Draft_YTC Generator PWS.docx

Performance Work Statement (PWS)

Preventive Maintenance for Infrastructure Generators at Yakima Training Center

12 December 2022

Table of Contents

1.0 Introduction. This is a non-personal services contract to provide Preventive Maintenance Services for Infrastructure back up generators at Yakima Training Center, Yakima, Washington. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required generator maintenance at Yakima Training Center, Yakima, Wa as defined in this Performance Work Statement (PWS), section three (3.0). The Contractor shall perform to the standards of this PWS.

Background: YTC is a United States Army training center (Army maneuver training, land warrior system testing and live fire area) located in Kittitas and Yakima counties, south central Washington state. It is bounded on the west by Interstate 82, on the south by the city of Yakima, on the north by the city of Ellensburg and Interstate 90, and on the east by the Columbia River. It comprises approximately 327,000 acres of land, most of which consists of shrub-steppe, making it one of the largest areas of shrub-steppe habitat remaining in Washington state. The terrain is undulating and dominated by four east-west parallel ridges, the Saddle Mountains, Manastash Ridge, Umtanum Ridge, and Yakima Ridge anticlines, which are part of the Yakima Fold Belt near the western edge of the Columbia River Plateau.

Objectives . The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents. The Contractor shall perform these requirements in accordance with this PWS, manufacturer's manual, local, state, and federal laws and regulations, and United States Army regulations. In the event of conflict between regulatory guidance, the most stringent requirement shall apply.

1.2.1 The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

1.2.2 The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill preventative maintenance on infrastructure back up generators and their component needs, emphasizing innovation and commercial best practices.

Climatic Conditions . The average annual rainfall is approximately 8.26 inches; with the wettest month being December. The average annual snowfall is approximately 17 inches, with snowfall expected during the period of November to February. The average frost-free period (growing season) during the year is about 201 days. The average annual maximum and minimum temperatures are approximately 90- and 23-degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 23 degrees in the month of February to a high of 90 degrees in the month of August. Summer temperatures often reach 90 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. The Contractor shall ensure to provide clear access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes.

1.5 Traffic Flow. N/A

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage N/A

1.8 Dust Suppression. N/A

2.0 Requirements.

2.1 Description of Services. The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services. The contractor shall provide personnel, management, and other items and services not considered base support necessary to perform specific generator preventative maintenance as defined in this PWS. The contractor shall comply with all applicable Department of Defense (DoD), Army, Air Force, federal, state, and local laws, regulations, codes, technical manuals, and acceptable commercial practices in the delivery of required services. The final authority, Army Headquarters, Installation Management Command, has determined and furnished Generator Preventative Maintenance services guidance and standards that the Government has incorporated into this PWS.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The PoP consists of 3 years.

The PoP is as follows:

2.1.2.2 Place of Performance and Hours of Operation.

Place of Performance. The work to be performed under this contract will be performed at YTC for the locations listed in Technical Exhibit (TE) 1. The Government's regular (normal) hours are from 7:00AM – 3:30 pm, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours

2.1.3 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

2.1.3.1 The Contractor shall provide personnel support within 48 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO NLT 5 business prior to scheduled work. Contractor personnel shall not be scheduled for overtime work. (Deliverable)

2.1.3.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4. Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 2 hours. The Contractor shall resume operations with KO approval.

2.1.5 Emergency Services. The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. YTC emergency services Police Department 509-577-3236 / Fire Department 509-577-3250.

2.1.5.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor, but 911 can be used in emergencies.

