Upson County Board of Commissioners | ITB Page 1 of 2

UPSON COUNTY BOARD OF COMMISSIONERS

INVITATION TO BID

ITB

Project Manual for

Drake Building Roof Replacement 305 S. Hightower Street, Thomaston, Georgia 31032

Owner: Upson County Board of Commissioners 106 E Lee Street, Suite 110 Thomaston, GA. 30286

Owner’s Representative: Ms. Lacy Greear Crain, MBA, CGFO Upson County Board of Commissioners Chief Financial Officer Phone: 706-646-5438 Email: lcrain@upsoncountyga.org

Architect: Mr. Bryce McQueen, AIA, NCARB Merik, Incorporated 3225 Shallowford Rd., Suite 820 Marietta, Georgia 30062 Bmcqueen@merikinc.com

Consultant: Mr. Jody Usry Merik, Incorporated P.O. Box 1060, 1130 W. White Rd.

Byron, Georgia 31008 Jusry@merikinc.com

Issue Date: September 18, 2026

Upson County Board of Commissioners | ITB Page 2 of 2

TABLE OF CONTENTS

SPECIFICATIONS

Section No. Title

Cover Page Table of Contents 2026 New Vendor Registration Packet Instructions to Bidders Attachment A - Bid Pricing Form Attachment B – Non-Collusive Affidavit Attachment C – Contractor Affidavit under O.C.G.A. – 13-10-91(B)(1) Attachment D - SAVE Affidavit 007200 General Conditions 011100 Summary of Work 012300 Price and Payment Procedures 012500 Product Options and Substitutions 013000 Project Management and Coordination 017000 Contract Close-out 017410 Contractor Warranty and Work Forms 017836 Warranty Requirements

024000 Roof Demolition 028200 Asbestos Remediation 042100 Brick Masonry Restoration (Alternate) 061000 Rough Carpentry 073100 Fiberglass Asphalt Shingles 076000 Flashing and Sheet Metal 079200 Sealants and Caulking 099100 Exterior Painting

DRAWINGS

Sheet No. Title A000 Cover Sheet A001 Project Information A100 Roof Plan A300 Details A301 Details

2026 NEW VENDOR

REGISTRATION PACKET

(MUST BE COMPLETED PRIOR TO BID SUBMITTAL)

SECTION 000103

Upson County Board of Commissioners | ITB Page 1 of 12

UPSON COUNTY BOARD OF COMMISSIONERS

INVITATION TO BID

Instructions to Bidders

ITB

DRAKE BUILDING ROOF REPLACEMENT

Upson County Board of Commissioners | ITB Page 2 of 12

TABLE OF CONTENTS

Project Bid Information Bid Package Bond and Insurance Requirements Award of Contract Notice to Proceed Administration Payments Taxes Hold Harmless Other Important Information Attachment A — Bid Pricing Form Attachment B — Non-Collusive Affidavit Attachment C— Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) Attachment D — SAVE Affidavit

Upson County Board of Commissioners | ITB Page 3 of 12

Project

The Upson County Board of Commissioners is seeking a qualified Contractor to provide new, 50-year warrantied, fiberglass asphalt shingle roof at the Drake Building, 305 S Hightower St, Thomaston, GA 30286. The work consists of repairing existing wood plank decking and providing new overlay roof decking, synthetic underlayment, self-adhered rubberized asphalt leak barrier membrane, gutters with downspouts, flashings, and miscellaneous other roof system materials and installations to provide a complete roofing system installation. Additional scope of work includes ACMs remediation of existing mastic where new roofing system flashings are to be installed at the backside of parapets. Additional air intake edge vents, ridge vents, and step flashings at roof-to-wall intersections are to be provided.

Repairing and repainting the existing wood louvers and sealing the backsides off are also included. Add Alternates include replacing the wood louvers with metal louvers, face brick restoration above the eave line, and providing a Payment and Performance bond. The County intends to enter a construction contract with an eligible Contractor.

Bids should be priced to include the Scope of Work in the Bid Documents (Drawings, Addenda, and Specifications). See Attachment A – Bid Form.

Bid Information

A mandatory pre-bid meeting will be held. During the Pre-Bid meeting, interested Contractors will be directed to and accompanied by Upson County and Merik, Inc. at the building to perform a visual inspection of the building and roof to aid in the estimation of a bid price.

The Bid opening will be conducted after receipt of the Bids and a review and final approval by Upson County. Bids must either be hand-delivered or mailed in a sealed 9” x 12” manila envelope to the Board of Commissioners in time to be opened at the bid opening. Contractors do not have to attend the bid opening. All bids received must be sealed.

The dates and times for the Pre-Bid site meeting, Bid question deadline, Bid Addendum issue (responses to questions and other information) and Bid Opening are listed in the table below along with points of contact concerning this ITB.

