Attachment_0009_-_Questions_and_Answers (Final).pdf

Question

Volume Section / Page Question Response

1 RFP

52.212-5; last sentence on

Please confirm that this contract requires professional services and does not adhere to the provisions of the

Service Contract Act, including wage determinations.

Justification: The scope of tasks calls for specialized knowledge and expertise of medical SKO composition and useability, Department of the Army property accountability, supporting information technologies, as well as professional liaison support. This appears to be professional services in nature.

The Service Contract Act may apply to parts of this contract. Not all positions would be covered by SCA.

2 RFP

52.212-5; last sentence on

If the SCA provisions apply, would the government clarify the process to account for adjustments to SCA wage and fringe rates over the life of the contract, given the fixed price is set at the time of award. Additionally, would the government please provide the required Occupational Codes, and Occupational Titles. Additionally, given the transient nature of this work, please clarify the State and Counties to use for wage determination.

Follow clause 52.212-5 and refer to https://www.dol.gov/agencies/whd/government-contracts/service-contracts for further guidance. The Occupational Titles and Codes will be provided in the Attachment 003 - LOE Descriptions.

3 RFP 3.2 Subfactor 2; page 50

Would the government verify if Subfactor 2 aligns to the tasks in PWS Section 2.3 (Kick-off Meeting and

Program Reviews).

Note: Seems like a matching error.

PWS and RFP corrected

4 PWS

1.3.3; 1.4 - 1.9, and all of

Section 2; pages 2-19

Would the government verify if Subfactor 2 aligns to the tasks in PWS Section 2.3 (Kick-off Meeting and

Program Reviews).

Note: Seems like a matching error.

PWS and RFP corrected

5 RFP

Section 2.1 (Management

Approach) and Section 2.2

Subfactor 2: Fielding Support;

The decomposition of Subfactor 2 (Fielding Support) references four subordinate "support areas" that reference

PWS Sections yet use alternate terminology. Specific examples creating confusion include:

1. Program Management Support Services (Fielding) vs. Program Management Support (Contractor Task

Management) vs. General Management Professional Services

2. Logistics Analysis Material Fielding (Fielding) vs. Logistics Analyst Field Support Services vs. Management

Analyst Support Service

3. Logistics Analysis - Medical Liaisons Support Services vs. Medical Liaison Support Services

4. Transportation Coordinator / Logistics Analyst Support Services for FID (Material Fielding) vs.

Management Analyst Support Services

PWS and RFP corrected

6 RFP 3.0 (Sub Factor Management)

Would the government please clarify the distinction between Program Management Support (PWS 1.4 and 2.1 -

2.12) evaluated in Subfactor 1 and Program Management Support Services (Fielding) which makes reference to PWS 2.13 and is evaluated in Subfactor 2.

* This is very important given the prescriptive instructions related to Volume content and formatting

PWS and RFP corrected

7 RFP

Additional Information Notes;

page 3-7

Please confirm that the government will allow the contractor to allocate G&A expenses as part of the cost structure in accordance to FAR 31.205-6(g). This specifically applies to Item 0002, 0003, 0005, and 0006; as well as the same Items during the option periods.

FAR 31.205-6(g) does not apply to this contract as this is not a personal service contract. Vendor is allowed to include

G&A expenses into Travel and ODC CLINS (cost reimbursement CLINS).

8 RFP

Additional Information Notes;

page 3-7

We understand there is a facility in West Virginia where contractors work that includes government owned information technology (IT) and IT infrastructure. This gives rise to several questions:

a. Is this a government owned and operated facility?

b. Is this a contractor owned and operated facility?

c. If it is contractor owned and operated, does the government include this cost as part of Item Number 0003

(Other Direct Costs) NO or does the government prefer to have this cost included within the fully burdened firm-fixed-price cost of Item Number 0001 (Labor). YES

d. What government owned resources are in this facility to include IT equipment, infrastructure, physical security items, property, files, data, and database.

e. Does the government provide any on-site IT support?

a. No b. Yes c. No, the contractor needs to build this cost into their overhead or general & administrative expense rate.

d. Uploaded GFE Smartform from PIEE. IM/IT supports GFE provided equipment. Situationally dependent, IM/IT can provided on-site or remote support.

9 RFP

4.2 (Performance

Descriptions); page 50 and 51

Please confirm that the government seeks only one PPQ per past performance, not up to three PPQs per past performance.

We only require one (1) PPAQ per Past Performance.

10 RFP

List of Contract Documents;

To allow industry to best design our Quality Control Plan, would the government please release a draft copy of the QASP?

A final QASP will be provided in the final RFP.

11 RFP 6.1 (Price Proposal); page 51 Does the government consider 1920 or 1880 hours to be a FTE? The RFP states 1920 while Attachment 0003 communicated 1880 in Attachment 0003.