2.1.6 N/A.

2.1.7 Contract Administration and management. The following provides the roles and their respective authority during the performance of the contract.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed NLT five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes. (Deliverable)

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor. N/A

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool: N/A

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall submit a document stating a Program Manager who is responsible for the performance of the work NLT 3 business days after contract is awarded. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 7:00AM – 3:30PM, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain a Tier 1 clearance at time of the contract start date and for the life of the contract. The Program Manager shall hold a certified Generator Maintenance e certificate. The Program Manager shall be able to understand, speak, read, and write the English language. (Deliverable)

2.1.11.1.2 No Common Access Card (CAC) is required for this contract.

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR corrective action plans, timely identification of issues, and effective management of subcontractors NLT 3 business days of contract award or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. (Deliverable)

2.2 Work Management. Applicable only for CLS 411, 414, and 420. N/A

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). NA

2.2.2.1 GFEBS Certification. N/A

2.2.2.2 Preventive Maintenance Orders (PMO). N/A

2.2.2.3 Operations Work Orders (OWO). N/A

2.2.2.4 GFEBS Support. N/A

2.2.2.4.1 Database Tasks/Requirements. N/A

2.3 As-Builts and Geospatial Information System (GIS). Applicable only for CLS 411, 414, and 420. N/A

2.3.1 Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.1.2 Training. N/A

2.3.2 Real Property Records Updates. N/A

2.3.3 GIS. N/A

2.3.4 GIS Support Services. N/A

2.3.5 GIS Files. N/A

2.3.6 Other Documents. N/AIf t applicable, insert “N/A” or write applicable statement.) Technical exhibit 6 and 7

2.4 Historic Property or Archaeological Site. N/A

2.4.1 Repair and Replacement. The Contractor shall report damages to the COR NLT 2 hours. The Contractor shall repair or replace parts with products similar in appearance to the original. Repairs, renovation, or replacement to historic buildings must be approved by the KO.

2.5 Special Requirement

2.5.1 Security. The contractor shall comply with security regulations: YTC Regulation 210-1, Chapter 7, section XVII; YTC Regulation 190-16, Access to and Conduct While upon the YTC Reservation and YTC Regulation 190-5, Installation Traffic Code. Contractors do not require a CAC card for this contract. The contractor shall ensure that the employee obtains a government-furnished identification badge prior to beginning work under the contract. If an employee no longer needs a badge for any reason (e.g., quits his/her job or no longer performs work under the contract), the contractor shall return the badge to the COR within two (2) workdays of such change. If the badge cannot be returned within the required time frame for any reason, the contractor shall immediately notify the COR verbally, followed up in writing the next work day. An employee’s inability to obtain entrance to a government installation because he/she does not have the required government-furnished identification badge shall not excuse timely performance of the requirements of this contract. Contractor employees may be denied entry to the installation if it is determined that such entry may be contrary to good order, discipline, or the security of the installation. The Government may change the location(s) at which badges are issued or returned, with or without advance notice to the contractor, at no additional cost to the Government as a result thereof. Employees who only require intermittent access to the Government installation for performance of this contract may be required to obtain a visitor’s pass rather than be issued an identification badge. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation change Such determinations will be at the sole discretion of the KO.

2.5.1.1 Key Control per Industry standards. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR/ACOR and KO. Lost keys shall immediately be reported to the COR, by personal contact via phone and be followed up by written correspondence. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government-issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and current proof of insurance applicable for the type and class of vehicle being operated. Contractor shall enter through the Firing Center Road main gate which is open 24/7. Directions to the main gate: Interstate 82 East to exit 26, turn east onto Firing Center Road, continue east on Firing Center Road for approximately 1 mile.

2.5.1.3 Contractor Vehicle Registration. N/A.

2.5.1.4 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 Physical Security. The Contractor will be provided a government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

2.5.2 Security Training.

2.5.2.1 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty 30 business days of contract award NLT 5 business days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award. (Deliverable) https://www.mepcom.army.mil/Home/Contractors/

2.5.2.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training. The contractor shall complete this training within 30 calendar days of contract award, within 30 business days of the start of each option year, and within 5 business days of new employees commencing performance with the results reported to the COR/ACOR NLT 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/ACOR within (7) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html. (Deliverable)

2.5.2.3 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Four training areas shall be completed, four (4) OPSEC classes: OPSEC 1301 Fundamentals; OPSEC Awareness for Military Members, DoD Employees, and Contractors; social media and Operations Security Training; and Social Networking. These shall be completed, and certificates submitted within 30 business days after contract award date to the COR/ACOR for each affected contractor employee and subcontractor employee. (Deliverable) https://securityawareness.usalearning.gov/opsec/story.html (approximate 4 Hours).