Important Events and Dates

Event Location / Contact Date and Time

Pre-Bid Meeting Location:

The Drake Building, 305 S Hightower St., Thomaston, GA 30286

Date:

Points of Contact on Technical Matters

Merik, Inc.

Contact is Mr. Jody Usry at jusry@merikinc.com.

NA

Bid Questions Deadline (responses to Pre-Bid questions and other information)

Location:

Upson County BOC Attn: Ms. Lacy Greear-Crain/CFO 106 E. Lee Street Suite 110 Thomaston, GA 30286

Date: NLT

Upson County Board of Commissioners | ITB Page 4 of 12

Event Location / Contact Date and Time

Bid Addendum issue

Location:

Upson County BOC Attn: Ms. Lacy Greear-Crain/CFO 106 E. Lee Street Suite 110

Timing and Delivery of Bid Package and Bid Opening (Sealed Bid)

Location:

Upson County BOC Attn: Ms. Lacy Greear-Crain/CFO 106 E. Lee Street Suite 110

Questions Concerning Bid Package

Ms. Lacy Greear Crain, CFO lcrain@upsoncountyga.org 706-646-5438

Bid Package

The bid package must contain the following information noted below:

a. Signed Copy Bid Pricing and Agreement Form — Attachment A

b. Signed and Notarized Copy of Non-Collusive Affidavit Form — Attachment B

c. Signed and Notarized Contractor Affidavit — Attachment C

d. Signed and Notarized Systematic Alien Verification for Entitlements (SAVE) Affidavit — Attachment D

e. Certificate of Insurance (see Bond and Insurance Requirements for amounts)

f. Valid evidence of a business such as a license or incorporation documents, and General Contractors License if a GC

g. Three (3) recommendations from former or existing customers. Please provide written recommendations.

Bond and Insurance Requirements

A Performance Bond in the amount of one hundred percent (100%) of the total contract amount will be required of the successful bidder. Bonds must be written by an acceptable surety company licensed to do business in the State of Georgia and listed in the Department of Treasury, Circular 570, latest edition.

Insurance Requirements: Bidder shall be required to carry general liability insurance, workers compensation insurance, and motor vehicle insurance as required by State laws.

Further, if awarded a contract, the successful bidder shall procure and maintain insurance which shall protect the bidder and the County of Upson (as an additional insured) from any claims for bodily injury, property damage, or personal injury covered by the indemnification obligations set forth in the contract attached to this solicitation throughout the duration of the contract. The bidder shall procure and maintain the insurance policies described below at the bidder's own expense and shall furnish the County an insurance certificate listing Upson County as certificate holder and as an additional insured. The insurance certificate must document that the Commercial General Liability insurance coverage purchased by the bidder includes contractual liability coverage applicable to the contract. In addition, the insurance certificate must provide the following information: the name and address of the insured; name, address, Upson County Board of Commissioners | ITB Page 5 of 12 telephone number and signature of the authorized agent; name of the insurance company (authorized to operate in Georgia); a description of coverage in detailed standard terminology (including policy period, policy number, limits of liability, exclusions, and endorsements); and an acknowledgment of notice of cancellation to the County.

The bidder is required to maintain the following insurance coverages during the term of the contract:

1) Workers Compensation Insurance (Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia. A self-insurer must submit a certificate from the Georgia Board of Workers Compensation stating that the supplier qualifies to pay its own workers compensation claims. In addition, the bidder shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

Bodily injury by accident — per employee $100,000

Bodily injury by disease — per employee $100,000

Bodily injury by disease — policy limit $100,000

2) Commercial General Liability Policy with the following minimum coverage:

Each Occurrence Limit $1,000,000

Personal & Advertising Injury Limit $1,000,000

General Aggregate Limit $2,000,000

Products / Completed Ops. Aggregate Limit $2,000,000

3) Automobile Liability

Combined Single Limit $1,000,000

The foregoing policies shall contain a provision that coverage afforded under the policies will not be canceled, not renewed or allowed to lapse for any reason until at least thirty (30) days prior written notice has been given to the County. Certificates of Insurance showing such coverage to be in force shall be filed with the County prior to commencement of any work under the contract. The foregoing policies shall be obtained from insurance companies licensed to do business in Georgia and shall be with companies acceptable to the County, which must have a minimum A.M. Best rating of A-. All such coverage shall remain in full force and effect during the term and any renewal or extension thereof.

Within ten (10) business days of award, the awarded bidder must procure the required insurance and provide the County with two (2) Certificates of Insurance. Certificates must reference the contract number. The bidder's submitted pricing must include the cost of the required insurance. No contract performance shall occur unless and until the required insurance certificates are provided.

Award of Contract

A contract, if awarded, will be awarded to the most responsive and responsible bidder who demonstrates the greatest value and benefit to the County. Upson County reserves the right to accept, award and/or

Upson County Board of Commissioners | ITB Page 6 of 12 reject any and/or all bids, in whole or in part, and waive any technicalities or irregularities. This contract will not be awarded solely based on cost.