1880 hours will be the Full Time Equivalent Work.

W911QY-25-R-A001 - Materiel Fielding and Medical

Liaison Support Services

The following questions are all related and a result of a lack of congruence in terminology associated with the scope of requirements. I attempted to build a work breakdown structure that mapped to the proposal instructions and the staffing plan and became increasingly confused. Overall, the government may increase the likelihood of receiving better solutions if the language and scope throughout the different sections of the RFP are more consistent.

End of Requirements mapping questions and recommendations

PLEASE NOTE THAT THE FINAL RFP WILL HAVE NAICS CODE 541990

12 RFP

6.0 (Volume V: Price); page 51 and Evaluation Factors for

Award Section 4.0 Factor 3:

Price (Volume V)

Given that the contract is a firm-fixed price with an established level of effort, can you clarify the methodology or criteria the government will use to evaluate price realism, particularly with respect to whether contractors are adequately staffing the project to meet the level of effort outlined in the performance work statement (PWS) and

Attachment 003?

Recommendation: Given the likelihood that contractors may under-staff the effort to lower their proposed prices, the government would benefit from thoroughly evaluating the pricing methodology used in the proposals.

This should include assessing whether the proposed labor rates, staffing levels, and total labor hours are realistic and aligned with established levels of effort. The government should specifically look for any inconsistencies or underestimations in staffing plans that might indicate an unrealistic price that doesn’t adequately cover the resources needed to meet the contract’s objectives. A detailed review of the pricing approach would ensure that contractors are not proposing prices that compromise staffing adequacy or the quality of performance required under the contract.

Justification: Analysis of the current contract spend using the Federal Procurement Data System (FPDS) and

LCAT rates demonstrates that the incumbent contractor is likely not staffing the full level of effort required under the existing contract. Current LCAT rates appear to be exceedingly low with no room for contractor indirect costs

(fringe, G&A, and overhead) or fee (profit). Current rates with very modest indirect costs and profit do not appear to meet some of the minimal rates established by the US Department of Labor.

The data suggests that the current labor hours and staffing levels do not align with the scope of work outlined in the performance work statement (PWS), which raises concerns about the realism of proposed prices from both the incumbent and potential competitors. This analysis underscores the importance of closely reviewing the pricing methodology to ensure that contractors are adequately resourced to perform the contract without compromising quality or performance.

Price analysis will be done in accordance with FAR 15.404-1(b).

13 PWS 1.3 (Objectives); Page 1

Would the government consider an additional objective that is more mission and results-based.

Recommendation: Consider including an objective such as, "Collaborate with the PMO SMD and key stakeholder organizations to effectively and efficiently support the medical material readiness of the operational

Army through materiel fielding and medical liaison support services."

Justification: This objective charges industry to create opportunities for greater efficiency and focus on readiness. Additionally, this objective aligns nicely to the evaluation criterial specified within Subfactor 1

(Management Approach).

The Government accepts your recommendation. PWS adjusted.

14 PWS and LOE

PWS 5.2.1

PWS states Contractor is responsible for conducting business, Monday through Friday during the core business hours of 0900 – 1500.

LOE and PWS list multiple locations. Is there one core location for hours or are the contractors expected to work the 0900-1500 within their specific time zone?

Based on location of work to be performed. Update hours to 1880

15 PWS 2.12.2, pg. 11

Would the government provide Attachment XX referenced in PWS Section 2.12.2 to communicate the baseline standard for fielding personnel? Also please confirm that this is just fielding personnel and not the entire contract team.

Deleted from PWS

16 PWS 2.12.2; page 11

Would the government please confirm that the DoD provides pre-deployment readiness and mobilization support including predeployment health screening, theater specific training, and operational protective equipment to contractors at no cost? If this is not the case, please confirm that the government would include this within the ODC CLIN.

Current understanding, at no cost. Ask sites to see how contractor or gov pays for this. PWS to be updated

PWS

2.12; page 11

CDRL A004

Would the government please confirm if any government operated information systems are available to manage and monitor contractor deployability? Specifically, does the organization include contractors within it's

MEDPROS / MODs force tree?

No. Upon a notification of a scheduled fielding requiring medical screening and vaccinations. Contractor will coordinate with COR to identify medical standards and processing through available civilian resources or DoD facility for AOR required vaccinations.

17 RFP

Section 3.4 (Subfactor 4) on page 50 and Evaluation Factor

Matrix; page 53

Please clarify the governments intent to evaluate Subfactor 4 (Incoming Transition Plan) as specified in RFP

3.4. Of note, Subfactor 4 is not included in the evaluation matrix on page 53 within the basis of award. In addition, PWS Section 2.5.1 (Incoming Transition Plan) states, "The Contractor shall collaborate with the

Government to develop and deliver an Incoming Transition Plan".

