state community college as recognized by Ohio Department of Higher Education and Ohio Department of Education & Workforce and provide State of Ohio Licensed instructors.

Offeror must provide industry-recognized credential as, defined by U.S. Dept of Labor and approved by Office of Workforce Transformation, the Ohio Department of Higher Education and/or Ohio Department of Education & Workforce

If the State receives no Proposals meeting all of the Mandatory Requirements, the State may elect to cancel this RFP.

PROPOSAL EVALUATION CRITERIA. If the Offeror provides sufficient information to ODRC, in Tab 1, of its proposal, demonstrating it meets the Mandatory Requirements, the Offeror’s Proposal will be included in the next part of the evaluation process which involves the scoring of the Proposal Technical Requirements, followed by the scoring of the Cost Proposals. In the Proposal evaluation phase, the evaluation committee rates the Proposals submitted in response to this RFP based on the following listed criteria and the weight assigned to each criterion. The maximum available points allowed in this RFP are distributed as indicated in Table 2 - Scoring Breakdown.

TABLE 2 - SCORING BREAKDOWN (Example)

Available Points

The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Proposal Evaluation table.

The State will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Offeror’s total technical score. Representative numerical values are defined as follows:

Numerical Rating

· Response contains many significant strengths and few minor weaknesses, if any.

· There is very little risk that the Offeror would fail to satisfy the requirement(s).

· Response contains many strengths that outweigh the weaknesses. Weaknesses, if any, are very minor and can be readily corrected.

· There is little risk that the Offeror would fail to satisfy the requirement(s).

· Response contains strengths that are balanced by weaknesses. Weaknesses are minor and can be corrected.

· There is some probability of risk that the Offeror may fail to satisfy some of the requirement(s).

· Response contains weaknesses that are not offset by strengths. There are significant weaknesses and very few strengths.

· There are questions about the likelihood of success and there is a risk that the Offeror may fail to satisfy the requirement(s).

· Response contains many significant weaknesses and very minor strengths, if any.

· There is not a reasonable likelihood of success and a high risk that the Offeror would fail to satisfy the requirement(s).

· Response is devoid of strengths.

· Response has an unacceptable level of risk that the Offeror will fail to satisfy the requirement(s).

TABLE 3 - TECHNICAL PROPOSAL EVALUATION

Deficient to 5=Excellent Extended Score

Offeror Profile

1. The Offeror has the capacity as an organization to fulfill the Contract. The Offeror’s proposal must include a profile of the Offeror’s history, capability, capacity, and relevant experience working on projects similar to the work described in the RFP.

(Complete Attachment Five A)

Offeror References

1. Offeror must provide a minimum of three (3) references (not to include the Ohio Department of Rehabilitation and Correction) from previous jobs similar to this Project and provide details of similarities. Offeror must complete all areas of Attachment Six for each of the three (3) references provided. These references must relate to work that was completed within the past five (5) years. If fewer than three (3) references are provided, the Offeror must include information as to why fewer than three (3) references were provided.

Staffing Plan

2. Offeror has completed and submitted Attachments 7A, B and C. for proposed Project Manager and any other key personnel, to include candidate’s education, training, qualifications, and proposed work assignment.

Scope of Work

1. Problem Statement and Target Population that includes at minimum the following:

a. Describe the nature and scope of problem or need

b. Describe the short-term and long-term consequences for the community if the problem identified is not addressed.

c. Describe the target population

d. Identify other resources in the community

2. Program Requirements The Offeror must demonstrate that their Career-Tech training proposal has incorporated the following:

a. Agrees to provide to at least 1 or more of the facilities identified by ODRC

b. Agree to embed micro-credentials recognized by state of Ohio Department of Education

c. All training must be for in-demand jobs in Ohio

d. Completion of course(s) will lead to identified certification per proposed program, after testing requirement is met.