Each qualified bid will be evaluated based on the following criteria:

Experience of Contractor 25%

Quality / customer satisfaction of past projects 25%

Bid price 40%

Completeness of bid package 5%

Location of Contractor (a point scale is used to attribute a higher level of points to Contractors in or near Upson County) 5%

Evaluations and recommendations will be submitted to the Upson County Board of Commissioners.

However, the Board reserves the right to determine the most responsive and responsible bidder based on an individual item, groups of items, or any way determined to be in the best interest of Upson County.

Award shall be based on but not limited to the following factors (where applicable): (a) adherence to all conditions and requirements of the ITB; (b) price; (c) overall quality of the Contractor; (d) qualifications of the Contractor, including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities; (e) delivery or completion date; (f) maintenance costs and warranty provisions.

The successful bidder will be required to sign a legal Contract before any Notice to Proceed is given.

Notice to Proceed

The successful bidder shall not commence work under this ITB until duly notified by receipt of a contract signed as executed by the Board of Commissioners or their designee.

Administration

The Project will be administered by Merik, Inc.- Mr. Jody Usry at jusry@merikinc.com, or a designee, being the main point of contact or "Project Manager" for all questions during the project.

Payments

The Contractor shall be paid for work performed and completed to date and materials stored on site based upon approval by a third party inspector. Monthly Pay Apps should be made assuming the work has been approved by the third party inspector. All invoices, lien waivers, and an updated construction schedule shall be submitted with approved Pay Apps to the Finance Department for payment.

Taxes

Upson County Government is tax exempt. No sales tax will be charged on any products or services.

Upson County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relation to this project. Selected vendor will be provided with Upson County's Sales and Use Tax Certificate of Exemption upon request.

Upson County Board of Commissioners | ITB Page 7 of 12

Hold Harmless

All respondents to this ITB shall hold harmless the Upson County Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this ITB. The issuance of this ITB constitutes only an invitation to submit bids. The Upson County Board of Commissioners reserves the right to determine, in its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this ITB. The Upson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this ITB is withdrawn, or the project canceled for any reason, the Upson County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this ITB or otherwise.

Other Important Information

Upson County will not be bound by or be responsible for any interpretations or conclusions drawn from this ITB. All questions or requests for clarification can be addressed to Lacy Greear Crain. Any questions the County feels are pertinent to all interested bidders will be posted on the Georgia Procurement Registry. All oral communications shall be considered unofficial and non-binding.

In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and background information presented in this ITB or otherwise distributed or made available during this procurement process.

The County will not be bound by or be responsible for any explanation, interpretation, or conclusions of this ITB or any documents provided by the County other than those given in writing by the County through the issuance of Addenda.

It is the full responsibility of the bidder to thoroughly investigate the needs/requirements of the County not necessarily assumed in this ITB.

Ms. Lacy Greear Crain, MBA, CGFO Upson County Board of Commissioners Chief Financial Officer Phone: 706-646-5438 Email: lcrain@upsoncountyga.org

Upson County Board of Commissioners | ITB Page 8 of 12

Attachment A — Bid Form

To: The Upson County Board of Commissioners.

Vendor’s Company Name:

Vendor’s Address:

Vendor’s Phone:

Vendor’s E-mail:

Vendor’s Point of Contact – Name, Mobile Phone Number, and Email:

Bid: Having carefully examined the Specifications, Drawings, Addendum(a), as well as visiting the site and conditions affecting the Work for the project entitled:

DRAKE BUILDING ROOF REPLACEMENT

The Bidder hereby proposes to furnish all services, labor, materials, and equipment to complete the entire Scope of Work, in accordance with the aforesaid documents, for the sum of:

Dollars which sum is hereinafter called the Bid. This Bid total, including the Alternates, shall be the amount of the Contract Sum executed between the Owner and the Contractor.

Alternates:

Alternate #1: Replace wood louvers with prefinished metal louvers. Match existing sizes.

Provide fasteners and sealant as needed to make a complete installation.

Cost: $_________________________

Alternate #2: Remove mastic with ACMs from the backside of remaining non-remediated existing parapet backside face brick and dispose of legally- see Specifications.

Tuck point exposed face brick mortar joints and coping joints above eave line at backside of parapets. Match existing mortar color and joint type.

Cost: $_________________________

Unit Prices:

Unit Price No. 1: Provide additional self-adhered rubberized asphalt leak barrier underlayment.

Cost per Square Foot: $ ________________________________

Unit Price No. 2: Provide new pressure treated s.y.p. wood nailers, planks and framing.

Cost per Board Foot: $ ________________________________

Upson County Board of Commissioners | ITB Page 9 of 12

Attachment B — Non-Collusive Affidavit

STATE OF GEORGIA

COUNTY OF UPSON

_________________________________________________, being first duly sworn, deposes and says, That he/she is ____________________________________ (a partner or officer of the firm of, etc.), the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against County of Upson, Georgia or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

Signature of Bidder

Subscribed and sworn to before me this _______ day of _______________________, 20______.

