DRAFT USMC FY26 Hotel Accomodations PWS_Army_Navy Week_9 29 26.docx

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USMC 2026 ARMY–NAVY WEEK HOTEL ACCOMODATIONS

NEW YORK CITY, NEW YORK

1.0 INTRODUCTION

The United States Marine Corps (USMC), through the Communication Directorate (CD), will support 2026 Army–Navy Week in New York City, New York, from 7–13 December 2026, in conjunction with the 2026 Army–Navy Football Game.

Army–Navy Week provides an opportunity for the Department of War (DoW) to engage with the American public, strengthen relationships with national and local stakeholders, and support communication, outreach, engagement, and ceremonial activities associated with the Army–Navy Game.

The U.S. Marine Corps will provide personnel and communication support in coordination with the Department of the Navy, U.S. Navy, U.S. Army, and other participating DoW organizations. Due to the number of Marines supporting the event and the extended operational requirements associated with Army–Navy Week, lodging accommodations and reliable Internet connectivity are required to support personnel accountability, mission execution, coordination, communication, and other mission-support activities.

The requirement is intended to provide hotel accommodations, reliable Internet connectivity, security, and associated hotel services necessary for Marine Corps personnel to effectively execute assigned missions throughout the event.

The requirement is SECNAV- and CMC-driven and supports Department of War (DoW) coordination, public engagement, communication, outreach, ceremonial activities, and operational requirements associated with Army–Navy Week.

The selected lodging location shall support Marine Corps personnel operating throughout the New York City and New Jersey areas and shall provide reasonable accessibility to both Army–Navy Week activities in New York City and the 2026 Army–Navy Football Game at MetLife Stadium in East Rutherford, New Jersey.

2.0 SCOPE

The contractor shall provide hotel accommodations and associated lodging services in support of approximately 180 U.S. Marines and Civillians participating in support of the Army–Navy Week activities in New York City, New York, from 7–13 December 2026.

The proposed lodging facility shall be conveniently located to support the Government's Army–Navy Week mission and associated activities in New York City. The hotel shall also provide efficient access to MetLife Stadium in East Rutherford, New Jersey, the location of the 2026 Army–Navy Football Game.

Because Marine Corps personnel will be required to support activities in both New York City and New Jersey, the proposed hotel should provide convenient access to major transportation routes, tunnels, bridges, and highways connecting Manhattan and New Jersey.

The preferred location should provide an anticipated travel time of approximately 15–30 minutes to MetLife Stadium under normal traffic conditions, recognizing that actual travel times may vary due to traffic congestion, weather, road conditions, security requirements, event-related traffic, and other circumstances beyond the contractor's control.

The contractor shall provide a secure, professional, and suitable lodging environment that supports the operational requirements of Marine Corps’ personnel throughout the period of performance.

3.0 TASKS

3.1 Hotel Accommodations

The contractor shall provide hotel accommodations for approximately 180 Marines and Civillians for the period of 7–13 December 2026.

The lodging requirement shall include approximately:

· 180 Marines and Civillians total.

· 60 percent double-occupancy rooms.

· 40 percent single-occupancy rooms.

· Approximately 54 double-occupancy rooms accommodating two Marines each.

· Approximately 72 single-occupancy rooms.

· Rooms shall be guaranteed and available for the full period of performance.

· The hotel shall provide complimentary Wi-Fi in guest rooms and common areas.

· The hotel shall maintain appropriate onsite security measures.

· The hotel shall provide reasonable access to primary Army–Navy Week activities and venues in New York City.

· The hotel shall provide convenient access to MetLife Stadium in East Rutherford, New Jersey.

· The hotel shall provide reasonable access to major transportation routes connecting New York City and New Jersey.

· The hotel shall provide reasonable access to public transportation and other transportation options supporting mission requirements.

· The contractor shall identify all applicable hotel fees, taxes, resort fees, parking fees, or other mandatory charges at the time of proposal.

The Government reserves the right to adjust the final room allocation based on mission requirements, personnel assignments, and funding availability.

3.2 Wi-Fi / Internet Connectivity

The contractor shall provide reliable, high-speed Wi-Fi/Internet service for Government personnel staying at the hotel and conducting Army–Navy Week planning, coordination, communication, and mission-support activities.

Wi-Fi shall be available throughout guest rooms and common areas.

The contractor shall provide the Government with information regarding available bandwidth, connectivity limitations, access procedures, and any applicable usage restrictions.

3.3 Hotel Support Services

The contractor shall provide reasonable hotel support to ensure a safe, secure, and comfortable lodging environment for Government personnel throughout the period of performance.

Hotel support shall include:

· Continuous access to guest accommodations for registered Government personnel.

· Routine housekeeping services.

· Access to hotel personnel for lodging and facility-related issues.

· Prompt response to maintenance issues affecting guest accommodations.

· Reliable Wi-Fi/Internet connectivity in guest rooms and common areas.

· Appropriate onsite security measures.

· Adequate heating, ventilation, and air conditioning.

· Coordination with the Government representative regarding lodging or facility issues that may affect mission operations.

4.0 HOTEL REQUIREMENTS

The proposed hotel shall meet the following minimum requirements:

4.1 Location and Accessibility

· Professional, full-service hotel facility.

· Preferably a 4-star or higher property.