Recommendation:

1. Create a separate one-time CLIN for Transition -In with an government cost plug of $15,000.00 to cover the coordination and planning between government, the outgoing contractor, and the incoming contractor.

2. Set a 60-day period between notification of contract award and start of the contract.

3. Synchronize the outgoing contractors final day to coincide with the start of the new contract.

Justification: This allows the government to evaluate industries approach to coordinating, planning, and managing the transition in a manner that ensures continuity of services and reduces risk to the government.

An update to the Evaluation Factor Matrix will be made to include Subfactor 4 - Incoming Transition Plan and changes made PWS.

18 RFP

Evaluation Factors for Award, Section 1.3.3 (Factor 2) on page 56 and Section 4.3 on

Recommendation: Change Section 4.3 (Recent Contracts) from "three years from date of issuance" to five years to be congruent with the Evaluation Factors on page 56.

Justification: Three years provides unnecessary favor to the incumbent and who has been delivering the work;

this restricts competition.

Past Performance will be extended to five (5) years from date of issuance.

19 RFP

Evaluation Factors for Award, Section 2.3 Subfactor 3

(Experience); page 58 and 59

Would the government consider the descriptions of sub-sets a., b., and c. to provide increased value to the government.

Recommendations:

a. Evidence of corporate experience transitioning-in to a large contract supporting and coordinating between the outgoing contractor and the government.

b. Evidence of experience working on contract tasks comparable in risks of the requirements and improving operations.

c. Evidence supporting medical material readiness of the operational Army.

Justification: This evaluation criteria better aligns to the PMO SMD mission, the RFP objectives, and the government's stated desire for "added benefit, value, and cost savings"

The Govt will consider your recommendation and make adjustments as needed.

RFP Exhibit A

(CDRL Portfolio)

CDRL A020 (Training

Certificates) Please clarify where the government requires training certificates to be uploaded?

In accordance with CDRL - A020 located in Exhibit A. Submit to training coordinator and COR as noted in Addresses.

21 RFP

Attachment E (Position

Descriptions)

Please clarify the status of contracted personnel working overseas. Specifically, do these individuals fall under any legal frameworks and / or agreements such as the Status of Forces Agreement (SOFA) or Foreign

Assistance Act? What US Government regulations communicate the nature of their assignment in the host country to include specific stipulations regarding legal protections, insurance, and evacuation procedures in case of emergencies.

Added to PWS at 6.20.1

22 RFP

Attachment E (Position

Descriptions)

Would the government clarify the policy regarding the coverage of relocation costs for contracted employees working overseas, including any specific guidelines or limitations

Covering relocation costs would be an internal business decision. Costs of relocation would not be covered by the Govt.

23 RFP 3.1.1 & 3.1.2 ; pgs. 49 & 50

The requirements in this section states, "Offerors shall include, as an attachment to their non-cost/price proposal …"

• Is the Government's intention for respondents attach a Program Management Plan (PMP) and Quality Control

Plan (QCP) as attachments to the Volume III: Technical?

• Are the PMP and QCPs treated as attachments and not counted against the 10-page requirement for the

Volume III: Technical?

QCP and PMP are attachments to be drafted in response to the solicitation that will not be included against the 10 page limit.

24 RFP 3.1.1 & 3.1.2 ; pgs. 49 & 51 To be consistent with the rest of the proposal requirements document, we suggest changing the terminology of

"Non-Cost/Price Proposal" to "Volume II: Technical."

We made suggested edits.

25 Technical PWS pg. #3, sec 1.6.2 Will the government provide the required warehouse facilities to adequately support the logistics operations and tasks associated with PEO-SMD?

Units requirement as outlined in the material fielding agreement. Ctr generated during pre-fielding tasks

25 General N/A Is there an incumbent contract for any component of the work to be performed under this contract? If so, will the government please provide the contractor name(s) and contract number(s)?

W81XWH-20-F-0072

25 Attachment 1 - PWS6.18.2 / 39 Section 6.18.2. states, "The Contractor is responsible for providing locations with close proximity to support staff for the .mil networked copier/scanner and printers at the Contractor facility." Is an offsite contractor facility required, and, if so, will the government install a .mil server at this site?

Yes. GOV network switch is provided and maintained by GOV IM/IT

25 Attachment 1 - PWS6.15 / 37 The government should consider requiring the prime contractor to possess a Top Secret or Secret Facility

Clearance in case operational missions dictate higher levels of classification.

No

25 General N/A The government should consider adding the requirement that the contractor must be certified in Cybersecurity

Maturity Model Certification (CMMC) version 2.0. This is IAW DFARS Clause 252.204-7012 and NIST 800-171;

cybersecurity requirements for Primes and Subcontractors are no longer voluntary.