Notary Public My commission expires: ____________________________

Upson County Board of Commissioners | ITB Page 10 of 12

Attachment C — Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A. § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program.

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof.

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof.

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract.

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c).

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10-91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor.

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Upson County Board of Commissioners Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, ______, 20______ in ____________________ (city), ____________________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Upson County Board of Commissioners | ITB Page 11 of 12

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________________,

20______.

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Attachment D — SAVE Affidavit

Required for local government and must be executed by anyone entering into a contract with a local government.

STATE OF GEORGIA

COUNTY OF UPSON

By executing this affidavit under oath, as an applicant for an Upson County, Georgia contract as referenced in O.C.G.A. § 50-36-1 and the August 1, 2012, "Report of the Attorney General on Public Benefits", I am stating the following with respect to my ability to enter into a contract with Upson County:

Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity

_______ 1) I am a United States citizen.

OR

_______ 2) I am a legal permanent resident 18 years of age or older, or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20.

Alien Registration number for non-citizens: ____________________________

Signature of Applicant

Printed Name

Date

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ______________________,

20______.

END OF SECTION

DRAKE BUILDING ROOF REPLACEMENT, UPSON COUNTY 007200 - 1

MERIK PROJECT NO. 26UCGU03RR396 GENERAL CONDITIONS

SECTION 007200

GENERAL CONDITIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01-48 Specification Sections, and drawing diagrams, apply to this Section.

1.2 INTENT AND INTERPRETATION OF THE CONTRACT DOCUMENTS

A. The intent of these specifications is to describe the materials and methods of construction required for the performance of the work.

B. Where discrepancies exist in the contract documents, the more stringent requirement shall apply.

Refer to contract documents for appropriate procedure to obtain clarifications.

1.3 DEFINITIONS

A. The term “Owner” is The Upson County, GA Board of Commissioners and includes the Owners' authorized representative.

B. The terms “Consultant” and "Owner's Representative" refer to Merik, Inc., unless noted otherwise.

C. The term “Contractor” as used herein shall apply to the bidder who has been awarded, and executed, a Contract to provide Work for this project. The term "Contractor" refers to the Contractor or the Contractors authorized representative for the project.

D. The "Contract" refers to the entire executed agreement between the Owner and Contractor. The agreement consists of documents specifically identified by the Owner provided agreement as Contract Documents. The Contract only includes the Owner and the Contractor and can only be changed by written Change Order signed by both Parties.

E. The term "Contract Sum" refers to the price stated in the Contract for the Work of the Contractor.

F. The term "Change Order" refers to a written instruction to the Contractor issued after the execution of the Contract with authorizes the addition, deletion, or revision of Work, and/or an adjustment to the Contract Sum or contract time. Change Orders must be signed by both the Owner and Contractor and only the Owner may execute a Change Order. Contractor must initiate the Change Order process by submitting any Owner requested documentation.

G. The term "Addendum" or "Addenda" refers to written or graphic information issued to clarify, revise, add to, or delete, information in the Project Manual, Owners front end documents, or other procurement or bid documents prior to the opening of bids or proposals.

H. The term "Contract Documents" refers to the documents that the Owner provided and include:

• A completed and approved 2026 New Vendor Registration Packet

• Upson County Instructions to Bidders

• Executed Owner/Contractor Agreement with Upson County

• Project Specifications

• Project Drawings

• Project Addenda

• Addenda

• Executed Change Orders

• Approved Submittals

• Executed Pay Apps

DRAKE BUILDING ROOF REPLACEMENT, UPSON COUNTY 007200 - 2

• Project Closeout Documents

• Record Documents and Warranties I. The term "Defective Work" refers to materials or products that do not meet the specific requirements of the Contract Documents including their installation and performance.

J. The term "Project" is the entire body of work identified by the Contract Documents.

K. The term "Project Manual" identifies all written Contract Documents provided by the Owner and

Consultant to be used by the contractor to perform the Work of this Project.

L. The term "Specifications" identifies the portion of the Contract Documents that identify, in writing, the standards of quality and performance for the products, materials, systems, and workmanship required to meet the Contract requirements for the Work of this project.

M. The term "Work" identifies the activities required by the Contract Documents for the Project. This includes all labor, materials, equipment, and other items and services needed by the Contractor to meet the requirements of the Contract for the Project.

N. The term "Work Area" identifies the physical area where the Work of the project will be performed, including any on-site staging, contractor parking, or material or equipment storage areas.

O. The term "Furnish" means to supply and deliver to the project site, ready for installation.

P. The term "Install" means to place in a completed, final position, ready for service and use.

Q. The term "Provide" means to furnish and install ready for intended service and use.

R. The term "Entity" refers to a generic term identifying companies, contractors, subcontractors, or agencies involved in the Work process of this project, whether a party to the Contract or not.