2.5.2.4 Combating Trafficking in Persons (CTIP), FAR 52.222-50 c.

The Contractor shall notify its employees of the United States Government's zero tolerance policy described in paragraph FAR 52.222-50 c (b) of this clause the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. If indicators are identified, notify the Contracting Officer immediately.

2.5.4 Training, Physical Requirements, or other Expertise Required.

2.5.5.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period not to exceed 7 business days; at prices not to exceed 5 percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year. (Deliverable)

2.5.5.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, 5 business days before delivery of the material, to the COR. The Contractor shall provide upon request from the COR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR. (Deliverable)

2.5.5.3 The Contractor shall comply with the Yakima Training Center Natural Resources Management Plan (INRMP) dated June 2020. A copy of this plan will be provided to the Contractor.

2.5.5.4 Spill Plan. The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within 30 business days of contract award IAW Spill Prevention Control and Countermeasure Plan. (Deliverable)

2.5.6 Contingency Plans.

2.5.6.1 General. N/A

2.5.6.2 Mobilization Contingency Plan. N/A

2.5.6.3 Disaster Contingency Plan. N/A

2.5.6.4 Dispute Contingency Plan. N/A

2.5.6.5 Plan Updates. N/A.

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A

2.6.1 Project Support. N/A

3.0 Performance Requirements and Standards.

3.1 Preventive Maintenance. The Contractor shall provide monthly, quarterly, semi annual and annual preventive maintenance to all Infrastructure backup generators listed in Technical Exhibit (TE) 2. The Contractor shall refer to manufacturers’ manuals for maintenance and repair requirements, frequencies, and consumables specifications. The Contractor is responsible to identify potential problems and make repairs during the performance of scheduled preventive maintenance at or less than $1,000.00 per repair. Required parts and labor shall be included in this threshold. Repairs that are above this threshold, shall be accomplished via the Emergency Repair.

3.1.1 General inspection. Inspect the generator for proper operation and identify any mechanical problems that could create an unsafe and/or hazardous condition per manufacture standards.

3.1.1.1 Exhaust System. Check the entire exhaust system, to include the exhaust manifold, muffler, and exhaust pipe. Check for leaks at all connections, welds, gaskets, and joints, and ensure that the exhaust pipes are not heating surrounding areas excessively. All turbo charger assemblies (where installed) should be inspected for proper operation to ensure the absence of oil leaks and undue noise while under load to indicate malfunctions. Mufflers (where installed) shall be inspected for serviceability, security and corrosion. All minor discrepancies shall be corrected immediately to MFR’s specifications to ensure system remains in serviceable condition.

3.1.1.2 Fuel System. All generators shall be inspected for fuel leaks, seeps, security, and corrosion. Integral fuel tanks shall be inspected for security of attachment. Fuel tank lids, caps and vents shall be inspected for proper fit and functionality, and any evidence of excessive wear and/or corrosion. Check for fuel oil components such as fuel hose, fuel pipes, fuel filters, injector pumps, etc. If damages to these components are encountered, replace following the instructions provided by the manufacturer. Make sure the lines are not rubbing against anything that could cause an eventual failure. Supply and return lines shall be checked to ensure they are not unduly lengthy, but if found to be so, the contractor shall adjust to a suitable length. All minor discrepancies shall be corrected immediately to MFR’s specifications to ensure system remains in serviceable condition.

3.1.1.2.1 Drain fuel filters at the interval indicated by the manufacturer.

3.1.1.2.2 Inspect and clean fuel systems. Remove contaminants such as dirt and sediments from tanks storing fuel to ensure proper engine operation.

3.1.1.2.3 Sample fuel from the fuel tank to detect the presence of water. Remove water accumulation from storage fuel tanks with the provision and use of drain valves.

3.1.1.2.4 During maintenance, observe gauges and safety mechanisms and check fuel and temperature gauges to ensure proper operation. Check for accuracy on fuel level gauges and repair gauges as required.