This requirement will not be added to the solicitation. Government systems will be used to conduct all work performed in the PWS.

25 RFP

Continuation of Deliveries or

Performance / 18

Page 18 of the RFP states, "Party to Pay Transportation Cost: Contractor." What transportation cost is this referring to? Is there a requirement to warehouse and ship materiel from a contractor-owned facility?

No warehouse requirement. Shipping of documents, printer/ scanner and office supplies to fielding locations are covered under ODCs CLIN.

25 General N/A

We recommend that the government compete this requirement as a Task Order on GSA MAS as a Service-

Disabled Veteran-Owned Small Business (SDVOSB) Set Aside or Small Business (SB) Set Aside under NAICS

541614SVC – Supply and Value Chain Management or NAICS 541614 – Deployment, Distribution and

Transportation Logistics Services. We recommend this because the PWS requirements are most closely aligned with logistical services defined as “Supply and Value Chain Management: Includes supply and value chain management, which involves all phases of the planning, acquisition, and management of logistics systems” and/or “Distribution and Transportation Logistics Services: Services include the following: Deployment

Logistics such as contingency planning, identifying/utilizing regional or global resources, integrating public/private sector resources, inventory/property planning, movement, storage, end-to-end industrial relocation/expansion services, and deploying communications and logistics systems to permit rapid deployment and management of supplies and equipment; Distribution and Transportation Logistics Services such as

Planning and designing, implementing, or operating systems or facilities for the movement of supplies, equipment or people by road, air, water, rail, or pipeline.”

No. To maximize competition we compete this requirement to all small businesses through SAM.gov.

25 Attachment 1 - PWS1.9 / 3

Section 1.9. Surge Support Services - (Optional Task) states, "Within the surge support tasks, the contractor shall support all objectives above and the additional surge requirements outlined below." There is no surge-related content directly below this statement. Should we refer to Section 2.20. Surge Support (Optional Tasks) for this information? If not, please provide the missing content.

Correct on PWS

25 Attachment 1 - PWS2.12.2 / 11 Section 2.12.2 references "Attachment XX," which provides the baseline standard that fielding personnel must meet. Please clarify what the attachment number is and if it's been included.

Deleted from PWS

25 Attachment 1 - PWS2.19 / 17

Regarding Section 2.19. Transportation Coordinator/Logistics Analyst Support Services for FID (Materiel

Fielding) - Will the Transportation Coordinator be performing actual functions, such as inputting shipping information into transportation systems like CMOS, or are they mainly responsible for just tracking all of the shipments to their final destinations?

No. TC is providing tracking information

26 DRFP Will the Government consider a Sole Source/Direct Award to an Alaskan Native Corporation? No. To maximize competition we will not make this requirement sole-source.

27 DRFP p 18 For transportation cost, the DRFP states the contractor is responsible to pay. Are those costs a reimbursable

ODC?

Authorized personnel travel expenses are reimbursable based on the JTR. For support materials, documentations and equipment GFE, authorized expenses will be covered by ODC CLINS.

28 DRFP p 26-27 Should CLINs 5001-5007 quantity read 6 each instead of 12? Final revisions to CLINS will be made.

29 DRFP p 43 In reference to tax exemption for Italy, is this for purchases there as the work place of performance is all

CONUS, correct?

For work performed in Italy, follow Clause regarding the submission of invoices. Restrictions may apply.

Regarding the Army Automation Systems listed in Section 1.1.1 (TEWLS, LOGICOL, LMI-DST, M3PT, AESIP, GCSS-A), will the Government provide:

a) The estimated timeframe for system access approval after employee clearance verification?

b) Whether system-specific training is required prior to access being granted?

c) Will required training be Government-provided or contractor-provided?

d) Will the Government provide a list of prerequisite certifications needed for access to each system?

e) What is the process for obtaining recurring training requirements for these systems?

31 1.6.1 Does the full scope of materiel management as described in 1.6.1 include DRMO activities? PWS Question / DRMO tasks are not a part of this requirement

32 2.1.7 Can the expected ratio of field support versus office administrative time for the Medical Liaison Officers be clarified?

PWS Question / Schedule dependent and based on unit demand for support. This is highly variable and situationally dependent

33 2.5.1 / 2.5.2

In regards to: "Contractor purchased Government owned assets, including facilities, equipment, furniture, phone lines, computer equipment, etc." a) What types of each of these are being pruchased by the contractor and owned by the Government?

b) Are these ODC purchases that the Goverenment then owns, or Government owned facilities that the contractor leases, or something other? c) How large of a facility is required and with what capabilities?