S. The term "Party" refers to the signer of the Contract that the Work of this Project is based on.

T. The terms "Installer" and "Subcontractor" refer to entities that the Contractor has designated to perform any portion of the Work of this Project covered by the Contract.

1.4 OWNER REPRESENTATIVE STATUS

A. The Owner's Representative shall have general Rights of Inspection of the work and is the agent of the Owner in all matters pertaining to the work as provided in the Contract Documents.

B. The Owner's Representative has the authority to stop work whenever such stoppage may be necessary to ensure the proper execution of the contract and shall have authority to reject any and all materials, whether worked or unworked, if such materials are not in accordance with the plans and specifications.

1.5 VERIFICATION OF DIMENSIONS AND ELEVATIONS

A. Dimensions and elevations indicated on the drawings in reference to existing structures or utilities are the best available data obtainable but are not guaranteed by the Owner's Representative and the Owner's Representative will not be responsible for their accuracy.

B. Before proposing on any work dependent upon the data involved, the Contractor shall field check and verify all dimensions, grades, lines, levels or other conditions of limitations at the site to avoid construction errors.

C. If any work is performed by the Contractor or any of his/her sub-contractors prior to adequate verification or applicable data, any resulting extra cost for adjustment of work as required to conform to existing limitations, shall be assumed by the Contractor without reimbursement or compensation by the Owner.

1.6 RESPONSIBILITY FOR MEASUREMENTS AND QUANTITIES

A. The bidding Contractor shall be solely responsible for all accuracy of all measurements and for estimating the material quantities required to satisfy these specifications.

DRAKE BUILDING ROOF REPLACEMENT, UPSON COUNTY 007200 - 3

1.7 PROTECTION

A. The Contractor shall use every available precaution to provide for the safety of the Property Owner, visitors to the site, and all connected with the work under the specification.

B. Existing facilities shall remain operating during the period of construction. All access roadways must remain open to traffic unless otherwise permitted.

C. In those areas where materials will be raised to work areas above finish grade, a protective covering shall be placed from the base of the wall extending up and over the top edge of the roof, or above the work area. This coverage shall be adequate to ensure that exterior walls and adjacent surfaces do not become stained or soiled during Work operations. Protect surfaces at finished grade in similar manner.

D. Barricades shall be erected to fence off all construction areas from operations personnel.

1.8 HOUSEKEEPING

A. Keep materials neat and orderly.

B. Remove scrap, waste and debris from project area.

1.9 CONDITION OF SITE

A. The bidders shall visit the site before submitting their bids and determine the field conditions affecting their work. In considering the bids, the Owner will assume that the bidders are aware of all items, pertinent to their work and have made allowance for same in their bids.

1.10 INSPECTION

A. Where the drawings or specifications require the inspection and approval of any work in progress by the Owner's Representative, the Contractor shall give that Representative ample notice to allow for scheduling the inspection, which shall be made promptly to avoid delay of work. If work has progressed without the required inspections or approval by the Representative, it shall be uncovered for inspection at the Contractor's expense.

B. Uncovering of work not originally inspected or uncovering questioned work may be ordered by the Owner's Representative and it shall be done by the Contractor. If examination proves such work to be incorrectly done or not done in accordance with the plans and specifications, the Contractor shall bear all cost of the reexamination. If the work is proven correctly installed, all such costs shall be the responsibility of the Owner.

C. The Contractor shall notify building Owner, in writing of any defects in the substrate, and work shall not proceed until defects have been corrected.

D. Do not install new materials until all unsatisfactory conditions are corrected. Beginning work constitutes acceptance of conditions.

E. Check projections and substrates for inadequate anchorage, foreign material, moisture, or unevenness that would prevent quality and execution of new Work.

F. Start of work by the Contractor shall imply approval of substrates and site conditions; and no claim in this respect will be considered valid in case of failure of the new components within the guarantee period.

G. Noncompliance with the terms of this specification and ensuing contract can result in either the cancellation of the Contract, or complete replacement of the defective areas at the Contractor's expense. In the event of cancellation, the Owner will not be obligated to compensate the Contractor for any work undertaken in a defective manner.

H. Damages caused by water infiltration resulting from the failure of the Contractor to secure each day's work in a weather tight manner, will be corrected at the Contractor's expense. Included as damages will be all labor costs incurred by the Owner as a result of such water infiltration.

I. The Owner will require the Owner's Representative to examine the work in progress, as well as upon completion, in order to ascertain the extent to which the materials and procedures conform to the requirements of these specifications and to the published instructions of the Manufacturer.

J. The authorized Owner's Representative shall be responsible for:

DRAKE BUILDING ROOF REPLACEMENT, UPSON COUNTY 007200 - 4

1. Keeping the Owner informed on a periodic basis as to the progress and quality of the work.

2. Calling to the attention of the Contractor those matters he/she considers to be in violation of the contract requirements.