e. Tuition costs are similar to those offered to other students

f. Student supports are similar to those offered to other students

g. Transcripts of courses completed will be provided

h. Agreement to apply courses to the ODHE /ODE ITAGs/CTAGs Initiative

i. Career-Tech Program must be ODE &/or ODHE approved

5 . Program Deliverables offeror must include in proposal:

a. Provide ODE &/or ODHE approved curriculum for this project

b. Define Student Completion: including hours to complete proposed programs

c. List/document the specific certifications they can offer

Total Technical Score:

COST PROPOSAL POINTS. ODRC will calculate the Offeror’s Cost Proposal points after the Offeror’s total technical points are determined, using the following method:

Cost points = (lowest Offeror’s cost/Offeror’s cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Offeror Proposals. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Offeror X has proposed a cost of $100.00. Offeror Y has proposed a cost of $110.00 and Offeror Z has proposed a cost of $120.00. Offeror X, having the lowest cost, would get the maximum available 60 cost points. Offeror Y’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $110.00 (Offeror Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Offeror Z’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $120.00 (Offeror Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Cost Score:

FINAL STAGES OF EVALUATION. The Offeror with the highest point total from all phases of the evaluation (Technical Points + Cost Points) will be recommended for the next phase of the evaluation.

Technical Score: + Cost Score: = Total Score:

If ODRC finds that one or more Proposals should be given further consideration, ODRC may select one or more of the highest-ranking Proposals to move to the next phase. ODRC may alternatively choose to bypass any or all subsequent phases and make an award based solely on the proposal evaluation phase.

PART FIVE: AWARD OF THE CONTRACT

CONTRACT. If this RFP results in a Contract award, the Contract will consist of this RFP including all attachments, written addenda to this RFP, the Contractor’s accepted Proposal and written authorized addenda to the Contractor’s Proposal. It will also include any materials incorporated by reference in the above documents and any purchase orders and change orders issued under the Contract. The general terms and conditions for the Contract are contained in Attachment Three of this RFP. If there are conflicting provisions between the documents that make up the Contract, the order of precedence for the documents is as follows:

1. This RFP, as amended;

2. The documents and materials incorporated by reference in the RFP;

3. The Offeror’s proposal, as amended, clarified, and accepted by ODRC; and 4. The documents and materials incorporated by reference in the Offeror’s Proposal.

Notwithstanding the order listed above, change orders and amendments issued after the Contract is executed may expressly change the provisions of the Contract. If they do so expressly, then the most recent of them will take precedence over anything else that is part of the Contract.

ATTACHMENT ONE: WORK REQUIREMENTS AND SPECIAL PROVISIONS PART ONE: WORK REQUIREMENTS This attachment describes the Project and what the Contractor must do to complete the Project satisfactorily. It also describes what the Offeror must deliver as part of the completed Project (the "Deliverables"), and it gives a detailed description of the Project’s schedule.

l. SCOPE OF WORK. ODRC’s vision is to reduce crime in Ohio and its mission is to reduce recidivism among those they touch. In alignment with ODRC’s Vision and Mission, the goal of this Career Training Program is to increase the participation of incarcerated individuals in programs leading to certification and create more pathways to employment for these individuals upon release.

The selected Offeror(s) will be responsible for, at minimum, but not limited to, the following tasks within the specified parameters:

A. The proposed training program must:

1) Provide In-Person Training for Incarcerated Individuals

2) Offer programs that are Industry-Recognized, leading to Industry-recognized certification.

3) Cannot duplicate those programs offered by the Ohio Central School System at the 5 Target Institutions.

4) Provide Training for in-demand jobs in Ohio.

5) Include embed micro-credentials recognized by state of Ohio Department of Education & Workforce

6) Incorporate Student supports similar to those offered to other students on their own campus

7) Provide transcripts of courses completed, when applicable

8) Apply courses to the ODHE/ODE ITAG/CTAG initiative, when applicable

B. Location of Services. ODRC Facilities: See Supplement 1.

C. Monitoring of Implementation. ODRC will monitor the implementation of the Career Training Program by evaluating progress with the achievement of the Offeror’s proposed objectives as scheduled. Offeror’s Work Plan shall clearly address and give detail to the following items:

1) Problem Statement and Target Population. Offeror shall explain or clearly describe the problem or issue to be addressed, and its impact on the community. Offeror’s Proposal shall:

a. Describe the nature and scope of the problem, justify the need for assistance, and relate the problem and the need for assistance to the purpose of the Career Training Program. The problem statement should be data driven and the Offeror will need to provide relevant state and local level data/statistics as well as agency statistics to document the problem addressed.

b. Discuss the short and long-term consequences for the community if the problem identified is not addressed. More specifically, the Offeror should discuss what will happen to the community if the proposed program is not funded.

c. Clearly describe the target population to be served in terms of population size and demographic characteristics, including how the population will be set apart from the general correctional population. It should provide the rationale for why the target group was selected; and,

d. Identify other resources in the community that are available to continue to help address the problem once the incarcerated adults are released from the institution. If no resources exist, Offeror should discuss the gaps in services and link how the proposed program will help alleviate those gaps.

2) Clearly identify the mission of the organization that will implement the proposed program.

3) Demonstrate the capacity of the Offeror to administer contracts of similar size and scope as the program required herein.

4) Discuss how successful completion of the program is realistic given the key staff implementing the program. In cases where positions have not been filled, the Offeror should clearly describe a reasonable approach and criteria to add experienced and qualified staff.

5) Describe program contents and how proposed program meets the requirements of the ODRC Career Training Program.

a. Adheres to the models of instruction provided by U.S. Department of Labor, Ohio Department of Education & Workforce, Ohio Department of Higher Education.

b. Identifies the program model to be used and describes the proposed activities associated with the approach to be taken and clearly demonstrates how they will address the identified problem.

c. Discusses the evidence that shows that the model or practice is effective with the target population.

d. Discusses the initial and ongoing assessment process.

e. Identifies and discusses the sanctions and/or rewards, if any, to be used in the program.

f. Proposal identifies the proposed number of participants for its program(s).

6) Describe an Implementation Plan of Action for the proposed program.

7) Program Objectives and Outcomes. Identifies how success will be defined and measured for the program. Describe the outcomes or changes anticipated as a result of the proposed program. The achievement of the objectives should provide an outcome that reflects a measurable change for the target population due to the services offered by the program. Provide objectives, with performance indicators and baseline numbers that further the Career Training Program Goals.

8) The Proposal shall include program outcomes (measured change as a result of implementing the proposed program), performance measures (how you will measure that change, what instruments and/or tools are to be used, etc.), and any baseline data that might exist. The program outcomes should reflect an appropriate amount of change anticipated or accomplishments that are logical and clearly linked to the identified problem and the proposed approach/response as discussed in the previous sections of the application.

9) Project deliverables to achieve the program objectives. Offeror presents a clear and detailed list of deliverables.

10) Proposal shall clearly define the location(s) of program delivery. Offeror is not required to offer the proposed program to all institutions. The State shall not consider bundled institutions as an “all or none” proposal.

11) Timeline for all project activities. If Offeror is proposing the program for more than one institution, there shall be a separate timeline for each location.

The Offeror shall present a comprehensive, thorough timeline that specifies what program activities will be done, completed, who (individuals and organizations) will do it, and when it will be accomplished. Include activities such as anticipated planning meetings, ODRC reporting deadlines and any other activities specific to the program. The timeline should be reasonable given the nature of the problem, the target population, and the approach/response discussed in earlier sections of the Offeror’s proposal.

D. Contractor Requirements. A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will consider all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of the investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to ODRC within one week of contract award.

Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC policies can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.

E. PRISON RAPE ELIMINATION ACT (PREA). If this Contract is for residential services, the contractor shall comply with all Federal PREA standards per the National PREA Resource Center.

CONTRACTOR RESPONSIBILITIES. The Contractor must meet all RFP requirements and perform Work as defined in the Scope of Work.

ATTACHMENT ONE: WORK REQUIREMENTS AND SPECIAL PROVISIONS PART TWO: SPECIAL PROVISIONS

THE OFFEROR’S FEE STRUCTURE. The Contractor will be paid as proposed on the Cost Summary Form after the Agency approves the receipt of product(s) and continued completion of all deliverables.