PWS Question / A. The only GFE provided is laptop, portable scanner / printer, mobile phones. LNO's are issued phone and laptop and are provided office space and furnishings from installation they are assigned to. B. All GFE is provided to the Ctr at no cost. ODC does not cover leases. C. Ctr discretion based upon your analysis of location and personnel placement.

34 2.1 Are resumes and/or Letters of Commitment required for the 11 Key Personnel? 11 of 42 FTEs as "Key" is a tough task for anyone other than the Incumbent.

PWS Question / Key personnel adjusted down to 10. Yes it is required. Individual Key Personnel may be listed by more than one vendor's proposal.

a) For the eight (8) Logistics Analyst IV Medical Liaison Officer (LNO) positions are they in direct support of the assigned base?

b) If not will the government allow some positions to be filled remotely with periodic travel to supported sites?

c)If they are in direct support will the base requirements impact assigned missions from the PM?

36 2.14.1 For the Weekly Executive Level Fielding Schedule requirements, what is the expected turnaround time for updates when mission priorities change?

PWS Question / Adjustments are made in coordination GOV TPOC through daily communication. No requirement to send a new schedule for every change.

37 2.15.4 A Pre-Fielding Analysis Report that identifies authorized materiel requirements and expected shortages is requested will the Government provide historical data on typical shortage rates and resolution timelines to help contractors develop appropriate staffing models?

PWS Question / The GOV has provided an LOE that is based upon historical fielding and estimated future fielding demand.

38 2.19.3 For Daily Transportation Reports for medical equipment sets, clarify if these reports are required on federal holidays and weekends, or only on standard business days.

PWS Question / No, standard business days

39 5.1 In reference to: "The Contractor shall support the Government efforts at a Contractor Site and efforts that will take place at the following Government facilities:". What support activities are anticipated to be performed at the

"Contractor Site"?

PWS Question / All PWS requirements are to be performed at the contractor site or while traveling.

39 5.1.4 Contractor personnel require a T3 investigation with Secret eligibility. Will interim clearances be accepted for new hires during the 30-day transition period specified in Section 2.5.1?

PWS Question / No, interim clearances are not accepted

39 5.3.3 For the OCONUS travel requirements detailed in Section 5.3.3, would the Government consider allowing virtual support for some pre-fielding activities to reduce travel costs while maintaining mission effectiveness?

PWS Question / Pre-fielding activities are done prior to travel. They are completed virtually

39 6.18 Will the Government provide VPN access and hardware for remote work arrangements, or should contractors plan to provide these resources?

PWS Question / All GFE will have VPN capability

39 6.20.4 Will the Government provide a comprehensive list of all required certifications and their renewal frequencies to help contractors develop training tracking systems?

PWS Question / The GOV training coordinator will track and provide notification for re-certifications

39 Draft RFP Section 2.3 (4), page 58

Can the government please document the instructions regarding resumes and letters of intent for each of the

Key Personnel requirements. There is documentation for replacements of personnel but there are no documented instructions for the proposed Key Personnel. Additionally, in what volume should we include KP resumes and letters of intent and will they be excluded from page count?

Key Personnel Resumes will be included under Technical. These will not count against the page count.

39 Draft RFP Section 1.13, page 48 Can the government please confirm that each Volume (Volume I - V) be its own file for the final submission? Yes, each Volume will be its own file for final submission.

39 Draft RFP Section 3.1.1 & Section 3.1.2, pages 49-50

Can the government please confirm that the Project Management Plan and Quality Control Plan be separate attachment files from Volume III and will not count against the 10 page count limitations for Volume III, Subfactor

1: Management Approach.

Attachment 0001

- PWS

Section 4.6, page 20

Also, will the government please clarify if the Deliverable table is incorrect in that the Program Management Plan and the Quality Control Plan will be delivered with the proposal submission and then updated NLT 14 days after the contract award?

Can the government confirm that Volume I: Administrative will contain two (2) Table of Contents (ToC). The first

ToC will be for Volume I itself, providing the overall organization of Volume I.

The second ToC will be the Master Table of Contents, providing file/Volume naming convention, organization within each file/Volume, and the naming convention for all referenced attachments and appendices for the proposal submission?

30 Attachment 1 1.1.1

PWS Question / A. Ctr is required to submit SAR form to request access. Ctr is not penalized for delays in SAR processing. B. system specific training will be OJT during transition in period. C. Yes, GOV will provide access to trng materiel and sites. D. None E. Ctr will receive notification from GOV training coordinator

Section 2.3, page 49

QCP and PMP will be separate files included within the respective Volumes and will not count towards the 10 page limit.

// Adjusted deliverable table - CJG

2.11 PWS Question A. They are regionally aligned to the Army Force Sustainment Brigade (AFSB) support area. Not to the base only. B.LNO will be located a specified installation and are authorized travel to support sites covered in their respective region. C. No, all guidance and mission support requirements are directed by PEOS, PM SMD.