3. Reporting to the Owner any failure or refusal of the Contractor to correct unacceptable practices.

4. Conducting preliminary and subsequent job-site meetings with the Contractor's official job representative.

5. Rendering any other inspection services which the Owner may designate; and

6. Certifying, after completion of the work, the extent to which the Contractor has complied with these specifications as well as to the published instructions of the Manufacturing Company.

K. The presence and activities of the Owner's Representative shall in no way relieve the Contractor of his/her contractual responsibilities.

1.11 SAFETY PRECAUTIONS

A. All Owners’ safety rules shall be adhered to in the execution of this work. Adequate protection shall be provided, to prevent burns and skin irritation, in accordance with safety requirements.

B. Safety Requirements

1. Contractor is responsible for all safety requirements for this project.

2. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

3. Comply with federal, state, local and Owner fire and safety requirements.

4. Advise Owner whenever work is expected to be hazardous to Owner employees and/or operations.

5. Maintain proper fire extinguisher within easy access whenever power tools are being used.

6. ALL SAFETY REQUIREMENTS OF THE OWNER MUST BE FOLLOWED. NO EXCEPTIONS

WILL BE PERMITTED. SAFETY ORIENTATION MEETING REQUIRED PRIOR TO

PERFORMING ANY WORK.

7. THE CONTRACTOR SHALL "HOLD HARMLESS" THE CONSULTANT AGAINST ANY

LITIGATION ARISING FROM ANY ACCIDENTS DURING THE COURSE OF THE

CONTRACT.

C. The Contractor shall be responsible for guarding against fires and shall provide suitable fire extinguishers conveniently located at the site.

D. Competent operators shall be in attendance at all times equipment is in use. Materials shall be stored neatly in areas designated by the Owner and dispersed so as to present a minimum fire hazard.

E. Material loads placed on the roofs or walls at any point shall not exceed the safe load for which the load bearing assembly is designed.

F. Contractor shall conform to requirements as designated by the United States Federal Government (O.S.H.A.). Contractor shall abide by all regulations as outlined in the O.S.H.A. handbook and shall have a handbook on location at all times.

G. Contractors hereby acknowledged that they and their workers have undergone Safety Training and shall at all times act in compliance with all NRCA recommended safety compliance rules and regulations.

H. The Contractor shall properly notify all employees of conditions relating to Work areas with very poor condition and which will be worked on. After such notification, the Contractor must take all necessary precautions to ensure the safety of his/her employees as well as the building personnel.

1.12 WORK AREA TRAFFIC

A. After work is started, no traffic will be permitted on work areas other than what is minimally necessary for the completion of Work for this project.

1.13 PRODUCT DELIVERY, STORAGE, AND HANDLING

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A. Proper storage on or off the site shall be the responsibility of the Contractor.

B. Refer to the specified requirements of Sections 01-48 of this project manual.

1.14 WORK SEQUENCE

A. Once Work is started on a section, it shall continue without undue delay until that section is completed before starting another.

B. Coordinate sequence of Work with Owner prior to start of Work.

1.15 MISCELLANEOUS UTILITIES

A. The Contractor shall be responsible for disconnection and reconnection of existing utilities that are within the work area of the Project, unless noted otherwise.

B. Electrical power will be furnished by the Owner for small tools only. All connections to the electrical system will be furnished by the Contractor.

C. The Owner will furnish potable water. Any connections to the water system shall be the responsibility of the Contractor.

D. At the completion of the work, or when the above connections are no longer required, the Contractor shall remove all connections and leave the facilities in a condition at least as satisfactory as prior to the commencement of his/her work.

E. The Contractor will provide toilet facilities.

1. The Contractor will be responsible for supplying a portable toilet on the jobsite.

2. The Contractor's personnel are not permitted to enter the building without proper authorization from the Owner or Owner's Representative.

1.16 SITE SAFETY

A. The Owner requires the Contractor to take all steps necessary to ensure the safety of people on the project property in areas adjacent to the Contractor’s work areas. The safety of all people in or around the project site is expected to be the Contractors highest priority at all times.

B. This includes but is not limited to the following.

1. Preventing access to the work area.

2. Limiting access to areas adjacent to the work area. Use of safety mechanism such as warning signs, safety cones, safety fences, safety flags, etc.

1.17 CHANGES OR EXTRA WORK

A. The Owner may, without invalidating the original contract, order such changes or additions as may from time to time be deemed desirable. In so doing, the contract price shall be adjusted, as stated below, with all work being done under the conditions of the original contract except for such adjustments in extension of time as may be acceptable to the Owner. The value of such extra work shall be determined in one of the following ways:

1. By firm price adjustment.

2. By cost plus with a guaranteed maximum.

3. By cost with a fixed fee.

4. By unit cost.

B. If agreement is reached that the extra cost shall be handled as per methods 2, 3, or 4, the Contractor shall keep and compile a correct amount of the cost together with such vouchers, etc., as may be necessary to substantiate same for presentation to the Owner.

