Draft WNC Memorial Day SOW FY26.docx
DOCX document 1 MB Posted
- Solicitation number
- F360407-26-2000036
About this file
This is a draft Statement of Work (SOW) for Memorial Day Weekend event support at Willamette National Cemetery in Portland, Oregon. The contractor shall provide tents, chairs, traffic control flaggers, and porta-potties with setup on May 22, 2026 (between 8:30 AM and 3:00 PM) and teardown on May 26, 2026 (between 8:30 AM and 1:00 PM). The Department of Veterans Affairs National Cemetery Administration is conducting this as a firm-fixed-price procurement under NAICS 532289 (All Other Consumer Goods Rental) with a small business size standard of $12.5 million. The government is currently issuing a Sources Sought synopsis to identify potential qualified sources, including hubzone, 8(a), small, small disadvantage, veteran-owned small business (VOSB), and service-disabled veteran-owned small business (SDVOSB) firms, with the intent to potentially set aside the solicitation if two or more certified SDVOSB or VOSB firms can perform at fair and reasonable prices per 38 U.S.C. 8127.
The specific deliverables include 100 beige plastic folding chairs; three tents (one 15 ft. x 30 ft. white tent on 10 ft. legs with ballasts, one 20 ft. x 40 ft. white tent on 10 ft. legs with ballasts, and two 10 ft. x 10 ft. white tents on 10 ft. legs with ballasts); four 8 ft. x 20 ft. white sidewalls; and porta-potties at four designated locations (Rostrum with 2 ADA toilets/2 regular toilets/1 hand wash; Shelter 4 with 1 regular toilet/1 hand wash; Columbarium 2 with 1 regular toilet/1 hand wash; and Columbarium 9 with 1 regular toilet/1 hand wash) requiring daily cleaning and servicing. Traffic control requires five flaggers total on Memorial Day (May 25, 2026) between 8 AM and 3 PM—three flaggers at Gate 1 and two flaggers at Gate 3 on Mt Scott Boulevard. The contractor must comply with all federal, state, and local laws; OSHA safety regulations; and ensure contractor representatives present a neat appearance and demonstrate English language proficiency.
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Text version
DRAFT
Statement of Work Memorial Day Weekend Event Support Willamette National Cemetery
1. SCOPE OF WORK: The contractor shall provide tents, chairs, and traffic control (flaggers), and porta-potties. The contractor shall set up install tents, chairs, and Porta-Potties on May 22, 2026. The contractor shall tear down, and remove all tents, chairs, and porta potties on May 26, 2026. The contractor shall provide these services in a manner that will ensure the safety and general wellbeing of attendees. The contractor shall provide all personnel, equipment, tools, materials, supervision, licenses, quality control, and other items and services necessary to complete this contract. Contractors shall comply with all federal, state and local laws and regulations.
2. HOURS OF OPERATION: All event tents, chairs, and Porta Potties will be delivered and installed at predetermined locations at Willamette National Cemetery on 22 May 2026 between the hours of 08:30AM and 3:00PM. Following the event, the tents, chairs, and porta-potties will be removed on 26 May 2026. Any deviations from this schedule need to be coordinated and authorized by the Contracting Officer or Contracting Officer Representative (COR).
3. LOCATIONS: Willamette National Cemetery, located at 11800 SE Mt Scott Blvd., Portland Oregon.
4. CONTRACTOR EMPLOYEES: The contractor’s foreman or representative(s) shall present a neat appearance and shall have the capability of writing, speaking and understanding the English language. The contractor shall identify an employee who has the authority to act on all contractual matters.
5. SAFETY: The Contractor shall conform to all safety regulations to include but not limited to: Occupational Safety and Health Administration (OSHA).
6. DESCRIPTION OF WORK: In support of the 2026 Willamette National Cemetery Memorial Day Weekend Event. The Contractor shall provide all tents, chairs and tent supports as listed below. The location of the tent and chairs setup area is shown in the attached map.
6.1 The vendor will provide the following below items:
(100 each) Beige Plastic Folding Chair (1 each) 15 ft. X 30 ft. White Tent on 10 ft. Legs (1 each) 15 ft. X 30 ft. Ballasts (1 each) 20 ft. X 40 ft. White Tent on 10 ft. Legs (1each) 20 ft. X 40 ft. Ballasts (4 each) 8 ft. x 20 ft White Sidewalls (2 each) 10 ft x 10 ft White Tent on 10 ft. Legs (2 each)10 ft x 10 ft Ballasts
6.2 Delivery and set up will take place on Friday, May 22, 2026, between the hours of 8:30 am and 3:00 pm.
6.3 Tear down will take place on Tuesday, May 26, 2026, between the hours of 8:30 am and 1:00 pm.
7. Porta-Potties –The Contractor shall provide Porta-Potties as listed below. The location of the Porta-Potties setup areas is shown in the attached map and the description is mentioned as well.
7.1 The vendor will provide the following below items at the stated location:
(2) ADA toilets, 2 reg toilets and 1 hand wash. Location - Rostrum: Edge to section U
(1) Reg toilet, 1 hand wash. Location - Shelter 4: at the turn around point:
(1) Reg toilet, 1 hand wash. Location – Columbarium 2
(1) Reg toilet, 1 hand wash. Location – Columbarium 9
7.2 Delivery and set up will take place on Friday, May 22, 2026, between the hours of 8:30 am and 3:00 pm.
7.3 Daily cleaning of all toilets and daily servicing of wash stations.
7.4 Tear down will take place on Tuesday, May 26, 2026, between the hours of 8:30 am and 1:00 pm
8. Traffic Control (Flaggers) – The Contractor shall provide daytime flaggers for traffic control from 8AM until 3 PM at two entry/exit points at Willamette National Cemetery. The locations of the Flagger locations are shown in the attached map and the description is mentioned as well.
8.1 The vendor will provide the following below items at the stated location:
Three (3) flaggers to direct traffic into the cemetery. Location – Gate 1, Mt Scott Blvd Two (2) flaggers to direct traffic to exit the cemetery. Location – Gate 3, Mt Scott Blvd
8.2 The flaggers will be required only on Memorial Day, Monday, 5/25, between the hours of 8AM and 3PM.
DRAFT
EXHIBIT 3
CEMETERY MAPS
Location of Shelter 4 Porta-Potties Location of Rostrum Porta-Potties Location of all Tents & Chairs
Gate 1, 3 (three) Flaggers Gate 3, 2 (two) Flaggers Location of Columbarium 2 Porta-Potties Location of Columbarium 9 Porta-Potties image3.jpeg image4.png image5.jpeg image6.jpeg image7.png image8.jpeg image9.jpeg image10.png image11.emf image1.png image2.jpeg
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