Draft RFP We do not require a Table of Contents specifically for Volume I - Administrative. However, if you wish to include one, that is fine. A Master Table of Contents is required.

41 Attachment 001 - PWSSection 2.12.2, page 11 Will the government provide "Attachment XX" providing the baseline deployability standard that fielding personnel must meet?

Deleted from PWS

42 Attachment 001 - PWSSection 2.18 - 2.21, pages 16-17

Recommend para 2.18 be deleted as a duplicate to 2.18.1. Numbering of 2.18.1 should change to 2.17.9 and subsequent changes to paragraph numbering through 2.17.20. All of these are tasks performed in support of

Medical Liaison Support Services. Subsequently, para 2.19 changes to 2.18, para 2.20 changes to 2.19 and para 2.21 changes to 2.20.

Corrected PWS titles and numbering

43 Draft RFP Continuation of Deliveries or

Performance, Pages 26-27

Time period of OY5 extension shows 03 JUL 30 through 02 DEC 30 (5 months), but Quantity column reflects 12 each.

Will be revised.

The PWS Section 1.8 references "five (5) enduring and one (1) optional liaison locations."

Section 5.1 lists eight (8) locations where the contractor shall support government efforts.

Section 5.3.3.2. lists at least sixteen (16) locations for LNO travel.

QUESTION: Will the government please enumerate the enduring locations and optional locations requiring LNO travel and update the above sections accordingly?

Attachment 1

(PWS)

2.12.2 Please provide the attachment that details baseline standards for fielding personnel/deployability.

Deleted from PWS

Attachment 1

(PWS)

2.21 Please clarify the tasks the Contractor shall support for Fielding Mission Support during Surge. Is it the government's intent that during surge, the Contractor supports tasks listed in 2.15 and 2.17 of the PWS?

Surge requirement is just a personnel increase to support the same PWS requirements

Section 5.1.4 requires all contractor employees to have a T3 investigation with Secret eligibility (but not necessarily a Secret clearance).

Section 5.3.4.2 requires Contractor employees that hold security clearances (secret and above) to complete training and submit documentation prior to non-contract OCONUS travel. This implies that contractors on this project will have clearances

Section 6.15 states Contractor will require access to classified data.

Will the government please delineate the security clearance requirements for each position. Which of the tasks require clearance and at what clearance level?

To ensure accurate pricing of travel budgets, will the government please confirm that the OCONUS fielding mission table in this section for each 12-month period of performance is intended to indicate the following:

KOREA/JAPAN

- Trip from Ft. Detrick to Korea/Japan: For each trip, the average number of contractor travelers is between 4-5 travelers, and each roundtrip to Korea/Japan, including travel time and time on-the-ground, consists of approximately 5 days.

- Please also confirm the Fielding Mission trip to Korea/Japan occurs approximately 6 times in each 12-month period of performance.

GERMANY/KUWAIT

- Trip from Ft. Detrick to Germany/Kuwait: For each trip, the avg number of contractor travelers is between 4-5 travelers, and each roundtrip to Germany/Kuwait, including travel time and time on-the-ground, consists of approximately 3 days.

- Please also confirm the Fielding Mission trip to Germany/Kuwait occurs approximately 7 times in each 12-month period of performance.

HAWAII

- Trip from Ft. Detrick to Hawaii: This trip consists of 3 contractor travelers, and the roundtrip to Hawaii consists of 5 days.

- Please confirm this trip occurs once (1 time) in each 12-month period of performance.

To ensure accurate pricing of travel budgets, will the government please confirm that the OCONUS fielding mission table in this section for each 12-month SURGE period of performance is intended to indicate the following:

KOREA/JAPAN

- Trip from Ft. Detrick to Korea/Japan: For each trip, the avg number of contractor travelers is 1, and each roundtrip to Korea/Japan, including travel time and time on-the-ground, consists of 7 days.

- Please also confirm this trip occurs twice (2 times) in each 12-month SURGE period of performance.

GERMANY/ITALY

- Please confirm this trip consists of 1 contractor traveler and the roundtrip, including travel time and time on-the-ground, consists of 10 days.

- Please also confirm this happens once (1 time) per 12-month SURGE period of performance.

Corrected PWS "...Assist PEOS, PM SMD Regional Managers with coordinating on-site infrastructure, materiel handling support and unit synchronization for fielding missions with in assigned AOR."

Attachment 1

(PWS)

5.1.4; 5.3.4.2; 6.15

Corrected PWS. All personnel are required to have a current secret clearance.

Attachment 1

(PWS)

5.3.4.3 GOV provides Travel pricing plug numbers for pricing volume. These are travel estimates based on previous years.

Travel is an ODC and will be reimbursed based on actual Fieldings executed.