· Located within a reasonable distance of Army–Navy Week activities and associated venues in New York City.

· Conveniently located with access to major transportation routes connecting New York City and New Jersey.

· Convenient access to MetLife Stadium, East Rutherford, New Jersey.

· Preferred travel time to MetLife Stadium of approximately 15–30 minutes under normal traffic conditions.

· The hotel should provide efficient access to tunnels, bridges, highways, and other transportation routes supporting movement between Manhattan and New Jersey.

· The hotel shall provide reasonable access to public transportation and other transportation options supporting mission requirements.

The Government recognizes that travel times in the New York metropolitan area can vary significantly. Actual travel time may be affected by traffic congestion, weather, road closures, special events, security requirements, and other conditions.

As part of its proposal, the contractor shall provide:

· Hotel name and complete address.

· Cage Code and must be registered in Sam.gov in order to obtain a government contract

· Estimated driving distance to MetLife Stadium.

· Estimated travel time to MetLife Stadium under normal traffic conditions.

· Primary transportation routes between the hotel and MetLife Stadium.

· Public transportation options available, if applicable.

4.2 Lodging Capacity

The hotel shall:

· Have sufficient room inventory to accommodate approximately 180 Marines and Civillians.

· Support the required 60 percent double-occupancy and 40 percent single-occupancy room allocation.

· Provide guaranteed room availability for the entire period of performance.

· Accommodate Government personnel within the same property whenever practicable.

· If a single property cannot accommodate the entire requirement, identify any proposed secondary property or properties and their proximity to the primary hotel.

4.3 Hotel Security

The hotel shall:

· Maintain appropriate onsite security measures.

· Provide controlled access to guest accommodations and hotel facilities.

· Maintain functioning exterior and interior lighting in appropriate public and access areas.

· Provide hotel personnel capable of responding to security or facility-related concerns.

· Coordinate with the Government regarding any security or safety issue affecting Government personnel.

4.4 Fire Safety – Hotel and Motel Fire Safety Act of 1990

The proposed hotel shall comply with applicable federal hotel and motel fire safety requirements.

The hotel shall be listed on the U.S. Fire Administration (USFA) Hotel-Motel National Master List of properties that meet the applicable federal fire safety requirements for lodging used by federal travelers, consistent with the Hotel and Motel Fire Safety Act of 1990. https://apps.usfa.fema.gov/hotel/ The hotel shall meet applicable fire safety requirements, including:

· Required smoke detection and alarm systems in guest rooms.

· Required automatic sprinkler systems where applicable.

· Appropriate fire alarm systems.

· Clearly marked and accessible emergency exits.

· Compliance with applicable federal, state, and local fire safety requirements.

The contractor shall provide sufficient information in its proposal for the Government to verify the hotel's current fire safety status and listing.

The Government reserves the right to verify the hotel's fire safety compliance and listing prior to award.

4.5 General Hotel Support

The hotel shall:

· Provide reliable heating, ventilation, and air conditioning.

· Provide routine housekeeping services.

· Maintain clean and sanitary guest accommodations.

· Provide reasonable access to hotel personnel for lodging and facility-related concerns.

· Promptly address maintenance issues affecting Government personnel.

· Identify all mandatory fees, taxes, service charges, parking charges, and other applicable costs in the proposal.

5.0 PERIOD OF PERFORMANCE

The period of performance for this requirement is 7 December 2026 through 13 December 2026.

The contractor shall coordinate with the Government prior to and throughout the period of performance to facilitate:

· Final room assignments.

· Personnel check-in and check-out.

· Lodging requirements.

· Internet access.

· Facility access.

· Security considerations.

· Maintenance or facility concerns.

· Other administrative requirements associated with the lodging requirement.

6.0 GOVERNMENT COORDINATION

The contractor shall designate a primary point of contact to coordinate directly with the Government's designated representative.

The contractor shall coordinate with the Government regarding:

· Final room requirements and occupancy.

· Personnel check-in and check-out.

· Wi-Fi/Internet access.

· Hotel facility access.

· Security considerations.

· Maintenance or facility issues.

· Changes to room requirements.

· Other lodging-related administrative requirements.

Any changes to the approved lodging requirements shall be coordinated with and approved by the Government prior to implementation.

7.0 QUOTE INFORMATION

To facilitate Government evaluation of proposed lodging facilities, the contractor shall provide the following information with its quote:

1. Hotel name and complete address, cage code,etc..

2. Number and type of rooms available for the requested period.

3. Proposed room allocation based on approximately 60 percent double occupancy and 40 percent single occupancy.

4. Nightly room rates.

5. Applicable taxes and fees.

6. Parking rates and availability.

7. Wi-Fi availability and associated costs, if any.

8. Hotel security measures.

9. Confirmation of compliance with applicable federal hotel fire safety requirements.

10. Verification of the hotel's listing on the applicable USFA Hotel-Motel National Master List.

11. Distance from the hotel to MetLife Stadium.

12. Estimated normal travel time from the hotel to MetLife Stadium.

13. Primary transportation routes between the hotel and MetLife Stadium.

14. Available public transportation options.

15. Any restrictions, limitations, or conditions associated with the proposed room block.

16. Primary hotel point of contact.

8.0 PROPRIETARY INFORMATION:

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government personnel reviewing RFI responses understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423.

The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.