C. The Owner's Representative shall have authority to make minor job changes or additions as may be necessary to expedite the job providing such changes do not involve additional material cost.

D. No major change or addition shall be made except upon receipt by the Contractor of a signed order from the Owner authorizing such a change. No claims for an extra to the contract price shall be valid unless so authorized.

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1.18 CORRECTION OF WORK PRIOR TO FINAL PAYMENT

A. The Contractor shall promptly remove any work that does not meet the requirements of the plans and specifications or is incorrectly installed or otherwise disapproved by the Owner or the Owner's Representative as failing to meet the intent of the plans and specifications. The Contractor shall promptly replace any such work without expense to the Owner and shall bear the cost of making good all work of other contractors, or the Owner, destroyed or damaged by such removal or replacement.

1.19 DEDUCTION FOR UNCORRECTED WORK

A. If the Owner deems it unacceptable to have the Contractor correct work that has been incorrectly done, a deduction from the contract price shall be agreed upon therefore. Such a deduction from the contract price shall in no way affect the Contractor's responsibility for defects that may occur nor his/her ability for correcting them, and damage caused by them.

1.20 CORRECTION OF WORK AFTER FINAL PAYMENT

A. The Contractor shall provide the specified warranties for this project in order to address deficiencies in the work of this project after the Owner makes final payment to the Contractor.

1.21 LIENS

A. The Contractor shall furnish the Owner with a release in full of all liens arising out of this contract or in lieu thereof, and receipts in full for all materials and labor on the job. In either case, the Contractor shall furnish an affidavit that the liens or receipts include all the labor and material for which a lien could be filed. In lieu of the above, the Contractor may at his/her option furnish a bond to indemnify the Owner against all hazards of liens. Neither part nor final payment shall in any way release the Contractor from the above obligation and in the event that part or full payment has been made and any lien remains un-discharged, the Contractor shall refund to the Owner the necessary funds to discharge such a lien including all cost and attorney's fees.

1.22 JOB CONDITIONS

A. There is NO SMOKING allowed on the project property, and the Contractor shall be responsible for enforcement of this job rule at all times with his/her personnel.

B. Ladders: Any ladders used on this project must be in good condition. The ladder must also be fully secured at their high point all times while in use. All ladders must be O.S.H.A. approved.

C. No drugs or alcoholic beverages are permitted on the grounds.

D. The Contractor shall place necessary barriers and/or protection around or under all work areas where his/her operations involve risk of injury.

E. The Contractor will also protect the building structure from damage in the process of the job. In the event that damage does occur to any property or equipment, or the Owner's work in process, notification must be made within two (2) working days of the incidents to the Owner and Owner's Representative.

F. During the progress of the job, if waste material and rubbish are found or damage resulting from the Contractor's operations is found, or the Contractor does not comply with the requirement by keeping the premises free of accumulations and correct the damage, it shall be the Owner's prerogative to hire personnel to do so; and the cost of this work will be deducted from the balance due the Contractor.

G. The Contractor is responsible for protecting all materials from the elements. If any material becomes wet, it cannot be installed and must be replaced at the Contractor's expense. NOTE: Materials must be covered with waterproof tarps at the end of each workday. Plastic wrappers supplied by the manufacturer are not acceptable substitutes for tarps. The Owner's Representative will reject any covering method or material that does not adequately protect materials.

H. Anyone guilty of willful destruction or unlawful removal of Owner’s property will be dismissed from the job and is subject to prosecution by law.

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I. The Contractor must verify that all materials can be installed to accommodate the building design, governing codes and regulations, and the manufacturer's current recommendations. In the event of a conflict the more stringent shall govern.

J. The Contractor will ensure that all substrates are clean, dry, sound, smooth, and free of dirt, debris, and other contamination before any materials are supplied.

1.23 WORKMANSHIP

A. All materials shall be installed by the Contractor to meet the requirements of the Contract Documents and other more stringent accepted industry standards. Contractor shall be experienced in the particular class or work upon which they are employed.

B. The Contractor's representative or job supervisor shall have a complete and current copy of the Project Manual include project technical specifications and project diagrams, as well as any addenda and/or change order documents, on the project site at all times.

C. Contractor shall plan and conduct the operations of the work so that each section started on one day is complete, thoroughly protected, and watertight before the close of work for that day.

1.24 WORK HOURS AND DAYS

A. When the Contract is awarded, the Contractor will contact the Owner's Representative to arrange the work schedule and the hours of the day that the workers may be on the building.

1.25 COMPLIANCE WITH LAWS

A. The Contractor shall give notices, pay all fees, permits and comply with all laws, ordinances, rules and regulations bearing on the conduct of work.

1.26 OWNER'S RULES

A. The Contractor and all his/her personnel/agent(s) shall abide by all rules created by the Owner.

B. The Contractor must contact the Owner's Representative for specific information regarding the rules governing all operations of the project.