Attachment 1

(PWS)

5.3.4.3 duplicate question - see above

Attachment 1

(PWS)

1.8; 5.1; 5.3.3.2

HAWAII

- Please confirm this trip consists of 1 contractor traveler and the roundtrip, including travel time and time on-the-ground, consists of 7 days.

- Please also confirm this happens once (1 time) per 12-month SURGE period of performance.

50 RFP 6.1

Section B lists 1880 hours for a full FTE; however, Vol V pricing instructions list 1920. Please deconflict the number of hours for pricing purposes. Recommend 1912 which accommodates 11 holidays and 3 weeks vacation.

1880 hours will be the full FTE.

51 RFP 3.1.1 Is the PMP page count included in the management page count (10 pages)? If not, is it unlimited? No the PMP does not count towards the 10 page limit. It is up to the vendor how concise they can prepare this plan.

52 RFP 3.1.2 Is the QCP page count included in the management page count (10 pages)? If not, is it unlimited? No the QCP does not count towards the 10 page limit. It is up to the vendor how concise they can prepare this plan.

53 Attachment 3 NA Please confirm if there is a CRC requirement for LNO assigned to Germany? Not required for Germany. CRC is for CENTCOM AOR only.

54 NA NA Is this a new requirement? If not, please disclose current incumbent and contract number. W81XWH-20-F-0072

55 NA NA Is the Government going to provide a performance requirement summary? No requirement summary will be provided. However, the description of the scope within the PWS is provided.

56 NA NA

Would the government consider making this a solicitation an 8a small business set a side if two or more qualified 8a firms respond to the RFI?

No. To maximize competition, we will not narrow the set-aside down to the 8a level.

57 NA NA Can the government provide which, if any, of the positions will be SCA wage positions?

The Service Contract Act does apply to this requirement. Please review clause 52.212-5 and review standards at https://www.dol.gov/agencies/whd/government-contracts/service-contracts.

58 PWS Section 2.13-2.15, and 2.19 / Page 12-15 and page 17

Perhaps some confusion around the Key Personnel and the specific tasks/responsibilities for each of the

LCATs. We didn’t see anything specific for the Management Analyst role. 2.13-2.15 covered PM, General

Management Professional Services, and Logistics Analysis respectively, but no specific call out for the

Management Analyst role, unless the intent is included in one of the other sections. 2.19 mentions the responsibilities of A Transportation Coordinator/Logistics Analyst Support Services….should this be its own Key

Personnel, separate LCAT?

Corrected the PWS

Is the contracting office or program office taking contractor meetings with potential vendors? If so, who can we contact?

We are not taking contractor meetings.

60 2.2, page 49 of 73 Is a screenshot from SAM.gov sufficient to prove the company is not on the Excluded Parties List? Vendors would self-report by completing FAR 52.212-3. The Govt will verify eligibility through our systems.

Will work be at a Government location or remotely, for the following positions:

Logistics Analyst IV, LNO (all locations)

Logistics Analyst III, Material Fielding

Logistics Analyst II, Material Fielding

62 Will the Government provide Government laptops for all employees? Yes

63 Will the Government provide mobile phone for liaisons, fielders, etc? Only LNO's

64 Will Defense Base Act Insurance (DBA) be billed within Labor or ODC CLINs for Germany position?

DBA compliance does apply and Vendors will have to make an internal business decision to cover costs. The Govt will not be obligated to pay for these expenses.

Will State Department Allowances, such as Cost of Living Adjustment (COLA) be billed within Labor or ODC

CLINs for Germany position?

Vendors will have to make an internal business decision to cover costs. The Govt will not be obligated to pay for these expenses.

Can the government clarify whether this requirement is currently being performed under an another existing contract? If so, can the government provide the contract numbers and the names of the current contractors performing similar work?

W81XWH-20-F-0072

Due to the Army’s Service-Disabled Veteran Owned Small Business goals, will the Government consider making this contract a SDVOSB set-aside?

No. To maximize competition we will not make this requirement specifically a SDVOSB set-aside.

68 A QASP is mentioned but not provided. Will that be provided with the final RFP? A final QASP will be provided in the final RFP.

Government contracts are now increasingly including DFARS 252.204-7021, assessing offerors' security postures, and incentivizing a clear path toward CMMC Level 2 certification. Will the government include DFARS

252.204-7021 in this contract and set a requirement or evaluation criteria for CMMC Level 2 certification to ensure cybersecurity compliance and mitigate the risk of data compromise?

All work is completed on GFE monitored and supported by GOV IM/IT

The PWS states this contract falls under Category 2: Program and/or Administrative Support for OCI risk. Are there any known potential conflicts with other existing PEO SMD contracts?