3.1.1.2.5 Check the proper levels of fuel additives in the system. Add as required.

3.1.1.2.6 Fuel Pumps. Fuel pumps must be cleaned by removing contaminants such as dirt, sand and water.

3.1.1.2.7 Fuel Indicator System. Fuel Indicator Systems and sending units shall be inspected for security of attachment to ensure that (1) the glass is not leaking, (2) all wiring is serviceable (not frayed or chaffing), and (3) the gauge is providing the proper reading. The sending units shall be inspected to ensure that they are securely mounted, with all electrical connections tight, the wiring is not chaffed or frayed, and the sending unit is providing the proper signal. If the fuel gauge is of the float type, gauge shall be inspected for security to ensure that the glass is not leaking, that the float has the full range of travel, and the gauge is providing the correct reading. All minor discrepancies shall be corrected immediately to manufacturer’s specifications to ensure the system remains in serviceable condition.

3.1.2 Generator Cooling System. All generators shall be inspected for damage, leaks, seeps, and serviceability of the fan, radiator, hoses, water pump, thermostat, coolant overflow tanks, radiator cap, and associated hardware. The radiator shall be inspected for full flow through operation to ensure that the vents and vanes are not bent, clogged or otherwise damaged and the radiator cap is serviceable. The hoses shall be inspected for breakdown, weather cracking, and damage that may affect serviceability. The thermostat shall function in accordance with manufacturer’s specifications. All coolant shall be tested during the Annual Load Test, and coolant filters will be replaced as per manufacturer’s specifications. The radiator coolant level shall be filled to manufacturer’s specifications with the proper coolant/antifreeze and water mix.

3.1.2.1 Clean the cooling system whenever the coolant is drained. Refer to the engine manufacturer’s literature for instructions. If any part of the system is rusted or partially clogged, it is necessary to use cooling system cleaning compound and conditioner. Do not use the compound as a routine maintenance procedure. Instructions for using the compound are included with it.

3.1.2. Coolant Pumps. Inspect and maintain coolant pumps in accordance with the manufacturer's recommended maintenance schedule.

3.1.3 Fluid Checkup and refilling. Monitor fluids levels in a monthly basis. Add fluids as required.

3.1.3.1 Ensure generator oil levels comply with the indications presented on the manufacturer instruction manual to keep the generator in good performance. Test the oil quality to determine oil level, conditioning or replacement.

3.1.3.2 Check for oil leaks and follow the instructions of the manufacturer if oil leaks are encountered.

3.1.4 Fuse. Check generator fuses. Renew any blown fuses. Check and repair as required.

3.1.5 Air Intake/Ventilation Systems. Check for obstructions to cooling air lines or paths. Check for deterioration of cooling air ducts. Check for dust and dirt of cooling air ducts. Check for loose or misaligned airlines connections. All minor discrepancies shall be corrected immediately (within 48-hours) to manufacturer’s specifications to ensure system remains in serviceable condition.

3.1.5.1 Air. Filter. Air filter will be replaced as per manufacturer's specifications.

3.1.5.2 Unlined Expansion Joints. Inspect unlined expansion joint belts for cuts, worn sections and cracks. Replace belts that are excessively worn and have cracks. Repair or replace belts with cuts per manufacturer’s instructions. Inspect backing bars, mating flanges and hardware for corrosion. Refer to manufacturer instructions for corrosion repair. Check fastener torque and re-torque to manufacturer recommendations as appropriate.

3.1.5.3 Unlined Duct. Clean duct and check for corrosion and signs of water and air leakage. For paint, corrosion repair, and gasket replacement refer to manufacturer instructions.

3.1.5.4 Silencer Duct. Clean duct and check for corrosion and signs of water and air leakage. For paint, corrosion repair and gasket replacement, refer to manufacturer instructions. Check acoustic insulation lining for water damage, corrosion, and cracking. For repair, refer to manufacturer’s instructions.