REIMBURSABLE EXPENSES. None.

BILL TO ADDRESS.

Invoices shall be emailed to:

Ohio Department of Rehabilitation & Correction Attn: Accounts Payable 4545 Fisher Rd., Suite D Columbus, OH 43228

ATTACHMENT TWO: REQUIREMENTS FOR PROPOSALS

PROPOSAL FORMAT. Each Proposal must include sufficient data to allow the State to verify the total cost for the Project and all of the Offeror's claims of meeting the RFP's requirements. Each Proposal must respond to every request for information in this attachment whether the request requires a simple "yes" or "no" or requires a detailed explanation. Simply repeating the RFP's requirement and agreeing to comply will be an unacceptable response and may cause the Proposal to be rejected.

These instructions describe the required format for a responsive Proposal. The Offeror may include any additional information it believes is relevant. An identifiable tab sheet must precede each section of a Proposal, and each Proposal must follow the format outlined below. All pages, except pre-printed technical inserts, must be sequentially numbered. Any material deviation from the format outlined below may result in a rejection of the non-conforming Proposal.

Each Proposal must contain the following information, in order, with tabbed sections as listed below:

1. Cover Letter and Mandatory Requirements

2. Certification

3. Offeror Profile and Prior Projects

4. Offeror References

5. Staffing Plan

6. Personnel Profile Summary

7. Work Plan

8. Support Requirements

9. Conflict of Interest Statement

10. Assumptions

11. Proof of Insurance

12. Payment Address

13. Contract Performance

14. W-9 Form and Supplier Registration

15. Affirmative Action Plan

16. Prohibition of the Expenditure of Public Funds for Offshore Services

17. Cost Summary Form

REQUIREMENTS:

1. Cover Letter. The cover letter must be in the form of a standard business letter and must be signed by an individual authorized to legally bind the Offeror. The cover letter will provide an executive summary of the solution the Offeror plans to provide. The letter must also have the following:

a. A statement regarding the Offeror’s legal structure (e.g., an Ohio corporation), Federal tax identification number, and principal place of business.

b. A list of the people who prepared the Proposal, including their titles.

c. The name, phone number, fax number, e-mail address, and mailing address of a contact person who has authority to answer questions regarding the Proposal.

d. A list of all subcontractors, if any, that the Offeror will use on the Project if the Offeror is selected to do the Work.

e. For each proposed subcontractor, the Offeror must attach a letter from the subcontractor, signed by someone authorized to legally bind the subcontractor, with the following included in the letter:

1) The subcontractor's legal status, tax identification number, and principal place of business address.

2) The name, phone number, fax number, e-mail address, and mailing address of a person who is authorized to legally bind the subcontractor to contractual obligations.

3) A description of the work the subcontractor will do.

4) A commitment to do the work if the Offeror is selected.

5) A statement that the subcontractor has read and understood the RFP and will comply with the requirements of the RFP.

6) A statement that the Subcontractor will maintain any permits, licenses, and certifications required to perform work.

f. A statement that the Offeror’s proposed solution for the Project meets all the requirements of this RFP.

g. A statement that the Offeror has not taken any exception to the Terms and Conditions.

h. A statement that the Offeror does not assume there will be an opportunity to negotiate any aspect of the proposal.

i. A statement indicating the Offeror will comply with all Federal and Ohio (Ohio Revised Code) Laws and Rules of the Ohio Administrative Code as those law and rules are currently enacted and promulgated, and as they may subsequently be amended and adopted.

j. A statement that the Contractor shall not substitute, at Project start-up, different personnel from those evaluated by the State except when a candidate’s unavailability is no fault of the Contractor (e.g., Candidate is no longer employed by the Contractor, is deceased, etc.).

k. A statement that the Offeror is not now, and will not become subject to an “unresolved” finding for recovery under Revised Code Section 9.24, prior to the award of a Contract arising out of this RFP, without notifying ODRC of such finding.

l. A statement that all the Offerors personal and business associates are in compliance with Chapter 3517 of the Revised Code regarding limitations on political…