No

71 Section L 4.2 Page 51 Will the Government omit the requirement for a PPAQ if the vendor has a CPARS, in order to not prudent current government personnel

We will not remove the requirement for PPAQs.

72 Solicitation 2.1/49 Should offerors include their UEI in addition to or in place of their DUNS number? No

73 Solicitation 2.3/49

Under Section 2.3, will the Phase I down select be completed separately and if the offeror is found to be acceptable, will a separate due date for the Phase II proposal documents be required or will the entire submission be evaluated together?

No separate due date.

74 Solicitation 3.1.1h/50 Is the government asking about how to reduce risk for the entire requirement or for the management approach? In your response. Your management approach should address how you will identify risk and reduce or mitigate risk.

75 Solicitation 4.0/50

Will the government consider changing the past performance requirement from 3 to 10 years to enable a more balanced evaluation? As written, a 3 year past performance limit favors the incumbent since the length of the current contract is in excess of 5 years.

Past performance will be extended to six (6) years. The evaluation criteria will be modified to state that relevant Past

Performance includes anything similar to NAICS 541990.

76 Solicitation 4.1a/50 Should offerors include their UEI in addition to or in place of their DUNS number? No

77 Solicitation 4.2/51 Is the offeror limited to 3 PPAQs even if they have more than 3 references for Vol IV? Only 3 PPAQs are required.

78 Solicitation 4.3/51 Will the government consider changing the definition of recency from 3 to 10 years? Agree

79 Solicitation 1.2/53 Should Subfactor 4 be included in Table 1 since Subfactor 4 is listed under 1.4 on page 56? Subfactor 4 will be included in the table

80 PWS 5.1/23 Will the government define "enduring basis" and provide the other locations that might require support. Corrected PWS. "...Other regional locations requiring intermittent Logistics Assistance Representative support."

LNO are at Alt work site and travel to all locations within their AOR. LA III are at Alt work site and travel to all locations per fielding schedule. LA II are at Alt work site and travel to all locations per fielding schedule.

Attachment 1

(PWS)

5.3.4.3 duplicate question - see above

Draft+RFP+-

+W911QY-25-R-

A001

4.2, page 51

Past Performance Assessment Questionnaires are listed as mandatory, but this places a burden on other

Government officials especially if they have gone through the process of submitting CPARS. We recommend that PPAQs only be mandatory if CPARS don't exist, but if CPARS exist to make them optional.

PPAQs will be required regardless of performance indicated within CPARS.

Draft+RFP+-

+W911QY-25-R-

A001 and

Attachment+000

3+-

+LOE+Position+

Description

6.1, page 51 and page 1

The Draft RFP indicates FTEs should be calculated at 1920 hours, while the LOE file lists them at 1880 hours.

We recommend 1912, which has become the standard in recent years with the 11th federal holiday (2080 total hours - 88 holiday hours - 80 hours of PTO = 1912 productive hours). Whatever is chosen, we recommend consistency between these files to minimize confusion.

1880 hours will be the full FTE.

Draft+RFP+-

+W911QY-25-R-

A001

The section starting with 'Recent Contracts' in bold states that contracts should be within the past five years of issuance of the RFP, the rest of the document states three years. We recommend five years to improve the competitive landscape, but whatever is chosen we recommend consistency throughout.

We will revise the RFP to modify the Past Performance time period for up to five (5) years.

Section 1.3.2

The PWS states that "Contractors shall be located at Fort Detrick, MD and additional Contractor site locations outlined in Section 5.1." Will the Government provide workspace at these locations, or is the contractor expected to secure facilities independently?

Work spaces are provided for the Fort Detrick staff, it is the responsibility of the contractor to provide workspaces for the remainder of the team

Section 2.15.5.1

The requirement to manually lift and move equipment during fielding operations—will the Government provide material handling equipment, or is the contractor responsible for this?

MHE (Pallet Jacks, forklifts) is provided by the Gaining Command

Security Clearance Timeline

The requirement for all personnel to have a T3 Investigation with Secret Eligibility before contract performance may present a delay. Would the Government consider allowing personnel to begin work with an interim clearance while awaiting final adjudication?

3. Suggestions for Improvement

No. Unfortunately our supporting security office does not allow interim security clearances.

Evaluation Criteria

Consider clarifying how past performance and other variables will be weighted in evaluations to ensure transparency in the selection process.

Past performance will be extended to six (6) years. The evaluation criteria will be modified to state that relevant Past

Performance includes anything similar to NAICS 541990. The evaluations and weighted variables are located in Section

M.

Deliverable Schedule

Some reporting requirements (e.g., Monthly Progress Report and Fielding Analysis Report) may have overlapping data. Would the Government consider consolidating these into a single report to reduce administrative burden?

Yes. Identify duplicate reporting and make recommendations to government TPOC after award.