3.1.6 Electrical System. All generators control circuit systems shall be inspected to ensure all control devices, rheostats, variable capacitors/resistors, switches, and such are fully functional and adjustable through a full range of manufacturer’s specifications. All wiring and terminals shall be checked for corrosion and security. All knobs and handles shall be checked for security and serviceability. Ignition keys and ignition switches shall be inspected for corrosion and serviceability. All wiring and terminals shall be inspected for security and serviceability. The phase selector switch (where available) shall be inspected for serviceability, security, and functionality. The generator shall be tested for output from all phase variables. All other hardware shall be inspected for security and serviceability. All minor discrepancies shall be corrected immediately to manufacturer’s specifications to ensure system remains in serviceable condition.

3.1.6.1 DC Electrical System. Check circuit breakers and exercise breakers. Check wiring for loose connections and perform an insulation test of all wiring.

3.1.6.1.1 Generator Battery, Battery Box and Charging System. Only sealed (spill-proof), Gel type or AGM batteries are to be installed in generators. Any lead acid type batteries shall be replaced by the contractor with an approved Gel type battery. Installed batteries shall be inspected for security, corrosion, and connection. Batteries shall be load-tested to ensure viability and nominal functionality that they do not leak and are of the proper ampere rating for the generator into which they are installed. The battery, battery box, and hold down clamps shall be properly installed and checked to ensure the battery is securely anchored. All cables shall be inspected for security, chaffing, weather cracks, and other damage that may affect serviceability. Battery terminals shall be inspected for corrosion buildup and cleaned as required. All battery charging systems shall be visually inspected for frayed, loose, corroded or damaged wiring, and hardware. This is to include fuses, alternators, bridge rectifier assemblies, and reverse current relays. After each maintenance service is completed; all battery terminals will be covered with a plastic/rubber material to prevent accidental contact with any metal objects. Any generator that is identified as not having battery quick disconnects will have them installed under this contract. All other hardware shall be inspected for security and serviceability. All minor discrepancies shall be corrected to manufacturer’s specifications to ensure system is in serviceable condition. Defective batteries shall be replaced immediately upon discovery of defects.

3.1.6.1.2 Test Batteries. Check the output voltage of the batteries with an approved testing meter to determine their ability to deliver and maintain adequate starting power.

3.1.6.1.3 Check Specific Gravity. Check the specific gravity of the electrolyte in each battery cell. A fully charged battery will have a specific gravity of 1.260. Charge the battery as required.

3.1.6.1.4 Check Electrolyte Level. Check the level of the electrolyte in the batteries as recommended by the manufacturer. If low, fill the battery cells to the bottom of the filler neck with distilled water. Ensure cells caps are securely set.

3.1.6.2 AC Electrical System. Check relays and cable as scheduled and perform cable testing on medium voltage cables as indicated by the manufacturer.

3.1.6.2.1 Voltage Regulator. Follow manufacturer’s instructions for maintenance of voltage regulators.

3.1.6.2.2 Control Panel. Open the control panels, look for corrosion, dust, and perform an IR scan of the inner equipment. Clean where necessary. Ensure the control system is logging data (where required).

3.1.6.2.3 Switch Gear. The Contractor shall check for switchgear conditions causing carbon tracks. Check for damaged barriers and shutters. Perform insulation resistance tests (phase-phase & phase-ground) with the use of a megohmmeter. Check for discoloration of circuit breaker conductors providing indication of overheating. Test circuit breaker contacts for opening and closing sequences. Test for alarm condition activation of switchgear alarms (if equipped). All minor discrepancies shall be corrected to manufacturer’s specifications to ensure system is in serviceable condition.

3.1.7 Generator Set Exercise. Exercise the generator set as per the manufacturer's recommendations. At no time shall the generator be allowed to run out of fuel while in operation during Run-Ups or annual Load Tests. Generators damaged because of running out of fuel (during run-ups or annual load tests) shall be the responsibility of the Contractor and shall be repaired or replaced at the Contractor’s expense.