1.27 ANTI-DISCRIMINATION IN EMPLOYMENT

A. Contractors and subcontractors shall not discriminate against any employees or applicant for employment, to be employed in performance of his/her contract, with respect to his/her hire, tenure, terms, conditions or privileges of employment because of his/her race, color, gender, sexual preference, religion, national origin, or ancestry.

1.28 FINAL INSPECTION

A. Upon completion of the installation warranted materials, unless noted otherwise, an inspection shall be made by a representative of the system manufacturer to ascertain that the system has been installed according to the system warrantor’s published specifications and details. The warranty will be issued upon approval of the installation and payment for all materials and fees.

1.29 ADJUSTMENT AND REPAIR

A. Any materials damaged or misapplied shall be repaired or replaced as designated by the building Owner and system warrantor. Repairs or replacement will be made by the contractor at no expense to Owner.

1.30 DISCREPANCIES AND ADDENDA

A. Should a Bidder find any discrepancies in the Drawings and Specifications, or should he be in doubt as to their meaning, he/she shall notify the Owner's Representative at once, who will send a written Addendum to all Bidders concerned. Oral instructions or decisions, unless confirmed by Addenda, will not be considered valid, legal or binding.

B. No extras will be authorized because of the Contractor's failure to include work called for in the Addenda in his/her bid.

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C. Modifications to the specifications (if necessary) will be followed by an addendum; no verbal discussions or agreements shall be recognized.

1.31 TERMINATION BY THE OWNER FOR CAUSE

A. The Owner may terminate the Contract and finish the work by whatever reasonable method he/she deems necessary if the Contractor:

1. Persistently or repeatedly refuses to supply specified materials or to provide enough skilled workers to ensure the project will be completed within the time period indicated on his/her Bid form.

2. Is guilty of substantial breach of any provision of the project documents.

1.32 TAXES

A. Contractor must comply with all state, federal and local taxes. The Contractor shall accept sole and exclusive responsibility for any and all state and federal taxes with respect to Social Security, unemployment benefits, withholding taxes and sales taxes.

1.33 BUILDING PERMITS

A. The acquisition of the applicable permits and associated costs to obtain said permits will be the responsibility of the successful Contractor.

1.34 JOB COORDINATION

A. Contractor is responsible for daily communication with the Owner or Owner's Representative relating to areas of Work in order that the Owner may adequately protect tenant's personal belongings, and the people themselves against possible damage or injury. Contractor is also responsible for policing and protecting areas involving removal and replacement of projections, defective substrates or other work involving substrate penetration.

B. Seventy-two hours prior to starting of the project and/or delivery of materials, the Contractor shall notify the designated Owner’s Representative.

1.35 CLEAN-UP

A. Accumulated debris shall be removed periodically to assure maximum safety and sanitation at all times. At completion of work, the Contractor shall remove all excess material and debris from the site and leave all surfaces free from accumulations of dirt, debris, and other extraneous materials. The Contractor shall also remove any and all drippage of fluid materials from the face of the buildings, floor, window, ladders and other adjacent finished surfaces.

1.36 SUPERINTENDENT

A. The Contractor shall keep a competent non-working, English language speaking superintendent, satisfactory to the Owner and Owner's Representative, on the job at all times when work is in progress. The superintendent shall not be changed without notifying the Owner and the Owner's Representative.

B. The superintendent shall attend all meetings beginning with the pre-installation meeting.

C. The superintendent shall represent the Contractor in his/her absence and all directions and instructions given to the superintendent shall be as binding as if given directly to the Contractor.

D. The superintendent shall be responsible for the conduct of all the Contractor's employees on the premises and shall promptly take necessary measures to correct any abuses called to his/her attention by the Owner.

1.37 ACCEPTABILITY OF COMPLETED WORK

A. The acceptability of completed Work will be based on its conformance to the Contract requirement.

B. The Owner and Owner Representative are not obligated to accept non-conforming work, and such non-conforming work may be rejected.

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1. The rejected work shall be promptly replaced or corrected in a manner and by methods approved by the Owner Representative at the Contractor's expense.

C. Any deficiencies from the specified work noted by the Owner Representative will be immediately reported to the Owner, along with recommended corrective actions necessary.

D. The Owner Representative will not act in a supervisory capacity and will not be responsible for the Contractor errors or omissions.

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MERIK PROJECT NO. 26UCGU03RR396 WARRANTY REQUIREMENTS

SECTION 017836

WARRANTY REQUIREMENTS

1.1 SUMMARY

A. This Section includes project warranty requirements for specific components and systems.

1.2 FIBERGALSS ASPHALT SHINGLE ROOF SYSTEM WARRANTY

A. The Contractor is to provide both a Manufacturer’s Roof System Warranty, and Contractor Roof Warranty.

1. Warranties which contain language regarding the governing of the warranty by any state other than…