3.1.8 Automatic Transfer Switch (ATS). Transfer switches shall be subjected to a maintenance and testing program that includes all of the following operations: checking of connections, inspection or testing for evidence of overheating and excessive contact erosion, removal of dust and dirt, and/or replacement of contact when required. In addition, the Contractor shall inspect, operate, and lubricate mechanical linkages, verify mechanical interlocks operation, test switch performance and operation by manually initiating transfers in both directions, and verify correct indication light operation. All minor discrepancies shall be corrected to manufacturer’s specifications to ensure system is in serviceable condition.

3.1.9 Generator Electrical Power Production System. All generators shall be inspected to ensure that the generator assembly is securely mounted to the power plant (engine) or the unit’s power takeoff section. The commutation, slip rings, and brushes shall be inspected cleaned and adjusted where required. All cables, leads and wiring shall be inspected for serviceability to include chaffing, weather cracking and security. Electrical tape is not an acceptable repair for any repairs of damaged wire or cables. Shrink tubing is the only acceptable shield repair for damaged wires or cables. Terminals shall be inspected for security and corrosion. Voltage regulators (where included) shall operate in accordance with manufacturer’s specifications. All other hardware shall be inspected for security and serviceability. All minor discrepancies shall be corrected immediately to manufacturer’s specifications to ensure system remains in serviceable condition.

3.1.10 Generator Gauges and Meters. All generator gauges and meters shall be inspected for serviceability, corrosion, and security. All gauges/meters shall be readable, properly calibrated and their faces should be free of cracks and brakes. All wires and terminals shall be inspected for security, chaffing, weather cracking, fraying and corrosion. All gauges and meters shall be functional. This is to include the following, when installed by MFR:

a. Voltmeter or gauge

b. Ammeter or gauge

c. Frequency meter (Hertz meter)

d. Run Hour meter

e. Phase indicator

f. Fuel level indicator (if installed)

g. Oil pressure gauge or meter

h. Engine coolant temperature gauge

i. Battery charging system meter (voltage or current)

All other hardware shall be inspected for security and serviceability. All minor discrepancies and repairs shall be corrected immediately (within 48 hours) to MFR’s specifications to ensure system remains in serviceable condition. All gauges/meters shall be read during routine maintenance.

3.1.11 The Contractor shall inspect all generators for cracks, dents, serviceable motor mounts, corrosion, mildew, and other damage that may affect serviceability.

3.1.12 Structures and Enclosures. The contractor shall remove any noted corrosion damage to base metal, primed and painted with the same paint as originally recommended by the manufacturer.

3.1.12.1 Doors and Panels. The Contractor shall ensure that all doors and panels (safety panels) close properly and all latches and catches function correctly.

3.1.13 Tie-downs. The Contractor shall ensure all associated hardware, lifting, and securing devices are installed properly and functional.

3.1.14 Ancillary Components. The Contractor shall inspect all ancillary, integrated trailers, and fuel tanks to insure full functionality (no broken wood or other hanging materials or loose hardware).

3.1.15 Other Hardware. The Contractor shall inspect all other hardware for security and serviceability. All minor discrepancies shall be corrected on-the-spot to manufacturer’s specifications to ensure system remains in serviceable condition. In those cases where corrections cannot be accomplished without delay, the contractor shall notify the COR immediately.

3.2 Annual Maintenance Service. The Contractor shall provide annual service to all infrastructure backup generators listed in Technical Exhibit (TE) 3. Annual service includes calibrations of all generators operating accessories to include fuel day tank, pumps, heater, water separator, main fuel tank, pipes.

3.2.1 Replace belts and hoses as per manufacturer's recommendations, but at a minimum once a year (whichever occurs first).

3.2.2 Lubricating System. Replace/change oil and oil-filter as per manufacturer's recommendation or every 250 hours of operation (whichever comes first). Upon completion of all oil/lubrication changes the Contractor shall annotate the last date of the oil/lubrication change and hour meter reading by highlighting the information on the filter or component. After the filters are changed, all generators shall be run for 20 minutes to ensure there are no leaks in the oil or fuel filter systems. All oil pumps and oil lines shall be checked for security, chaffing, fraying, leeks/seeps, and any condition that may affect serviceability. Oil filter cap and oil status dipstick shall be present in serviceable condition.